OFFICIAL REGULATIONS Chapter 5: Released on: 14/04/2016 CEV U18/U20/U22 BEACH VOLLEYBALL EUROPEAN CHAMPIONSHIPS
CHAPTER 5 : MEDIA REGULATIONS ARTICLE 1 : LOCAL PRESS OFFICER & STAFF Article 1.1 LOCAL PRESS OFFICER 1.1.1 Each National Federation organising a competition must appoint a Local Press Officer for the whole duration of the event who should be a Beach Volleyball expert and a professional journalist or media/public consultant. This person must speak fluent English. 1.1.2 The Local Press Officer shall be in charge of all press-related matters from the organiser s side and work in very close cooperation with the CEV Press Officer and/or with the CEV Press Delegate. Immediately after the end of the competition day the Local Press Officer must send all necessary information to the CEV Communications Department. 1.1.3 The Local Press Officer is obliged to strictly respect the specific guidelines related to the CEV competitions, and especially to respect the provisions included in the CEV Beach Volleyball Handbook. 1.1.4 The Local Press Officer must set up all media facilities at the competition venue. 1.1.5 The Local Press Officer must keep a precise list of all accredited media representatives (names and references). 1.1.6 The Local Press Officer must develop a professional national, regional and local media campaign before the start of the competition. 1.1.7 The Local Press Officer must be available for the whole duration of the competition. 1.1.8 The Local Press Officer is responsible to organise the press conferences if requested. 1.1.9 The Local Press Officer must provide daily information to the media (daily programme, results, ranking, statistics, news, quotes from press conferences, etc.) respecting the information flow set in these regulations (see Table I). 1.1.10 The Local Press Officer is in charge of the journalists accreditation procedure. An official accreditation form shall be dispatched to all media aiming at attending the event. He/she must check the accreditation forms returned by the journalists and have all accreditation cards ready before the journalists arrive at the competition venue. 1.1.11 The Local Press Officer must provide the CEV Communications Department with competition-related content for CEV s social media (Facebook, Twitter, YouTube, Instagram, etc.) accounts as requested, for example video interviews in English, live score tweets, etc. He/she must also regularly feed content to any official competition-specific social media accounts and/or relevant local organiser (e.g. national federation) accounts, using the relevant official hashtags. Released on: 14 April 2016 2016 - CEV Page 1
Article 1.2 PRESS STAFF 1.2.1 In case of several venues, the organiser shall appoint an Assistant Local Press Officer who shall be in charge of all press-related matter on behalf of the Local Press Officer if the latter is not present. 1.2.2 The organisers must appoint a professional photographer for the whole duration of the event who will provide the CEV with high quality pictures (size: 2500 x 4000 px, at least; format: JPG with compression 10 in a scale from 1 to 12; minimum resolution 300 dpi) of the competition free of charge and copyright. The CEV is allowed to use these pictures for promotional purposes, including their use in CEV publications, on the internet and by all media bodies. All pictures must be appropriately captioned, e.g. with the names of the players. The pictures must be uploaded via the CEV Photo Gallery Management System. Detailed instructions and the necessary log-in credentials will be dispatched by the CEV Communications Department. TABLE I INFORMATION FLOW What When To Whom Form/Tool Press conference No less than 3 days before the start of the event 1. National Media 2. press@cev.lu Official bulletin Immediately after completion of each competition day 1. Journalists on site 2. Press centre (pigeon boxes) - Ranking (if applicable) Immediately after completion of each competition day 1. Journalists on site 2. Press centre (pigeon boxes) 3. CEV Officials 4. Jury 5. Teams etc. Competition preview One week before the start of the competition press@cev.lu One daily report per gender (300-400 words including quotes) Max. 30 after completion of each gender s competition day press@cev.lu A minimum of 15-25 high resolution digital photos per gender per day Whenever possible throughout the competition day CEV Communications Department CEV Photo Gallery Management System List of accredited media After completion of the competition press@cev.lu Competition-related social media content as needed Special information upon request from CEV Officials Throughout the competition day Immediately updated CEV Communications Department and/or directly into social media Press centre (information board) PR-01 Released on: 14 April 2016 2016 - CEV Page 2
ARTICLE 2 : INFORMATION FLOW Article 2.1 MEDIA ON SITE 2.1.1 The Local Press Officer and the staff must provide the accredited journalists upon arrival with all competition related information, including references to CEV s and the competition s official websites and social media accounts, an overview of all participating teams, the match schedule, relevant social media hashtags, as well as the official programme booklet (if available). 2.1.2 The Local Press Officer and the staff shall distribute the required material as laid down in Table I. 2.1.3 The Local Press Officer and the staff shall keep the media constantly informed about any news concerning the competition. 2.1.4 The Local Press Officer must inform the attending media representatives, as well as all players, that all interviews, other than press conference and live host broadcaster, must be conducted in front of the official competition backdrop in the mixed zone. Article 2.2 MEDIA OFF SITE 2.2.1 The Local Press Officer shall write a daily round-up in the local language after the last match of the competition day. This release shall be distributed to all relevant national, regional and local media. ARTICLE 3 : FACILITIES Article 3.1 CENTRE COURT AREA 3.1.1 Specific seats should be reserved for the most relevant media accredited. 3.1.2 If the competition is covered by a host broadcaster, the organiser must install the TV cameras on the positions indicated on the official CEV court layout related to the specific competition. 3.1.3 The organiser shall arrange a press conference room/area close to the media/press centre. 3.1.4 The areas reserved for the media shall only be accessed by journalists. The organiser must provide strict security at each access gate in order to keep these areas free from intruders. Released on: 14 April 2016 2016 - CEV Page 3
Article 3.2 PRESS CENTRE 3.2.1 In accordance with the provisions laid down in Chapter 2 - Technical & Logistics, the organiser shall install an equipped press centre at the competition venue. 3.2.2 Only accredited journalists and CEV Officials shall be granted access to the press centre. 3.2.3 The organiser must install a working room within the press centre which provides sufficient working space for the journalists. Each working place must be equipped with a chair, a table, power sockets and internet connection. 3.2.4 In the working room the following facilities must be installed: At least one computer with internet access through LAN, ISDN or modem lines and a printer Pigeon boxes Information boards Copy machine and paper 3.2.5 A press conference room/area should be used for the press conference taking place after completion of the finals. This room should be equipped with: Chairs reserved for the journalists A podium with a minimum of 6 seats, a covered table and soft drinks for the teams The official backdrop according to the layout provided by the CEV Marketing Department (see Marketing Regulations) The official CEV flag Microphones (if applicable) 3.2.6 The press conference room must be isolated in order to prevent any disturbing outside noise. ARTICLE 4 : PRESS CONFERENCES Article 4.1 ORGANISATION 4.1.1 Whether and when press conferences should be organised during and/or immediately after the competition should be decided by the Local Press Officer in coordination with the CEV Press Officer or the CEV Press Delegate, if such is on site, and with the approval of the CEV Technical Supervisor and/or the CEV Representative. Released on: 14 April 2016 2016 - CEV Page 4
ARTICLE 5 : CASES NOT FORESEEN All cases not foreseen in the current regulations shall be settled by the CEV Executive Committee. Before and during an event staged under the authority of the European Volleyball Confederation, the CEV Technical Supervisor shall be empowered to take immediate action whenever necessary. ARTICLE 6 : FORMS & ADDITIONAL DOCUMENTS Article 6.1 FORMS In press matters the following forms have to be used: PR-01: List of accredited media The CEV Press Officer will provide the local Press Officer with a sample of this form. Detailed instructions for using the CEV Photo Gallery Management System for the upload of pictures will be dispatched by the CEV Communications Department together with the necessary log-in credentials. Article 6.2 ADDITIONAL DOCUMENTS/REFERENCES In press matters the following documents should be used additionally: CEV Beach Volleyball Handbook. Released on: 14 April 2016 2016 - CEV Page 5