LAKEHEAD SUPERIOR NORDIC ASSOCIATION Including The Canadian College and University Championships (CCUNC) and Para-Nordic Invitational at the Lappe Nordic Ski Centre Thunder Bay, ON March 10 to 17, 2018
GENERAL INFORMATION Hosted by Venue Website Sanctioned by Rules Lakehead Superior Nordic Association, a joint venture between the Lappe Nordic Ski Club and Big Thunder Nordic Ski Club Lappe Nordic Ski Centre, Thunder Bay, Ontario www.lappenordic.ca http://www.skinationals2018.com Fédération Internationale de Ski (FIS) and Cross-Country Canada (CCC) Technical Package: http://www.cccski.com/events/technical-packages.aspx FIS and CCC: FIS ICR CCR (Canadian Competition Rules) Precisions 2017 Organizing Committee Co-Chair Werner Schwar Co-Chair Chris Serratore Chief of Competition Grant Hall Athlete Services Jodi Hall Volunteer Coordinator Mary Ellen Ripley Communications Shane Judge Sponsorship Brian Campbell Protocol and Hospitality Jen Lailey Finance Martin Kaiser Race Committee Chief of Competition Grant Hall Chief of Stadium Derek Dool Chief of Timing Rod Somppi Competition Secretary Stephanie Marler Chief of Venue Ross Johnston Chief of Controllers Paul Charrette Chief of Course Eric Bailey Race Jury Technical Delegate Jacques Dumont CCC Race Director Dave Dyer Chief of Competition Grant Hall Assistant Tech. Delegate Shawn Leamon Information Stephanie Marler (Competition Secretary) Email: race.secretary@skinationals2018.com Text/Tel: (807) 474-6126 Werner Schwar (Event Co-Chair) Chris Serratore (Event Co-Chair) Email: info@skinationals2018.com 2
SCHEDULE OF EVENTS Sunday February 25 23:59 midnight Early Bird Deadline for Race Registration and Athlete Banquet tickets Sunday March 4 23:59 midnight Regular Registration Deadline for Race Registration, and Team Sprint Registration (including pairings), and to submit CCUNC Eligibility Forms Tuesday March 6 16:00 Final Confirmation List will be posted on www.skinationals2018.com Wednesday March 7 12:00 noon Late registration deadline, subject to a penalty of $100 per race to a maximum of $200 per athlete. Late entries forfeit the right to seeding. Monday to Wednesday March 5 to 7 9:00 21:00 Course available for skiing, trail fees in effect. Purchase trail passes on zone4 at the time of registration. Thursday March 8 9:00-16:30 Official Training Day 19:00 ** Team Captains meeting - Deadline for changes to Confirmation List. Friday March 9 9:00-16:30 Official Training Day 16:30 Opening Ceremonies École secondaire catholique de la Vérendrye 19:00 Team Captains meeting Team Sprints only Saturday March 10 9:00 *** Day 1 - Team Sprints - Classic Technique 19:00 Team Captains meeting - All categories Sunday* March 11 9:00 Day 2 - Classic Interval Start 19:00 **** Awards Presentation for Days 1 and 2 Monday March 12 9:00 16:30 Official Training Day 13:00 Fast and Female TBC 19:00 Team Captains Meeting - All categories Tuesday March 13 9:00 Day 4 Free Technique - Pursuit Awards at Lappe at the conclusion of each race 19:00 Team Captains Meeting Long Sprints 23:59 midnight Banquet ticket registration deadline Wednesday March 14 9:00 Day 5 - Free Technique Long Sprints 19:00 Team Captains Meeting Short Sprints only Thursday March 15 9:00 Day 6 - Free Technique Short Sprints 19:00 Awards Presentation Days 5 and Day 6 Friday March 16 9:00 16:30 Official Training Day - Courses will be marked 19:00 Team Captains Meeting All categories * Time change from EST to DST on Sunday, March 11 at 2:00 am. ** Team Captains Meetings will be held at the Prince Arthur Hotel *** Start times for each day of racing may be adjusted based on temperature and snow conditions. **** Daily Awards presentations (except Day 4 & 8) will be held at École secondaire catholique de la Vérendrye. Saturday March 17 9:00 am Day 8 - Classic Technique Mass Start Awards at Lappe at the conclusion of each race 6:00 pm Banquet and Aggregate Awards Presentation Valhalla Inn 3
FACILITY INFORMATION Race Office The Race Office will be located on the second floor of the main chalet. Race Office hours: Tuesday and Wednesday, March 6 and 7 10:00 to 14:00 Thursday and Friday, March 8 and 9 10:00 to 16:00 Saturday and Sunday, March 10 and 11 8:00 to 16:00 Monday, March 12 10:00 to 15:00 Tuesday, Wednesday and Thursday, March 13, 14 and 15 8:00 to 16:00 Friday, March 16 10:00 to 15:00 Saturday, March 17 8:00 to 16:00 Wax Trailers and Flight Information Wax Trailers: Each team will be provided with space in a wax trailer, included in race fees. If you would like to bring your own wax tent, email grant_hall@shaw.ca (Grant - Chief of Comp) and treeguy99@gmail.com (Ross Chief of Venue). Flight Information: The Event Organizing Committee of the 2018 Ski Nationals is working closely with the Thunder Bay International Airports Authority in an attempt to make travel through the Thunder Bay Airport as smooth as possible before and after the event. With the sheer number of athletes, support crew and gear potentially arriving and departing at similar times, and the fact that the airlines are now generally flying smaller planes to Thunder Bay, the Airport Authority would like to inform and work with the airlines to reduce the potential for things like delayed baggage. Please take the time to complete the Wax Trailer and Flight Information Registration on www.zone4.ca. It really helps us plan, and to get your equipment to Thunder Bay on-time. Thank you! Race Courses and Stadium Layout Stadium layout and course maps for the full slate of races will be available at www.skinationals2018.com no later than one week prior to the start of the event. However, the Race Committee will endeavour to post the race courses as early as possible. Admission to Ski Trails Access fees to the trails for registered athletes and coaches are included in the registration fees for the official training days and race days, from Thursday, March 8 to Saturday, March 17, inclusive. For all other days, athletes and coaches must buy a trail pass either on-line, at discounted rates, at the time of registration, or at the Lappe Nordic Ski Centre. Trail passes are available for pre-purchase at the time of registration on www.zone4.ca, at a discount: Anyone who wishes to ski Monday, Tuesday and/or Wednesday $10 for students / $15 for adults, per day, plus HST Family members and support personnel on training and race days: $60 for a 10-day trail pass, plus HST 4
Water and Porta-Potties Lappe Nordic Center uses well water. Please make every effort to conserve water and use the provided porta-porties. First Aid Canadian Ski Patrol will be on-site. On-Site Food Services The upstairs of the chalet will be restricted to volunteers and persons needing to visit the Race Office at certain times on race days. Athlete Services will provide Gatorade, cookies and fruit. Food will be available for purchase on-site. Lappe s Finnish pancakes will be available for purchase on training days and at certain times on race days. COMPETITION INFORMATION Athlete Eligibility: Eligibility to compete in the 2018 Ski Nationals is twofold as outlined below. 1) Full Eligibility: This category of eligibility allows the competitor to compete for Ski Nationals medals and awards put forward by CCC and prizes provided by the OC or sponsors. As well, skiers in this category of eligibility may earn points towards overall Canadian Aggregate Awards (Club, Division or Individual). To achieve full eligibility the skier must fulfil the following: have a valid CCC race license from the current season; and be a Canadian citizen or hold a Permanent Resident Card (PR Card), and is eligible to be issued a current FIS License by Canada at the time of race registration. 2) Partial Eligibility: This category of eligibility allows a competitor to compete in the Haywood Ski Nationals but only for Organizing Committee or sponsor generated prizes, including cash prizes in the open class. This category of eligibility does not allow the skier to earn points towards any of the overall Canadian or CCUNC Aggregate Championship Awards. Skiers in this eligibility category would include the following: those who have a CCC race license but are not Canadian citizens or do not have a Permanent Resident Card; or skiers with a current foreign National Ski Association license or active FIS License. 3) CCUNC Eligibility: The eligible athlete meets the varsity requirements of their institution, (CIS member, CEGEP or College), is enrolled in a minimum of 3 courses /semester for 2 semesters in the most recent 12 month period and signed authorization from the school registrar and/or Director of Athletics is received by CCC s DEM. Graduate students and cooperative education students are eligible if they provide signed documentation as outlined above. Completed eligibility forms, available at www.skinationals2018.com, must be in the hands of CCC s DEM by March 4. CCUNC skiers must also hold a CCC racing license. A skier who attends a foreign school, regardless of citizenship or CCC License status, is ineligible to compete for CCUNC individual medals or Aggregate Awards at the Ski Nationals. 5
Clarification for all Canadian skiers attending the Nationals: Athletes cannot purchase Day Licenses for any event at the Canadian Ski Nationals. Canadian athletes must have a valid CCC license for the current season. Categories The categories that will be used are defined in section 1.1 of the 2018 Haywood Nationals Technical Package: Category Sub Category Names YOB for the 2018 Competition Season Juvenile Girls Juv G1 Juv G2 Born 2003 or after 2002 Junior Girls Jr G1 Jr G2 2001 2000 Junior Women Jr W1 Jr W2 1999 1998 Senior Women Sr U23 W Sr W 1997, 1996, 1995 Born 1994 and before PN Standing Women PN Stand W Open PN Sit Women PN Sit W Open Juvenile Boys Juv B1 Juv B2 Born 2003 or after 2002 Junior Boys Jr B1 Jr B2 2001 2000 Junior Men Jr M1 Jr M2 1999 1998 Senior Men Sr U23 M Sr M 1997, 1996, 1995 Born 1994 and before PN Standing Men PN Stand M Open PN Sit Men PN Sit M Open Racing Up Racing up should only be considered when the race distances for the older category remain within the capabilities of the athlete s physical and mental maturity as reviewed by his/her coach and parent. In these cases, coaches should consider if course profiles, distances and event schedule are appropriate for the athlete racing up. When a competitor races up, he/she relinquishes all rights to any medals, prizes, points and awards associated with his/her pre-defined age category on that competition day. 6
SCHEDULE OF RACES AND DISTANCES Category YOB Mar 8 Thu Mar 9 Fri Day 1 Mar 10 Sat TCM1 TCM2 Cl TSp Day 2 Mar 11 Sun Cl Int Day 3 Mar 12 Mon Day 4 Mar 13 Tue F Pursuit Day 5 Mar 14 Wed F Long Sprints Day 6 Mar 15 Thu F Short Sprints Day 7 Mar 16 Fri Day 8 Mar 17 Sat CL Mass Start MEN km km km km km JV B2 2002 CHAL CHAL 5 7.5 Sp 1.2 10 JV B1 2003 Club Div* JR B2 JR B1 2000 2001 10 7.5 Sp 1.2 15 JR M2 1998 Open CHAL 10 15 Sp 1.6 30 JR M1 1999 Club Div* Sr M & 1997& 10 15 Sp 1.6 50 U23 earlier CCUNC Open TSp 10 15 Sp 1.6 - PN T T 7.5 5 T T STAND R R R R PN A A 2.5 5 A A SIT-SKI I I I I Women N N km N km km km N km JV G2 2002 I I CHAL CHAL 5 I 5 Sp 1.2 I 7.5 JV G1 2003 N N Club Div* N N G G G G JR G2 2000 5 10 Sp 1.2 7.5 JR G1 2001 D D D D JR F2 1998 Open CHAL 5 10 Sp 1.4 20 A A A A JR F1 1999 Club Div* Y Y Y Y Sr W & 1997& 5 10 Sp 1.4 30 U23 earlier CCUNC Open TSp 5 10 Sp 1.4 - PN 7.5 5 STAND PN SIT-SKI 2.5 5 Notes: *Mixed Gender. TCM = team captains meeting; PN = Para Nordic; CHAL = Challenge; Cl = classic; F= free technique; Sp = sprint; Int = interval start; U = under; TSp = Team Sprint Mass start competitions will use a chevron start grid. 7
Event Fees The following table outlines the various fees related to the races and banquet: Register by March 4 Race Fees All Athletes To avoid late registration penalties All fees are subject to HST 13% Early Bird Registration (closes February 25 at midnight) All Categories, except Team Sprints Team Sprints Athlete Banquet Tickets: Registered athletes All others Regular Registration (closes March 4 at midnight) All Categories, except Team Sprints Team Sprints $40 per day $20 per team member ($40 per team) $40 per person $45 per person $50 per day $25 per team member ($50 per team) Banquet Tickets (available on-line until Mar 13) $45 per person Registration Online Registration at www.zone4.ca is the only method of registration available. Registration will open on February 5, 2018. All registration fees are payable at the time of online registration. Refunds will not be issued. All registration fees are subject to HST and zone4 processing fees. Registration Deadline Early bird pricing is in effect until Sunday, February 25 at midnight EST. The regular registration deadline is Sunday, March 4 at midnight EST. Late registration will be available online until 12:00 noon EST on Wednesday, March 7, subject to a late registration penalty of $100 per race to a maximum of $200 per athlete. Late entries forfeit the right to seeding. New for 2018 Nationals: The registration deadline also applies to Sprint Team Pairings. See the Sprint Team information on the next page. Seeding Seeding will be in accordance to the 2018 Haywood Nationals Technical Package, section 6.7 available at http://www.cccski.com/events/technical-packages.aspx. Late entries forfeit the right to seeding. Coach and Team Support Personnel Registration, and Coach Bibs Coaches must register online for identification, to provide an email address and cell phone number for event communication, to request coach bibs and to purchase banquet tickets. Coaches will be asked to submit a list of Team Support Personnel (for information only). Coach bibs, up to two per team, will be available at the race office at a cost of $20 (cash) per bib. Rules around the use of coach bibs will be outlined at the Team Captains Meetings. 8
Athlete Registration All entries and payments must be processed through the online registration system www.zone4.ca, except for coach bibs (see above). Club names and spellings will be used as reported in the Club database on the CCC website. Athletes are responsible to ensure that spelling and club names are written as per that list. FIS and CCC licenses must be entered at the time of registration. Pursuit Race Race order for all categories of the Day 4 Pursuit Race will be determined from the results of Day 2 Classic - Interval Start. Awards for Day 4 will be given for both the time for the day and the pursuit final rank. Athletes who do not race on Day 2 will be seeded after athletes who raced on Day 2 for the Day 4 Pursuit Race. Team Sprints Registration READ CAREFULLY REGISTRATION and SEEDING HAS CHANGED from previous years. Athletes wishing to compete in the team sprint will register in a separate Zone4 registration in which they will pay their race fees. As well, each athlete MUST indicate in the registration who his/her partner will be and which leg of the relay each team mate will ski. Teams will be assigned into heats and seeded according to the information received in the online registration by the close of regular registration. NOTE: Any late registrations will be subject to a late fee and teams that register late lose their right to seeding. Such teams will be assigned zero points and be placed at the back of the starting chevron in a heat. As well, any teams with substitutions made after the close of regular registration (at which time the heats will be formed) will also lose their right to seeding and be placed at the back of the chevron. The team captains meeting for the team sprints will NOT be used to assign athletes to teams. Rather it will used to confirm that teams have been properly placed in heats and seeded properly. Seeding will be based upon the combined current distance points only except for late or substituted registrants for which zero points will be assigned to the team affected. Categories this year have been expanded to include a mixed gender Division Team Sprint for skiers NOT competing in the Club Team Sprint. Naturally, skiers in the Division Team Sprint must be from the same Divisions per your CCC license registration. Skiers are not permitted to participate in both Club and Division Team Sprints. As in previous year s, the Club Team Sprint includes Open Men, Open Women, Challenge Boys, Challenge Girls, CCUNC Men, and CCUNC Women. Skiers on a team in the Club Team Sprint must be formally registered with the same club. Consult the Ski Nationals Technical Package, Section 4.2.1 for full details including details about eligibility. Confirmation List Athletes and coaches are expected to carefully check their entries as posted on the Confirmation List on the Zone4 website, immediately upon completing registration, and send all corrections to race.secretary@skinationals2018.com. DEADLINE FOR CORRECTIONS Racers and coaches must check the Zone4 Confirmation List www.zone4.ca as soon as possible after completing registration to ensure that athletes are listed in the correct category. Contact Competition Secretary with corrections no later than 9:00 am EST Monday, March 5, 2018 Seeding lists and/or final confirmation lists will be available by Tuesday, March 6 at 16:00 on the event website www.skinationals2018.com. 9
Team Captains Meetings Location: Host Hotel - Prince Arthur Hotel, 17 Cumberland St N, Thunder Bay, ON P7A 4K8 Thursday, March 8, 2018 19:00 All Categories Friday, March 9, 2018 19:00 Team Sprints Classic Technique Saturday, March 10, 2018 19:00 All Categories, Classic Technique Interval Start Monday, March 12, 2018 19:00 All Categories, Free Technique Interval Start Pursuit Tuesday, March 13, 2018 19:00 Free Technique - Long Sprints Only Wednesday, March 14, 2018 19:00 Free Technique Short - Sprints Only Friday, March 16, 2018 19:00 All Categories, Classic Technique Mass Start Bib Pick-up Location: Lappe Nordic Centre, Thunder Bay, Ontario, upstairs, outside the Race Office Bibs will be available for pick 1.5 hours prior to the start of each race. Bibs will be sorted by Team or Club, as identified during registration. Please send only 1 person to pick up the bibs for your team or club. A racer who does not return their bib or chip at the end of a race will be charged a $100 replacement fee, for each, that must be paid prior to another start being granted. Opening Ceremonies The Opening Ceremonies are scheduled for Friday, March 9 at 4:30 pm. A light snack and refreshments will be served. They will be held at École secondaire de la Vérendrye, 175 High Street North, Thunder Bay P7A 8C7. The location is within easy (1.7 km) walking distance of the Host Hotel. Medals and Awards Daily Awards: Daily awards presentation will be held as scheduled below, at École secondaire de la Vérendrye, 175 High Street North, Thunder Bay P7A 8C7. Times will be confirmed at www.skinationals2018.com during the event. The location is within easy (1.7 km) walking distance of the Host Hotel. Official results will be posted on site and on zone4.ca once approved by the Jury. Sunday, March 11 7:00 pm Day 1 and Day 2 Team Sprint event and Classic Interval Start Tuesday, March 13 at Lappe Day 4 Pursuit event, after each age category Thursday, March 15 7:00 pm Day 5 and 6 Long and Short Sprints Saturday, March 17 at Lappe Day 8 Mass Start event, after each age category Prizes will be awarded per the 2018 Ski Nationals Technical Package. Prize winners must attend the ceremonies. Aggregate Awards: Aggregate awards will be presented per the 2018 Ski Nationals Technical Package. Aggregate awards will be presented at the Banquet. 10
Athlete Banquet Information The banquet will be held on Saturday, March 17 at 6:00 pm at the Valhalla Inn, 1 Valhalla Inn Road, Thunder Bay, ON P7E 6J1. www.valhallainn.com The theme of the banquet is St. Patrick s Day. Further specific information will be posted on the Ski Nationals website as it becomes available. There are a limited number of banquet spaces. It is recommended that banquet tickets be purchased at the time of registration on www.zone4.ca. Remaining banquet tickets will be available for purchase online at www.zone4.ca until Tuesday, March 13 at midnight or until they run out. Gluten free and vegetarian options are available, but need to be identified at the time of registration. Banquet tickets will be in the Athlete Services Tent by the Hospitality Committee, at specific times, to be posted on the website. Tickets will be sorted by team/club. Banquet tickets will be used for a draw prize during the banquet so don t lose your ticket!! Accommodation and Travel Information Host Hotel www.princearthur.on.ca Contact: Christina Grey (807) 346-5120 Confirmation #163244 Meal arrangements: Contact: Matt Winters (807) 346-5125 City of Thunder Bay www.thunderbay.ca 11