2018 INTERNATIONAL CONFERENCE THE CHALLENGE OF CHANGE March 11-13 SCOTTSDALE, AZ WEST I N K I E RLAN D RE SO RT & SP A Exhibitor and Sponsorship Opportunities www.cicaworld.com THE ONLY DOMICILE NEUTRAL CAPTIVE INSURANCE ASSOCIATION
THE CHALLENGE 2018 OF CHANGE INTERNATIONAL CONFERENCE WHY YOU SHOULD BECOME A CICA 2018 CONFERENCE SPONSOR CICA s International Conference is where captive business happens. Sponsoring and/or exhibiting at CICA gives your company the opportunity to: Put your brand in the spotlight with key decision makers Network in a domicile-neutral environment to build new contacts Show your support for captive industry education CICA CONFERENCE STATS 500 600 attendees from across the captive industry (100 first time attendees) Representatives from appoximately 20 countries / domiciles and 40 states More than 10 hours of exclusive exhibit hall time 9 blocks of concurrent sessions for over 25 hours of education for all levels of experience Exhibiting at CICA has provided us with exposure to new markets and connections! TJ STRICKLAND RIVES & ASSOCIATES LLP, USA ABOUT THE CAPTIVE INSURANCE COMPANIES ASSOCIATION (CICA) CICA is the only global domicile-neutral captive insurance association strongly committed to providing the best source of unbiased information, knowledge, and leadership for captive insurance decision makers. CICA is your advocate around the world, key to the captive industry and the resource for captive best practices. 2 CICA 2018 International Conference Exhibit & Sponsorship Opportunities www.cicaworld.com
2018 CONFERENCE DATES & DEADLINES NOVEMBER 1 2017 JANUARY 1 2018 FEBRUARY 1 2018 FEBRUARY 23 2018 Sponsor Pre-Conference Marketing Brochure Deadline Exhibitor Service Kit Exhibitor/Sponsor Onsite Program Deadline Early Registration and Hotel Deadline Sign up by Nov. 1, 2017 and your Company logo will be included in the Pre-Conference brochure. Exhibitors will receive an electronic Exhibitor Service Kit with details and order forms after January 1, 2018. Sign up by Feb. 1, 2018 to be included in the onsite program. Platinum, Gold, and Silver Sponsor Ads Due. Additional booth personnel rate increases to $1100. Cut-off date for room block hotel reservations. Very valuable production venue for a new service provider to the captive space. Thank you to CICA, the organizers, the sponsors, and the staff on-sight for the conference. 2017 CONFERENCE SURVEY COMMENT OUR EXHIBIT HALL IS THE HUB FOR STRATEGY AND BUSINESS Exhibitors garner the highest level of visibility with conference participants throughout the educational and social functions. Exhibits are open throughout the conference with 10 non-conflicting hours of exhibit time. And, we bring the traffic to you! Refreshment breaks, two breakfasts, two lunches and two receptions all take place in the exhibit hall. EXHIBITOR BENEFITS PROVIDE PHENOMENAL EXPOSURE Promote your presence ahead of time Use your copy of the advance registration list, provided the beginning of February and after the early-discount deadline, to contact attendees directly with your pre-conference message. Make your company notable Help attendees remember your company s key offerings with a generous 100-word company description in the printed onsite program and conference app which makes it easy for prospects to contact you after the conference. Expand your reach We ll help expand your reach exponentially with a bonus online exhibitor listing on the CICA website conference page linked to your company s website. Maximize your networking Face-to-face interactions are the most memorable. Maximize your networking impact with additional company representatives. Exhibitors get one free conference registration, plus a maximum of two additional exhibitor registrations at the special discounted rate of $1,050/per person. Leverage close proximity to sessions and events You ll garner the highest level of visibility with attendees throughout the educational and social functions. Designed to be the gathering place during the conference the exhibit hall is conveniently located next to the educational sessions and is open all conference hours. Focus on you with 10 non-conflicting exhibit hours Conferences can have many competing activities that make it difficult to connect. That s why our schedule offers maximum exposure for exhibitors with refreshment breaks, two breakfasts, two lunches and two receptions taking place in the exhibit hall. 3 CICA 2018 International Conference Exhibit & Sponsorship Opportunities www.cicaworld.com
CICA EXHIBIT & SPONSORSHIP OPPORTUNITIES EXHIBITOR RATES, DATES AND DETAILS Booth Space Rates Each booth is 8 x10 or 80 sq. ft. CICA members... $3,500 Domiciles... $2,500 Non-members... $4,000 Additional Booth Personnel... $1,050/each ($1,100/each after 2/23/18) (limit two) ALL EXHIBITORS RECEIVE ONE FREE CONFERENCE REGISTRATION! Platinum Sponsors receive $1,500 off an exhibit booth, Gold Level Sponsors receive $1,000 off and Silver Level Sponsors receive a discount of $500. See pages 6-9 for sponsorship opportunities. Booth Exhibit Details Sign up by February 1, 2018 to be included in the onsite program. Each 8 x 10 booth space consists of an 8 high back drape and 3 high side rails supported by aluminum framework, one identification sign, one 6 skirted table, two chairs and one wastebasket. Additional carpeting is not necessary, nor allowed, since the exhibits are housed within the hotel ballroom. Exhibitors must use the services of the official exhibitor services company, Global Experience Specialists. Exhibitors are not allowed to send materials directly to the hotel. Additional information will be included in the confirmation from CICA. Global Experience Specialists will arrange for and bill each exhibitor requiring electrical service to the individual booth. They will also make available, for a charge, additional furnishings and labor needed by the individual exhibitors. All exhibitors will receive an electronic Exhibitor Service Kit with details and order forms after January 1, 2018. Exhibit Move-In/Move-Out Exhibitors can begin set-up at 10:00 am on Sunday, March 11th and must be set-up by 5 pm that day. Move-out cannot begin before 3:00 pm on Tuesday, March 13th. Conflict-Free Hours & Functions in the Exhibit Area Exhibit Area open at all times for meetings & networking SUNDAY, MARCH 11 MONDAY, MARCH 12 TUESDAY, MARCH 13 10:00am Booth Set-up 7:30 8:30am Breakfast 7:30 8:30am Breakfast 5:00pm 6:30 8:00pm Reception Booth must be fully set up Mid-morning 12:00 1:30pm Lunch Networking Break in Exhibit Area Mid-morning 12:10 1:00pm Lunch Networking Break in Exhibit Area Mid-afternoon Networking Break in Exhibit Area 3:00pm Booths cannot be removed until this time 5:30 7:00pm Reception 4 CICA 2018 International Conference Exhibit & Sponsorship Opportunities www.cicaworld.com
CICA EXHIBIT & SPONSORSHIP OPPORTUNITIES HOW TO RESERVE EXHIBIT SPACE 1. Review the exhibit hall floor plan below and determine your rankings of preferred booth spaces available. See www.cicaworld.com for the most recent list of exhibitors by booth number. 2. Complete the Exhibit Space Application Form on page 11 & 12 and mail, email or fax to: (Payment must be included, see #3 below.) CICA 4248 Park Glen Road Minneapolis, MN 55416 USA ; Fax (952) 929-1318 meetings@cicaworld.com 3. Booth space can only be held and confirmed with payment. Payment may be conveniently made by credit card (VISA, MasterCard, American Express), check (U.S. banks only), or electronic funds transfer. Checks: CICA, 4248 Park Glen Road, Minneapolis, MN 55416 Electronic Funds: If you choose to arrange an electronic funds transfer, please contact CICA at meetings@cicaworld.com for additional information. 4. Sign up by February 1, 2018 to be included in the onsite program. EXHIBIT HALL FLOOR PLAN 21 31 32 47 45 48 49 5 44 4 43 Scottsdale, AZ Shaded booths have already been reserved. 15 6 ENTRANCE Westin Kierland Resort & Spa 46 7 14 22 30 8 13 23 29 33 34 35 16 20 36 17 19 37 42 3 9 12 24 28 38 41 2 10 11 25 27 39 40 50 1 TO SESSIONS 5 CICA 2018 International Conference Exhibit & Sponsorship Opportunities 18 ENTRANCE 26 TO SESSIONS www.cicaworld.com
CICA EXHIBIT & SPONSORSHIP OPPORTUNITIES INCREASE YOUR VISIBILITY AND HELP CICA PROVIDE THE BEST POSSIBLE CONFERENCE EXPERIENCE CICA appreciates your support. Sponsors help us enhance the conference experience for attendees by providing professional events that attract attendees for superior networking. This year we re offering new sponsorship opportunities and benefits, as well as a new Platinum level sponsorship. Along with the benefits listed below, each sponsor will be included in the Conference Mobile App. Platinum Sponsors receive $1,500 off an exhibit booth, Gold Level Sponsors receive $1,000 off and Silver Level Sponsors receive a discount of $500. PLATINUM LEVEL SPONSORSHIPS NEW! Opening Session/Keynote $25,000 Welcome over 500 attendees to the CICA 2018 International Conference by introducing the keynote speaker during the opening session on Monday morning. Provide the introduction for the keynote speaker Include one slide in the opening session PowerPoint presentation Prominent signage All Platinum Sponsor benefits listed on page 10 2018 Opening Session/Keynote Sponsored By Professional Development Track $25,000 Encourage the professional growth of our conference participants by sponsoring the new professional development track. Provide the introduction at 1 of the professional development sessions Include one slide in each professional development track presentation Prominent signage All Platinum Sponsor benefits listed on page 10 Closing Session $25,000 Help CICA finish strong by welcoming conference participants to the final education sessions of the conference. Provide the introduction for the closing session Include one slide in the closing session PowerPoint presentation Prominent signage All Platinum Sponsor benefits listed on page 10 6 CICA 2018 International Conference Exhibit & Sponsorship Opportunities www.cicaworld.com
CICA EXHIBIT & SPONSORSHIP OPPORTUNITIES GOLD LEVEL SPONSORSHIPS Opening Reception $16,000 Help welcome over 500 attendees to the CICA 2018 International Conference by hosting this energetic opening reception held in the exhibit hall on Sunday evening. Signature sponsor cocktail to be served out of ice sculpture luge carved in the shape of sponsor s logo Prominent signage and logo printed on cocktail napkins Opportunity to distribute one company giveaway during the reception All Gold Sponsor benefits listed on page 10 Conference Bags $11,000 Sponsor logo will exclusively be printed on the conference bag provided to all conference attendees. Sponsor logo printed on all conference bags Option to insert one piece of company literature inside the bag Option to insert one company giveaway inside the bag All Gold Sponsor benefits listed on page 10 2018 Conference Bags Sponsored By 2018 Opening Reception Sponsored By Monday Evening Reception $14,000 Held on the second night of the conference in the exhibit area, this reception offers attendees a chance to relax and network with industry experts and exhibitors. Prominent signage and logo printed on cocktail napkins Opportunity to distribute one (1) company giveaway during the reception All Gold Sponsor benefits listed on page 10 2018 Monday Evening Reception Sponsored By Conference Mobile App $11,000 Exclusive sponsorship of the CICA Conference Mobile App provides high-exposure placement in the app before, during and after the 2018 International Conference. Hotel Room Key Cards $10,000 Attendees will see your logo every time they unlock their hotel door at the conference hotel. Sponsor logo printed on host hotel key cards handed to conference attendees upon check in All Gold Sponsor benefits listed on page 10 2018 Hotel Room Key Cards Sponsored By Golf Networking Event $10,000 CICA s premier networking event helps participants relax, make great connections, and enjoy the Arizona weather. Sponsor logo printed on golf balls and tees Prominent signage All Gold Sponsor benefits listed on page 10 2018 Golf Networking Event Sponsored By Logo on the splash screen seen every time attendees open the app Banner advertisement within app with a clickable link All Gold Sponsor benefits listed on page 10 2018 Conference Mobile App Sponsored By 7 CICA 2018 International Conference Exhibit & Sponsorship Opportunities www.cicaworld.com
CICA EXHIBIT & SPONSORSHIP OPPORTUNITIES SILVER LEVEL SPONSORSHIPS Networking Lunch (Monday - SOLD) (Tuesday - SOLD) $9,000/each Held in the exhibit area, networking lunches are a great way to catch up with conference attendees. Prominent signage on each lunch table and throughout conference Opportunity to distribute one company giveaway during the lunch All Silver Sponsor benefits listed on page 10 2018 Networking Lunches Sponsored By Conference Meeting Space Wi-Fi $7,500 Provide free meeting space Wi-Fi to conference attendees throughout the duration of the conference. Wi-Fi login information cards with sponsor logo available to each attendee upon check in at the conference registration desk Additional signage with sponsor s logo displayed throughout the conference All Silver Sponsor benefits listed on page 10 2018 Wi-Fi Sponsored By Tuesday Reception $8,000 Make a lasting impression on attendees by hosting this lively outdoor reception that will wrap up the CICA 2018 International Conference. Sponsor logo printed on cocktail napkins Prominent signage during the reception and throughout the conference All Silver Sponsor benefits listed on page 10 2018 Tuesday Reception Sponsored By Branded Notepads and Pens $7,500 Help education session participants capture new ideas and best practices with tools for note taking. Branded Notepads and Pens provided in the session rooms Additional signage with sponsor s logo displayed throughout the conference All Silver Sponsor benefits listed on page 10 NEW! 2018 Branded Notepads and Pens Sponsored By Water Station/Bottle $8,000 NEW! Help conference participants stay hydrated in the desert heat. Branded water bottles and signage at session room water stations Additional signage with sponsor s logo displayed throughout the conference All Silver Sponsor benefits listed on page 10 2018 Water Station/Bottle Sponsored By Mobile Charging Stations $7,000 Keep conference attendees charged up by sponsoring the mobile charging stations. Two lit-up mobile device charging stations branded with sponsor s logo strategically placed throughout the meeting space Signage with sponsor s logo displayed throughout the conference All Silver Sponsor benefits listed on page 10 2018 Mobile Charging Stations Sponsored By 8 CICA 2018 International Conference Exhibit & Sponsorship Opportunities www.cicaworld.com
CICA EXHIBIT & SPONSORSHIP OPPORTUNITIES BRONZE LEVEL SPONSORSHIPS Registration Confirmation and Attendee List $6,000 Sponsor logo is added to the registration confirmation that all attendees receive and the attendee list that is posted on the CICA website and well as inserted into each attendee s conference bag. Sponsor logo on registration email confirmations and the conference attendee list All Bronze Sponsor benefits listed on page 10 2018 Registration Confirmation and Attendee List Sponsored By Networking Breaks (Monday Morning - Available) (Monday Afternoon - Available) (Tuesday Morning - Available) $4,000/each Breaks in the exhibit hall are a great way for conference participants to connect with new and old friends alike. Keep attendees fueled up by providing much appreciated snacks to accompany the hot and cold beverages provided. Prominent signage on snack table All Bronze Sponsor benefits listed on page 10 Registration Desk Candy Dish $3,500 Networking Breakfast (Monday - Available) (Tuesday - Available) $5,500/each Keep your company top of mind by starting the day with attendees and sponsoring one of our networking breakfasts held in the exhibit hall. Prominent signage on each breakfast table All Bronze Sponsor benefits listed on page 10 First Time Attendee Orientation Breakfast $5,000 Welcome ~100 first time attendees and help them get the most out of the conference by sponsoring this orientation and breakfast event. Conference participants will thank you for fresh breath and a sweet treat by providing Andes Mint candies available daily at the registration desk. CICA hosted this in 2017 and it was a hit! Sponsorship includes: Sponsor logo on candy wrapper and prominent sign by candy dish on the registration desk counter All Bronze Sponsor benefits listed on page 10 Countdown Clock on Website $3,500 Get every registrant familiar with your brand by sponsoring the conference countdown clock on the registration webpage. Sponsorship includes: Sponsor logoed countdown clock on registration webpage with link to sponsor webpage All Bronze Sponsor benefits listed on page 10 NE W! Prominent signage on each breakfast table Recognition in CICA first time attendee presentation All Bronze Sponsor benefits listed on page 10 2018 First Time Attendee Breakfast Sponsored By 9 CICA 2018 International Conference Exhibit & Sponsorship Opportunities www.cicaworld.com
CICA EXHIBIT & SPONSORSHIP OPPORTUNITIES SPONSORSHIP LEVELS MATRIX SPONSORSHIP BENEFIT # of Complimentary Registrations* SPONSORSHIP LEVEL PLATINUM GOLD SILVER BRONZE 4 3 2 0 Recognized as top tier sponsors through social media thank you from CICA Company logo included on the front page of the conference brochure (if signed up by November 1, 2017) Company logo prominently placed on CICA webpage February 1 through conference Home Conference Company logo included in conference news releases (Paid releases dependent on press release company criteria) Logo Name Company logo featured at top in one of the conference promotional emails - The Scene Logo Logo Booth discount $1,500 $1,000 $500 Company logo included in the interior of conference brochure (if signed up by November 1, 2017) Logo Logo Logo Name Ad to be included in conference onsite program (if signed up by February 1, 2018) Full Full Half Name Company logo on sponsor banner prominently displayed at CICA Conference Logo Logo Logo Name Company logo and website link in all conference promotional emails The Scene Logo Logo Logo Name Company logo and website link on the CICA website homepage (through July 31, 2018) Logo Logo Logo Name Company logo and website link within the CICA Mobile App (through July 31, 2018) Signage recognizing sponsors during the conference Pre-conference list of attendees (2), post-conference list of attendees (1) One promotion per list Acknowledgement and thank you from CICA President during conference opening session Sponsor ribbon for all sponsor company registrants *Only one of the complimentary registrants can be a CICA non-member 10 CICA 2018 International Conference Exhibit & Sponsorship Opportunities www.cicaworld.com
EXHIBIT & SPONSORSHIP REGISTRATION FORM PAGE 1 OF 2 1 COMPANY INFORMATION Please provide your company information exactly as you would like it to appear on all conference materials. Please type or print clearly. REQUIRED FOR ALL SPONSORS AND EXHIBITORS Company/Organization (as displayed on all conference marketing materials) Company Website Company Email Address City State/Province Zip/Postal Code Country Phone 2 CONTACT INFORMATION Please designate an AUTHORIZED REPRESENTATIVE (office contact person) with address information to receive all correspondence relating to exhibit space or sponsorship. This may be someone other than the conference attendee. Please type or print clearly. PRIMARY CONTACT (Required) Primary Contact - First Name Primary Contact - Last Name Title Phone Email SECONDARY CONTACT (Optional) Secondary Contact - First Name Seconday Contact - Last Name Title Phone Email SPONSORSHIP INFORMATION 3 SPONSOR SELECTIONS PLATINUM LEVEL SPONSORSHIPS q Opening Session Keynote...$25,000 q Professional Development Track...$25,000 q Closing Session...$25,000 GOLD LEVEL SPONSORSHIPS q Opening Reception...$16,000 q Monday Evening Reception...$14,000 q Conference Mobile App...$11,000 q Conference Bags...$11,000 q Hotel Room Key Cards...$10,000 q Golf Networking Event...$10,000 SILVER LEVEL SPONSORSHIPS q Networking Lunch...$9,000 q Tuesday Reception...$8,000 q Water Station/Bottle...$8,000 q Conference Meeting Space Wi-Fi...$7,500 q Branded Notepads and Pens...$7,500 q Mobile Charging Stations...$7,000 BRONZE LEVEL SPONSORSHIPS q Registration Confirmation & List...$6,000 q Networking Breakfast...$5,500 q First Time Attendee Breakfast...$5,000 q Networking Break...$4,000 q Registration Desk Candy Dish...$3,500 q Countdown Clock on Website...$3,500 4 ADDITIONAL INFORMATION After reserving your sponsorship, you will be contacted to provide additional information. 1. Complimentary Registrations (4 Platinum, 3 Gold, and 2 Silver) 2. Company Description 3. Company Logo (vector EPS file) 4. Booth Giveaway (exhibitors only) 5. Sponsor Ad (Platinum, Gold, and Silver only) EXHIBITOR INFORMATION 5 EXHIBITOR RATES CICA Member booth rates are contingent on renewal of your 2018 CICA Membership. EXHIBIT SPACE RATES q CICA Members...$3,500 q Non-Members...$4,000 q Domiciles...$2,500 EXHIBIT SPACE RATES q CICA Members...$2,000 q Non-Members...$2,500 q Domiciles...$1,000 EXHIBIT SPACE RATES q CICA Members...$2,500 q Non-Members...$3,000 q Domiciles...$1,500 EXHIBIT SPACE RATES q CICA Members...$3,000 q Non-Members...$3,500 q Domiciles...$2,000 Before 2/23/18 After 2/23/18 WITH NO SPONSORSHIP WITH PLATINUM SPONSORSHIP WITH GOLD SPONSORSHIP WITH SILVER SPONSORSHIP Additional Booth Personnel at $1,050/ea (limited to two) q 1 ($1,050) q 2 ($2,100) Additional Booth Personnel at $1,100/ea (limited to two) q 1 ($1,100) q 2 ($2,200) 11 CICA 2018 International Conference Exhibit & Sponsorship Opportunities Registration Form www.cicaworld.com
EXHIBIT & SPONSORSHIP REGISTRATION FORM PAGE 2 OF 2 6 EXHIBIT SPACE SELECTION Based on the floor plan on page 5, please indicate three (3) exhibit space preferences, with your first choice listed first and the rest in descending order of preference. Booth assignments will be made on a first-paid, first-served basis, and only if payment is received in full with this contract. 1st 2nd 3rd 7 CONTACT/EXHIBITOR LISTING Please indicate the main on-site exhibitor representative for your company. This person will receive the one (1) complimentary registration included with your exhibit registration. Please type or print clearly. First Name Last Name Job Title Address (only if different from company address above) EXHIBITOR INFORMATION City State/Province Zip/Postal Code Country Phone Email 8 ADDITIONAL BOOTH PERSONNEL Please list any additional booth personnel, limit two (2), additional charges apply. Provide address info only if different from company address. Please type or print clearly. Name Job Title Name Job Title Company Address City St/Prov Zip Phone Email Company Address City St/Prov Zip Phone Email 9 DISABILITY AND/OR DIETARY NEEDS q Check here if any of the exhibitor or sponsor personnell have disability or dietary needs that CICA can assist with to improve their conference experience. 10 PAYMENT INFORMATION TOTAL DUE... $ q Check Enclosed (Payable to CICA in U.S. Dollars) q Charge my credit card: q AMEX q VISA q MasterCard Card Number Exp. Date CVV Code Address (q check here if the billing address is the same as the company address) Name of Cardholder (as it appears on card) Signature (authorizes your credit card to be charged) 11 RETURN FORM TO: CICA 4248 Park Glen Road, Minneapolis, MN 55416 fa x (952) 929-1318 Questions? Call CICA staff at (952) 928-4655 or email meetings@cicaworld.com 2018 INTERNATIONAL CONFERENCE CICA reserves the right to charge the correct amount if different from the total listed. Note: Cancellations on or before 2/23/18 will receive a refund equal to 75% of the total due. Cancellations after 2/23/18 are not eligible for a refund. Exhibitors and Sponsors acknowledge and agree to abide by the terms and conditions herein. CICA reserves the right to assign space if this form is not returned with full payment or an authorized and valid credit card number (VISA, MasterCard, or American Express), signature and expiration date. 12 CICA 2018 International Conference Exhibit & Sponsorship Opportunities Registration Form www.cicaworld.com