1 TOURNAMENT AND EVENT DIRECTOR Colleen Stewart Phone: 780-743-5577 Cell: 780-881-9975 Email: colleen.stewart@fortmcmurraygolfclub.com Fort McMurray, AB T9K 2S1
2 Private Tournament & Group Contract To confirm your tournament or group booking, we ask that you please complete the following and return as soon as possible to the. Tournament / Group Name: Company: Contact Person/s: Mailing Address: Phone: Email: Date of Tournament: 9 or 18 Hole: Number of Participants: Tee Times to Start At: Number of Power Carts Reserved (Maximum of 72): Club Rentals Required (Maximum of 25): Meal Choice: Number of Meals: Additional Meal Choice: Number of Meals: Beverage Choice/s: Number of: A $500 deposit is due at the time of booking and you will be invoiced based on the information you have provided in the Private Tournament & Group Contract. FAILURE TO SUBMIT PAYMENT IN FULL BY DAYS PRIOR TO EVENT WILL RESULT IN THE LOSS OF YOUR TOURNAMENT DATE. THERE WILL BE NO EXCEPTIONS I agree to the terms and conditions outlined in the Probate Tournament Conditions of Participation Agreement. Date: Applicant Signature: Deposit Amount: $ Date Paid: Method: Credit Card #: Expiry: Name on Card: Office Use Only: Full Tournament Payment is due prior to: Authorized by: Date:
3 Private Tournament & Group Event Contract Terms Conditions and Participation Agreement Bookings: All Private Tournaments and Golf Events organized at the must be formalized in a Standard Contract Form with the Tournament Coordinator or General Manager. This is to include such details as green fees, dates, tee time, banquet numbers, confirmation of date and number of players then must also get approved by the General Manager. All tournaments held to the Club will be advertised on the Activity Bulletin Board stating the tournaments name, times and dates. Payment: All fees must be paid by the date indicated on the private tournament contract. Failure to submit payment in full on or before the date indicated on the private tournament contract will result in the loss of tournament. No exceptions under any circumstances. Failure to play on the reserved date and time will result in loss of any payment we have received and the booking organization will also be held liable for all losses of profits sustained by the Fort McMurray Golf Club arising from failure to play. Tee Times: 12:00pm is the earliest starting time for Private Golf Events held on Saturdays, Sundays, and Holidays. For Private Golf Events held Monday through Friday (excluding Holidays) the earliest starting time is 10:00am. Shotgun starts are exempt from this timeframe. Deposit / Cancellation Policy: To reserve your requested date and time a deposit of $500 is required at the time of booking. If cancellation is less than 30 days of your tournament date, your deposit is non-refundable. If cancellation of your Golf Tournament is more than 30 days from your scheduled date, you will be given a full refund of your deposit. If you cancel your event inside of thirty days there will be deposit refund. If you cancel with eight days of the Event, there will be no refund of any kind.
4 Weather/Rescheduling: Golf will be deemed playable unless Club Management closes the course. No refunds in whole or part shall be given except: If, the Golf Course is closed and deemed unplayable the Club then agrees to reschedule the Golf Event or refund fees paid. The amount of the refund will be: Green Fees 100% Power Carts 100% Banquet Meals 0% If there is a Course Closure on the day of your scheduled Golf Event, we require your tournament to attend the banquet and we feel confident that your tournament participants will enjoy the time spent at our Club. Player Guarantee: The Club will provide golf times for only the guaranteed number of participants. This number must be indicated no later than eight days prior to the Event. No refund will be given for fewer participants than the guaranteed number. Extra times may be granted for additional participants if available. Player lists should be supplied no later than 3 days prior to the event. Golf Events Fees: 18 Hole Green Fees Monday Sunday $100.00 per player (Each fee includes an $8.00 Pro Shop Credit see below*) 9 Hole Green Fees Monday Sunday $54.00 per player (Limited availability) *Pro Shop Merchandise Rebate Each Private Tournament will receive a Pro Shop Merchandise Credit in the value of $8.00 per registered player. These credits can be used to purchase prizes or gift certificates from our Pro Shop. We pride ourselves on carrying a wide selection of merchandise and trust you will find redeeming your credits an easy task. Power Cart Fees: Power Carts may be reserved but must be paid in full at the same time as Tournament Fees. The rate for a Power Cart is $42.00 each. Carts may be limited depending on the number of participants. No more than two players are allowed on one power cart.
5 Golf Club Rentals: Golf clubs are available to rent on a limited basis and must be arranged in advance with the Tournament Coordinator. The rental cost for 18 holes of golf is $40. The Fort McMurray Golf Club has a maximum amount of 25 rental sets available. Shareholder Policy: Shareholders of the who participate in Private Tournaments (not Club Events), pay entry and all golf fees in full to the Tournament Organizer and are not entitled to any discount or shop credit. (Initials of Event Organizer) Corporate Passes are not accepted as Green Fees for any Private Tournaments, club Tournaments or for any Group Event. Pro Shop Merchandise Credits are also not accepted as Green Fees for any Group Events. Draw Sheet and Player Format: The Draw Sheet (list of names of all participants and their respective tee time) must be submitted three days prior to your event date. Groups must play in foursomes only and Texas Scramble from the red or white tees in the preferred format. Special consideration will be given for stroke play format based on the ability of the golfers participating in the tournament. Shotgun formats require a minimum of 96 golfers for an 18 hole shotgun and 60 golfers for an 9 hole shotgun are available on a limited basis. Pace of Play: PACE OF PLAY IS 4 HOURS AND 15 MINUTES FOR A 18 HOLE ROUND. All participants must obey the direction of the Starter and Player Assistants. For helpful hints to keep up with the pace of play, please see the attached sheet at the end of this package, Rules for Ready Golf.
6 Golf Rules and Regulations: Each player must have his/her own set of clubs and bag. Each player must have proper footwear. Metal spikes are not allowed on the golf course at any time. Soft spikes must be used in all golf shoes. Carts must be operated in a safe and courteous manner including staying on cart paths around all tees and greens. All rules set out by the shall be obeyed at-all-times. If your tournament causes any damages to the golf course or golf carts during your event, you will be liable for the damages. The reserves the right to cancel or suspend playing privileges, without refund, to anyone or the entire group, for violation of Club rules, or for any action which in Management s opinion is abusive or offensive to the property and well-being of the Club. Power Cart Waiver: The Golf Tournament or Event organizer promises to hold the free from any claims of any nature whatsoever that may arise through their own or other Event participant s use of golf power carts. It is also understood that everyone participating in the Golf Event is familiar with the use of a golf cart and can operate and control the same. Any damages done to any of the golf carts during the Golf Event are the responsibility of the event organizer to pay for. Dress Code: Gentlemen s Acceptable Dress Code golf slacks, tailored shorts, golf shirt with collar, sweater, sweatshirt or pullover, jacket and rain gear. Ladies Acceptable Dress Code skirts, culottes, slacks, tailored shorts, blouses, golf shirt with collar, sleeveless golf shirt, sweater, sweatshirt or pullover, jacket and rain gear. Please note that any type of tank top is not part of the dress code. It is required that all members, their guests, and green fee players wear suitable attire at-all-times on the course, driving range and in and around the Clubhouse (including the restaurant). As dress is a personal matter and as contemporary golfing attire changes from time to time, any questions regarding the acceptability of any apparel can be reviewed with the Professional Staff.
7 Signage & Displays: The management must be consulted regarding any signage or displays to be used on the property by the organizer or guests. Set up and removal of any hole signage and sponsor signs can be arranged through our Outdoor Services team, however banners and decorations is the responsibility of the event organizer. The assumes no responsibility for any signs left on the premises after the event. It is recommended that signage be provided 24hrs prior to your scheduled event. Food and Beverage Rules and Regulations: All food and beverage services must be arranged through the. Alcohol must be purchased through the normal bar service in the Clubhouse, Halfway Hut, or from the Beverage Carts. It is illegal to have alcohol on the golf course that was not purchased from the Club. All illegal alcohol will be removed from the course. Confirmation of banquet numbers must be given 72 hours prior to the banquet. Any group that has given a definite guaranteed number of people for the banquet will be charged for that amount regardless if less than that number attends. No exceptions will be given. If more meals are required last minute, the will do their best to accommodate the request. To guarantee safety and freshness of products, food service times are one hour. All remaining food items will be removed from the room after this time. Due to Health Regulations, any leftover food or beverage may not leave the property after the event. All banquets will be served buffet style and a 15% Gratuity charge on all meal prices will be added to the invoice. We look forward to hosting your event and providing you with an enjoyable and memorable golfing experience! Sincerely, Michael Gillan General Manager/ PGA of Canada Executive Professional Colleen Stewart Tournament & Event Director
8 Rules for Ready Golf To assist you in keeping up with the group in front of you, please follow the Ready Golf Rules outlined below. ON THE TEE The player who is ready should hit. Shorter hitters should hit first. Tee-off as soon as the group ahead is clear. Carry an extra ball in your pocket. ON THE FAIRWAY Hit when ready & safe; do not use honor system. Take appropriate clubs to your ball and hit without delay. Have your group watch where each shot goes. Limit search for lost balls to 3 minutes. Pick up and place ball on green upon reaching double par. ON THE GREEN Place your clubs between green and next tee. Study your putt while others are putting. Continue putting until holed out. Leave the green immediately after holing out and proceed to the next tee. Complete your scorecard after you re off the green SHORT CUTS Mark your score on the way to the next tee. When driving a cart, drop your partner at his/her ball, then, continue to yours. Remember, slow play affects everyone. Please cooperate for the enjoyment of all. Thank You!