Hospitality Guide February 26 February 28, 2010 www.lvms.com
Hospitality Package Contents First, we would like to thank you for choosing Las Vegas Motor Speedway for your hospitality event. We know there are many options or events that would allow you to entertain your employees, clients, or customers but we know that Las Vegas Motor Speedway will provide you with the best experience. As we move forward in the planning process, please do not hesitate to ask for anything we may be able to help. THE ITEMS IN YOUR HOSPITALITY PACKAGE SHOULD BE: Grandstand Tickets Pre-Race Pit Passes: In order to enhance your guests Hospitality Experience, you will be provided one (1) pit pass for each guest. This pass allows a one-time entry to the pit area. Pit Access times and instructions follow. Hospitality Village Passes: Each guest must display this credential at all times. This pass provides access to the Hospitality Village compound. For the race, this pass must be accompanied by a grandstand ticket. Each guest must have a Hospitality Village Pass (including children) and be prepared to have them Scanned upon entry. Hospitality Parking Passes: This pass should be visibly affixed to the lower driver s side corner of the windshield of each automobile before entering the speedway. Hospitality Worker Passes: Depending on the size of your party, you will receive the following worker credentials: (additional credentials may be granted by LVMS discretion) 50-100 guests = 4 passes 110-200 guests = 6 passes 210-300 guests = 8 passes 310+ guests = 10 passes Facility Map: Included as Appendix B of the Hospitality Guide Traffic Plan: Traffic plans for hospitality bus parking, driver appearance route and vehicle parking are included. On Wednesday, February 18, 2009, Las Vegas Motor Speedway will hold a Transportation Luncheon in the Media Center at Las Vegas Motor Speedway (located in the infield), where the complete traffic plan will be outlined. (Please call 702-632-8252 for exact location.) We strongly recommend you, a representative of your group or contracted transportation vendor attend. 2
Table of Contents Hospitality Package Contents... 2 Brief Description of Sections... 5 Section One: Schedules, Dates, Times & Deadlines... 6 Section Two: Preparation For The Event... 7 Hospitality Village Hours of Operation... 7 Pit Area Dress Code... 7 Pre-Race Pit Access... 7 Pre-Race Pit Tour Route... 8 Food and Beverage Service... 8 Security... 8 LVMS Security Request From... 9 Show Cars... 10 Driver Appearance... 10 Section Three: Hospitality Inclusions... 11 Tent Furnishings... 11 Audio/Visual Equipment... 11 Souvenir Programs... 11 Decor... 11 Golf Carts... 11 Section Four: Parking... 12 Hospitality Vehicle Parking Lot #6... 12 Hospitality Bus Parking Instructions (See Map in Appendix B)... 12 Handicapped Parking Instructions Lot #6... 13 Section Five: Hospitality Village Guests... 14 Pre-Race Setup... 14 Contact Information Race Day... 14 Restroom Facilities... 14 Section Six: Frequently Asked Questions... 15 How Do I Receive My Pit Tour Passes?... 15 How Do I Contact My LVMS Account Executive?... 15 Where is Lost & Found?... 15 Where Can I Get a Taxi?... 15 Where Can I Receive Medical Attention?... 15 Where are Pay Phones?... 15 Where are the ATM Machines?... 15 Are Coolers or Bottles Permitted?... 15 Are Pets Permitted?... 16 Where is the Gift Shop?... 16 Can I access the Neon Garage?... 16 Where Can I Find Additional Information?... 16 3
Appendix A: Forms... 17 Appendix B: Maps & Directions... 21 Hospitality Parking For Autos (parking pass required)... 22 Hospitality Parking For Buses (parking pass required)... 23 Las Vegas Area Map... 24 Facility Overview Map... 25 Appendix C: Upgrade Guidelines... 28 Upgrage Guidelines and Information... 29 The Ordering Process... 29 LVMS Approved Vendor List... 30 4
Brief Description of Sections Section One: Schedules, Dates, Times & Deadlines page 6 This section provides specific deadline information in addition to official schedules. Section Two: Preparation for the Event page 7 This section provides instructions and suggestions, guidelines, and information for event planning. Section Three: Hospitality Inclusions page 11 This section provides a description of what can or will be included in your rental of a hospitality space at Las Vegas Motor Speedway. Section Four: Parking page 12 This section provides instructions and suggestions to make your arrival at the Hospitality Village as quick and timely as possible. Section Four: Hospitality Village Guests page 14 This section provides instructions, suggestions, guidelines, and information for use during the event. Section Five: Frequently Asked Questions page 15 This section provides answers to frequently asked questions about Las Vegas Motor Speedway and the city of Las Vegas. Appendix A: Forms page 17 This section provides forms which are referenced throughout the Hospitality Guide. Appendix B: Maps & Directions page 21 This section provides links to maps of the city of Las Vegas with the route to Las Vegas Motor Speedway, and our facility. Appendix C: Upgrade Guidelines page 28 This section provides information on Las Vegas Motor Speedway policy regarding tent upgrades (floral, balloons, sound systems, TVs, radio scanners). Included is a list of Las Vegas Motor Speedway-approved vendors for each of these categories. 5
Section One: Schedules, Dates, Times & Deadlines January 25, 2010 - Deadline for all Hospitality Upgrades, orders and changes. January 25, 2010 - Deadline for Levy Restaurants Hospitality menu orders. February 17, 2010 - Las Vegas Motor Speedway Transportation Luncheon. For additional information, please call 702.632.8169. RACE DATES & GATE/START TIMES (ALL TENTATIVE) Friday, February 26, 2010--NASCAR Qualifying Day Gates Open: 10:00 AM Friday Pre-Race Pit Access: All Day NASCAR Sprint Cup Series Qualifying: 3:10 PM NASCAR Nationwide Series Qualifying: 5:10 PM Saturday, February 27, 2010--NASCAR Nationwide Series Sam s Town 300 Gates Open: 8:00 AM Saturday Hospitality Village Open: 8:00 AM Saturday Pre-Race Pit Access: 8:00 AM 12:30 PM Green Flag: 1:30 PM Saturday Hospitality Village Closes 1 hour after Green flag Sunday, February 28, 2010--NASCAR Sprint Cup Series Shelby American Gates Open: 7:00 AM Sunday Hospitality Village Open: 7:00 AM Sunday Pre-Race Pit Access through Neon Garage Tunnel: 7:00 AM Sunday Pre-Race Pit Access across Track in Turn 4: 7:30 AM 11:00 AM Green Flag: 12:00 Noon Sunday Hospitality Village Closes 1 hour after Green flag All times are tentative & subject to change 6
Section Two: Preparation For The Event All Clients must return the Hospitality Upgrade Order Form (pg. 14-15) - even if upgrades are not required for your guests. Deadline is January 25, 2010. HOSPITALITY VILLAGE HOURS OF OPERATION Date Event Village Open Village Closed Sat. Feb. 27, 2010 Sam s Town 300 8:00 AM 1 hour after green flag Sun. Feb 28, 2010 Shelby American 7:00 AM 1 hour after green flag PIT AREA DRESS CODE Las Vegas Motor Speedway and NASCAR will enforce the following NASCAR dress code: Shoulders must be covered at all times. Closed-toe shoes are required. Long pants are required. Children under 18 are not permitted in the pit area at any time. PRE-RACE PIT ACCESS With your hospitality order are Pre-Race Pit Passes equal to the total number of guests. Pre-Race Pit Passes/Hospitality Passes must be visible at all times. Pre-Race Pit Tours may be conducted according to the schedule listed below: No tours will be permitted during or after these events. The pre-race pit pass is attached to the hospitality village credential. Please limit tour group sizes to no more than thirty. Pit tours are restricted to Pit Lane only. Each hospitality group is responsible for their own tour guides. Date From To Saturday, Feb. 27, 2010 8:00 AM* 12:30 PM* Sunday, Feb. 28, 2010 7:00 AM* 11:00 AM* *IMPORTANT NOTE: These times are subject to change pending notification of final official schedule from NASCAR. LVMS will be using a BAR CODE Ticket system in HOSPITALITY VILLAGE. Please note that every person who enters Hospitality Village will have their ticket scanned. If you wish to reenter after exiting the gate: PLEASE MAKE SURE YOU HAVE YOUR TICKET SCANNED UPON ENTERING AND EXITING HOSPITALITY VILLAGE. 7
PRE-RACE PIT TOUR ROUTE SATURDAY- From the Hospitality Village: Exit Hospitality Village through the south gate near Speedway Blvd. Proceed to the Tickets/Gift Shop building. Load onto the Speedway Tram that will give you access to the Pedestrian Tunnel off of Checkered Flag Blvd near Turn 2. Proceed through pedestrian tunnel located off Checkered Flag Blvd. Conduct your pit tour from behind the pit wall. Return to Hospitality Village at conclusion of tour using the same tram SUNDAY- From the Hospitality Village: Exit Hospitality Village through the south gate near Speedway Blvd. Follow Signage Cross Speedway Blvd. and follow GREEN STRIPE across Midway Display Credential & Ticket to Enter Designated Gate. Proceed straight ahead to Pit Tour entrance, near Earnhardt Terrace, marked with signage and green stripe on the ground. Descend the stairs to track level. Display Pre-Race Pit Tour pass to gain access on to track. Bear left along track apron to pit lane entrance Conduct your pit tour from behind the pit wall Return to Hospitality Village at conclusion of tour FOOD AND BEVERAGE SERVICE Levy Restaurants Sports & Entertainment will provide all food service at Las Vegas Motor Speedway. Larry Ferguson Email: lferguson@levyrestaurants.com Office: 702.632.8301 Please note that you may not bring any outside food or beverages into your Hospitality Area. THERE WILL BE NO EXCEPTIONS. SECURITY To arrange for private security, at your hospitality tent, please use the following Security Request form and return via fax to 702.632.8222. The DEADLINE TO ARRANGE SECURITY is Monday January 25, 2010. Advance payment is required. Changes to Security requests after this deadline are not guaranteed and subject to additional fees. Please note that any items left in the hospitality area (e.g.: banners, flags, programs, decorations) are the sole responsibility of the client. Las Vegas Motor Speedway is NOT responsible for any personal belongings left in your hospitality area. 8
LVMS SECURITY REQUEST FROM Date of Request: # of Guards Requested: Type: Armed or Unarmed $35/hr $27/hr Event: Date Needed: Date Needed: Date Needed: Date Needed: Hours: Hours: Hours: Hours: Location: Specify Duties: Client Guard working for: Client Contact Number: Please return via fax to your LVMS sales & marketing contact @ 702.632.8222 ***************************Internal Use********************************** Requested by: EXT: Department: Acknowledged: Will Hanzel Please sign and return to person requesting security 9
SHOW CARS If you intend to bring a show car, you must either have indicated so on your Hospitality Order Form or in writing to your Las Vegas Motor Speedway Account Executive. Show cars must be delivered during specific delivery times: Date From To Friday, Feb. 26, 2010 3:00 PM 8:00 PM Saturday, Feb. 27, 2010 3:00 PM 8:00 PM Show Car Trucks and Trailers must have a Lot 6 Parking Pass They will not be permitted to remain in Hospitality Village. Anyone delivering a Show Car should contact Kyle LeValley at klevalley@lvms.com to make a delivery appointment. Cars should be delivered by appointment only. DRIVER APPEARANCE A time-saving route is available for transporting drivers from the infield to your hospitality tent, on Saturday and Sunday. Please see the Driver Appearance Map in Appendix B. - This is the only approved route. If you are planning a Driver Appearance, an Official Vehicle credential is required please contact your LVMS representative by, January 25, 2010 to arrange delivery. In order to enhance any scheduled driver appearances, we recommend the use of a PA system. 10
Section Three: Hospitality Inclusions TENT FURNISHINGS Included with the price of your hospitality tent are the following items: Seating for 75% of total guests Registration tables and chairs Linens White picket fencing Tent identification sign 19 TV Umbrella Sets Additional furnishings such as seating for 100% of guests, additional registration tables, colored linens, etc. can be ordered in Appendix A on the Hospitality Upgrade Order Form under Additional Tent Furnishings. Advance payment is required AUDIO/VISUAL EQUIPMENT Additional items such as big screen television, sound system, CD player, stage, podium, etc. are available to upgrade the overall appearance of your hospitality tent. Items and prices are located in Appendix A on the Hospitality Order Form under Additional Tent Furnishings. For any questions or custom orders, contact your account executive. Note: Additional electrical outlets will need to be ordered for Audio/Visual equipment. Electrical can be ordered in Appendix A on the Hospitality Order Form under Electrical. SOUVENIR PROGRAMS Souvenir programs are available for purchase. Please refer to the Hospitality Upgrade Order Form included in Appendix A for pricing. Programs must be ordered no later than January 25, 2010. All program orders must be paid in advance. Programs will be delivered to your Hospitality area. DECOR Many Hospitality clients choose to upgrade their Hospitality area with other attractions (floral, balloons, audio/visual equipment, souvenir programs, and scanners). In Appendix C, Las Vegas Motor Speedway-approved vendors for each of these categories are listed, including contact names and numbers. Only the vendors listed will be granted access. Please select your upgrade vendors from the choices provided in Appendix C. GOLF CARTS Golf cart rental inquiries must be completed by February 10, 2010 and should be directed to Speedway Motorsports Inc. Asset Management. Forms can be obtained by contacting: Melinda Teynor mteynor@smiproperties.com Phone: 704.454.1619 Fax: 704.455.9319 11
Section Four: Parking HOSPITALITY VEHICLE PARKING LOT #6 Entrance Display, in lower driver s side corner of the front windshield Lot #6/ Hospitality Village Parking Credential. All private vehicles with Lot #6/Hospitality Village parking passes must arrive at the Speedway via Interstate 15 From Las Vegas, follow Interstate 15 North to Exit 54 (Speedway Blvd.) From Exit 54, proceed right and turn left adjacent to the LVMS Marquee (crossing Speedway Blvd.). Follow traffic officer direction to Lot #6/Hospitality Village Parking. **It is important to understand that the Exit route will be different from the Entrance route Exit Follow signs and traffic officer direction to GATE 8. Stay in LEFT lane. Exit Gate 8 by turning LEFT (NORTH) onto Las Vegas Blvd. Proceed on Las Vegas Blvd. & follow signs to Interstate 15 HOSPITALITY BUS PARKING INSTRUCTIONS (SEE MAP IN APPENDIX B) All buses enter GATE 8 off of Las Vegas Blvd. On February 17, 2010, Las Vegas Motor Speedway is expected to announce a dedicated bus route that all buses should follow to Gate 8. A special credential, required for access to this route, will be distributed at this meeting. Please ensure a representative from your party or hired bus company is present at the transportation meeting. If your representative is unable to attend, please contact Chris Lopez, LVMS Credential Supervisor at 702-632-8211. Before arriving at Las Vegas Motor Speedway, please make sure your buses have the Hospitality Bus parking credential displayed in the driver side window. To travel on the time-saving dedicated bus route, all buses must have a Parking Permit clearly displayed in the windshield. Please Note The Hospitality Parking Pass and Special Dedicated Route Bus Pass are NOT the same. Entrance Follow these instructions to reach Hospitality Bus Parking: From Las Vegas Boulevard, enter Gate 8 onto Speedway Boulevard. Proceed along Speedway Boulevard follow directional signage to Charter/Hospitality Bus Parking. Exit From Charter/hospitality Bus Lot, Exit LEFT onto Speedway Boulevard. Follow traffic officer directions for lane assignment. 12
HANDICAPPED PARKING INSTRUCTIONS LOT #6 Entrance Display HANDICAP PLACCARD in lower driver s side corner of the front windshield. All HANDICAP vehicles must arrive at the Speedway via Interstate 15 From Las Vegas, follow Interstate 15 North to Exit 54 (Speedway Blvd.) From Exit 54, proceed right and turn left adjacent to the LVMS Marquee (crossing Speedway Blvd.). Follow traffic officer direction toward Lot #6 Upon arrival at LOT #6, proceed through the RIGHT GATE into HANDICAP PARKING LOT Failure to follow the above instructions will result in you being directed to the general parking lot. **It is important to understand that the Exit route will be different from the Entrance route Exit Follow signs and traffic officer direction to GATE 8. Stay in LEFT lane. Exit Gate 8 by turning LEFT (NORTH) onto Las Vegas Blvd. Proceed on Las Vegas Blvd. & follow signs to Interstate 15 13
Section Five: Hospitality Village Guests PRE-RACE SETUP Pre-race setup and decoration should be completed the night before the event during normal service hours. If perishable decorations, or other pressing needs, demand final preparation be made on the morning of the event, the following schedule will be in effect: Friday February 26 3:00pm 8:00pm Nationwide Hospitality Setup Saturday February 27 6:00am Village open to WORKERS ONLY (Worker credential is required for access) 7:00am All Vehicles must be removed from village and placed in the Hospitality Parking Lot (Lot #6, Parking Pass is required) 8:00am Hospitality Village OPEN TO GUESTS 2:30pm (approximately 1 hour after green flag) Hospitality Village Closed 3:00pm 8:00pm Cup Hospitality Setup Nationwide HOSPITALITY clients are responsible for removal of decorations immediately after Hospitality Village closes. Sunday February 28 6:00am Village open to WORKERS ONLY (Worker credential is required for access) 6:30am All Vehicles must be removed from village and placed in the Hospitality Parking Lot (Lot #6, Parking Pass is required) 7:00am Hospitality Village OPEN TO GUESTS 1:00pm (approximately 1 hour after green flag) Hospitality Village Closed Desert mornings in Las Vegas can be very cool, we recommend proper attire. CONTACT INFORMATION RACE DAY Security: Will Hanzel 702.689.7284 Las Vegas Motor Speedway Sales & Marketing Contacts: Mike Mossholder 702.632.8241 Craig Cochran 702.210.5015 Naysan Gray 702.210.2876 Tara Jimenez 702.210.4190 Aaron Crowley 702.210.2936 Brock Ita 702-689-7302 RESTROOM FACILITIES Restroom facilities are located at the south end of Hospitality Village, near Speedway Blvd 14
Section Six: Frequently Asked Questions HOW DO I RECEIVE MY PIT TOUR PASSES? Pit Tour Passes are attached, as a stub, to the Hospitality Credential. HOW DO I REACH MY LVMS SALES & MARKETING CONTACT? You may contact Peggy Salyers at 702.632.8254, or call the phone listed below. Mike Mossholder Craig Cochran Naysan Gray Tara Jimenez Aaron Crowley 702.632.8241 mmossholder@lvms.com 702.632.8177 ccochran@lvms.com 702.632.8236 ngray@lvms.com 702.632.8263 tbarkis@lvms.com 702.632.8284 acrowley@lvms.com WHERE IS LOST & FOUND? The Lost & Found booth is located at the end of the Pedestrian tunnel under the grandstands. Contact the LVMS switchboard (702.644.4444) or receptionist on the ground floor of the Administration Building. WHERE CAN I GET A TAXI? The Taxi & Limo station is located at Gate B just off of Speedway Boulevard to the Southwest of the Administration Building. WHERE CAN I RECEIVE MEDICAL ATTENTION? LVMS Medical Centers are located inside the Spectator Gates B and under the Earnhardt Terrace, identified by the medical Red Cross. In case of emergency ask your VIP Services Representative, uniformed police or security, or any LVMS staff member to alert emergency personnel via radio. WHERE ARE PAY PHONES? Pay phones are located in the following areas: Administration Building: North side, outside and inside the lobby. Grandstand Level: Sections 1-G, 3-J, and 4-L Mezzanine Level: Sections 2-V, 2-R,2-O, 2-K, 2-H, and 2-D. Infield: Neon Garage area TDD: There is a handicapped-accessible TDD unit available at the grandstand end of the pedestrian tunnel located near Elevator #4. WHERE ARE THE ATM MACHINES? ATM machines are located at the bottom of Elevator Tower 5, and in the lobby of the Administration Building, and in the infield in the Neon Garage area. ARE COOLERS OR BOTTLES PERMITTED? No. Coolers and food/ beverage are not permitted to be brought into the Super Speedway or Hospitality Village at any time. 15
ARE PETS PERMITTED? No. Animals, with the exception of helper animals for the handicapped, are not permitted in the Hospitality Village, Suites, or SuperSpeedway. WHERE IS THE GIFT SHOP? In addition to the many midway vendors, a full range of motorsports apparel and gifts are available at Speedway World: the official gift shop of Las Vegas Motor Speedway. Speedway World is located in the bottom of the LVMS Administration Building Near Gate C (marked TICKETS/GIFT SHOP). CAN I ACCESS THE NEON GARAGE? Yes, for the first time Neon Garage access is included with Hospitality Village packages. WHERE CAN I FIND ADDITIONAL INFORMATION? The official web site of Las Vegas Motor Speedway is www.lvms.com. Refer to it often for up-to-the-minute information. Be sure to use the on-line Visitor Guide for helpful tips. You are also more than welcome to contact the Fan Assistance Hotline by phone at 702.632.8006, or by text message at 37686. 16
Appendix A: Forms 17
2010 Hospitality Upgrade Order Form Advance Payment Required Deadline: January 25, 2010 Return via fax to: 702-632-8222 All clients must return form regardless of upgrade orders. CONTACT NAME: COMPANY: TELEPHONE: FACSIMILE: ADDRESS: CITY: STATE: ZIP: Email address: ON-SITE CONTACT INFORMATION Name Company Cell # Pager # Authorized Signature(s) HOSPITALITY INFORMATION Standard seating is 75% of total number of paid guests. For seating greater than 75% contact your Las Vegas Motor Speedway Sales & Marketing. Nationwide Series Sprint Cup # of Guests # of Guests # of Buses # of Buses Tent ID Sign Tent ID Sign Show Car YES NO Show Car YES NO Show cars must be delivered between the hours of 3PM and 8PM the night before the event or no later than one hour before hospitality gates open. Show Cars to be delivered by appointment only 18
ADDITIONAL TENT FURNISHINGS Item Qty Price Total Souvenir Programs $10ea Registration Table (includes $50ea linens) 60" Round Table (includes $30ea linens) Chairs $2.00ea Big Screen TV $450 ea Stages (per 3 x 6' section) $135ea w/step PA System $200, $350, $450+ Wireless Mic's $200 CD Player $100 ELECTRICAL DAY QTY PRICE TOTAL Additional 110 outlets $120ea Special Request Linen color request: Advance Payment Required 19
CREDIT CARD AUTHORIZATION FORM Date: Requested By: Customer: Address: City: State: Zip: American Express Discover MasterCard Visa Account Number Expiration (month/year) V-Code Cardholder s Billing Address (if different from above) Address: City: State: Zip: Phone Number: Fax Number: I hereby authorize NEVADA SPEEDWAY, LLC dba LAS VEGAS MOTOR SPEEDWAY to charge my credit card in the amount of dollars for the purchase of $ US Cardholder s Signature Cardholder s Name Please Print PLEASE FAX TO LVMS FINANCE: (702) 632-8222 PLEASE SUBMIT PHOTOCOPY OF FRONT AND BACK OF CREDIT CARD AND FRONT OF DRIVER S LICENSE WITH AUTHORIZATION 20
Appendix B: Maps & Directions 21
HOSPITALITY PARKING FOR AUTOS (PARKING PASS REQUIRED) NASCAR 2010 WEEKEND: FEBRUARY 25 FEBRUARY 28, 2010 Schedule of Events: Thursday, February 25 Dirt Track- USAC Las Vegas Super Sprint Classic Friday, February 26 Dirt Track- World of Outlaws Las Vegas Super Sprint Classic Friday, February 26 Speedway- zmax Pole Day Saturday, February 27 Speedway- Sam s Town 300, NASCAR Nationwide Series race. Sunday, February 28 Speedway- Shelby American, NASCAR Sprint Cup Series race. In order to minimize traffic delays please follow the traffic and parking procedures listed below. Your cooperation is greatly appreciated. Entrance Display Hospitality Village/Lot #6 Parking Credential in lower driver s side corner of the front windshield. All private vehicles with Lot #6/Hospitality Village parking passes must arrive at the Speedway via Interstate 15 From Las Vegas, follow Interstate 15 North to Exit 54 (Speedway Blvd.) From Exit 54, proceed right and turn left adjacent to the LVMS Marquee (crossing Speedway Blvd.). Follow traffic officer direction to Hospitality Village /Lot #6 Failure to follow the above instructions will result in you being directed to the general parking lot. **It is important to understand that the Exit route will be different from the Entrance route Exit Follow signs and traffic officer direction to GATE 8. Stay in LEFT lane. Exit Gate 8 by turning LEFT (NORTH) onto Las Vegas Blvd. Follow signs to Interstate 15 Important You must follow the designated transportation routes as they will be under the continuous watch of the Nevada Highway Patrol and the Las Vegas Metropolitan Police Department. These Public Safety officers will strictly enforce these routes. Your cooperation is appreciated. 22
HOSPITALITY PARKING FOR BUSES (PARKING PASS REQUIRED) NASCAR 2010 WEEKEND: FEBRUARY 25 FEBRUARY 28, 2009 Schedule of Events: Thursday, February 25 Dirt Track- USAC Las Vegas Super Sprint Classic Friday, February 26 Dirt Track- World of Outlaws Las Vegas Super Sprint Classic Friday, February 26 Speedway- zmax Pole Day. Saturday, February 27 Speedway- Sam s Town 300, NASCAR Nationwide Series race. Sunday, February 28 Speedway- Shelby American, NASCAR Sprint Cup Series race. In order to minimize traffic delays please follow the traffic and parking procedures listed below. Your cooperation is greatly appreciated. All buses enter GATE 8 off of Las Vegas Blvd. On February 17, 2010, Las Vegas Motor Speedway will announce a dedicated bus route that all buses should follow to Gate 8. A special credential will be distributed at this meeting. Please ensure a representative from your party is present at the transportation meeting. If your representative is unable to attend, please contact Chris Lopez, LVMS Credential Supervisor at 702.632.8211. Before arriving at Las Vegas Motor Speedway, please make sure your buses have the Hospitality Bus parking credential displayed in the driver side window. To travel on the time-saving dedicated bus route, all buses must have a Parking Permit clearly displayed in the windshield. Entrance Follow these instructions to reach Hospitality Bus Parking: From Las Vegas Boulevard, enter Gate 8 onto Speedway Boulevard. Proceed along Speedway Boulevard follow directional signage to Charter/Hospitality Bus Parking. Exit From Charter/hospitality Bus Lot, Exit LEFT onto Speedway Boulevard. Follow traffic officer directions for lane assignment. 23
LAS VEGAS AREA MAP 24
FACILITY OVERVIEW MAP 25
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Appendix C: Upgrade Guidelines 28
UPGRAGE GUIDELINES AND INFORMATION Following, please find a listing of Las Vegas Motor Speedway-approved vendors for each of the major upgrade categories, including contact names and numbers. Each of these vendors will be credentialed for entry onto Las Vegas Motor Speedway property. It is important to note that any vendor who is not listed as a Las Vegas Motor Speedwayapproved vendor will not be permitted access to our facility. Please select your upgrade vendors from the choices provided below. If at any time you are dissatisfied with the service you receive from any of these vendors, please do not hesitate to let us know. We strive to assure quality for our guests, and would want to know if any of our associates had delivered sub-par service. Likewise, if you feel you have received exemplary service from any of these vendors, please let us know. We ll be sure to continue to recommend them to our clients. THE ORDERING PROCESS This system simplifies the upgrade ordering process by facilitating direct contact with our vendors with competitive pricing. The end result will be clearer orders, made at reduced rates. Of the choices offered, each is happy to discuss your specific upgrade needs and provide costs for comparative shopping. When you ve made your decisions, place your orders directly to the vendors. As race time approaches, each of these will report to the Guest Services department the number and size of their orders when they make their requests for credentials for delivery. Despite the thorough organization of this process, we urge each client to re-confirm his order directly with the vendor no later than two weeks before the event. Vendors will provide direct billing. We urge our clients to confirm the terms of payment. 29
LVMS APPROVED VENDOR LIST FLORAL Name Contact Location Phone Tropical Images Any California 800.575.7673 Flowers by Michelle Michelle/ Las Vegas 800.798.1847 Shelly Southern Race Nelda Neal Georgia 770.979.4238 Day Promotions njntwn@bellsouth.net BALLOONS Name Contact Location Phone Tropical Images Any California 800.575.7673 Southern Race Nelda Neal Georgia 770.979.4238 Day Promotions njntwn@bellsouth.net SCANNERS Name Contact Location Phone Flag to Flag Rick Farrell North Carolina 704.424.4300 OVERNIGHT SECURITY Name Contact Location Phone LVMS Operations Will Hanzel Las Vegas 702.632.8142 Fax: 702.632.8126 30