Minis and Juniors Section Welcome Pack 2014 A very warm welcome to Ampthill Rugby Club! This pack has been designed to keep our players and parents both old and new informed of what happens within their rugby club. It includes our codes of conduct, details of recommended kit, and some general information about the club. Any feedback and comments are welcome please feel free to contact any member of the committee. IMPORTANT: Enclosed in this pack is the Player Registration form and the Direct Debit Form you can pay for your membership either by a one-off payment or spread it monthly 8 instalments end of September 2014 up to the end of April 2015. Forms preferably to be completed on or before registration day please. (Sunday 7 th Sept, 2014) If you register after Registration Day, please pass the completed forms to your Team Manager.
CONTENTS Page Equal Opportunities Policy Mini & Junior Section Contacts Did You Know? That we always need volunteers includes current vacancies. That the bar is open every Sunday That the players get a free meal after playing a match That the Clubhouse is available for private hire That our First XV play in National League 2 Nth That we have Social Rugby & Fitness for Dad & Mum Child Protection (Safeguarding) Insurance Valuables and Liabilities Mouth Guards Website Club Shop What Kit Do I Need? Club Behaviour Policy Club Player Registration Form 2 3 3 4 4 4 4 4 5 5 7-9 10
Equal Opportunities Statement The club is committed to ensuring that equality is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equality. Sports equality is about fairness in sport, equality of access, recognizing inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society. The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability gender, race ethnicity, religious belief, sexuality or social/economic status. The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse. All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity. The club will deal with any incidence of discriminatory behaviour seriously.
The main contacts are: Mini & Junior Section Contacts Name Position Email Address Bruce McTavish Dan Phillips Bruce McTavish Colin Rempel Angharad Spavins Chairman Mini & Youth Rugby Management Committee Member with responsibility for Mini and Youth Management Committee Member Mini & Youth Disciplinary Officer Mini & Youth Coaching Co-ordinator RFU Volunteer Co-ordinator Joint Club Safeguarding Officers Management Committee Member r.mctavish740@btinternet.com danphillips29@btinternet.com r.mctavish740@btinternet.com colin.rempel@btinternet.com spavs@hotmail.co.uk James Wiggett Mini s Fixture Secretary wiggetts1@sky.com Val Martin Junior Membership Secretary val_a_martin@msn.com Jim Abbott Hugh Christey Junior Section Treasurer Schools Liaison Officer jimabbott@btinternet.com hughchristey@bigpaw.info Colin Jones Mini & Youth First Aid Co-ordinator colin.jones97@ntlworld.com David Dunstan Girls (Youth) Rugby Head Coach davidjdunstan@yahoo.com Keith Belcher Jane Reid Rae Marshall Club Steward/Clubhouse Club Catering Manager Clubshop Manager clubhouse@ampthillrufc jj.reid@hotmail.co.uk rae.marshall@btinternet.com The team coaches contact details can be found in the fixture booklet or on website www.ampthillrufc.com.
That we always need Volunteers. Did You Know?? The Club has relied on a fairly small committee for numerous years and as the Committee Members children get older and progress out of mini or junior sections these committee members will, obviously, leave the committee. We are sure you appreciate how the club is run and may take it for granted that there will be someone there every Sunday to run the bar, man the car parks, cook the sausages, sell you the kit, sell the kids their sweets, keep an eye on the changing rooms etc. etc. These jobs are all done by volunteers and for the club to continue to run WE NEED YOUR HELP.. Are you a Fixer (Builder, Plummer, and Electrician)? If you feel that you could give any time to help the running of the Club, please speak to any Mini & Junior Section contact, your coach or team manager. That the bar is open every Sunday. The bar is a great place to get to know other parents, other members of the club and to talk about how well the team has played, etc. It is open every Sunday whether there are matches or just training. As well as Tues/Wed/Thurs 6pm to 10pm & Sat 12pm to 10pm. That the players get a free meal after playing a match. The club provides each player (Amps and opposition) with free food after they have played a match. The food is made available by our Catering Manager Jane Read, Age Groups assisting Jane on a rota. That the Clubhouse is available for private hire. The Clubhouse is available for Private Hire/Functions via Club Steward Keith Belcher That our First XV play in National League 2 Nth.. The First XV play Hm & Away Matches in National League 2 Nth, 3 levels down from the Premiership. Including ex ARUFC Mini & Youth Players, who started as U7 s.. That we have Social Rugby & Fitness for Dad & Mum.. The Vets, Extras & Bionics are always looking for that Dad with a bit of Gold dust on his boots.on a Saturday. Women s Rugby fitness on a Friday evening.
Child Protection (Safeguarding) Ampthill & District Community RUFC is committed to providing a safe environment for our players, coaches and parents. To ensure this we follow guidelines set out by the Rugby Union for the protection and involvement of children under 18 in our teams. Our Safeguarding Officers have attended relevant courses and their contact details are on page 2. Additionally, all coaches and other staff who are involved with the Mini & Youth section of the club are all DBS checked. If parents have any child protection issues or concerns they are advised to take them directly to the Club Safeguarding Officer s Colin Rempel colin.rempel@btinternet.com or 07827 922795 & Angharad Spavins spavs@hotmail.com or 07564 477767 rather than their child s coach. A copy of the RFU Safeguarding policy is available on the clubs website. The RFU guidelines on child protection can be found on the web at: http://www.rfu.com/pdfs/childprotection/cppolicytext.pdf Playing/Travel Insurance All Paid up Members are covered under the basic RFU Insurance Scheme for permanent disablement whilst playing for the Club; however Players are STRONGLY ADVISED to insure themselves through some sort of private scheme. DO NOT IGNORE THS ADVICE. For further details contact the Club Secretary on secretary@ampthillrufc.com All Paid up Members travelling to and from matches by coach, train or car which is organised by or under the direction of the insured Club is included in the RFU Accidental Death & Disability Insurance but its conditional on the return journey being direct. This means as follows Return travel means direct and shall not include stops or visits en route which are not considered to be necessary to the usual journey REMEMBER You Play Rugby at your Own Risk The Club accepts no responsibility any injury or more serious happening howsoever caused. This also applies to any person visiting the Club, or purely on the Club s land.
Valuables and Liabilities The club does not accept liability for the loss, damage or theft of personal belongings on the Club premises. It is advisable not to leave valuables (i.e. jewellery and watches) in kitbags in the changing rooms as these are not secure. If you have no choice but to bring valuables to the Club, we advise that you pass them to a coach or parent for safe-keeping. Cars parked in the club car parks, and all contents therein are left at the owner s risk and the club will accept no liability for loss or damage in respect thereof. Mouth Guards The club recommends that all players wear a mouth guard (U7 & U8 optional re TAG Rugby but recommend). Indeed it is likely that any player not wearing one of these essential pieces of kit will be turned away from training / matches by their coaches. This is in the interest of their own and others safety. Website The Mini & Youth section has its own pages on the club website which can be found on www.ampthillrufc.com where you can find contact information and match reports throughout the season plus a wealth of useful information about the club. In the information section is a library of documents which includes this pack and other forms including all of our policies which we expect everyone, player, parent, coach or helper to adhere to.
Club Kit Shop The Kit Shop will be open on most Sundays 10am to 12pm and Wednesday 6.30pm to 7.30pm. If you require kit at any other time, please contact Rae Marshall on 07703 354331 the shop manager on to arrange a mutually convenient time to meet at the club. Unfortunatly the Bar Staff don t have access to the Clubshop. The latest prices are available from the kit shop or on the club website. Payment is by cash, cheque, credit or debit card. Please note that Members Card can t be used for payment. The shop offers a wide range of second hand kit/boots which can be purchased at very low cost. This is a good way for new players to obtain kit without breaking the bank. Please consider donating your old kit to the shop cleaned please. The Club is also looking at moving Clubshop ordering online during the season. more details via website. To enable you to purchase easier and get delivered to you direct. What kit do I need? All players are expected to play in Ampthill shirts, these are not supplied unless either the coach or another parent from the team has successfully obtained sponsorship from an outside source. You will need to purchase: Playing Shirt, available from kit shop Mouthguard Black shorts, any make will be fine however Amps shorts are available from kit shop Socks, available from the kit shop Rugby or football boots, studs must meet the British kite mark standard (football studs are not acceptable). Replacement studs are available from the kit shop. All players must wear a mouthguard (optional for non-contact TAG Rugby U7/U8).
Mini Section up to Under 12s Whilst we cannot insist that players shower after they have played rugby, they WILL NOT be allowed into the club house unless they have changed out of dirty kit in very wet & muddy conditions. We would, however, encourage players to change as this helps them with good habits expected in the future. Junior Section Under 13s upwards We expect all players to change into trousers and a shirt (and, ideally, a club tie) after all games at home (your school shirts will be fine), and they are expected to travel in shirt (and, ideally, club tie) to all away games. Ties can be purchased from the club shop. Please join your committee in promoting pride in your club.
Club Behavioural Policy This policy is set up to create an environment where the children, parents and coaches all value, respect and encourage one another to build a happy, relaxed and enjoyable atmosphere. Coaches and Team Managers will: Always be publicly open when working with children. Ensure development and fun comes first, winning second. When coaching contact skills, ensure safety first. Never coach law violations. Never overtly criticise players their confidence is paramount. Always reject the behaviour, not the player. Players will not be labelled as bad or naughty either to them or to someone else in their hearing. Give direction in a positive way; treat each player as an individual. Give players a clear idea of the behaviour expected and to follow it themselves. Players who break the rules will receive a warning. Praise good behaviour. Set limits, so that the players know that their behaviour will not be allowed to get out of control. Be consistent and be fair. Avoid being late for coaching sessions and/or matches. Work with parents/guardians, not against them. Involve them whenever possible e.g. encourage them to observe coaching sessions and support competitions Ensure the playing training area is fit for purpose before allowing children to participate in any activity. First Aid equipment should be available and appropriate First Aid cover be available before every session. Treat each player as an individual and ensure they are given equal opportunity to play. The Club has a Disciplinary Committee and any Member or official breaching the club behavioural policy or bringing the club into disrepute may be asked to attend a formal disciplinary hearing and can be subject to sanction by the Disciplinary Committee which may include expulsion.
Club Behavioural Policy cont Players will be encouraged to: Play for the fun of it, not just to please parents or coaches Bring appropriate kit and spare clothing for each training session and match. From U11s make sure they know what time they are expected to arrive for matches/training, the location and if relevant, drop off and collection points. From U13s - not to train or play with an existing injury. Prior to this, parents must make that judgement and inform the coach or team manager. Participate in all aspects of the training session or match, not just the parts that interest them the most. Listen to the coach. Understand that inappropriate behaviour will be challenged and dealt with. Recognise the coach s authority. Understand the spirit of sportsmanship. Above all, remember that it should be fun. The Club has a Disciplinary Committee and any Member or official breaching the club behavioural policy or bringing the club into disrepute may be asked to attend a formal disciplinary hearing and can be subject to sanction by the Disciplinary Committee which may include expulsion. Parents will be encouraged to: Be familiar with this Behaviour Policy. Not to force an unwilling child to participate in sports. Ensure that his or her child has the appropriate kit and spare clothing for each training session and match. Make sure that they know what time and where training sessions/matches are taking place. Not to publicly question or criticise a referee s judgement and never their honesty. Remember that children learn best by example. Applaud good play by your team and by members of the opposing team. Observe coaching sessions/matches at all times. Where appropriate, assisting the coaches when requested e.g. with moving equipment etc. Participate in voluntary activities required at the club when it is your age groups rotation e.g. car park duty, kitchen duty, BBQ duty, bar duty, etc.
Club Behavioural Policy cont Age Groups to Rota on an alphabetical basis, so All do their share. Volunteers are part of Ampthill RUFC s success as a Family Club Make sure that the club has correct contact details and emergency contact information. Be involved in club social activities. Share concerns regarding the club with committee members if they have them. Remember that children should be involved in rugby for their enjoyment, not yours. Encourage their efforts. The Club has a Disciplinary Committee and any Member or official breaching the club behavioural policy or bringing the club into disrepute may be asked to attend a formal disciplinary hearing and can be subject to sanction by the Disciplinary Committee which may include expulsion. Enjoy your Season with Ampthill & District Community RUFC Bruce McTavish ARUFC Mini & Youth Rugby 07792 298885
2014/15 Mini & Youth Membership Application Form Player Details First Name Middle Name(s) Parent/Guardian Details Name Address Last Name PostCode Present School Date of Birth Age on 31 st Aug. 2014 Home Phone Email Emergency Phone Occupation Mobile Phone Mobile Phone Email MEDICAL CONSENT DETAILS My Child s Medical Conditions Safeguarding Photography Travel Permissions Data Protection I agree that if my Child urgently requires medical treatment during an Ampthill & District Community Rugby Club activity and it is not possible to contact me or my Child s other parent/guardian, the Senior Coach present is authorised to give consent on my behalf. Please state in the adjacent box any medical conditions your Child has that Ampthill Rugby Club should be aware of (including mild asthma). Ampthill & District Community Rugby Club have adopted the RFU's Child Protection Policy. Visit the RFU's website (www.rfu.com) (http://www.rfu.com/pdfs/childprotection/cppolicytext.pdf) to see a copy or to contact the Club's Joint Safeguarding Officers - Colin Rempel : colin.rempel@btinternet.com & Angharad Spavins spavs@hotmail.com. In support of that policy, the Club has established codes of conduct for coaches, players, and parents/spectators. I confirm that I have received a copy of the coaches, players, and parents/spectators codes attached to this form, and have read and understood the codes. I understand that team, training, and match photographs taken by Ampthill & District Community Rugby Club officials may be used for publicity/coaching purposes (e.g. publication on the Club web site and in local newspapers). I give permission for my Child to travel with either an Ampthill & District Community Rugby Club official or another responsible adult and I realise that I must take full responsibility for my Child s behaviour. I acknowledge that I am aware of the purpose for which this personal data is required and understand that it will be held in the strictest confidence. I consent to this data being held on an electronic database for exclusive use of the Club. (Please note that the Club holds data electronically to ease administration). Annual Payment Parent Social Members First Child 110.00 More than one child 132.00 Your 110/ 132 (as appropriate) payment via Direct Debit & submission of this form entitles your Child to train and play with Ampthill & District Community Rugby Club. The Club endeavours to provide food for players after home-fixtures but not training sessions. Additional food is usually available to purchase. Payment automatically makes the named parent/guardian a non-voting Social Member of Ampthill & District Community Rugby Club. I understand that until payment is made my child is not covered by the Club s insurance policies. No child may play in matches until payment is made. I would like my Child to join the Mini/Junior rugby sessions organised by Ampthill & District Community Rugby Club. I understand that whilst great care is taken to maintain the highest standards of safety during coaching sessions and matches, Ampthill & District Community Rugby Club or any of its members can accept no liability for any loss of property, accidents or injuries, of or to my Child, howsoever caused. I understand that the Mini/Junior Section has insurance cover under the R.F.U. Scheme for the Club and its Members for claims arising from accidents causing disability or death. However, it is recommended by Ampthill & DECLARATION District Community Rugby Club that additional individual accident cover be obtained. Named Parent/Guardian Signature Date Make sure you have seen the 2014 Welcome Pack- If not ask your coach for a copy
Please fill in the whole form including official use box using a ball point pen and send it to: Ampthill & District Community Rugby Club Dillingham Park Woburn Street Ampthill Bedford MK45 2HX Name(s) of account holder(s) Season 2014 / 2015 Bank/building society account number Instruction to your bank or building society to pay by Direct Debit Service user number 8 3 9 7 2 2 Code Membership Description 2014 15 Tick Box FM0 Full Member (Playing or Non Playing) 137.00 FM1 Full Member (Playing or Non Playing) with 1 Playing Child 137.00 FM2 Full Member (Playing or Non Playing) with 2+ Playing Children 148.00 SM0 Social Membership (Non Playing) 110.00 SM1 Social Membership (Non Playing) with 1 Playing Child 110.00 SM2 Social Membership (Non Playing) with 2+ Playing Children 132.00 SM Student / Concession Membership / Ladies 35.00 Branch sort code Name and full postal address of your bank or building society To: The Manager Bank/building society Address Instruction to your bank or building society Please pay RSM2000 re Ampthill & Dist Community Rugby Club Direct Debits from the account detailed in this Instruction subject to the safeguards assured by the Direct Debit Guarantee. I understand that this Instruction may remain with RSM2000 re Ampthill & Dist Community Rugby Club and, if so, details will be passed electronically to my bank/building society. Signature(s) Postcode Date Reference Last collection month is end of April 2015 Banks and building societies may not accept Direct Debit Instructions for some types of account This guarantee should be detached and retained by the payer. DDI3 The Direct Debit Guarantee This Guarantee is offered by all banks and building societies that accept instructions to pay Direct Debits If there are any changes to the amount, date or frequency of your Direct Debit RSM2000 re Ampthill & Dist Community Rugby Club will notify you 10 working days in advance of your account being debited or as otherwise agreed. If you request RSM2000 re Ampthill & Dist Community Rugby Club to collect a payment, confirmation of the amount and date will be given to you at the time of the request. If an error is made in the payment of your Direct Debit, by RSM2000 re Ampthill & Dist Community Rugby Club or your bank or building society you are entitled to a full and immediate refund of the amount paid from your bank or building society If you receive a refund you are not entitled to, you must pay it back when RSM2000 re Ampthill & Dist Community Rugby Club asks you to You can cancel a Direct Debit at any time by simply contacting your bank or building society. Written confirmation may be required. Please also notify us.