PLANNED LIGHTING MAINTENANCE LTD METHOD STATEMENT & RISK ASSESSMENT REPLACEMENT OF LAMPS OR REPAIRS TO HIGH LEVEL LIGHT UNITS Project: (insert Client) Replacement/ Repair of high level light units/ high level routine re-lamping Contractor: Planned Lighting Maintenance Ltd Accompanying Documentation to this Method Statement: 1. Planned Lighting Maintenance Ltd Health & Safety Policy Document Part I 2. Planned Lighting Maintenance Ltd Health & Safety Policy Document Part II 3. Planned Lighting Maintenance Ltd Health & Safety Policy Document Part III 4. Site Induction Talk Prompt Sheet Supervisor specific briefing 5. Static and Mobile Tower Scaffold Risk Assessment Checklist 6. Lamp Breakages PLM Form 1001 General Information: All work to be carried out in accordance with the contract documentation and good working practice as defined by the Part III Health & Safety Policy Document and specific Risk Assessment attached. Reference numbers throughout this document relate to in the main the Company Health & Safety Policy Document Part III (Safe Working Practices) as attached. Brief Description of Scope of Work: i) The PLM team will book in on site obtain the site specific safety information including any restrictions or special instructions ii) iii) iv) An initial brief site/works inspection will be conducted by the PLM supervisor to survey the scope of works and decide if any high level work requires powered access equipment or a mobile/fixed scaffold tower. Once the scope of work is surveyed and understood the supervisor will agree any required electrical isolation, identify the electrical isolation point and the strategy for maintaining secure work areas with the store management The PLM supervisor will carry out a site induction for the PLM engineering team in line with the site induction prompt card and the agreed electrical isolation v) If power access equipment is to be used it will be inspected and documentation checked for safe operation vi) If a static or mobile scaffold tower is to be used it will be checked for correct parts, fully erected, inspected and signed off, using the attached form, as safe to use 1 of 11 22.06.17 Rev 6.0
vii) viii) When the agreed electrical isolation and area barriers are in place the high level work will be carried out by the qualified engineers (IPAF or PASMA) and will always include a banksman at ground level When the works are complete and the lighting is checked for correct operation the works area will be made good and the work area and electrical isolation control handed back to the store management. Detailed Sequence of Work: While this list is the intended sequence of work some tasks will take place concurrently and/or others may be brought forward or delayed depending on unforeseen problems that may arise. However, where these may affect safety revised risk assessments will be carried out to reduce risk so far as reasonably practicable. During all visits to site to carry out work the induction, equipment inspection and site inspection process will be carried out. 1. On arrival at site the PLM team will book in and obtain the required specific site safety information which will be included in the PLM supervisor s site induction. 2. The team in conjunction with the store s representative will walk the work area and identify and agree the scope of work to be completed. This will include briefing and agreeing with the store management the exclusion barrier strategy, identification of electrical isolation points and agreement with electrical isolation programme for the works period including how these will be locked out/ controlled at isolation point. 3. Prior to any work being carried out the PLM supervisor will complete a site specific induction for the PLM engineering team in line with the site induction prompt sheet. 4. Materials, tools and equipment will be delivered to the site work area using the correct manual handling techniques as laid down in SWP No. 15 - Manual Handling to working areas. All lamps and replacement fittings will be kept in a suitable protective container and/or areas to avoid potential damage, breakages or being an obstruction to others. 5. The powered access equipment will be checked for safe operation including the emergency hydraulic release mechanism. All personal protective safety equipment will be checked including the fall restraint equipment lines and harness. Only qualified IPAF trained engineers will use the equipment. Note: The length of the fall arrest harness lines must be adjusted to ensure there is no possibility of moving out of the work basket. In the extremely unlikely event of suspension in a harness the banksman will immediately recover the operative to ground level by use of the automatic hydraulic release. 6. The work area route will be inspected on foot prior to the access equipment being manoeuvred into its start position. At all times a trained banksman will be used and suitable barrier will be put in place as required to maintain exclusion zones. The movement of these will be co-ordinated by the banksman who will additionally control customer movement away from any hazardous area. The powered access equipment will be used in line with the specific safety instruction and SWP No. 32 Powered Access Equipment and SWP No. 29 Working at Height. The same procedures for exclusion zones will be carried out for mobile/static scaffold towers which will be used in line with SWP No.31 Static and Mobile Scaffold Towers. 7. Prior to work taking place the electrical supply isolation points will be identified in preparation for the works to be carried out. 8. During the works and as required the electrical circuit will be confirmed as isolated by the engineering supervisor using suitable test equipment. 9. In sequence as decided by the PLM supervisor the light unit cover will be unfastened and placed in a safe position and the old units/ lamps removed. 2 of 11 22.06.17 Rev 6.0
10. The new fitting/ lamps will be installed and connected. At the conclusion of the installation the electrical power will be switched back on. 11. The light unit will be switched on and checked for correct operation. 12. When moving between lamp fittings in high level platforms the area of movement will be set up as an exclusion zone to protect client staff and customers. The banksman must always remain in a safe position and never stand directly below the work platform. 13. Any movement in high level platforms will be supervised by a trained banksman at ground level. 14. When moving in high level access equipment the IPAF qualified operator will ensure they move the platform around/ under any fixed obstruction and do not try to move the obstruction away from the platform. 15. At the end of the works all equipment/ lamps, etc. will be removed for onward disposal and the area made good. 16. Where fixed or mobile scaffolding is identified as the best access equipment this will only be erected and dismantled by a PASMA trained engineer with an in date PASMA certificate attached to this method statement. When erected this will be inspected and signed off as safe to use by the PASMA qualified engineer using the static and mobile scaffold tower risk assessment checklist. Any mobile tower in excess of 4m will be reduced to 4m or less before it is moved. SITE SPECIFIC SAFETY 17. Engineers will park in the designated areas and report to the site/ signing in point before starting works. 18. High level works will be conducted mostly during normal operating hours and suitable exclusion zones set around the working area. Where the risk assessment walk round inspection indicates the risks are high the supervisor may advise the store management that the works may need to be carried out when the store is closed. If in doubt this will be referred to the engineering teams direct line manager. 19. Areas in close proximity to the works that could be potentially contaminated, i.e. customers stock/ sale items will be fitted with a suitable protective cover. 20. All electrical works will where appropriate be carried out under controlled electrical isolation by trained competent engineers. 21. Suitable and sufficient personal protective equipment (PPE) will be worn by operatives to include safety footwear, cotton gloves, hi-visibility waistcoat and fall restraint harness/equipment. If any eye infection risk exists, eye protection should be worn. 22. The Planned Lighting Maintenance Ltd supervisor will carry out a simple toolbox talk at the beginning of each shift where the work period exceeds one day to include: a reminder of site safety rules and emergency procedures. 23. All waste, lamps, fittings, etc will be returned to the vehicle for removal from site each day and appropriate Hazardous Waste streaming. 24. Any breakages to lamps during the works will be reported and recorded on PLM Form 1001. 25. Isolation of electrical circuits will be carried out under the Clients or Company Permit to Work System using PTW/F3. 3 of 11 22.06.17 Rev 6.0
Welfare 26. All welfare, toilet, first aid facilities and emergency evacuation procedures will be established at the initial survey stage and details passed on to the team during the induction. 27. Engineers must ensure they maintain good hygiene standards by washing before eating, drinking, etc. 28. No drink or food will be consumed outside of the designated areas and/or where they might be crosscontaminated. 29. No smoking is permitted on any site at any time. Security 30. Equipment, tools, etc will be secured in the vehicle when not in use and removed from site daily. The elevated work platform will be parked in the agreed designated area. Emergency Evacuation 31. The emergency evacuation procedures for the area are to be detailed during the site induction and employees reminded by the Team Supervisor on the daily toolbox talks. Miscellaneous 32. Prior to any works a copy of the building asbestos register should be obtained to confirm the presence or otherwise of asbestos containing materials. Where these have been identified and affect the working areas these will either be removed or suitable control measures implemented. Throughout the works if any hazardous materials are discovered work will cease and be reported immediately. An investigation will take place and risk assessments carried out by the Planned Lighting Maintenance Ltd Safety Officer. (See SWP No.20 Asbestos Awareness) Storage 33. No items will be stored on site where they can become a trip hazard or nuisance to others. No potentially combustible packaging materials or materials which could cause an obstruction will be left on site overnight other than in authorised areas. Originally prepared by: GMD Associates June 2017 UNDER NO CIRCUMSTANCES WILL OPERATION CONSIDERATIONS TAKE PRIORITY OVER SAFETY. UNDER NO CIRCUMSTANCES WILL HAZARDOUS MACHINERY, EQUIPMENT OR WORK AREAS BE LEFT UNATTENDED. 4 of 11 22.06.17 Rev 6.0
ENVIRONMENTAL, HEALTH & SAFETY PROCEDURE 5.0 RISK ASSESSMENT CHECK LIST STATIC AND MOBILE SCAFFOLD TOWERS 5.1 The following will be completed by the supervisor prior to work being carried out on static and mobile scaffold towers and the signed certificates will be held with the tower at all times: Description of task 1. Are all parts matching and in good condition 2. Is the load capability sufficient for the type of work to be undertaken 3. Are you competent to erect this type of tower (PASMA) 4. Is the tower on a firm and level base which will hold the weight 5. Is it braced correctly 6. Is a proper access ladder in place 7. Are there any dangerous obstructions above or around the tower 8. Are all wheels where fitted locked off minimum 2x wheels 9. Are double guard rails and toe boards in place maximum gap 430mm 10. Are weather conditions suitable to continue work using the tower 11. The tower will not be moved with person or equipment on board and must be lower than 4m when moved 12. There are no obstructions, holes, etc where the tower is to be moved 13. The correct level of PPE is worn when working on or erecting the tower 14. If appropriate the tower is secured to some other fixed structure with sufficient proven strength 15. A suitable line or basket is in place for 5 of 11 YES NO Where the answer is NO to any of the questions detailed below, suitable remedial action to control the risk must be taken
ENVIRONMENTAL, HEALTH & SAFETY PROCEDURE raising/lowering equipment STATIC AND MOBILE SCAFFOLD TOWERS 16. Are suitable signs in place to warn others of the potential hazards Print Name Signature Date 6 of 11
RISK ASSESSMENT Site: (insert site) Assessor Graham Dann Date June 2017 Serial 01 02 Hazard With No Control Measures Hazard With Control Measures Working in close proximity to site employees 4 8 32 Where practicable carry out works out of normal 2 8 16 or members of public operating hours Keep site employees and/or members of the public away from working areas by using banksmen and barriered exclusion zones Falls from height when using access equipment 5 8 40 Use correct safe working procedures and fall 2 8 16 Policy Nos: restraint harness equipment with short tethers Train engineers to competent IPAF Qualification Policy Reference Number Comments 29 - Working at Height and 32 - Powered Access Equipment 03 Injury while manual handling materials 4 6 24 Train engineers 2 6 12 Policy Nos: 15 Manual Use risk assessment procedure Handling Wear appropriate PPE gloves/ safety boots etc. 04 Injury from incorrect use of handtools and 3 4 12 Use correct safe working procedures 2 4 8 Policy Nos: 14 Handtools Power tools Wear appropriate PPE and 35 Portable Power Tools Select tools of high quality and power tools without residual risks (noise, vibration) use battery powered DC equipment 7 of 11
RISK ASSESSMENT Serial 05 06 Hazard With No Control Measures Hazard With Control Measures Policy Reference Number Comments Working with electrical equipment 4 10 40 Engineers to isolate electrical supply and confirm 2 8 16 Policy No: 45 and PTW/F3 using appropriate test equipment Carry out work out of hours where practicable Permit to Work system to be used when required Handling of hot lamps 3 6 18 Switch off where practicable and allow lamp to 2 4 8 cool before handling Engineers to wear suitable gloves Commissioning of Equipment 07 Handling of broken lamps 3 6 18 Store lamps in suitable container 2 4 8 Engineers to wear suitable gloves Broken lamps to be removed to sharps bin or similar for correct disposal 08 Danger from falling objects to those below 4 8 32 Set up exclusion zone and control below work 2 2 4 Including handtools and equipment area 09 Exposure to asbestos containing materials 4 8 32 Consult building asbestos register prior to works 2 8 16 Policy No. 20 Asbestos and implement suitable controls Awareness Use safe working procedure 8 of 11
RISK ASSESSMENT Serial 10 Hazard With No Control Measures Hazard With Control Measures Incorrect working at high levels in access. 4 8 32 All users of access equipment to be PASMA 2 8 16 Policy Nos: Policy Reference Number Comments equipment (scaffold tower) and/ or IPAF (powered access 29 Working at Height equipment) trained All movement in high level equipment to be supervised at ground level by a competent.banksman. All area of movement to be set up as total exclusion zones..platform to be moved around obstruction and.obstructions not to be moved away from platform Works to external areas to be conducted at suitable times to allow unrestricted access Towers only to be moved with sufficient clear areas to ensure a falling tower will not hit other persons. 31 Static and Mobile Scaffold Towers and 32 Powered Access Equipment 9 of 11
Where risks are identified their likelihood of occurrence will be classed as 1 to 5 as follows: 1. REMOTE Very Unlikely to Occur 2. POSSIBLE Unlikely to Occur 3. PROBABLE Probably Will Occur 4. FREQUENT Very Likely to Occur 5. CERTAIN Extremely Likely to Occur Where risks are identified they will further be assessed for potential severity as 2 to 10 as follows: 2. NEGLIGIBLE Negligible Injury or Consequence 4. MINOR Minor Injury or Consequence 6. SIGNIFICANT Significant Injury or Consequence 8. MAJOR Major Injury or Consequence 10. CRITICAL Critical Injury or Consequence These will then be transposed to the Risk Assessment Form where each figure is multiplied by the other to assess risk before and after control measures are employed 10 of 11