Promoter and Organizer Sanctioned by CO-Organizer Venue World Taekwondo Europe Headquarters Westewagenstraat 60 3011 AT Rotterdam Netherlands E-mail: info@worldtaekwondoeurope.org Website: www.worldtaekwondoeurope.org World Taekwondo 5th Fl., Kolon Bldg 15 Hyoja-ro, Jongno-gu, Seoul, Korea, 110-040 Tel: +82 2 566 2505 Fax: +82 2 553 4728 E-mail: info@wtf.org Internet: www.worldtaekwondo.org South Hellenic Taekwondo Union 19 Dimitras str Akadimia Platonos Athens - Greece Tel.: + 30 2106820112 Fax: + 30 2106820117 E-Mail: info@etane.gr Internet: www.etane.gr Ano Liosia Indoor Hall Konstantinoupoleos 59, Ano Liosia 133 42, Greece Competition dates 25-29 April 2018 General qualification Provisions Additional qualification Requirements Each team can send male and female athletes to compete in cadet, junior and senior weight divisions. One athlete cannot participate in more than one (1) weight category or age division. 1. Holder of the nationality of the participating team 2. A participant must be nominated by the pertinent National Taekwondo Association that is recognized by the European Taekwondo Union and by their National Committee. 3. Holder of Taekwondo Dan certificate for Seniors. For Juniors and Cadets from 1 st Kup and above. 3. Holder of the WT Global Athlete License (GAL) and WT Event Pass* 4. An athlete must be born in Cadets: 2004,2005,2006 Juniors : 2001,2002,2003 Seniors: 2001 and before to be eligible for participation. All competitors must prove their age by presenting their passport or identification card at the official weigh-in. For those athletes that are not adults, a written consent must be submitted (please find enclosed on the last pages) at the registration, signed by 2
parents or legal guardians, accepting their participation and all parts of the official invitation. * The WT Event Pass is a mandatory requirement for all athletes and officials (Coach, Referee, Official, Doctor, Physio & Executives) who wish to participate in any World Taekwondo (WT) recognized event. Competition Rules Classification of competition System of competition Contest time* Weight divisions WT New Competition Rules Single elimination tournament system. The loser to 1 st placed athlete in the semi-final shall be classified as 3 rd place. The loser to 2 nd placed athlete in the semi-final shall be classified as 4 th place. Senior: 2 minutes x 3 rounds with 1 minute break between each round. Junior & Cadet: 1.30 minutes X 2 rounds with 1 minute rate. *The contest time per round is a subject to change, depending on participation. Male division CADET WEIGHT DIVISIONS Female division Under 33kg Not exceeding 33kg Under 29kg Not exceeding 29kg Under 37kg Under 41kg Under 45kg Under 49kg Under 53kg Under 57kg Under 61kg Under 65kg Over 33kg & not exceeding 37kg Over 37kg & not exceeding 41kg Over 41kg & not exceeding 45kg Over 45kg & not exceeding 49kg Over 49kg & not exceeding 53kg Over 53kg & not exceeding 57kg Over 57kg & not exceeding 61kg Over 61kg & not exceeding 65kg Under 33kg Under 37kg Under 41kg Under 44kg Under 47kg Under 51kg Under 55kg Under 59kg Over 29kg & not exceeding 33kg Over 33kg & not exceeding 37kg Over 37kg & not exceeding 41kg Over 41kg & not exceeding 44kg Over 44kg & not exceeding 47kg Over 47kg & not exceeding 51kg Over 51kg & not exceeding 55kg Over 55kg & not exceeding 59kg Over 65kg Over 65kg Over 59kg Over 59kg JUNIOR WEIGHT DIVISIONS Male division Female division Not exceeding Under 45kg Under 42kg Not exceeding 42 kg 45kg Over 45 kg & Not Over 42 kg & Not Under 48kg Under 44kg exceeding 48 kg exceeding 44 kg Under 51kg Over 48 kg & Not Under 46kg Over 44 kg & Not 3
exceeding 51 kg exceeding 46 kg Under 55kg Over 51 kg & Not Over 46 kg & Not Under 49kg exceeding 55 kg exceeding 49 kg Under 59kg Over 55 kg & Not Over 49 kg & Not Under 52kg exceeding 59 kg exceeding 52 kg Under 63kg Over 59 kg & Not Over 52 kg & Not Under 55kg exceeding 63 kg exceeding 55 kg Under 68kg Over 63 kg & Not Over 55 kg & Not Under 59kg exceeding 68 kg exceeding 59 kg Under 73kg Over 68 kg & Not Over 59 kg & Not Under 63kg exceeding 73 kg exceeding 63 kg Under 78kg Over 73 kg & Not Over 63 kg & Not Under 68kg exceeding 78 kg exceeding 68 kg Over 78kg Over 78 kg Over 68kg Over 68 kg Qualification details for WTE events SENIOR WEIGHT DIVISIONS Male division Female division Under 54kg Not exceeding 54kg Under 46kg Not exceeding 46 kg Under 58kg Over 54 kg & Not Over 46 kg & Not Under 49kg exceeding 58 kg exceeding 49 kg Under 63kg Over 58 kg & Not Over 49 kg & Not Under 53kg exceeding 63 kg exceeding 53 kg Under 68kg Over 63 kg & Not Over 53 kg & Not Under 57kg exceeding 68 kg exceeding 57 kg Under 74kg Over 68 kg & Not Over 57 kg & Not Under 62kg exceeding 74 kg exceeding 62 kg Under 80kg Over 74 kg & Not Over 62 kg & Not Under 67kg exceeding 80 kg exceeding 67 kg Under 87kg Over 80 kg & Not Over 67 kg & Not Under 73kg exceeding 87 kg exceeding 73 kg Over 87kg Over 87 kg Over 73kg Over 73 kg The top four (4) ranked men and women European athletes of each weight category will qualify directly for the following events: Cadets: top four (4) European Medallists qualify directly for the WTE Cadet Championships 2018 and/or 1 st European Teakwondo Multi Games 2018. Juniors: top four (4) European Medallists qualify directly for the WTE Under 21 Championships 2018 /If the age criteria of the athletes are met and/or 1 st European Teakwondo Multi Games 2018. Seniors: top four (4) European Medallists qualify directly for the WTE European Senior Championships 2018 4
(Kazan Russia 10-13/5/2018) and/or 1 st European Teakwondo Multi Games 2018. Earned ranking points from President s Cup in Europe by European athletes will be outside of 40 points limitation. Please refer to the WT President s Cup Bylaw 2018 for more information (available in due time). Awards Individual awards: 1 st place gold medal and certificate 2 nd place silver medal and certificate 3 rd place bronze medal and certificate 4 th place bronze medal and certificate Team awards: Cups will be awarded to the top 3 classified teams of the event. Qualification coaches Dress code coaches Sport entry The minimum qualification requirements for coaches are as follows: All coaches must be at least 18 years of age. All Coaches / Trainers must be holders of the WTE License or the respective CU Coach License (granted by participation in a CU Coach Seminar). Coaches / Trainers that do not have the CU Coach License shall pay a 200, - (euro) penalty at the registration desk. During the preliminaries, quarter- and semi-finals and finals, coaches shall wear sportswear. During the Head of Team meeting, more information about the dress code shall be provided to the teams. Coaches that do not follow the dress code cannot be entered into the field of play. Team entries will only be accepted through the WT online registration system and registration is only possible with a valid WT Global Licence + WT Event Pass. The GMS administrator will be notified via email once the online registration is open. Please follow the WTE website for more information. https://worldtkd.simplycompete.com/eventdetails/11e7b0 14-e664-59a6-bb58-061174b37728 Entry fee The entry fee is amounted to 100 euro per registered athlete. All payments shall be made in cash or by business credit/debit card linked to your club at registration desk. Each request for a weight category change is subject of an administational fee of 25. Additional registration of officials requested at the registration desk is subject of an administational fee of 5
50(new accreditation requests). IMPORTANT: If the athlete registered on-line does not take part in the competition for some reason, but he/she has not been removed from the list of participants before the deadline his/her team officially must fully(%100) pay his/her entry fee for participation. If a team does not show up at the event and has not requested a participation cancellation before the deadline, it will be requested to settle the payment of the entry fees in full(100%). The entry fee is non-refundable. Deadline Protector & Scoring System Recognized brands LIMIT OF ATHLETES 2000. The deadline to register athletes for participation at the WT President s Cup and to send in all relevant forms is set at 13 April 2018, 23:59 CET. Registration must be done via WT GMS System. (https://worldtkd.simplycompete.com). When the limit of 2.000 athletes has been reached the registration will automatically be closed with no prior notification. No exceptions or additional requests for athletes registration will be accepted. Important: Online Registration will be first opened to WT Member National Federations and it will remain open until February 20th. Then registration will be opened for club and region admins as well. At the WT President s Cup DAEDO is being used as PSS(GEN2). The Organizing Committee will provide DAEDO trunk protector and DAEDO E-headgear. Each athlete has to bring his own DAEDO sensor socks. Participating contestants are required to wear WTrecognized doboks and WT-recognized protective equipment. The latest version of WT-recognized manufacturers list is available at the website of WT: http://www.worldtaekwondo.org/wtf-partners/recognized/ Anti-doping regulations The WT Anti-Doping Rules, and where necessary the Code of the World Anti-Doping Agency, shall apply throughout the competitions. Compulsory anti-doping tests will be carried out for all finalists, while random tests will be conducted among the quarter- and semi-finalists who failed to advance to the (semi-)final. The WT and/or WADA may carry out random out-of-competition testing prior to the WT President s Cup. Therefore, all participating contestants are required to submit their latest and most accurate Athlete Location (Whereabouts Info) Forms to the WT. TUE (Therapeutic Use Athletes who take any substance or medicine listed 6
Exemption) in the Prohibited List of the WT Anti-Doping Rules and Anti-Doping Code of World Anti-Doping Agency (WADA) for therapeutic purposes are requested to visit the website of WADA and make online filing of their TUE applications on ADAMS http://www.wada-ama.org/en/adams/ and report to the WT Sport Department at marcoienna@wtf.org by no later than 31 March 2018. For more details, please see the following page of the WT website: http://www.worldtaekwondo.org/medical-antidoping/anti-doping/therapeutic-use-exemptions-tues/ For ADAMS login, please contact National Anti-Doping Organization (NADO) in your country or WT Sport Department at marcoienna@wtf.org Indemnities It is the responsibility of each registering team to ensure that their athletes and team officials have filled out the indemnification forms correctly and have duly signed them, thereby indemnifying WT, WTE, the Organizing Committee and all other officials and athletes from any claims of injuries, losses or otherwise arising in the course of participation at the WT President s Cup 2018 or any activities linked therewith. It is the responsibility of each registered team to ensure and guarantee that sufficient insurance coverage has been arranged for all athletes, team officials and other participants. Without sufficient insurance coverage, national teams will not be allowed to compete. Please fill out the Personal Indemnity Forms and return them to the Organization Committee before 24 March 2018. Each participant (athletes, team officials, etc.) has to fill out the indemnification form. Head of Team Meeting Draw of lots The Head of Team meeting shall be conducted by WTE officials on Tuesday 24 April 2018. Exact location and time shall be communicated forthwith. All athletes will be seeded according to the WT Global Ranking as per 31 March 2018. The draw sheets and brackets will be available one (1) day before the start of the competition of the respective weight category. Weigh-in The weigh-in of the athletes takes place at 15:00 18:00 hrs, one (1) day prior to the start of the respective weight category they compete in. During the weigh-in, the male athlete shall wear underpants and the female athlete shall wear underpants and brassiere. However, the athlete may weigh in nude if he/she wishes to do so. Each athlete shall have one (1) attempt to pass the weigh in. However, one (1) extra attempt is allowed for those athletes who did not qualify the first time. This extra 7
attempt shall be done within the time limit of the official weigh-in. Transportation Accommodation & Tranfers Round trip airfare of the teams shall be borne by the participating teams. Hotel accommodation can be booked with cooperation of the following partner of the OC: MIDEAST TRAVEL Mr. STATHIS SARANTOPOULOS -Consultant Business & Leisure Travel Dpt. 105-107 Vas. Sofias Ave. 115 21 Athens - Greece T: +30 211 211 8828 M: +30 6936 954248 E: efsar@mideast.gr Call Center: + 30 211 211 8888 F: + 30 210 6426147 Please fill out the attached hotel accommodation and round trip transfers form and send it by email to efsar@mideast.gr Visa Visa to enter Greece, a Schengen visa is necessary. Please check http://www.schengenvisainfo.com/whoneeds-schengen-visa/ for more information. Please contact the Organizing Committee at visa@taekwondowt.org for an official invitation letter to obtain a Schengen visa. The Organizing Committee cannot guarantee entry into the Schengen Zone and can only offer assistance. It is the responsibility of each athlete and team to apply for and secure the correct entry visa for the Schengen area. Please keep in mind that the process time to obtain a Schengen visa can be up to 2 months. 8
Event timetable (subject to change) DATE TIME EVENT LOCATION April 23 Monday 11.00-14.00 15.00-20.00 Arrivals & Registration Ano Liosia Indoor Hall 11.00-14.00 Arrivals & Registration 15.00-20.00 April 24 Time and place: Ano Liosia Referee Training Seminar Tuesday TBA 15.00-18.00 Weigh-in for 25/4/2018 Competition Indoor Hall Time and place: Head of Team Meeting / Drawing Lots TBA Preliminaries: Cadet Male:-33 kg,-37 kg Cadet Female:-29 kg,-33 kg Start at 8.30 Junior Male:-51 kg,-55 kg April 25 Junior Female:-46 kg,-49 kg Wednesday Senior Male:-58 kg Ano Liosia Senior Female: -49 kg Competition Indoor Hall 15.00-18.00 Weigh-in for 26/4/2018 Competition Day 1 In rotation Lunch Break Preliminaries/Semi-Finals Finals 20.00 Drawing Lots for 26/4/2018 Preliminaries Cadet Male:-45 kg,-49 kg Cadet Female:-37 kg,-59 kg Start at 8.30 Junior Male: 63 kg, -68 kg April 26 Junior Female:-52 kg,-55 kg Thursday Senior Male:-80 kg,-87 kg Ano Liosia Senior Female:-67 kg,-57 kg Competition Indoor Hall 15.00-18.00 Weigh-in for 27/4/2018 Competition Day 2 In rotation Lunch Break Preliminaries / Semi-Finals Finals Drawing Lots for 27/4/2018 Preliminaries Cadet Male: -41 kg, -53 kg Cadet Female: -41 kg,-44 kg Start at 8.30 Junior Male: -48 kg, -73 kg April 27 Junior Female: -42 kg, -44 kg Friday Senior Male: -54 kg, -68 kg Ano Liosia Senior Female: -46 kg, -53 kg Competition Indoor Hall 15.00-18.00 Weigh-in for 28/4/2018 Competition Day 3 In rotation Lunch Break Preliminaries / Semi-Finals Finals Drawing Lots for 28/4/2018 April 28 Start at 8.30 Preliminaries Ano Liosia 9
Saturday Competition Day 4 April 29 Sunday Competition Day 5 Cadet Male: -61 kg, -65 kg Cadet Female: -51 kg, -55 kg Junior Male: -78 kg, +78 kg. Junior Female: -63 kg, -68 kg Senior Male: -74 kg, +87 kg. Senior Female:-62 kg,-73 kg 15.00-18.00 Weigh-in for 29/4/2018 Competition In rotation Lunch Break Preliminaries / Semi-Finals Finals Drawing Lots for 29/4/2018 Preliminaries Cadet Male: -57 kg, +65 kg Cadet Female: -47 kg, +59 kg Start at 8.30 Junior Male: -45 kg, -59 kg Junior Female: -59 kg, +68 kg Senior Male: -63kg Senior Female: +73 kg In rotation Lunch Break Preliminaries / Semi-Finals Finals Indoor Hall Ano Liosia Indoor Hall 10
WT President s Cup 2018 VISA ASSISTANCE FORM Important: Please fill out this form and send it to: Ms Vasiliki Kouvdou <v.kouvdou@worldtaekwondoeurope.org> along with passport copies of all visa applicants to receive an invitation letter. LOCATION of SCHENGEN COUNTRY EMBASSY FOR VISA APPLICATION: e-mail of EMBASSY: Insert name of country: Family name as shown in passport: Given name as shown in passport Date of birth: Nationality: Passport no.: Passport date of issue: Passport expiration date: Name of the team: Signature of the President: Stamp of the club/team: Please fill out and send this form to the Organizing Committee by email no later than 15 March 2018. 11
WT President s Cup 2018 PERSONAL INDEMNIFICATION FORM THIS INDEMNIFICATION, HOLD HARMLESS, RELEASE AND CONSENT NOT TO SUE executed this on: (insert date of signing). I, the undersigned, certify that I will indemnify, hold harmless and release the European Taekwondo Union, the Organizing Committee and the South Hellenic Taekwondo Union, its executive board members, directors, officers, members, employees, consultants, agents, attorneys, contractors (including without limitation sponsors, suppliers, licensees and other representatives (each, an Indemnitee and, collectively, Indemnitees ), from and against any and all damages, injuries, penalties, fines, claims, suits, liabilities, costs, attorneys fees court costs and expenses of every kind and nature suffered by or asserted against the Indemnitee as a direct or indirect result of participating in the WT President s Cup 2018 in the broadest sense of the word. By signing and submitting the form below, I accept and agree to the terms and covenants contained in this Indemnification, hold harmless, release and consent not to sue. I verify that by signing and submitting this form, that I have read and agree to all of the terms and conditions provided above. Name: Date: Signature: In case the person involved is a minor, the legal guardian has to sign: Name: Relation towards the minor: Date: Signature: Please send this form to: v.kouvdou@worldtaekwondoeurope.org 12
WT President s Cup 2018 LIABILITY DECLARATION (only for under aged competitiors) My name: I live in: I am the parent/guardian of: Date of birth (competitor): / / I declare that I accept the participation of at the 2018 WT President s Cup, April 25-29, 2018, Athens, Greece and that I accept all parts of the official invitation of this tournament. For physical reasons nothing speaks against a participation and I understand that all competitors are considered to participate at their own risk. European Taekwondo Union assume no responsibility for any damages, injuries or losses. All contastants must bring their own documents and the forms or any medical insuarance in Greece. Place: Date: Signature of the parents/legal guardian: Please, send this form to e-mail: v.kouvdou@worldtaekwondoeurope.org 13