Parent Grad Meeting Tuesday, Oct. 30 Chairpersons Tami Fines, Jackie White, Melissa Netzer Introduction of three student body grad reps : working on ideas for theme of grad meet every Thursday at lunch will vote on possible dates have discussed prom vs. dry grad no decision made yet Tami Fines will attend student meeting, Thursday, Nov. 1 Fundraising - Rhonda Doughty poinsettia forms have been sent out with parents and grads due Nov. 16. Melissa Netzer and Tami Fines will attend Walmart, Saturday, Nov. 10 to sell poinsettias. (student grad reps will make poster for this) Norm and Nicki will go to High School on Mondays to collect/sell Purdy Chocolates and somosa sales December. Looking into who will make the samosas Bottle drive end of November more info to follow Lori Brown in charge of designated driver program Bulldogs games Monique Mercer in charge. Will need approx. 16 volunteers for games in Jan/Feb. Some must have serve it right more info to follow If anyone has any other ideas, please share QF points encourage family and friends to donate points to grad 2103 Discussion of prom or dry grad discussion is leaning towards a prom. Melissa Netzer has already researched dates/prices leaning towards Athletic Hall as it will support numbers/more intimate/good price Possible dates if prom June 1 or June 8. Melissa will book now just in case Lots of ideas floating around possible casino upstairs, prizes to give out, car parade, decorating committee, dinner vs. appies, dance (band/dj)etc. more concrete details will be decided at further meetings. PLEASE ENCOURAGE OTHER PARENTS TO GET INVOLVED. ENCOURAGE STUDENTS AS WELL. THE MORE, THE MERRIER AND EASIER! Next meeting Tuesday, Nov. 13, 7:15, upstairs at the multi-plex
ADSS Prom 2103 Agenda, Tuesday, November 13, 2012 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Decorating Colleen Larson, Christina Tewinkel 1) Call meeting to order 2) Read and motion to accept minutes from last meeting 3) Reports from Students Cassandra Greneveld, Kate Schievink Theme has been voted on Under the Sea - Prom, June 8 at Athletic Hall 4) Report from Board Members: Fundraising (Rhonda Doughty) Colleen Larsen will be at school on Friday, Nov. 13 to pick up money for poinsettias. -Rhonda needs help on Friday, Nov. 29 at 1:00 to help organize poinsettias. Pick- up for all who ordered them is on Thursday, Nov. 29 from 3:00 5:00. - Rhonda will be at school to sell grad wear on Tuesday, Nov. 20 at lunch and Monday, Nov. 26. That will be the last date, then sales again in the spring. -Purdy s chocolate bars will be handed out to sell on Nov. 27, $2.00/bar. - somosa sales Eleanor will help, but not sure about sales yet or who may do them. - Bottle Drive Saturday, Nov. 24, the more kids and parents, the better! Takes place at college starting at 10:00 - Motion was passed every student or parent who volunteers at any event will get a tick, if a student is driving their own vehicle, they will get an extra tick. What the ticks will be used for will be decided at a later date. -Bulldogs games coming up in February and March. Will need 13 + volunteers for five games. Suzanne will keep running tally of all grads/parents who help out with ALL fundraising. Any other fundraising ideas are greatly appreciated. Raffling a basket or item at bulldogs games was suggested but no one volunteered to take it on. Treasurer opened account with $5500 from last year. Need to pay athletic hall $500.00
5) Need entertainment committee Lisa Hedman and Anita Kurutz (thank you) have volunteered. They are looking into hypnotist, possible casino, and photobooth. 6) Security Still need someone to take on 7) Advertising Committee Stella Bujotzek (thank you) 8) Pre-pay need to still organize, but looks like grads will be pre-paying $50.00 by Feb. 22. Actual price of Prom tickets to be determined. Next Meeting Tuesday, Nov. 27 at 7:15 upstairs at multi-plex
ADSS Dry Grad Prom 2103 Agenda Tuesday, November 27, 2012 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman, Anita Kurutz Security Advertising Committee Stella Bujotzek 1) Call Meeting to order 2) Review and pass motion to accept minutes from Nov. 13/2012 minutes accepted. 3) Report from Student Committee nothing to report 4) Treasurer s Report made $2700 on poinsettias, bottle drive $1300, not sure on grad wear yet 5) Fundraising Report - good bottle drive, somosa sales have started have to be in by Dec. 7 after this date pick up at Granny s chicken (bring your slip that says you have purchased), purdys on sale (chocolate bars, $2.00 each), poinsettia pick up on Thursday, Nov. 29 from 3:00 5:00, grad wear went well, another order in March. Designated driver- if you would like to help/book, call Lori Terryberry 250-918 -8814. Dec. 1, Dec. 7, Dec. 8, Dec. 15, (need lots) Possible beer and burger night in January/February. Rhonda will organize but needs help. 6) Entertainment Report Dave Rutherford $900.00 for the night, looking magician booked hour and a half interactive, $2000.00, photo booth build our own or??? Possible caricature, 7) Advertising Report -away
New Business : Student tickets/guest ticket pre-payment of $50 for all tickets, if a grad wants to bring a date, then ticket prices will be higher. Incentive/reward for fundraising for students possible reduction in ticket price for those that help out? Car parade shelf until next week, need an organizer goodie bags Colleen Larson security committee Mike Steinbach (organizer) 250-723-2799, cell 250-730-1699. first aid - Ron Barkley/Clayton Bujodtzek food need an organizer Crystal, Tami, Missy garage sale/talent show/burger and beer night decorating committee - rollin art center is willing to let us use for free. Clean up crew hire a crew to clean up. Contact Tom Mackevay.(Rhonda will call) Rhonda makes a motion to pay wrestling club to clean up. Motion passed. Bulldogs games five games four students for sure, need parents. Garage sale in the spring need a drop off place to start storing things that people want to drop off.
ADSS Dry Grad Prom 2103 Agenda Tuesday, December 11, 2012 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman, Anita Kurutz Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call Meeting to order 2. Review to read, pass and accept minutes from Nov. 27, 2012 accepted by Jackie White and Crystal Clement 3. Student Report nothing to report 4. Treasurer Report - $23,000 in bank, however we still have to pay back for samosas, etc. 5. Fundraising Report samosas are ready for pick-up amongst some confusion still to be figured out, grad wear ready to pick up on Dec. 17, bottle drive on Sunday, January 6 need a parent to be in charge of it, still waiting on Purdy s chocolate money to come in, one more Dec. 15, QF we will do another student bagging on a Friday afternoon (students check at their Thursday meeting for Dec. 21), beer and burger night at Boston Pizza (or pizza, or pasta) need a parent to organize raffle prizes Missy Netzer has volunteered, prom pre-payment tickets are $50 and can be paid any Monday at lunch to Rhonda. Students interested in having a fashion show a lot of work anyone interested to volunteer? Not sure how much it would make. 6. Entertainment committee - DJ is booked, looking into caricature, magician is available but nothing is booked yet. Still may be getting a hypnotist. Stirling images is doing the photo booth. 7. Student tickets are for sale $50 pre-payment. Must be paid by Feb. 22 8. Designated Drivers - may be more in the New Year. 9. Decorating Committee - meeting with the students to discuss what the students want. Decide on budget and what it will look like. 10. Jal Designs and Graphics? Check with Colleen in case we need signs made. 11. Car parade Suzanne Murray 12. Insurance Tammy Fines 13. Security Absolutely no alcohol
14. Bulldogs Games Five Games Feb. 1, 7:00, Feb, 17 2:00, Feb. 23, 7:00, March 2 7:00, March 3, 12:30 Need to have 13 people for each game, four students and serving it right certified people to serve liquor. 15. Rollin Art Center Suzanne Murray Next Meeting January 8, 2013
ADSS Dry Grad Prom 2103 Agenda Tuesday, January 8, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman, Anita Kurutz Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call meeting to order 7 adults, 2 students in attendance 2. Accept minutes from last meeting (Dec. 11, 2012) 3. Student report shaw is coming to film what s going on with prom this Thursday. 4. Treasurer Report approx. $15000 is in account. WAITING FOR PURDY S MONEY. STUDENTS PLEASE HAND IN! 5. Fundraising report Boston Pizza, Beer, Pizza and pasta -Thursday, Feb. 7, 60 tickets to be sold. $20.00/ticket, or 2 for $35.00. Silent Auction. Adults only pub side of Boston Pizza. 50/50 tickets. Need a gaming license. Louisa will be going to businesses to get donations. TAG DAY Feb. 23 and 24. NEED LOTS OF VOLUNTEERS. PLEASE SIGN UP ON MONDAY AT LUNCH. BULLDOGS GAMES SIGN UP BOTTLE DRIVE FEB. 16 ANYONE WANT TO TAKE IT ON? QUALITY FOODS VOLUNTEERS THURSDAY, JAN. 31 BAGGING GROCERIES, ASKING CUSTOMERS FOR QF POINTS FLOWER FUNDRAISER FIRST TWO WEEKS OF APRIL GRAD WEAR can re-order in the spring. 6. Entertainment Committee Report Magician needs a contract. (Murray Hatfield) Still looking for a caricature artist and looking into casino. 7. Decorating Committee report no one present. Next Meeting Tuesday, January 22, 7:15, upstairs at the multi-plex.
Prom Costs Costs Estimate Actual Hall rental $700.00 Entertainment (dj, magician, photo booth) Decorating $3000.00 Food $5000.00 Rollin Arts Free Center Insurance $650.00 Photographer (at grad) $1000.00 Goodie Bag (t- $3500.00 shirt, lanyard) Clean up $800.00 Advertising Free Possible prizes Scholarships $3000.00 Gaming licenses $30.00 Totals $27,180.00 $9500.00 Dj - $897 plus gst Caricature - $900.00 Magician $2000 Photo booth - $1000 $5/grad Casino - $4500.00 Photos - $100.00
ADSS Dry Grad Prom 2103 Agenda Tuesday, January 22 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman, Anita Kurutz Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call Meeting to order 2. Accept minutes from Jan. 8, 2013 accepted by Jackie White, Colleen 3. Student Report trying to get students to next meeting to vote on slogans, Seas the day, Dive into your future OR Treasure your past, set sail to your future 4. Treasurer Report Have $15,000 into account. Need to do lots more fundraising. 5. Latest fundraisers Beer and Burger night (Thursday, Feb. 7) silent auction items (Nicole and Nikki) tickets need selling, 50/50 tickets (Anita Wilson, Nicole has tickets), gaming license. QF Baggers Jan. 31 Bulldogs games (Monique Mercer) - Friday Feb 1st 7 pm game Sunday Feb 17th 2 pm game Saturday Feb 23rd 7 pm game Saturday March 2nd 7 pm game Sunday March 3rd 2 pm game TAG day Melinda Geddes Feb. 23/24, still need students to sign up Purdys Money two boxes left, money still needs to be brought in Grad wear Feb. 25, for those still wishing to order. Bottle drive- made just over $900.00 Restaurant Basket gift certificates from restaurants all over Port Alberni. Tickets on sale now. $2.00 each or 3 for $5.00 6. Entertainment Report (Anita Kurutz, Lisa Hedman) DJ is booked, magician is booked, caricature artist is booked, photo booth is booked. 7. Jims Clothes closet Buy a suit - jacket, pants, shirt, tie for $250.00 or rent a tux for about same price. 8. Grad t-shirt (Jal Designs) 9. Decorating Committee Report working on it.
10. List of all donations Tami Fines will keep track. 11. Deb s fashions has offered to collect old prom dresses 12. Garage sale Denise is going to ask if there is a storage place for a garage sale. Stella Bujotzek is taking on!! Thank you! ADSS Dry Grad Prom 2103 Agenda Tuesday, February 5, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White
Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call meeting to order 2. Accept minutes from previous meeting 3. Student report going to do a candy gram with the leftover purdys 4. Treasurer report how much have we actually raised so far just over $13000.00 5. Fundraising Report Beer/pizza/pasta night Thursday sold out Huge thank you to Missy and Tami for getting items for silent auction. Anita Wilson doing 50/50 draw (time?), Time for ending silent auction? Tag Day Melinda Geddes Feb. 23/24 still need students to sign up Purdy s Money need money or bars back Restaurant Basket tickets on sale, draw date April 2 Garage Sale not collecting beforehand towards end of March Another beer and burger night- likely in April Possibility of bulldogs games playoffs Bulldogs games (Monique Mercer) - Sunday Feb 17th 2 pm game Saturday Feb 23rd 7 pm game Saturday March 2nd 7 pm game Sunday March 3rd 2 pm game Another bottle drive- looking at March or April Prom Tickets only 30 sold so far Grad Wear starts Feb. 25 March 11 to buy hoodies, etc. 6. Decorating report working on it 7. Car parade anyone one to take it on? Anita Wilson will look at taking it on 8. Questions on grad tickets and dates dates will have to pay slightly more. 9. Prom dresses Denise Carter has donations for hair, nails, etc for less fortunate, dress pants, shirts, etc. Collecting. Those who need to know will know through Mr. Ruttan at the school.
ADSS Dry Grad Prom 2103 Agenda Tuesday, February 19, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman
Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call meeting to order 2. Accept minutes from last meeting minutes accepted 3. Student Report perhaps a casino? Lisa looking into it. Prom King and Queen? Food not a dinner, but lots of food throughout the night. After the grad ceremony is there anything? 4. Treasurer report - we have made approx.. $15,000 5. Fundraising report Beer/Pasta night very successful Tag Day Feb. 23/24 still need help Purdy s money - Bring in asap on Mondays to school Restaurant raffle basket tickets on sale Garage sale April 27? Safe your stuff Another Beer/pasta night Thursday, April 11? Rhonda will check. Bulldogs games - Saturday Feb 23rd 7 pm game still need help Saturday March 2nd 7 pm game Sunday March 3rd 2 pm game Grad Wear- order forms are out. QF bagging last Thursday of every month, Feb. 28 need volunteers 4:00 7:00 Flower sales end of March/beginning of April Bottle Drive May? 6. Decorating nothing to report 7. Car parade Anita absent 8. Security Mr. Steinbach absent 9. Prom dresses if you have any to donate, let us know 10. Liabilities we are responsible/insurance 11. Prom Tickets refund? - NO Fundraising(updated May 5) Poinsetta sales $2982.78
Bottle Drive # 1 $1268.85 Bottle Drive # 2 $902.00 Purdys $1742.00 (as of May 5)) Samosa Sales $1712.00 Grad Wear Sale #1 $3824.60 Grad Wear Sale #2 - $1758.00 Tag Day $2660.13 Beer and Pizza night # 1: (tickets) $410 (silent auction) $1812.00 (50/50 draw)- $115.00 Restaurant Raffle $1879.00 Bulldogs Games $1500.00 Prom Ticket sales @$50 each 11,800.00 Designated drivers - $1655.00 Plant Sale $800.00 Garage Sale 1168.00 Photobooth fundraiser - $205.00 Donations - $650.00 Beer and Pizza night # 2: (tickets) 200.00 (silent auction) $1225.00 (50/50) - $70.00
ADSS Dry Grad Prom 2103 Agenda Tuesday, March 5, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call Meeting to Order 2. Accept minutes from last meeting. 3. Student Report - Suzanne will call Mike Roberts to get info on car show. Submitted a food wish list, ongoing discussion on prom King/Queen (ambassadors?), 4. Treasurer Report Fundraised to date $31,304 (including grad tickets) Will likely NOT have to charge more for ticket prices. 5. Fundraising report Tag Day - $2727.00. Thanks for Melinda Geddes for organizing and to all grads who helped out. - Purdys - set deadline. Must be handed in ASAP - Restaurant Raffle basket Draw April 2? Need tickets back. Put on facebook - Garage Sale possibly at Alberni Elementary - Bulldogs Games Done Thanks to Monique for organizing - Grad Wear due next Monday, pick up April 8 - Prom Tickets 184 sold plus 25 dates - Bottle Drive May Nicole Steinbach organizing - Flower Sales May 8 they will be delivered, forms going home in April - Beer and Pasta night looking at dates in April - QF March 28 is next one need volunteers. - Liquor store Tami looking into it 6. Car Parade - Anita looking into it. 7. Decorating - tents, etc., red carpet (outside) 8. Security M. Steinach absent 9. Grad volunteers/door prizes big discussion at to how to compensate volunteers for helping out.
10. Tickets and t-shirts houles Missy will speak to about printing tickets. Those not going to can buy t-shirt separately 11. Other times rollin arts center 11 3? 12. car parade 5:30 meeting at old ADSS 13. Entertainment party works vegas package - $1700.00 with dealers, (more money) fuzeball, air hockey, ping pong. Lisa Hedman will book 14. Next Meeting Tuesday, March 26
ADSS Dry Grad Prom 2103 Agenda Wednesday, March 27, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call meeting to order 2. Accept minutes from last meeting 3. Student Report student absent 4. Treasurer report (Crystal) change in budget due to increased insurance, entertainment and scholarship 5. Entertainment report (Lisa) 6. Fundraising report (Rhonda) - Purdys - still need them all handed in - Restaurant Raffle basket all money and ticket stubs must be in ASAP by March 30. Draw on April 2 - Grad wear pick up April 8 at lunch at High School - Flower Sales order forms are out due April 22, pick up Wed before Mother s Day - Beer and Pizza Night Wednesday, April 17. Tickets $20 each. Silent auction and 50/50, Anita going to do 50/50. See Rhonda Doughty for tickets. - QF baggers need for March 28 - Liquor store money being donated - Bottle Drive postponed until May - Garage sale - can t find a place, any ideas? April 27? - Designated drivers April 6 Glenwood still need drivers - Students want to fundraise on their own car wash, bake sale. Go for it! 7. Car parade Anita Wilson- lots of work, Anita needs help. Possible get the wrestling club to help with manning the intersections. They will get back to us. 8. Security Mr. Steinbach absent/wristbands. Mike has some names and numbers. We will count doors and see how many people should be stationed
at each place. No backpacks, purses, etc. Each person will be checked at the door for any kind of alcohol, drugs, etc. RCMP will be called if ANY student shows up with alcohol, etc. or appears to have been drinking. Non-refundable tickets for anyone with anything. 9. Decorating Committee have some quotes, has some great ideas, working bees will start soon. Will need lots of help 10. Insurance - $300 for car parade, $700 11. Scholarships dry grad, there are, 6 - $500 ones. Money will be set aside for next year.
ADSS Dry Grad Prom 2103 Agenda Tuesday April 9, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call Meeting to order 2. Accept minutes from last meeting 3. Student Report need to decide this week t-shirt design and colour. 4. Treasurer report raised $33,000 approx with a few more fundraisers left. 5. Entertainment report Lisa additional photo booth, Colleen will book, illusionist show around 11:00 but he also entertains throughout the night. 6. Fundraising report Rhonda - Purdys done, a few still need to hand in money. Restaurant raffle winner Dennis Galloway, $1900 made - Grad wear - done - Flower sales due April 22, pick up Wed before Mother s Day - Beer and pizza night Wednesday, April 17. Tickets $20, each or 3 for $35, 50/50 who? Tickets? Who in charge of signs for silent auction items? Nicole S? Anita will do 50/50 - QF pointes/baggers last Thursday of the month. Need volunteers - Liquor store done. Should hear from them soon - Garage sale Italian Hall Saturday, April 27. 9:00 1:00. Set up on Friday night. Need lots of helpers on Saturday with trucks. Please let Stella know if you can help. The Italian Hall is donating their hall to us. Can as many people like their facebook page as possible; that s all they are asking for! 7. Car parade N drivers same rules for all N drivers one passenger A form will go out that all drivers must fill out regarding insurance. More info to follow. 8. Security Mike S Ron Barkley will do first aid, have volunteers but may still need more. As we get closer to the date, Mike will have a
formal schedule in place with times and shifts. Please contact Mike Steinbach or answer on facebook group if you can help 9. June 1 test drive a car athletic hall help out as a fundraiser for wheel chair lift. Please help on this day by test driving a car. We are getting a good deal on the hall so please help them fundraise for a wheelchair lift. 10. Decorating Committee Colleen tableclothes, white, chair covers, etc. LOTS of awesome ideas. scissor lift Gordie Pierce can operate. Start decorating Thursday night. So far spent around $2000 11. t-shirts when? Tickets when? Order extra t-shirts for those not going to prom to buy. Tickets and t-shirts will be given out end of May 12. Prom Gifts/ prizes Suzanne 13. Times of Events formal schedule will be made. All grads attending prom will receive and Info sheet at April assembly outlining day/expectations, etc. 14. Food committee working on ordering 15. prom king and queen no prom and queen sashes will be available at the photo booth to wear and have fun with. Win/win for all. 16. Insurance approx. $650, for car rally and the night. ADSS Dry Grad Prom 2103 Agenda Tuesday April 23, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman Security Mike Steinbach
Advertising Committee Stella Bujotzek 1. Call meeting to order 2. Accept minutes from last meeting Mike and Gordie accept 3. Student Report Kate - t-shirt design has been accepted. 4. A few students concerned about not having a King and Queen raised their concerns. Lots of discussion revolving around this even though it was voted as a no at the last meeting. For a variety of reasons that were discussed, it was decided that this is a learning experience for all involved and that there will be no King or Queen. Thank you to those students who attended to voice their concerns and for listening to all sides. It will be a fun night for ALL with no stress for anyone. Students will have the opportunity to wear a Queen and King sash for the photo booth if they choose a win/win for everyone. This matter has been laid to rest. Thank you student body! 5. Treasurer report Crystal we have raised approx. $34,000 Thanks, Cyrstal! 6. Fundraising Rhonda (away) - Beer and Pizza night raised made approx. $1300.00 - Garage sale - Italian Hall Saturday, April 27. 9:00 1:00. Need help for sure at 1:00 on Saturday to clean up. Set up on Friday night 3:00-700. Please let Stella know if you can help. Starbucks donating coffee to sell. The Italian Hall is donating their hall to us. Can as many people like their facebook page as possible; that s all they are asking for! Thanks, Stella for organizing! - Bottle drive - Saturday, May 25 at bottle. Nicole in charge. More info to follow. - Flower sales Flowers ready for pick up at ADSS on May 8. Need parents to help give out at 3:15 - Test Drive a car June 1 good fundraiser for Athletic Hall. Please come out and support this fundraising event for the Athletic Hall. Proceeds are going towards the installation of an elevator in the hall. 7. Entertainment report (Lisa) everything is booked. Good to go. 8. Car parade letter is at city hall. Waiting for their response. Ace flagging has been contacted. Brent organizing the cars. Anita Wilson will keep us posted. Thanks, Anita! 9. Security a schedule has been made. Mike and Nicole will put schedule on the facebook site. All parents please check and let Mike know if the shifts are not suitable. Thanks, Mike and Nicole! 10. Decorating committee/set up Colleen - needs just a few people to take some stuff home. Most of the decorating will take place Thursday night at 6:00. All volunteers please show up then. Thanks, Colleen 11. T-shirts and lanyards Start giving out May 27 and June 3. Those not going charge $20 for t-shirt and lanyard. Need a sign up sheet at school and info to get out. Colleen will get list from Rhonda. Students will get to see design
before printing to make sure it s ok. Voted to go ahead with the better quality lanyards at a cost of $4.00 each. 12. Times of events Rolling arts center 12:00 3:45 - car parade be at old ADSS at 5:00, parade starts at 6:00 - Prom 7:00p.m. 2:00 a.m. - Mr. Benhke will be sending home a newsletter the third week of May. ALL DETAILS REGARDING PROM WILL BE IN THIS NEWLETTER. 12. Suzanne to do write up to include with Mr. Behnke s grad information package to be handed out in May. Will include all expectations for prom. 13. Two hotel rooms booked? Melissa will book. 14. Only 3 meetings left until prom 15. Dalye Carter needs your pictures ASAP. Can you please e-mail them to her. ADSS Dry Grad Prom 2103 Agenda Tuesday May 7, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call meeting to order
2. Accept minutes from April 23 3. Student Report t-shirts and landyards are $20 for those not attending prom. Please order at the school on Mondays at lunch from Rhonda (or Tuesdays if it is a pro-d or holiday) 4. King/Queen Report Missie - Names will be on the back of tickets, if they want to put their names in the king/queen ballot boxes they can. Names will be drawn towards end of evening for King and Queen 5. Treasurer Report Crystal profit $40,000. Awesome! 6. Fundraising Rhonda Flowers Pick up on May 8 at ADSS from 3:00 5:00 Bottle Drive May 25 (Nicole Steinbach) - Test Drive a car June 1 good fundraiser for Athletic Hall. Please come out and support this fundraising event for the Athletic Hall. Proceeds are going towards the installation of an elevator in the hall. 7. Entertainment Times Confirm with DJ set up times Caricature artist 8:00 1:00 Casino confirm when they are setting up Illusionist Time Photography (Erica Watson) times 8. Car parade forms for students to fill out Missie is taking care of form. Missie will call Anita Wilson. Forms available for pick up at the office at the school. 9. Decorating committee - Colleen will let people know who are helping and when. She will call. 10. Tickets/t-shirts/lanyards pick up Monday, May 27, Monday, June 3. Spread the word to students. 11. Security (Mike S) Mike and Nicole are going to phone them all and have a meeting in two weeks to go over security issues for the night. Mike needs list of all attending with guests names on it. (Suzanne will get to him) 12. Volunteers more names added to security, food helpers will be called. No parents allowed unless they are security or food helpers. Food Helpers are: Susan Booth, Diane Kumagai, Karen Mitchell, Lynn Watson, Cindy Foy, Leanne Savard, Alliston Sundstrom and Linda Thompson. Suzanne will call all to confirm. 13. Clean up. Sunday Colleen will ask Tom what time wrestlers. Missie will check if we have hall on Sunday.
Two meetings left. Countdown is on. Next meeting Tuesday, May 21
ADSS Dry Grad Prom 2103 Agenda Tuesday May 21, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman Security Mike Steinbach Advertising Committee Stella Bujotzek 1.Call meeting to order 2. Accept minutes from May 7
3. Student Report bottle drive sign up sheet; hoping to get more students. Some aren t sure if they still have purdys. Rhonda has contacted all who have outstanding money. Car parade forms are out. 4. Treasurer Report Crystal doing well, except overbudget in some areas. Door prizes will be purchased with any money left after bills are paid. 5. Fundraising Report Rhonda Bottle Drive May 25 (Nicole Steinbach) 10:00 1:00 at bottle depot. Need lots of help!! Please help if you can. - Test Drive a car June 1 good fundraiser for Athletic Hall. Please come out and support this fundraising event for the Athletic Hall. Proceeds are going towards the installation of an elevator in the hall. - QF possible bar b q on Saturday from 11-3. Suzanne will do it and find the students to help. - QF bagging Thursday, 4:00 6:30 Need some kids to bag. 6. Entertainment Lisa absent. All booked and ready to go. 7. Car parade Anita been approved. Forms must be in as soon as possible. WE have to know by June 3. N drivers can only have one passenger in each vehicle. Letters are being given out to houses along the route. Waiting to hear from Ace flagging. 8. Decorating Colleen Thursday night start decorating. Budget donating a van to transport decorations. Needs kids to help load stuff at 6:00. Gordie running scissor lift. Scissor lift will arrive Thursday night. Have to find out what cleaning involves the next day (Colleen) and let the wrestlers know if we need them or not. Taryn Coates working at photo booth running computer all night. NEED PARENTS TO HELP CLEAN ON SUNDAY MORNING 9. Security ALCOHOL zero tolerance for alcohol/drugs. Grads are not allowed to leave the night at all under no circumstances. NO SMOKING 10. Goodie bags t-shirts and lanyards ready tomorrow. Goodie bags being put together tomorrow night at Suzanne s. Given out at school the two Mondays before Prom. May 27 and June 3. 11. Clean up Colleen checking into. May cancel the wrestlers if parents can help. 12. Other
13. Flowers Flowers unlimited will donate 10% back to grad 14. QF will also give back $2.00 for every corsage ordered. 15. Liquor store Jackie to check if there is money there to be donated to us. 16. Food all ordered. Have water/drinks that need to be picked up. Mike S can pick up on Thursday. Ice from starbucks. 17. Dress All parent volunteer helpers wear BLACK AND WHITE -