COMPETE FOR THE CAUSE Monroe County YMCA s CORPORATE CHALLENGE 2017 Handbook Benefiting the Y For All Campaign Fund MonroeCountyYMCA.org
Introduction The YMCA presents Corporate Challenge for businesses and organizations of Monroe and surrounding counties. It is comprised of more than 25 different sporting events and takes place during September and October each year. Corporate Challenge helps to increase employee health and fitness, develop community spirit, and boost company morale, all while raising scholarship funds for the Y For All Annual Campaign. Companies are divided into divisions based on the number of employees the company has. Some companies do a little bit of everything, while some just pick a few events and encourage their staff to do those. Each company pays an entry fee (differs by company size), then it s pay as you play for each employee in each event. Every event has a different cost. Top reasons to participate: Unlimited access to both YMCA branches for all employees throughout the Challenge (August 30 through October 4) Team-building for your employees Encourage employee wellness Support the important mission of the YMCA Network with more than 1,000 other professionals in Bloomington This handout contains details about events, eligibility, scoring, awards, and event rules. If you do not find the answers to your questions in this booklet, please call Matt Osgood at (812) 961-2157, mosgood@monroecountyymca.org. Y FOR ALL Campaign WE RE MORE THAN A GYM WE RE A CAUSE The Monroe County YMCA is a nonprofit organization committed to meeting the growing needs of our community. But we can t do it without community help. The community makes all the difference through the Y For All Annual Campaign which provides needed funds to ensure individuals and families can participate at the Y. Corporate Challenge supports this campaign generously, so we hope you will come together to support our cause. We believe everyone deserves the Y, and by working together, we can give all an opportunity to grow and thrive. Thank you, thank you, thank you! I really appreciate you supporting the Y so I can come here. - Janet Bell Janet Bell is one of many impacted by Y For All financial support. Janet, 80, is extremely grateful to be part of the Y family. She has been coming to the Y three to four times a week since 2003! Janet believes the time spent at the Y has been essential to her well-being, as well as the many friendships she has made over the years. Because of generous contributions that support the Y For All Campaign, Janet is receiving the support she needs to live her best life. Join us in investing in our community. You can support the Y by participating in Corporate Challenge or make a contribution to the Y For All Annual Campaign. For more information, contact Sara Herold at (812) 961-2169 or sherold@monroecountyymca.org.
Eligibility & Divisions 1. Participating companies must have a plant or office based in Monroe or adjacent counties. 2. Individuals must be current or retired employees of the company or agency being represented, or volunteers if the organization is a volunteer organization. Spouses or family members not employed by the company or agency may not participate. Each participant may represent only one company. 3. Doctors, or those who practice/work at more than one facility, may participate for only one organization. These physicians must also receive a paycheck from the organization. 4. An individual may participate in any number of events. Individuals may only be on one team per event. 5. Participants must receive a paycheck from the organization they represent in order to be eligible for events. 6. Volunteers must be at least 16 years of age. Divisions Companies with 0-49 employees Sponsor fee: $40.00 Companies with 50-149 employees Sponsor fee: $50.00 Companies with 150-349 employees Sponsor fee: $60.00 Companies with 350-999 employees Sponsor fee: $95.00 Companies with 1,000+ employees Sponsor fee: $135.00 Companies who successfully recruit a new team Sponsor fee: $0.00 Unsure about which division your company qualifies for? Please contact Matt Osgood (812) 961-2157 or mosgood@monroecountyymca.org YMCA Facility Use One of the benefits of the YMCA s Corporate Challenge is that participants can use the YMCA facilities for training. After a participant has signed and turned in their waiver they will be able to use the Monroe County YMCA anytime once the first Corporate Challenge event begins. There will be a sign-up sheet at the YMCA Welcome Center. Each Corporate Challenge participant must sign-in with their name, company, and be ready to show a picture I.D. Contact Matt Osgood at (812) 961-2157 or e-mail mosgood@monroecountyymca.org if your company would like to schedule time for employees to use the Monroe County YMCA. For information about Monroe County YMCA membership call the YMCA at 332-5555 or visit us on the web at www.monroecountyymca.org. We hope that by using the facility, you will want to join our association. We welcome your questions!
Team Captains A. Recruiting One of the hardest things you may encounter as a team captain is to recruit employees. If your company or organization is such that you are spread out all over town, you have an even more difficult job. You will want to recruit participants from every area or department, from the highest paid jobs to the lowest, from management to labor. Here are some general ideas that have worked in the past: 1. Choose a few people from main departments to help you recruit. 2. Meet on a regular basis with these individuals to plan and implement your strategies. 3. Get the word out! Communication is the key! Bulletin boards and information given out with paychecks is a good way to get the message out, but don t rely on these alone. One-on-one communication is the best way to reach everyone. 4. Use the Registration Form in this handbook to find out which events the employees want to participate. You can also get t-shirt sizes and other pertinent information from this form. 5. Make numerous copies of the Corporate Challenge Waiver Form and give to each department. Some companies have made different waivers for each event and then have individuals sign them. 6. Take advantage of e-mail and the YMCA website. All event updates and event descriptions will be on our website. (www.monroecountyymca.org) 7. Weekly employee meetings are a good way to present the program. It is a chance to tell people what Corporate Challenge is all about and answer any questions. B. Fill Out Forms 1. Fill out the Registration Form with the number of participants in each event, total number participating, and your company division. 2. Get every participant to sign a Waiver Form and return it to the YMCA. 3. Fill out Special Event Participation Forms with names and ages. 4. Attend the Captains meeting. 5. Be the liaison between your employees and the YMCA. C. Collect/Submit Fees 1. Entry Fee is based on the size of your company and is due August 21. 2. The Participation Fee is based on how many individuals/teams compete in each event. The Participation Fee bill will be mailed to the team captain by October 13. Any payments received after December 8 will be assessed a 10% late fee.
Volunteers Volunteers are essential to Corporate Challenge! These events cannot be held without them. We require that each participating company supply volunteers to assist in the events. Companies with more employees will be required to provide more volunteers than companies with fewer employees. Please remember, volunteers must be at least 16 years old. Thank you very much for your cooperation and support with this area. Organizations will receive five (5) points per volunteer. At the captains meeting, your company will receive information as to what events your volunteers will be assigned. We will do our best to assign your volunteers to events in which your company is participating; however, there is no guarantee. Volunteers need to arrive 15 minutes prior to the start of an event so they can receive their instructions. Contact Chris Stone with any volunteer questions, (812) 961-2360 or cstone@monroecountyymca.org Substitutions In the event a team member entered in a particular event is unable to participate, any person employed by the company may serve as a substitute provided: 1. The substitute meets all applicable eligibility requirements, including age, gender, and they are not currently entered in this event. 2. The substitute has completed and turned in a Participation Release Form. Awards 1. A trophy or plaque will be given to the first place team in each event. 2. Award certificates will be given to first, second, third and fourth places. 3. A traveling team championship trophy will be presented to the company in each division that accumulates the most points. 4. A special prize will be awarded to the winner of the Champion s Division.
Scoring 1st place 2nd place 3rd place 4th place Participation Individual 20 15 10 5 1 Team 40 30 20 10 0 Baserunning 20 15 10 5 1 Basketball Shootout 20 15 10 5 1 3-3 Basketball 40 30 20 10 5 Bean Bags 40 30 20 10 5 Individual Bean Bags 20 15 10 5 0 Bench Press 20 15 10 5 1 Individual Bowling 20 15 10 5 0 Team Bowling 40 30 20 10 5 CEO Boat Challenge 80 60 40 20 10 Closest to the Pin 20 15 10 5 1 Cycling 20 15 10 5 2 Disc Golf 40 30 20 10 5 Euchre 40 30 20 10 5 Dodgeball 40 30 20 10 5 Free Throw Contest 20 15 10 5 1 18-Hole Golf 40 30 20 10 5 Par 3 Golf 40 30 20 10 5 Home Run Derby 20 15 10 5 1 Mini Golf 40 30 20 10 5 Obstacle Course 20 15 10 5 2 Participation Walk 1 point per participant Punt, Pass & Kick 20 15 10 5 1 Quiz Bowl 40 30 20 10 5 R.I.P.P.E.D 5 points per participant Rowing 20 15 10 5 2 5K Run 20 15 10 5 2 3-3 Soccer 40 30 20 10 5 Soccer Ball Juggling 20 15 10 5 1 Soccer Shot Accuracy 20 15 10 5 1 Softball Accuracy 20 15 10 5 1 Swimming (Individual) 20 15 10 10 2 Swimming (Relays) 40 30 20 5 5 Table Tennis Singles 20 15 10 5 1 Tennis Doubles 40 30 20 10 5 Tennis Serving 20 15 10 5 1 Tennis Singles 20 15 10 5 2 T-Shirt 40 30 20 10 5 Track & Field (Individual) 20 15 10 5 2 Track & Field (Relays) 40 30 20 10 5 Tug Of War 40 30 20 10 5 Volleyball (Division A) 40 30 20 10 5 Volleyball (Division B) 5 point per advancement
August/September Sunday Monday Tuesday Wednesday Thursday Friday Saturday 30 31 1 2 CEO Boat Race 3 4 5 6 7 8 9 6:00 pm @ Parker s 5K Run/Walk NW 6:30 pm 6:00 pm @ Parker s Tennis Singles 6:00 pm @ Edgewood HS Obstacle Course 6:00 pm NW Mini Golf 4:00 pm NW At the NW from 11:30 am - 1:00 pm & 6:00-8:00pm will be: Basketball Shoot-Out Free Throw Contest Punt, Pass & Kick Soccer Juggling & Shot Accuracy 3-on-3 Soccer SE 5:30 pm Soccer Juggling & Shot Accuracy Participation Walk Individual Bean Bags 8:00-11:30 am SE Mini Golf 8:30-11:30 am SE Punt, Pass & Kick 9:00-11:00 am SE Rowing 10:45 prac, 11:00 am start SE Bean Bag Tournament 12:00 pm SE 10 11 12 13 14 15 16 Home Run Derby, Outfield Throwing & Baserunning 9:00 am @ Twin Lakes Tennis Doubles 6:00 pm @ Edgewood HS 6:00 pm @ Parker s Track Relays Edgewood HS Track 6:30 pm At the SE Basketball Shoot-Out Free Throw Contest Obstacle Course Punt, Pass & Kick Soccer Juggling & Shot Accuracy 6:00 pm Mini Golf 4:00-7:30 pm 6:00 pm @ Parker s Closest to the Pin NW 11:30 am & 6:00 pm Tug of War NW 6:30 pm A Volleyball NW 6:00 pm Track & Field Edgewood HS Track 9:00 am 17 18 19 20 21 22 23 Cycling 8:00 am @ Morgan- Monroe Forest Dodgeball NW 6:00 pm * 6:00 pm @ Parker s 3-on-3 Basketball Basketball Shoot-Out Free Throw Contest *18-Hole Golf 2:00 pm @ Cascades Course Table Tennis 6:00 pm @ Parker s R.I.P.P.E.D B Volleyball NW 6:00 pm *18-Hole Golf 8:30 am @ Cascades Course 24 25 26 27 28 29 30 rain date Euchre Euchre Finals *18-Hole Golf 2:00 pm @ Cascades Course Bench Press NW 11:00 am - 1:00 pm & 6:00 pm Bench Press SE 11:00 am - 1:00 pm Quiz Bowl SE 6:30 pm Rowing SE 5:45 pm Bowling 11:30 am, 2:00, 4:30 & 7 pm @ Classic Lanes R.I.P.P.E.D SE TBD am
October Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 Bowling 11:30 am, 2:00, & 4:30 pm @ Classic Lanes rain date rain date Swimming 6:30 pm @ Bloomington North Closing Ceremonies TBA Deadlines August 21 August 21 August 21 All registration forms due: Official Entry Form Release Form Team Event Form Sponsor Fees due The Sponsor Fee is based on the size of your company. Refer to page 3 of this handbook to determine your sponsor fee. Captains Meeting at 9:00 a.m. at the SE YMCA Receive brackets Answer questions September 8 T-shirt entries must be turned in to the SE YMCA by 5:00 p.m. December 8 Participation fees due to the YMCA The Participation Fee is based on the number of individuals/teams that compete in each event. Final payment is due to the YMCA by December 8. Payments received after December 8 will be assessed a 10% late fee. The participation fee bill will be mailed to the team captain by October 13.
Monroe County YMCA CORPORATE CHALLENGE Official Entry Form Corporation Name: Contact: Fax Number: E-mail: Phone Number: Corporation Address: Billing Address: Check One: c $40 0-49 employees c $95 350-999 employees c $50 50-149 employees c $135 1000 or more employees c $60 150-349 employees c $0 Recruited New Team Event # of teams/ individuals Cost per team/person Details (see Website for Event Descriptions) $16 $25 w/o equipment Equipment: 9/5 9/7 9/12 9/14 9/19 9/21 Need Equipment: 9/5 9/7 9/12 9/14 9/21 Baserunning #M #F $12/person Basketball Shoot Out #M #F $12/person Participants will be scored by age and gender divisions. Please arrive before 10:30 am Participants can show up on any of the available nights. NW: 9/7 SE: 9/13, 9/19 Bench Press #M #F $12/person Offered at 11:00 am at both facilities, 6:00 pm at NW only. Bean Bags $20/team 5 volunteer points per set of boards brought to the YMCA. Individual Bean Bags $12/person Will be available at various events throughout the month. CEO Boat Race $50/team Cardboard can be provided with advance notice. Bowling (list time & # of teams) $70/team Designate # of teams each time(s). Sept. 30 11:30 am 2;00pm 4:30 pm 7;00 pm Oct. 1 11:30 am 2:00pm 4:30 pm Closest to the Pin $12/person Five shots, offered both at 11am and 6pm at NW. Cycling #M #F $16/person Held at Morgan/Monroe State Forest Disc Golf $20/team Teams of two can play anytime at Karst Farm Park. Get equipment, scoresheets from NW Y. Dodgeball #Open #Co-Ed $30/team Double Elimination, held at NW Y. Euchre $25/team Everyone plays the first night, finals held the second night. 5 volunteer points for card tables and chairs. Free Throw Contest #M #F $12/person Participants can show up on any of the available nights. NW: 9/7 SE: 9/13, 9/19 Home Run Derby #M #F $12/person Mini Golf Team PLAY ONE ROUND OF 18 HOLES $20/team Two people per team. Obstacle Course #M #F $15/person Par 3 Golf Participation Walk $65/team FREE Teams of four can call and schedule tee times with Taylor s Par 3. Punt, Pass, & Kick #M #F $12/person Participants can show up on any of the available nights. NW: 9/7 SE: 9/9, 9/13 Quiz Bowl $50/team Four people per team.
RIPPED $15/person Complete this class and earn 5pts for your team Rowing $16/person 10:45 am on Sept. 9th, 5:45 pm on Sept. 29th Soccer Ball Juggling #M #F $12/person Participants will be scored by age and gender divisions. NW: 9/7 SE: 9/8 & 9/13 Soccer Shot Accuracy Softball Throw Accuracy $12/person $12/person Participants will be scored by age and gender divisions. NW: 9/7 SE: 9/8 & 9/13 Swimming Mixed Relay Master s Relay 50 Yard Swim 50 Yard Backstroke $9/person for single events Women s Relay Men s Relay T-shirt Relay 200 Yard Swim 50 Yard Breaststroke 100 Free Relay $20/team for team events T-Shirt Design FREE Tennis Mixed Doubles Men s Doubles Women s Doubles Singles #M #F $30/team $16/person Men s Singles begin @ 6:00 pm on 9/6 Women s Singles begin @ 7:00 pm on 9/6 Men s & Women s Doubles begin @ 6:00 pm on 9/11 Mixed Doubles begin @ 7:00 pm on 9/11 Serving Tennis Serving offered on both 9/6 &9/11 Track & Field Track Relays $9/person for single events $20/team for team events Volunteers are very important to the success of this event and can earn extra points for your team. Track & Field 9/16 Track Relays 9/12 Tug of War $25/team Teams of 6 or less Volleyball A $55/team Teams are made up of four, one must be female. The tournament may run late. Volleyball B $45/team Teams of six, must have two females. 3-on-3 Basketball #M #F $45/team 3-on-3 Soccer #M #F $35/team Tournament begins at 5:30 pm. 18 Hole Golf $170/team Sept. 20 2:00 pm Sept. 27 2:00 pm Sept. 23 8:30 am 5K Run $16/person Participants will run a 5K race on the paved trails around the NW Y. TOTAL # OF PARTICIPANTS TOTAL # OF EMPLOYEES AT CORPORATION Official Entry Form and fee is due August 21. The entry fee is based on size of your company (see top of first page for your fee). Mail payment to: Monroe County YMCA Attn: Accounting 2125 S Highland Ave. Bloomington, IN 47401 Participation Fees (based on # of teams/individuals competing in events) will be calculated and billed to you October 13 (due December 8). Team Captains: Please keep a copy of this form for your records.
Monroe County YMCA Corporate Challenge Official Entry Release Form (Duplicate as needed) CORPORATION CAPTAIN PHONE NUMBER (WORK) (HOME) (FAX) CORPORATION BILLING ADDRESS Participants in any event (competitive or participation) must sign this waiver. Event rosters must also be submitted. PLEASE PRINT NEATLY: Name (print) Signature Name (print) Signature 1 21 2 22 3 23 4 24 5 25 6 26 7 27 8 28 9 29 10 30 11 31 12 32 13 33 14 34 15 35 16 36 17 37 18 38 19 39 20 40 I hereby do declare myself to be physically sound, having medical approval to participate in the activities of the Monroe County YMCA. For myself and my heirs, assigns, personal representatives, executors and administrators, to waive, release and forever discharge the YMCA and its respective directors, officers, employees, representatives and members (the ) from liability for any loss or damage and from any rights, claims or demands therefore which I may have or which may hereafter accrue to me arising out of injury to my person or my property incurred in connection with my use of the property, facilities or services of the YMCA, whether such damages are caused by the negligence of the Releasees or otherwise. Assumption of Risk That I bear the sole risk of injury from my use of the property, facilities and services of the YMCA and hereby assume full responsibility for and risk of any bodily injury, death or property damage arising from such use, whether caused by the negligence of the Releasees or otherwise. My signature indicates that I have read and understand this liability release.
PARTICIPANTS IN TEAM EVENTS When competing in a team event, use this form to list team members. If more than one team is competing in an event, make copies of this form and fill one out for each team. This form will allow YMCA Staff to place participants with the correct team and the correct time slot. Name of Corporation Contact Person Phone or E-mail Event Event Date Time of Event: Team #: Team Members: Team Captain: Please return this form to the YMCA by August 21, 2017.