Morinville Minor Baseball Association Morinville, AB www.ballcharts.com/morinville January 26, 2011 Morinville Minor Baseball Association Morinville, AB Attention: Members of Morinville Minor Baseball Association (MMBA) Reference: Financial Statements 2009/2010 Attached are the Financial Statements for the year starting January 01, 2010 and ending December 31, 2010. With the time frame of our year end being December 31, 2010 the financial statements have not been audited as of yet. These are being presented to you this evening at the Annual General Meeting (AGM) for your information. We believe these to be a true and accurate accounting of the financial affairs for MMBA to the best of our knowledge. Sincerely, Morinville Minor Baseball Association Tim Kohut Treasurer Kelly Phelan President 780-933-5386 780-267-1226 timnjoan@telusplanet.net kelly.phelan@shaw.ca "2010 Medium Association of the Year"
Account Balance Sheet As of 26Jan2011 ASSETS Cash and Bank Accounts Chequing Account Common Shares Plan 246 Term Deposit Total Cash and Bank Accounts 13,173.40 295.62 1,973.67 567.59 16,010.28 Other Assets Accounts Receivable Chargebacks Total Other Assets Total Assets 16,010.28 LIABILITIES & EQUITY Liabilities Accounts Payable Equipment Deposit Other Liabilities Total Liabilities 650.00 650.00 Total Equity 16,010.28 Total Liabilities and Equity 15,360.28 1/27/2011 1
Income and Expenses 2010 01Jan2010 Through to 26Jan2011 INCOME Registrations Fundraising Baseball Pant Sales Total Income 19,370.00 250.00 2,335.00 21,955.00 EXPENSES Cash Payments 2010 Cheque Payments 2010 Total Expenses 246.18 18,979.43 19,225.61 EXPENSE CATEGORY BREAKDOWN Advertising 262.50 Awards 3,051.30 Facilities Miscellaneous Office Supplies Registration / Provincial Fees Training Umpires Total Expenses by Category 6,575.53 1,369.05 20.00 351.28 747.50 5,120.00 293.45 1,435.00 19,225.61 OPERATING BALANCE Income Less Expenses 2,729.39 1/27/2011 2
Detailed Expenses - Cheque Payments 2010 CHEQUE PAYMENTS 2010 Payee Amount Date Cheque No. Description Morinville Mirror 262.50 7Apr10 39 Registration Ads March 2 and 16, 2010 Advertising June Savard 170.00 9Apr10 38 Refund Ayrton Savard Peewee Registration and Pants Purchase Category Kevin Inkster 37.45 12Apr10 40 Baseball Canada Fees for Kevin Inkster Training Dalori Distributors 724.50 16Apr10 82 Pitching Machines and Catcher's Masks St. Albert Source for Sports 370.84 16Apr10 81 3 Equipment Bags, 4 Bats, Catcher's Chest Protector Joan Agnew 280.34 17Apr10 83 4 Bats, 2 Helmets, 12 Pylons Chris Laxdal 730.74 17Apr10 84 6 PeeWee Bats Leslie LuhFoley 60.00 18Apr10 85 Return for Jersey Deposit Cash Payment of 2009 (Confirmed by Kevin King) Town of Morinville 32.55 18Apr10 86 GP Vanier School Gym Rental for Rookie Apr 17, 2010 Facilities Tim Kohut 122.51 19Apr10 87 Ball Equipment Pitching Rubbers, Catcher's Chest Protector, 3 Bases, 10 Chin Straps Baseball Alberta 250.00 19Apr10 88 Bantam Fees for Two Teams in ERRBL Registration Fees Nancy Ryvers 145.00 23Apr10 89 Refund Christine Ryvers PeeWee Registration Fees Shayla Bouley 65.00 24Apr10 90 Umpire Clinic Fees Stony Plain April 10, 2010 Training Amyotte's 1,209.60 30Apr10 91 36 Jerseys Cheryl Mason 132.50 1May10 92 Refund Bantam Fees (less 27.50 for Baseball Alberta Fees). Transfer to AA Bantam in St. Albert. Tim Kohut 533.15 2May10 93 United Cycle 3 Bantam Bats, 3 Rookie Bats, 2 Helmets, 12 Chin Straps, 1 Ball Bag. Michelle McClinton 65.00 10May10 94 Umpire Clinic Fees May 2, 2010 Training St. Albert Source for Sports 65.61 14May10 95 Pitcher's Plate and Rookie Catchers Mask/Helmet Combo Amyotte's 1,411.20 17May10 96 Baseball Caps Scott Hubley 90.00 20May10 97 Bantam Umpire Fee May 13, 2010 Game Umpires St. Albert Source for Sports 98.15 21May10 98 Two Novice Catchers Mask/Helmet Combos Rick McClinton 80.00 22May10 99 Refund for Tyler McClinton PeeWee Fees Less 65 for Umpire Clinic Dalori Distributors 48.28 22May10 100 Two Extra Springs for Pitching Machines. Nicole Boulanger 31.50 25May10 101 Registration Fee for Respect in Sports Course Training Chris Laxdal 31.50 2May10 102 Registration Fee for Respect in Sports Course Training Northeast Zone Baseball 800.00 6Jun10 103 Tournament Entry Fees for 3 PeeWee and 1 Mosquito Team Registration Fees Maurice Chevalier 31.50 7Jun10 104 Registration Fee for Respect in Sports Course Training SDI Digital Imaging Inc. 1,680.00 7Jun10 105 Team Photos for 2010 Invoice #'s 13577 & 13578 Awards Glen Paton 160.00 7Jun10 106 Refund Bantam Fees for Taran Paton. Morinville Home Hardware 710.34 9Jun10 107 Cardiff Community Club 210.00 15Jun10 108 Bats, Balls, Tape Measures, Home Plate, Key Cutting, Pest Control Products for Clubhouse Cardiff Hall Rental for 2010 Year End Awards Night on Facilities June 27, 2010 Baseball Alberta 4,070.00 16Jun10 109 Yearly Baseball Fees for 2010. Registration Fees St. Albert Source for Sports 73.50 21Jun10 110 Year End Gifts. Awards 1/27/2011 3
Scott Hubley 310.00 30Jun10 111 Bantam Umpire Fees May 25, June 10,18, 19, 22 (Combined with Respect in Sport Course Fee Payment) Umpires Scott Hubley 31.50 30Jun10 111 Respect in Sport Course Fee (Combined with Umpire Fee Payment) Training The Trophy Wife 1,140.30 1Jul10 112 2010 Year End WindUp Trophies Awards Dave Beattie 157.50 3Jul10 113 Edmonton Capitals Tickets Awards Kelly Phelan 109.68 3Jul10 114 Tally Counters and Lanyards for Pitch Counting Jim Martin 30.00 4Jul10 115 1/2 Umpire Payment for Bantam Playoff Game for Nicole Boulanger's Team. Umpires Nicole Boulanger 355.00 6Jul10 116 Bantam Umpire Fees May 4 & 27, June 8, 14, 15 Umpires Town of Morinville 428.40 15Jul10 117 May 2010 Diamond Rental Fees Facilities St. Albert Source for Sports 160.59 27Jul10 118 Rookie Level Catcher's Equipment Town of Morinville 642.60 8Aug10 119 June 2010 Diamond Rental Fees Facilities Canada Post 180.60 9Oct10 120 201011 Mailbox Rental Fee Office Supplies SAMBA 650.00 9Oct10 TBD SAMBA Umpire Fees (To Be Paid) Umpires Total 18,979.43 CATEGORY BREAKDOWN Category Amount Advertising 262.50 Awards 3,051.30 6,575.53 Facilities 1,313.55 Miscellaneous Office Supplies 180.60 747.50 Reg / Provincial Fees 5,120.00 Training 293.45 Umpires 1,435.00 Total 18,979.43 1/27/2011 4
Detailed Expenses - Cash Payments 2010 CASH PAYMENTS 2010 Payee Amount Date Description Category Kelly Phelan 5.17 21Feb10 Photocopying for Annual General Meeting Office Supplies Kelly Phelan 11.55 25Feb10 Photocopying for Executive Meeting on Feb 25, 2010 Office Supplies Joan Agnew 53.64 9Mar10 Photocopying for Registrations Office Supplies Hunter's Print & Copy 18.87 9Mar10 Receipt Books for Registrations Office Supplies Joan Agnew 25.89 3Apr10 Binders for Coaches Manuals Office Supplies Home Hardware 55.50 8Apr10 New Locks and Keys for MMBA Clubhouse/Batting Cage Facilities Hunter's Print & Copy 17.51 10Apr10 Binders for Coaches Manuals, Stamps Office Supplies Hunter's Print & Copy 26.08 12Apr10 Photocopying and Paper for Coaches Binders Office Supplies Servus Credit Union 20.00 Various 4 Chargebacks (NSF Fees) x 5.00 per Chargeback Miscellaneous Hunter's Print & Copy 11.97 19May10 20 Stamps Office Supplies Total 246.18 CATEGORY BREAKDOWN Category Amount Advertising Awards Facilities 55.50 Miscellaneous 20.00 Office Supplies 170.68 Reg / Provincial Fees Training Umpires Total 246.18 1/27/2011 5
2010/2011 Budget INCOME Camps Revenue Casino / Bingo Revenue Gift Received 350.00 1 Grant Revenue Interest Income Other Income 2,730.00 2 2,335.00 Raffle Revenue 5,000.00 3 250.00 Registration Fees 23,820.00 4 19,370.00 Rep Player Fees 4,800.00 5 Sponsorship Revenue TOTAL INCOME 36,700.00 21,955.00 EXPENSES 2010/2011 Budget 2010/2011 Budget YTD Variance To Budget YTD Variance To Budget 2009/2010 2008/2009 Advertising 500.00 262.50 Bad Debt Bank Charges 100.00 20.00 Camp Expenses Casino / Bingo Expenses Equipment 3,000.00 6,575.53 Equipment Baseballs 1,750.00 Equipment Uniforms.. 3,000.00 5 Facilities 2,500.00 1,369.05 Insurance 1,200.00 6 Licenses & Permits Maintenance / Clubhouse 2,500.00 Marketing / Sponsorship Expenses 200.00 Miscellaneous 200.00 Office, Postage & Delivery 300.00 254.84 Photography 2,000.00 1,680.00 Printing & Reproduction 200.00 96.44 Provincial Fees 8,000.00 5 5,120.00 747.50 Special Events Volunteer Appr. 250.00 Tournaments / Provincials 1,500.00 Training & Certification 1,500.00 293.45 Trophies and Awards 2,000.00 1,371.30 Umpire Fees 5,000.00 7 1,435.00 TOTAL EXPENSES 35,700.00 19,225.61 Notes Notes 2009/2010 2008/2009 NET DIFFERENCE 1,000.00 2,729.39 Notes: 1. Received a cheque from Baseball Alberta for 2011 Association Registration Fee as part of Mid Size Association of the Year award. 2. 2010 income from pant sales, 2011 income represents account balance carried over from 2010. 3. 2010 income from 50/50 ticket sales, 2011 income projected from raffle ticket sales in conjunction with SAMBA. 4. Registration Fees based on projected membership of 170 players or 10% growth over 2010. 5. Pending successful implementation of a Rep Program consisting of a Mosquito and PeeWee Competative Team. 6. MMBA needs to ensure clubhouse structure and contents are insured. Pending confirmation of annual insurance premium amount. 7. Umpire Fees are increasing by 5.00 at all levels for 2011 1/27/2011 6