Ware County Recreation Department 1507 Grove Avenue Waycross, Ga. 31501 912-287-4488 Fax 912-287-4485 INVITATION TO BID ATHLETIC SHIRTS, JERSEYS AND EQUIPMENT Sealed Bids will be received by the Ware County Commission Office, located at the Ware County Courthouse, 800 Church St, Suite 223, Waycross, GA 31501 until 10:30 a.m. (EST) on May 30, 2011. Bid Specification Description: The Ware County Recreation Department is requesting bids for Athletic Shirts, Jerseys and Equipment. Questions regarding the scope of the project should be directed to the Ware County Recreation Director Rod Mitchell, (912) 287-4488 (rmitchell@warecounty.com) Questions regarding bid submittal or process should be directed to Elizabeth Hope (912) 287-4300. SPECIAL INSTRUCTIONS All bids must be signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for opening. Once bids have been accepted by the Ware County Recreation Department and opening time has passed, failure to enter into contract or honor the purchase order will be cause for removal of supplier s name from the Ware County Recreation Department s bidders list for a period of twelve months from the date of the opening. Bid prices must be held firm for the period of the contract. All bids must be labeled as Ware County Recreation Athletic Equipment Bidders must be properly licensed and secure necessary permits wherever applicable. Bids will not be considered from any vendor who cannot bid on at least 50% of the listed items.
Preservation of Rights: The Owner reserves the right to reject any and/or all bids and waive all minor technicalities, informalities, and irregularities. The Owner reserves the right to accept the bid, which in the judgment of the Owner, is in his best interest. The Ware County Board of Commissioners is the sole determiner of a qualified bidder and may request other information sufficient to determine bidder's ability to meet these minimum standards listed above. Request for information contained in this section may also occur at any time during the effective period of this Contract, or any extension/renewal thereof. Termination of Contract: The Ware County Board of Commissioners may, at any time they deem necessary, terminate this agreement with thirty (30) calendar days written notice. Freight Terms: Unless otherwise noted, all freight and shipping must be prepaid. All freight charges must be included in prices submitted on proposal. Discounts: Any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. 2
BID SPECIFICATIONS WARE COUNTY RECREATION AND PARKS DEPARTMENT ATHLETIC SHIRTS, JERSEYS AND EQUIPMENT It is the intent of these specifications to describe the requirements for the purchase of uniforms and equipment as required by the Ware County Recreation and Parks Department. 1.0 NBA & WNBA REVERSIBLE REPLICA BASKETBALL JERSEYS (Approx. 250 Youth and 250 Adult) 100% nylon 70 denier mini mesh (colors). 100% polyester 70 denier mini mesh (whites). Double thickness body. Don Alleson is the comparable brand. Must be numbered front and back. Minimum height of 6 number and sponsor name on back and 4 number on front. Number material not less than ¾ in width. HOME AND AWAY COLORS AVAILABLE: YES NO NBA AND WNBA JERSEYS AVAILABLE: YES NO BRAND BID ON: PRICE WITH # s & SPONSORS NAME: YOUTH ADULT PRICE WITHOUT # s & SPONSORS NAME: YOUTH ADULT 2.0 LEATHER BASKETBALLS Full grain leather. Deep pebbling on leather cover. Wilson Evolution is the comparable brand. Must be Top Quality Game Ball. Prices are requested for both the Men and Women s ball. BRAND BID ON: PRICE: 28.5 OFFICIAL 3
3.0 PRACTICE BASKETBALLS Synthetic leather indoor / outdoor practice Basketball. Wilson NCAA synthetic basketball or comparable brand is requested. Synthetic leather construction and wide channel design. Prices are requested for the Men s ball, Women s ball/ Intermediate, junior ball and Rookie ball. PRICE: 25.0 27.0 28.5 OFFICIAL 4.0 COMPOSITE BASKETBALLS Composite leather cover basketballs. Prices are requested for Rookie size, junior size, Women s-intermediate, Men s size. PRICE: 25.0 27.0 28.5 OFFICIAL 5.0 DURABLE RUBBER BASKETBALLS Durable rubber cover basketballs. Prices are requested for Rookie size, junior size, Women s-intermediate, Men s size. Voit is the comparable brand. PRICE: 25.0 27.0 28.5 OFFICIAL 6.0 MAJOR LEAGUE BASEBALL REPLICA BASEBALL JERSEYS (Approx. 200 Youth and 200 Adult) 50% polyester / 50% cotton 2 Button placket jersey screenprinted with Authentic Team Font or Logo. Majestic is the comparable brand. Minimum height of 6 number and sponsor name on back. Number material not less than ¾ in width. HOME AND AWAY COLORS AVAILABLE: YES NO BRAND BID ON: PRICE WITH # s & SPONSORS NAME: YOUTH ADULT PRICE W/O # s & SPONSORS NAME: YOUTH ADULT 4
7.0 MINOR LEAGUE BASEBALL REPLICA BASEBALL JERSEYS- (Approx 200 Youth and 200 Adults) 100% cotton Jersey knit. Majestic is the comparable brand. Minimum height of 6 number and sponsor name on back. Number material not less than ¾ in width. HOME AND AWAY COLORS AVAILABLE: YES NO PRICE WITH # s & SPONSORS NAME: YOUTH ADULT PRICE W/O # s & SPONSORS NAME: YOUTH ADULT 8.0 MAJOR LEAGUE BASEBALL REPLICA BASEBALL CAPS (Approx. 200 Youth and 200 Adults) Cotton twill construction with traditional seamfront with high crown front panel. Direct embroidered Major League logos. Must have Genuine Merchandise logo. PRICE: YOUTH ADULT 9.0 MINOR LEAGUE BASEBALL REPLICA BASEBALL CAPS- (Approx. 200 Youth and 200 Adult) Authentic Minor League Replica logos. 6 panel, mid profile, cotton twill and adjustable plastic snap. PRICE: YOUTH ADULT 10. MAJOR LEAGUE REPLICA VISORS- (Approx 200 Youth and 200 Adults) Cotton twill construction, Adjustable tab back, one size fits all. BRAND BID ON: PRICE: YOUTH ADULT 5
11. MINOR LEAGUE REPLICA VISORS- (Approx 200 Youth and 200 Adults) Authentic Minor League Logos, 6 panel, mid profile, cotton twill, and pre-curved visor, adjustable plastic snap. PRICE: YOUTH ADULT 12. SOFTBALLS (Approx. 3 cases of each) Top grain leather. Dudley is the comparable brand. Balls must be C.O.R..44, 11 for Youth and Women and 12 for Men. Optic Yellow for Fast Pitch must be C.O.R..47. PRICE: 11 12 OPTIC YELLOW FAST PITCH (C.O.R..47) 13. YOUTH GAME BASEBALLS (Approx. 3 cases) Top grain leather. Cushioned cork center. Grey wool windings. Wilson A1074B SST is the comparable brand. PRICE PER DOZEN: 14. YOUTH PRACTICE BASEBALLS (Approx. 6 cases) Top grain leather. Economy practice ball. Wilson A1074B LL1 is the comparable brand. PRICE PER DOZEN: 6
15. ADULT GAME BASEBALLS (Approx. 1 case) Top grain leather. Grey wool windings. Cushioned cork center. Wilson A1010B HS1- SST is the comparable brand. PRICE PER DOZEN: 16. T-BALLS (Approx. 3 cases) Soft training ball. Leather Cover. Reduced Injury Factor of 1 and 5. Must meet or exceed NOCSAE Safety standards. MacGregor Safe/Soft 1 & 5 is comparable Brands. PRICE PER DOZEN: RIF 1 RIF 5 17. BATTING TEES (Approx. 10) Heavy-duty made of solid rubber. Adjustable from 22 to 47. PRICE: 18. CATCHER S LEG GUARDS - (Approx. 8 each) Padded interior with full ankle and calf wings; double knee. AGES 5-8 McGregor or equal (B68 model) or comparable. AGES 8-12 McGregor or equal (B64 model) or comparable. AGES 12-15 McGregor Pro model (B66 model) or comparable. AGES 15-up McGregor Pro model wrap around ankle (B61 model) or comparable. COLORS AVAILABLE PRICES: 5-8 8-12 12-15 15-up 7
19. THROAT GUARDS (Approx. 30) Hook and Loop onto mask. COLORS AVAILABLE: PRICE: 20. KNEE SAVERS- (Approx 20 sets) Youth 5 7 and under Adult 5 8 and up BRAND BID ON: COLORS AVAILABLE: PRICE: YOUTH ADULT 21. CHEST PROTECTORS - (Approx. 8 each) Must be Little League Approved. Foam front. Adjustable straps. Junior series B75 (Ages 5-8) McGregor or comparable. Youth Series B74 (Ages 9-12) McGregor or comparable. Prep series B73 (Ages 12-15) McGregor or comparable. Adult McGregor B70 (Pro/Collegiate) BRAND BID ON: PRICE: Junior Series Youth Series PRICE: Prep Series Adult Series COLORS AVAILABLE: 8
22. CATCHER S HELMET (Approx. 30 total) Made of ABS plastic and must meet NOCSAE standards. One size fits all. PRICE: COLORS AVAILABLE: 23. HOCKEY STYLE CATCHERS MASK (Approx. 30 total) Made of ABS plastic and must meet NOCSAE standards. One size fits all. PRICE: COLORS AVAILABLE: 24. CATCHER S FACE MASK (Approx. 30 total) Lightweight mask with harness, vinyl pads. Built in ear and throat protector. PRICE: 25. CATCHER S MITTS (Approx. 15 each) 100% cowhide, nylon stitched. Junior Series catcher s mitt for ages 5-8 Youth Series catchers mitt for ages 9-12 Prep series catcher s mitt for ages 12-15 Youth TPS Fast Pitch catchers mitt or comparable for youth 10 years and under. Adult Mizuno Franchise series or comparable Fast Pitch catchers mitt 11 years and up. PRICE: JUNIOR YOUTH PREP SERIES FAST PITCH CATCHERS MITT 10 AND UNDER 11 AND UP 9
26. BATTING HELMETS WITH FACE MASK (Approx. 125 total) Made of ABS plastic and MUST meet NOCSAE standards. One size fits all. Riddell or Rawlings batting with approved face guard, attached. One helmet can be adjusted to fit all participants. Helmets are to be ultra high impact plastic; NOCSAE STAMPED. Face guards are to be welded steel wire design, black or navy in color; guards should be attached to helmets upon delivery. Approx. 75 one size fits all/w mask, navy in color. Approx 50 one size fits all w/ ponytail port w/mask red in color. PRICE WITH WIRE FACE GUARD ATTACHED: PRICE: MALE FEMALE COLORS AVAILABLE: 27. BATTING HELMETS WITHOUT FACE MASK (Approx. 100 each) Made of ABS plastic and MUST meet NOCSAE standards. One size fits all. Riddell or Rawlings batting without face guard, attached. PRICE: 28. YOUTH BASEBALL BATS (Approx. 10 each) Aluminum material approved in accordance with Georgia High School Association. Cannot exceed 2 ¼ in diameter. Need 25 thru 30 sizes with 8 oz. less than length. PRICE: 25 26 27 PRICE: 28 29 30 10
29. HIGH SCHOOL BASEBALL BATS (Approx. 10 each) Aluminum material approved in accordance with Georgia High School Association. Cannot exceed 2-5/8 in diameter. Need 31 thru 34 with 3 oz. less than length. PRICE: 31 32 PRICE: 33 34 30. SOFTBALL BATS (Approx. 10 each) Aluminum material approved in accordance with ASA and cannot exceed 2 ¼ in Diameter. Fast pitch approved with no titanium or double-wall bats. Need 27 thru 32 with at least an 8 oz. drop. Please specify 8, -9 or 10 oz drop. PRICE: 27 28 29 PRICE: 30 31 32 31. THROW DOWN BASES Approx. 20 sets of 3 bases / 1 home plate PRICE: 32. BASEBALL PITCHERS L SHAPE SCREEN Heavy duty pitchers protector L screen (7 H x 6 ½ W) Include pull over net that slips on and off easily PRICE: 33. SOFTBALL PITCHERS PROTECTOR Heavy-duty softball pitchers protector (7 H x 6 W) Include pull over net that slips on and off easily PRICE: 11
34. FUNGO PROTECTIVE SCREEN Oversized 10 x 10 screens for protecting players or coaches during infield or outfield drill, feature tubular steel frame. PRICE: 35. NFL REPLICA FOOTBALL JERSEY (Approx. 300 Youth & 200 Adult) Must be 100% nylon micromesh 100-denier body with double yoke. Must have Team Name on front and logo on sleeves. Majestic is the comparable brand. Minimum of 8 number on front and back along with sponsor s name on back. Number material must be no less than ¾ width. HOME AND AWAY COLORS AVAILABLE: YES NO PRICE WITH # s & SPONSOR S NAME: YOUTH ADULT PRICE W/O # s & SPONSOR S NAME: YOUTH ADULT 36. FOOTBALL PANTS - (Approx. 150 pair) 100% polyester WHITE pants with built in pads; half belt. PRICE WITH PADS: PRICE WITHOUT PADS: 37. YOUTH FOOTBALL HELMETS (Approx. 150 total) Must meet or exceed NOCSAE Safety standards. White in color. Steel Face Mask. SIZES AVAILABLE: PRICE: 12
38. YOUTH SHOULDER PADS (Approx. 150 total) Heavy-duty polyethylene shell. PRICE: XS (60-80 pds.) SM (130-150 pds.) PRICE: MD (100-130 pds.) LG (130-150 pds.) PRICES: XL (150-170) XXL (170-200) 39. FOOTBALL CHIN STRAPS (Approx 200 total) PRICE: 2 POINT 4 POINT 40. LEATHER FOOTBALLS (Approx. 12 each) Rich horween USA deep pebble top-grain leather. Tanned in tack through and through. Triple cotton twill lining. Lock stitching throughout. Comparable to Wilson F1382 K2 Pee Wee Football sized for less than 10 years of age. Comparable to Wilson F1360 TDJ Junior Football Youth sized for ages 9-12. Comparable to Wilson F1300 TDY Youth football sized for ages 14 and under. PRICE: PEE WEE JR. YOUTH 41. CHEERLEADING UNIFORMS (Approx. 150 Youth and 50 Adult) 100% polyester one-piece dress. Front has megaphone and team name. Solid color dress with appropriate trim. Bloomers that appropriately match dress. PRICE: YOUTH ADULT 13
42. CHEERLEADING POM-POMS (Approx. 200 each) Ply strand pom-poms with pro grip. Assorted colors needed. PRICE PER PAIR: 43. HOLLYWOOD STYLE BASES (Approx 10 sets) Heavy gauge rubber cover over high-density foam interior. Rust proof stanchion pan and anchors. PRICE: W/ANCHORS W/O ANCHORS 44. HOLLYWOOD DOUBLE FIRST BASE (Approx. 10 total) Durable, high strength rubber base. PRICE: 45. Major League Home Plate (Approx. 10 total) Hard white rubber plate with black beveled edges. Includes ground anchor (15 lbs). PRICE: 46. PITCHER S PLATES (Approx. 10 total) Official size for baseball. Solid white molded rubber. Three metal spikes. PRICE: 4 x 18 6 x 24 14
47. 4 WAY PITCHER S RUBBER (Approx. 6 total) Solid white with inner support tubing. PRICE: 4 x 18 6 x 24 48. STEP DOWN PITCHER S RUBBER (Approx. 6 total) Wooden core with solid molded cover and front extension. PRICE: 4 x 18 6 x 24 49. MOUTHGUARDS WITH STRAP - (Approx. 200 total) Pro custom fit. Double impression, upper / lower teeth. Loop safety strap. Dental Warranty. PRICE: 50. UNIVERSAL JAW PADS (Approx. 100 each) Textured vinyl coated foam pads. 4 snaps on each pad. PRICE: ¾ 1 1 ¼ 51. YOUTH 7 PIECE FOOTBALL PAD SET (Approx. 100 sets) Set includes snap-in hip pads, snap-in tail bone pad, thigh pads and molded knee Pads. PRICE PER SET: 15
52. KICK-OFF TEES (Approx. 20 total) Official 2 orange kick-off tee. PRICE: 53. EXTRA POINT TEES (Approx. 20 total) Official 2 hard black rubber extra point tees. PRICE: 54. HAND HELD POM POMS 10 diameter, 750 wide strands, salt & pepper colors. Cheerball PRICE: 55. CHEERLEADER SHIRT & SHORT SET Shirt must be sleeveless polo style & printed with Team Name w/megaphone along with cheerleader s name. Need youth and adult sizes. Tonix is the comparable brand. Shorts should be 50/50 cotton poly with the 3 inseam. Please provide a sample of the shirt & short that you are bidding on. PRICE: YOUTH ADULT 56. FLAG FOOTBALL T-SHIRTS T-Shirt imprinted with Team Name & Mascot. 3 color team name/mascot & 2 color # on front. Sponsor & 2 color # on back. 50/50 shirt comparable to Jerzee style 29 m & 29 b for youth and adults. PRICE: YOUTH ADULT 16
57. PORTABLE PITCHERS MOUNDS Strong and lightweight fiberglass or lightweight polystyrene construction. Turf cover with padded landing area and non-slip backing. 3 sizes Adult 11 6 L x 8 3 W x 10 H Intermediate 9 L x 5 4 W x 6 H Youth 9 L x 4 W x 6 H PRICE: YOUTH INTERMEDIATE ADULT 58. PORTABLE FENCING Quick fence portable fencing constructed of durable, knitted fencing. 150 ft. roll Twine 300 ft roll 11 tie wraps PRICE: 150 ft roll twine 300 ft roll 11 tie wrap 59. PITCHING MACHINE ATEC CASEY 2 COMBO or comparable Throws baseballs, 12 and 11 softballs Grooved pinch pad for accuracy Delivers slop-pitch arc up to 60 mph fastballs Knock-down portability 110 Volt AC power Converts from softball to baseball in seconds PRICE: 17
NOTE: The totals given are approximate numbers per item to be purchased. These totals may be more or less. Sizes and team names for shirts and jerseys to be given at the time of order. Vendor must comply with shipment date. Shipment is required ten (10) working days or less from the date order is placed. The shipping date is very critical. The contract period begins July 1, 2011 and continues through June 30, 2012. The award will be for one (1) year. Price and service changes must be negotiated by and agreed to by both parties. 18
BID AUTHORIZATION Sign below in ink in the space provided. Unsigned bids will be considered incomplete and will be subject to rejection. IT IS AGREED BY THE UNDERSIGNED BIDDER THAT THE SIGNING AND DELIVERY OF THIS BID REPRESENTS THE BIDDER S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE SPECIFICATIONS AND PROVISIONS, AND IF AWARDED THIS BID, WILL PERFORM IN ACCORDANCE WITH THIS AGREEMENT. BID SUBMITTED BY: COMPANY NAME: ADDRESS: CITY, STATE, ZIP: TELEPHONE: FAX: SIGNATURE: PRINTED NAME: TITLE: DATE:
STATEMENT OF NO BID We, the undersigned, have declined to bid Specifications too tight, i.e., geared toward one brand or manufacturer only Insufficient time to respond to the Invitation to Bid. We do not offer this product or services Unable to meet specifications Unable to meet Bond requirements Specifications unclear (explain how) Unable to meet Insurance requirements Remove us from your Vendor s List altogether Other (specify below) Remark: Company Name: Signature: Telephone: Date: 20
ADDITIONAL INFORMATION Is any owner or officer of the bidder an employee of Ware County or related as close as third cousin to a Ware County Commissioner or other elected official? YES NO Local Vendors submitting a bid from Waycross and Ware County MUST have valid City and/or County business license. Local Vendor: YES NO City License #: County License #: Date of Issue: Any bid not containing this information will NOT be considered 21