7. - 12. MARCH 2017 OFFICIAL INVITATION THE BIATHLON FAMILY
DEAR BIATHLON FRIENDS, On behalf of the Estonian Biathlon Federation and Otepää Organizing Committee I welcome and invite you to participate in IBU CUP Biathlon 2017, which is going to take place in Otepää Tehvandi Sport Center from 7 to 12 March 2017. Previously held IBU international competitions have had a great success for the Estonian Biathlon Federation and Otepää Organizing Committee. By organizing international biathlon competitions we want to provide positive input and influence for the future developments of Estonian biathlon. Otepää is the winter capital of Estonia and well-known as a great sports center in Estonia. Locals in Otepää are athletic, therefore they love sports and biathlon. Organizers will surely do their best to organize competitions on a very high standard. We hope that our competitions will be successful and leave everyone with many unforgettable memories. A warm Welcome to Otepää! Aivar Nigol President of EBF and Otepää Organizing Committee
A. GENERAL INFORMATION A1. VENUE Tehvandi Sports Centre Foundation Nüpli village 67408 Otepää Valga County The stadium and range The lowest point The highest point 150 meters' elevation 123 meters' elevation on the course 187 meters' elevation on the course A2. OC ADDRESS Estonian Biathlon Federation Tehvandi Sports Centre Foundation Valga mnt 12 Nüpli village 67408 Otepää Valga County Tel. + 372 506 4083 E-mail: otepaa@biathlon.ee www.otepaa.biathlon.ee A3. EXECUTIVE POSITIONS OF THE ORGANIZING COMMITTEE President of the OC Aivar Nigol Mobile: +372 506 4083 E-mail: aivar.nigol@biathlon.ee Chief of Competition Hillar Zahkna Mobile: +372 501 3568 E-mail: hillar@maratonsport.ee EBF Secretary-General Kristjan Oja Mobile: +372 517 4124 E-mail: otepaa@biathlon.ee Tehvandi Sport Centre Alar Arukuusk Mobile: +372 503 5013 E-mail: alar@tehvandi.ee
A4. COMPETITION COMMITTEE Chief of Competition Hillar Zahkna (IR) Competition Secretary Piia Sikk (IR) Chief of Timing Timo Õun tbc Chief of Course Janno Prants (IR) Chief of Stadium Priit Narusk (IR) Chief of Shooting Range Ants Orasson (IR) Chief of Press/Info Greete Kempel OPENING TIMES COMPETITION OFFICE: Tehvandi Stadium Biathlon House Tuesday 07. 03. 2017 8.00 18.00 Wednesday 08. 03. 2017 8.00 18.00 Thursday 09. 03. 2017 8.00 18.00 Friday 10. 03. 2017 8.00 18.00 Saturday 11. 03. 2017 8.00 18.00 Sunday 12. 03. 2017 8.00 16.30 A5. LOGISTICS COMMITTEE Chief of Logistic Mihkel Joosing Mobile: +372 5393 6233 E-mail: mihkel@biathlon.ee Chief of Accommodation Merlin Müür Mobile: +372 515 7487 E-mail: merlin@otepaa.ee Chief of Accreditation Silva Hinnobert Mobile: +372 5811 5157 E-mail: silva.hinnobert@mail.ee Chief of Transportation Veiko Tammeorg Mobile: +372 506 3606 E-mail: alvrental@gmail.com
A6. REPORT AFTER ARRIVAL All arriving teams have to report directly to the Logistics Centre. If you are arriving late in the evening or late at night, please go directly to your accommodation in your respective hotel. Tehvandi Stadium Main Building Valga mnt. 12 Nüpli village 67408 Otepää A7. ACCREDITATION Contact person: Chief of Accreditation Silva Hinnaobert Mobile: +372 5811 5157 E-mail: silva.hinnobert@mail.ee nd Accreditation Office at the Logistics Centre, 2 Floor. Operating hours: Monday Tuesday Wednesday Thursday Friday Saturday 06. 03. 2017 13.00 18.00 07. 03. 2017 8.00 20.00 08. 03. 2017 8.00 16.00 09. 03. 2017 8.00 16.00 10. 03. 2017 8.00 15.00 11. 03. 2017 8.00 17.00 A8. LIABILITY & INSURANCE The organiser cannot be held liable for any damages done to persons or material / equipment. All participants must be covered by sufficient health, accident and liability insurance. By submitting the entry by names the National Federation confirms that all persons entered are covered by such insurance (in accordance with 1.5.1.2 IBU Event and Competition Rules).
A9. IMPORT AND EXPORT OF RIFLES AND AMMUNITION 1. Regulations applicable for EU residents AUT, BEL, BUL, CYP, CZE, DEN, ESP, FIN, FRA, GBR, GER, GRE, HUN, ITA, LAT, LTU, NED, POL, POR, ROU, SLO, SVK, SWE, NOR and SUI When entering and leaving the Republic of Estonia the European Firearms Passport and the Official Invitation of the Organiser must be submitted upon request. No other permits are required. 2. Regulations applicable to non-eu residents ALG, AND, ARG, ARM, AUS, BIH, BLR, BRA, CAN, CHI, CHN, CRC, CRO, CYP, GEO, GRL, GUM, IND, IRI, ISV, JPN, KAZ, KGZ, KOR, LIB, LIE, MAR, MGL, MDA, MKD, NOR, NZL, PUR, RUS, SCG, UKR, USA, UZB The following forms for the import of firearms to Estonia must be used: To facilitate your arrival and departure at customs regarding rifles and ammunition, please find the enclosed forms, which should be completed. The license will be sent to your federation. A License and Official Invitation to the customs authorities must be presented upon entry to Estonia with firearms. In case these documents cannot be presented, no permission will be given to enter the country. 2.1. Carnet A.T.A. Procedure This procedure is another possibility for member states to import weapons and ammunitions into the Republic of Estonia in addition to the procedure listed under point 2. Member states: ALG, AND, AUS, BLR, CAN, CHN, CRO, CYP, IND, JPN, KOR, LIB, MKD, MGL, MAR, NOR, NZL, ROU, RUS, SCG, SUI, USA
A10. VISA REGULATIONS The following IBU Member Federations require visas to enter and stay in the Republic of Estonia: ARM, BIH*, CHN, GEO, KAZ, KGZ, LIB, MDA*, MGL, MKD*, RUS, SRB*, TPE, TUR, UKR, UZB * No visa required for biometric passports holders The authorised Consulate or Embassy of the Republic of Estonia will release the entry visa. The lists of names of the teams for the invitation to be submitted to the embassies must be sent to the Organising Committee not later than 05. 01. 2017 (or as soon as possible) Annex A A11. IMPORT OF MEDICINES More information on the website: www.sam.ee/en/travelling-medicinal-products
B. LOGISTICS B1. TRANSPORTATION Transport for participating teams from hotels to the Tehvandi Biathlon Stadium is free of charge and available upon request. The Transportation Office is located in the Logistics Centre 2nd Floor. Contact person: Veiko Tammeorg Mobile: +372 506 3606 E-mail: alvrental@gmail.com The nearest international airport is located in Tartu, 45 km from Otepää (www.tartu-airport.ee/eng) Tallinn Airport is located 220 km from Otepää (www.tallinn-airport.ee/eng) Riga Airport is located 220 km from Otepää (www.riga-airport.com) The Organising Committee will organise the transport of the teams from Tartu, Tallinn and Riga airports. Price from Tartu to Otepää Mini-bus 8 persons Mini-bus 18 persons Bus 50 persons 125 175 225 Price from Tallinn or Riga to Otepää Mini-bus 8 persons 350 Mini-bus 18 persons 425 Bus 50 persons 590 Car (personal transportation) 250
B2. ACCOMMODATION Logistic centre 2nd Floor Contact person: Merlin Müür Mobile: +372 515 7487 E mail: merlin@otepaa.ee The required number of rooms must be requested when submitting the entry by numbers / LODGING AND TRANSPORTATION RESERVATION. Additional hotels and prices Hotel Price B SR: 95 DR: 75 TR: 65 C SR: 65 DR: 55 Apartments Price is negotiable - Full board per person per day Payment of the accommodation will be done through the Accommodation Office only. The required numbers of rooms must be requested when submitting the entry by numbers and is considered booked when the entry by names is made. Any accommodation that is not used or cancelled with the entry by names by 21. 02. 2017 must be paid by the National Federations concerned. The costs of accommodation have to be paid to the Logistics Centre before 11. 03. 2017. B3. Team Captains Meeting (TCM) The TCM with the draw of the start numbers will be held at the Tehvandi Stadium's Main nd Building, 2 floor and according to the competition program.
B4. Press Centre The Press Centre is located in the Tehvandi Stadium's Main Building, 3rd floor B5. Prize Money Information Prize money will be paid by OC to the athletes set by the IBU Executive Board The following information must be provided so that the OC can transfer the prize money to the athletes: name, surname, full address full details of bank account information (name and address of the bank, account number, SWIFT-Code, IBAN) To report in person to the competition office and sign the prize money form (no later than Sunday, 12. 03. 2017, 15.00). Please inform your athletes in advance! Money transfer is not allowed without requested data.
C. COMPETITION INFORMATION C1. COMPETITION PROGRAM (Local Time +1 CET) Day Date Competition Monday 06.03. Arrival Tuesday 07.03. Wednesday Thursday Friday Saturday Sunday 10:00 12:00 Training all 17:00 TCM - Jury Election 14:00 16:00 Training all 17:30 IBU Cup Coaches Meeting Season 2016/17 09:00 11:00 Official Training W 12:00 14:00 Official Training M 18:00 TCM - Info all competitions Draw for SPRINT 10:00 Sprint W 09:00 09:50 Zeroing W After end of competition: Flower Ceremony Sprint W 13:00 Sprint M 12:00 12:50 Zeroing M After end of competition: Flower Ceremony M 09:00 11:00 Official Training W 12:00 14:00 Official Training M 10:00 Sprint W 09:00 09:50 Zeroing W 13:00 Sprint M 12:00 12:50 Zeroing M Single Mixed Relay 09:15 09:50 Zeroing After end of competition: Flower Ceremony 12:30 Mixed Relay 11:45 12:15 Zeroing After end of competition: Flower Ceremony 08.03. 09.03. 10.03. 11.03. 12.03. Ceremonies/meetings/ social h. Training & Zeroing 10:00 18:00 Draw for SPRINT After end of competition: Flower Ceremony Sprint W After end of competition: Flower Ceremony M Otepää Estonian Winter 19:30 Capital evening common dinner
C2. COMPETITION RULES The Competition will be conducted in accordance with the present IBU Event and Competition Rules. C3. IBU SPORT TECHNICAL OFFICIALS Race Director IBU Cup Technical Delegate Medical Delegate Felix Bitterling IBU Christophe Vassallo FRA IBU R Material Control IBU R Course IBU R Shooting Range IBU R Start / Finish Lachezar Iliev Tomas Fusko Juri Gotmans Tõnu Põder BUL SVK EST EST C4. TARGET SYSTEM The Tehvandi biathlon centre has 30 firing lanes equipped with a KURVINEN KES 2009 electronical targeting system.
D. REGISTRATION DEADLINES Registrations by number/name have to be done online via the IBU Member center on www.biathlonworld.com ENTRY DEADLINES AND FORMS Entry by Numbers by IBU on-line system Entry by Names by IBU on-line system Visa Application by Name (where needed) Application for the Import of Rifles and Ammunitions Transport and Accommodation reservation Radio frequency application 07. 02. 2017 21. 02. 2017 Annex A (as soon as possible) Annex B 07. 02. 2017 Annex C 07. 02. 2017 (Final reservation 21. 02. 2017) Annex D 07. 02. 2017 All application forms submit via e-mail to the Organising Committee: otepaa@biathlon.ee
BIATHLON 1,5 km Teh v and i H FINIS G OTIN SHO GE RAN T STAR LTY PENA P LOO TEHVANDI K90 JUMPING HILL N TALLINN TARTU 1: 12 000 1485 m MAX: 177 MIN: 147 HD: MC: TC: 30 29 40 190 180 170 160 150 140 130 120 0 A: B: C: u.t. (k) dsc. 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 3250 3500 3750 4000 4250 4500 4750 5000
BIATHLON 2,0 km Teh v and i H FINIS G OTIN SHO GE RAN T STAR LTY PENA P LOO TEHVANDI K90 JUMPING HILL N TALLINN TARTU 1: 12 000 2061 m MAX: 178 MIN: 147 HD: MC: TC: 31 30 57 190 180 170 160 150 140 130 120 0 A: B: C: u.t. (k) dsc. 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 3250 3500 3750 4000 4250 4500 4750 5000
BIATHLON 2,5 km Teh v and i H FINIS G OTIN SHO GE RAN T STAR LTY PENA P LOO TEHVANDI K90 JUMPING HILL N TALLINN TARTU 1: 12 000 2589 m MAX: 178 MIN: 147 HD: MC: TC: 31 30 70 190 180 170 160 150 140 130 120 0 A: B: C: u.t. (k) dsc. 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 3250 3500 3750 4000 4250 4500 4750 5000
BIATHLON 3,3 km Teh v and i H FINIS G OTIN SHO GE RAN T STAR LTY PENA P LOO TEHVANDI K90 JUMPING HILL N TALLINN TARTU 1: 12 000 3270 m MAX: 178 MIN: 135 HD: 43 MC: 30 TC: 100 190 180 170 160 150 140 130 120 0 A: B: C: u.t. (k) dsc. 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 3250 3500 3750 4000 4250 4500 4750 5000
MIX ZONE 8m 9m 28 29 30 25 26 27 22 23 24 19 20 21 16 17 18 13 14 15 10 11 12 7 8 9 4 5 6 1 2 3 8m 20 8m 3m RELAY & PURSUIT START TUNNEL 3m m TUNNEL ORG TUNNEL RIFFLE & MATERIAL CONTROL 10 m 2,5 m 10 m IR TD COM IBU ORG ORG COACHES AREA PODIUM ETV FINISH AREA 30 m RACE OFFICE SHOOTING RANGE 6m FINISH COACHES AREA 5m IND. START COM 6m MEDIA AREA DATA START AREA COM WARM UP AREA SOUND 5m PRESS TV 10 m 10 m 3m 2m 1,5 m 1m 2,5 m TENT 1:1000 PENALTY LOOP
8m MIX ZONE / SMR 9m 28 29 30 25 26 27 22 23 24 19 20 21 16 17 18 13 14 15 10 11 12 7 8 9 4 5 6 1 2 3 8m 20 8m 3m RELAY & PURSUIT START TUNNEL 3m m TUNNEL ORG TUNNEL RIFFLE & MATERIAL CONTROL 10 m 2,5 m 10 m IR TD COM IBU ORG ORG COACHES AREA PODIUM ETV FINISH AREA 30 m RACE OFFICE SHOOTING RANGE 6m FINISH COACHES AREA 5m IND. START COM 6m MEDIA AREA DATA START AREA COM WARM UP AREA SOUND 5m PRESS TV 10 m 10 m 3m 2m 1,5 m 1m 2,5 m TENT PENALTY LOOP HANDOVER ZONE 30 m PRESTART AREA 1:1000
OVERALL COURSES Teh v and i WARM-UP TRACK 1,5 G OTIN SHO GE RAN T STAR H FINIS 2,0 2,5 3,3 4,0 LTY PENA P LOO 2,0 2,5 3,0 3,3 4,0 3,3 2,0 2,5 3,0 3,3 4,0 1,5 3,0 TALLINN 4,0 3,3 4,0 2,5 3,0 N 2,5 TEHVANDI K90 JUMPING HILL 3,0 3,3 4,0 TARTU 1: 12 000 190 180 170 160 150 140 130 120 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 3250 3500 3750 0 4000 250 500 750 1000 1250 1500 190 180 170 160 150 140 130 120 0 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 3250 2,0 km 3,3 km 190 180 170 160 150 140 130 120 3,0 km 0 1,5 km 190 180 170 160 150 140 130 120 190 180 170 160 150 140 130 120 0 250 500 750 1000 1250 1000 1250 1500 1750 2000 190 180 170 160 150 140 130 120 0 250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000 2,5 km 4,0 km 0 250 500 750 1500 1750 2000 2250 2500
STADIUM 4 STOREY STADIUM HOUSE COMPLEX Ground Doping controll floor Clothing and washing rooms Public WC-s T E H VA N D I 1st floor VIP caffee 2nd floor OC office Logistic centre Team Captains Meeting 3rd floor Media centre Medical facilities TECHNICAL BUILDING/ COMPETITION SUB-CENTRE 1st floor Chief of competition Competition office Meeting/Jury room Timing IR room RD/TD room IBU Office 2nd floor Stadium info Sound TV cabins TV centre TEHVANDI STADIUM COMPLEX INCLUDES 1 Stadium house complex 5 Shooting range 10 Stadium house parking area, 15 cars 2 Technical building / Competition sub-centre 6 Penalty loop 11 Family club 3 7 Warm-up track 12 Team parking Material control 4 8 Competition track 13 Tunnel Service cabins complex (50 rooms) 9 Parking area, 300 cars
ANNEX A APPLICATION FORM FOR VISA Submit application by ASAP but not later than 01. 02. 2017 to Organizing Committee E-mail: otepaa@biathlon.ee Home page: www.otepaa.biathlon.ee National Federation Contact person Zip-code Phone City E-mail Street Surname DATE: Given names Date of birth Citizen Passport Nr. Expiry date Place of residence (town/village, municipality) SIGNATURE: Where will receive VISA
ANNEX B FOR IMPORT OF RIFLES AND AMMUNITION Submit application by 07. 02. 2017 to Organizing Committee E-mail: otepaa@biathlon.ee Home page: www.otepaa.biathlon.ee National Federation Contact person Zip-code Phone City E-mail Street Nr. Surname First name Passport Nr. First name Passport Nr. Model and serial number of riffle 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. RESPONSIBLE PERSONS Nr. Surname 1. 2. Total number of ammunition: DATE: SIGNATURE:
ANNEX C APPLICATION FORM FOR TRANSPORT AND ACCOMMODATION Submit application by 07. 02. 2017 to Organizing Committee E-mail: otepaa@biathlon.ee Home page: www.otepaa.biathlon.ee National Federation Contact person Zip-code Phone City E-mail Street TOTAL NUMBER OF PERSONS MEN WOMEN OFFICIALS Hotel Quantity Arrival Departure Single room Double room Triple room TRANSPORTATION RESERVATION Nr. Date of arrival Time How Flight nr. Borderline 1. 2. 3. 4. 5. DATE: SIGNATURE: Persons
ANNEX D APPLICATION FOR USING RADIO FREQUENCY Submit application no later than 07. 02. 2017 to E-mail: otepaa@biathlon.ee National Federation Contact person Zip-code Phone City E-mail Street Nr. DATE: Type/model of radio Operation frequency Channel spacing Power SIGNATURE: Total number