The Cube Wodonga Conference information
Introduction The Cube Wodonga is able to cater for conferences and functions from five to 410 people. The event planning staff is on hand to assist with your conferencing requirements. Why the Cube Wodonga? The Cube Wodonga was completed in August, 2012 and is a state-of-the-art facility located in the Wodonga central business district (CBD). It has a range of options to cater for your conference or function, including breakout rooms, a large foyer for networking, professional and friendly staff and technical support. Why the location? The Cube Wodonga is within easy walking distance from the Wodonga CBD and public transport is within 30 metres of the venue. Being accessible by air, road and rail makes Wodonga an easy destination for delegates to travel to and from. Wodonga provides a perfect balance between metropolitan and rural living. It is located on the Murray River, between Melbourne and Sydney and surrounded by some of the best destinations in North East Victoria, including snow fields, award-winning wineries, historical sites, national parks and Lake Hume. So no matter what time of year there is something for everyone. The Cube Wodonga Wodonga Library Arts Space Wodonga Mildura Sydney Adelaide Kingston Murray Bendigo Ballarat Geelong Wagga Wagga Albury Wodonga Victoria Melbourne Sale Lake Hume Canberra Wollongong t 2
The Cube Wodonga, floor plan Office Community Lounge Green Room Female toilet Dressing room 1 Accessible toilets Dressing room 2 Foyer Male toilet Meeting room Female toilets Auditorium Dressing room 3 Laundry Piano store Male toilets Stage Scene dock Loading dock Cafe Courtyard Rooms Room Length Width Whole auditorium Large auditorium Meeting room Round table Boardroom Classroom Theatre Exhibition stalls Standing 25m 20m 310 _ 225 410 36 1000 15m 20m 200 38 135 410 23 _ 8.5m 6.3m _ 22 18 35 _ 40 Foyer 24m 6.6m 80 90 10 500 Courtyard 25m 20m 200 in marquee _ 36 1500 3
Glossary of terms Standing (reception style): Generally set up with a few tables and chairs for those who want to sit down, or chairs are placed around the outside of the room. This style of set up is designed to encourage the flow of the guests to mix and mingle. This style is common for networking functions and canape receptions. Theatre style - flat floor: Rows of chairs, one behind the other, set up on the flat floor all facing the front of the room. The large auditorium features a retractable seating bank which offers 257 tiered seats, which can be extended to 410 with the use of balcony and seating pit. Round table: Round tables of 10 often used for receptions or sit down dinners. This style may also include speakers or presentations. Boardroom set-up: Seating arrangement to facilitate conversation. Seating arrangement in which rectangle tables are set up with chairs on both sides and ends. Exhibition: 3m x 3m booths for promotion of a business or service. Classroom Set-up: Trestle tables arranged in rows facing the front of the room, with seating positioned behind each table to allow each delegate to take notes. Room hire Full day Meeting room $310 Small auditorium $350 (Available for break out area or tradeshow) Large auditorium $640 Large and small auditorium $960 Full venue $1275 Half day Meeting room $170 Small auditorium $220 (Available for break out area or tradeshow) Large auditorium $400 Large and small auditorium $545 Full venue $715 4
Food and beverage packages Rubix Catering is The Cube Wodonga s exclusive onsite caterer, offering a wide range of options for your event, as well as operating the café seven days a week. Matthew Wright and his team offer everything from light refreshments to a full sit down meal. Or you can tailor a package to suit your needs. Accommodation Quest Wodonga is The Cube Wodonga s preferred accomodation partner. Due for completion in July, 2013 and is an 80 room facility situated only 400m from The Cube Wodonga, making it a convenient choice for your conference accommodation needs. Fixed AV and general equipment Some of the items may have set-up fees attached if they are required. Meeting room: Foyer: Drop-down data projector; DVD player; Whiteboard; Television tuner; Kitchenette; Teleconference facilities; External afterhours access; Internet access/wi-fi; and Hearing loop. Pit which contains a tech panel for use of data projector; Two LED televisions; Acoustic panelling; Hearing loop through the building s PA system; Roaming microphone to central PA system; and Internet access/wi-fi. Auditorium: Stage 14m by 10m; Hearing assistance; Tech panels throughout the auditorium for multiple plug-in FOH locations; Trafficable truss (lighting bridge); Box truss; 12 moving lights; Bowen air conditioning system; Large projector screen 7.7m by 14m with front projection; Video camera for playback on large indoor and outdoor screen; Cue lights for back stage entrance; Roaming microphone to central PA system; Acoustic panelling; Internet access/wi-fi; Stage manager s consol; Exposed beams for rigging; and Floor rigging points. Additional items available for hire: Flip chart; Modular staging; Data projector and screen; Lectern; Portable PA system; Round tables; Trestle tables; Linen; Chairs; and Outdoor furniture. 5
Meeting/conference packages Meeting room package Maximum 35 people theatre style or 25 people board room style. Full day hire of meeting room and set up (9am to 5pm). The Cube Wodonga conference stationery. Use of fixed audio visual equipment in meeting room (drop down data projector and screen). Catering package one includes tea and coffee, morning and afternoon tea and lunch. Cost from $47 per person based on 25 attendees. Conference day package Registration table. Hire of the large auditorium with tiered seating. Use of modular staging, data projector, screen, microphone and lectern. The Cube Wodonga conference stationery. Catering package two includes water and mints for delegate tables, tea and coffee station, morning/afternoon tea and lunch. Cost from $67 per person based on 50 attendees. Conference package with tradeshow Registration table. Hire of large auditorium with tiered seating and the use of small auditorium for trade show or breakout area for standing networking lunch. The Cube Wodonga conference stationery. Use of modular staging, data projector, screen, microphone and lectern. Catering package three includes tea and coffee, morning tea, afternoon tea and lunch. Cost $62 per person based on 50 attendees. # Please note that some packages require a minimum number of attendees. Need breakfast for an early start or maybe prefer a wind down dinner? All of the above options are flexible, Matt and the Rubix Catering team are happy work with you to provide a package that suits your needs. Sample conference menu Conference package one Tea and coffee station (includes plunger coffee, sugar, milk and a selection of tea) Juice apple, orange and pineapple Soft drinks Morning tea mixed berry muffins Lunch selection of gourmet rolls and seasonal fruit Afternoon tea fig, orange and almond cake Conference package two Tea and coffee station (includes plunger coffee, sugar, milk and a selection of tea) Mints for delegates tables Juice apple, orange and pineapple Soft drinks Morning tea mixed berry muffins Lunch rice noodle and Asian vegetable salad, creamy pasta salad with ham, sundried tomato and herbs and a selection of gourmet rolls and seasonal fruit Afternoon tea fig, orange and almond cake Conference package three Tea and coffee station (includes plunger coffee, sugar, milk and a selection of tea) Juice apple, orange and pineapple Soft drinks Morning tea mixed berry muffins Lunch Selection of gourmet wraps, chicken, spinach and feta filo pastries and seasonal fruit Afternoon tea fig, orange and almond cake 6
Information and conditions: Confirmation of booking: bookings will only be confirmed once a hirers agreement has been signed and non-refundable deposit has been paid. Insurance: all hirers should hold a current public liability insurance policy. If this is not available, insurance can be provided by The Cube Wodonga. Security: hirers may need to pay for professional security guards for events attracting more than 200 people, for both alcohol and alcohol-free events. Please check with venue staff if this applies to your event. Technical services: venue staff operate all internal sound and lighting equipment belonging to the venue when required, and charge for technical staff as per the fee schedule. Parking: there is a range of free parking located in walking distance of The Cube Wodonga. Ticketing: The Cube Wodonga is able to sell tickets on behalf of your event. Please see fees and charges schedule. Staff: The Cube Wodonga provide staff as agreed in the hirer s agreement, and charge for such as per the fees and charges schedule. Catering: due to license arrangements, only the nominated caterer on the lease is permitted to staff and operate the cafe, bar and cater for all functions. Menu options are to be selected four weeks before your event with a third deposit to confirm your catering options. Final number of guests and dietary requirements are to be confirmed at least seven days before an event. Kitchen space is available for some community groups. Please talk to The Cube Wodonga staff to see if your event/group is eligible. For a full copy of The Cube Wodonga terms and conditions and fees and charges schedule, please visit the website or request from venue staff. 7
The Cube Wodonga The Cube Wodonga Address: 118 Hovell St, Wodonga, VIC 3690 Post: PO Box 923, Wodonga, VIC 3689 thecubewodonga.com.au thecube@wodonga.vic.gov.au Team leader (02) 6022 9223 Event attraction officer (02) 6022 9221 Technical co-ordinator (02) 6022 9333 Box office and front of house co-coordinator (02) 6022 9297 Box office - (02) 6022 9311 Rubix Catering - (02) 6056 7737 rubixcubewodonga@gmail.com thecubewodonga.com.au/cafe_bar