Swim Team Handbook Summer 2013

Cupertino Hills Swim & Racquet Club Swim Team Handbook Summer 2013 Rommy Zapp Swim Team Head Coach & Club Manager 408-253-3483 cuphill@gmail.com Sharks Swim Team Committee cuphill.sharks@gmail.com

Welcome to the CHSRC Sharks Swim Team! We are a group of parents and swimmers dedicated to providing a fun and supportive team environment, healthy competition, and improving young swimmers swimming technique. The objectives of the Cupertino Hills Sharks swim team program are: To create a positive and supportive team environment where team members are inspired to strive and excel. To emphasize technique, development & conditioning through consistent participation. To develop our swimmers competitive skills. To create life-long swimmers. Eligibility Any boy or girl 18 years old or under on May 31 who is a CHSRC member can join the Sharks Swim Team. League rules state that children in the 6 & under group must be able to swim 25 yards (1 pool length) by the first swim meet to participate in meets. The Head Coach will work with all swimmers to meet that requirement. Registration Information Swimmers sign up for the team either by attending the Sign-Up Day/Ice Cream Social in March or registering at the club office. The 2013 registration fees are: $172 for the entire season ($102 for High School). Families pay $162, $152 for the third and fourth child respectively. The registration process includes signing up for meet jobs and social events. Since meets are run solely by volunteers, each family is needed to work at least six swim meet jobs and two social events. A buy-out option is available for families who are unable to participate. (See Parent Responsibilities for more information.) Registration fees pay for up to five days per week of swim team coaching, the Practice Meet and Pasta Feed, five summer dual meets, the championship meet, swim team sponsored socials, Sharks t-shirt, and the awards ceremony. Fees are not prorated. Fees, meet, and social jobs are waived for swimmers who are graduating seniors or have graduated from high school and are eligible to swim. Swim Team Committee The swim committee is run by swim team parent volunteers and the swim coach. Committee meetings are held once a month from January through August and are open to all swim team parents. We welcome all members to our meetings! Gear: suits, T-shirts, sweats, goggles, caps, etc. The recommended gear for team members is the team suit. The team suit is selected by a committee and remains consistent for two swim seasons. The team suit and other team clothing (t-shirts, sweats, goggles, and swim caps) are optional and can be ordered at the sign-up meeting. One Sharks t-shirt per swimmer is included with registration fee. Clothing may also be available for purchase during the season in the concession stand at home swim meets. 2

Competition Junipero Serra Swim League The league was formed in the early 1970s by parents and coaches from Eichler, Greenmeadows & Laurelwood. The following teams make up our league: Brookside, Greenmeadows, Saratoga Woods, Eichler, Laurelwood, and Cupertino Hills. Each team has a JSSL Liaison who represents their club. Age Groups A swimmer s age as of May 31st determines the age group that he/she competes in during the season. He/she must swim in two dual meets to swim in the JSSL Championships. The age groups are: 6 & under, 7 & 8, 9 & 10, 11 & 12, 13 & 14, & 15 to 18. Meet Procedures Home and away swim meets start at 9:00 AM. Swimmers should arrive at 8:00 for home meets and 8:30 for away meets to check-in, get settled and warm up. Swimmers should find and record their heat and lane assignments and check in at the Clerk of the Course before their events. Swimmers typically join their friends or stay with their family and watch the meet together. Parents should check in with the Volunteer Coordinator upon arrival. Plan to watch and enjoy the meet while re-establishing summertime friendships in between meet jobs. Useful items for swimmers to pack include two towels, a sleeping bag/blanket, sweatshirt and pants, quiet games, light snacks and water. Label your possessions to avoid mixing them up with other families belongings. Families will want to bring chairs, sunscreen, hats or visors and reading material! All clubs sponsor a cash-only concession stand with breakfast, lunch, and snack items. Please help us to maintain positive relationships with other clubs by reminding kids to be courteous and respectful at meets and to help clean up any litter. Meet Scoring The winning club is determined by adding points given to its swimmers that place 1st, 2nd or 3rd in each event. The points for each place are: First = 5, Second = 3, Third = 1. Though children receive ribbons for placing 4th, 5th & 6th, their team does not receive any points. 1st place in relay events wins 7 points for the team. In the JSSL Championships, points are given for 1st through 6th place (9, 7, 5, 3, 2 and 1 respectively). Meets Our season is comprised of "Dual Meets" (meets between two teams) and the "Championship Meet" (all teams compete in all strokes). The Junipero Swim League meets each year to determine the competitive schedule. 3

Your arrival time for warm-ups, and meet start times follow: Home Meets: Arrive at 8:00 for warm-ups; meet runs 9:00 to about 12 noon. Away Meets: Arrive at 8:30 AM for warm-ups; meet runs 9:00 to about 12 noon. Championship Meet: Arrive at 7:30 AM, meet runs 9:00 to about 3:00. Practices See the Sharks Swim Team Calendar & Events schedule below for practice times. Practice times are grouped by age. With coach s approval, swimmers may practice at alternate times. Duration and emphasis in the practice sessions will vary depending on the swimmer s age group. Swimmer's Responsibilities Practice: It is highly recommended that swimmers attend at least 3 practices a week and they are encouraged to attend all 5 practices if possible. The coaches have seen a direct correlation between attendance and swim meet performance. Meets: Swimmers are expected to attend as many meets as possible, but sometimes vacations and other events conflict. So, it is essential that swimmers inform the coach by the Wednesday before the meet if they are not able to attend a swim meet. Swimmers must sign up for their events by Wednesday 6pm prior to each meet. Sign up sheets are located on the office window. Relays are assigned the day of the meet by the coaches. Swim assignments will be posted at each meet. Swimmers must swim in two dual meets to swim at the Champs Meet. Be On Time: Get to the meets at the required time so that you can warm up with the rest of the team and report to the Clerk of the Course. Be Positive & Supportive: Treat your teammates and opponents with encouragement, praise and courtesy. Act in a positive way in both winning and losing. Keep Track Of Your Times: It is recommended that the swimmers keep a log book (see back of book) with a list or chart of their race times and ribbons so that they can see their times improve over the season. Have Fun: Although it is very important to take practice and competition seriously, it is more important that swimmers are having fun. There are appropriate times for working, focusing and listening and there are others for letting your hair down. Don t mix them up. If you are not having fun, ask for your coaches support to make it fun. Parent s Responsibilities Jobs at Meets: Every swim meet requires volunteers to run the event. Each family is needed to work at least six swim meet jobs and two social events or pay the buy-out fee to the team to pay high-school students to do the jobs. The 2013 job buy out fee is $150. This does not include/cover the Practice Meet, Champs Meet or Social events, which all families must work. You will be required to work The Championship meet, even if you bought out for the dual meets. Working at meets is fun and provides a great opportunity to work side-by-side with other swim team parents. It is also great way to watch the meet. You will typically be working half of each meet you sign up for (unless you wish to do more). 4

Meet Jobs are: Meet Director Meet Set-Up Announcer (requires training) Starter (requires training) Stroke & Turn Judge (requires training) Recorder/Timer Timers Runners Meet Data Management/Table Workers (Scoring/Ribbons) Concessions There is a training session in May for all adult volunteers as well as instruction at the Practice Meet. Schedules and volunteer lists are emailed by the Volunteer Coordinators prior to each meet. If you cannot keep your commitments, it is your responsibility to find your own substitute or you will be assessed a buy-out fee of $25 per meet job missed. Awards Ribbons: The swimmers win ribbons for placing 1st through 6th at the dual meets and for placing 1st through 12th at the JSSL Championship meet. The ribbons are placed in swimmers folders in the swim team file box outside the manager s office. Swimmers can pick them up at the next practice. Trophies & Awards: Participation trophies are given to everyone on the team. Other awards include Swimmer of the Year, Coaches Inspiration, Most Improved, and Most Personal Bests. These awards are given to a boy and girl in each age group by the Sharks coaches pursuant to guidelines provided by the Committee. Team trophies are given at the championship meet to the team that has the best dual meet record, and to the team with the highest number of points at the championship. High Point trophies are given to the boy and girl in each age group for earning the most points at the dual and championship meets. Club Records: Team records for each stroke and age group are displayed at the club on the display board in the entryway. Sharks Swim Team Calendar & Events: Sunday, March 24 Registration and Ice Cream Social: 1 3 PM Sign ups will take place at the club. Come and celebrate the opening of the swim season. Register your swimmers and sign up for your volunteer positions. Order bathing suits and team clothing. Build your own sundae with the ice cream and toppings provided by the swim team social committee! 5

Wednesday, April 3 (No practice Monday, May 27 th ) Pre-summer Swim Team Practice: (M-F) through June 12 6 & U 3:45 4:15 PM 7/8 4:20 5:00 PM 9/10 4:20 5:00 PM 11&up 5:00 6:00 PM Monday, April 29 - Friday, May 3 Swim Team Free Trial Week for Cupertino Hills Members See Coach Rommy for details. Saturday, May 18; 8:30 AM 11:00 AM (time is subject to change) Adult Volunteer Training @ Laurelwood League-sponsored training for volunteers including stroke and turn judges, timers, starters, meet directors and table and data workers. Friday May 31; 4:30 9:00 PM Practice Meet/Team Picture/Pasta Feed: 4:30 PM Team photos will be taken. 5:00 5:30 PM warm up. 5:30 PM start of meet. Pasta dinner immediately following the meet. (The meet may end past your child s regular dinner time. Please bring snacks to sustain them.) Saturday June 8; 8:30 AM noon Dual Meet Cupertino Hills @ Saratoga Woods Thursday June 13 Raging Waters Expedition: The ultimate in water adventures & swimmer socials! Attendance will be limited to swimmers who have paid their regular season registration. Each swimmer will be asked to pay a fee. Parents will volunteer for driving and supervision. Friday, June 14 Summer Season Morning/Evening Practices Begin Morning Practice Schedule (M-F): 6 & Under: 9:00 9:30 AM 11 & Up: 9:30 10:45 AM Break: 10:45 11:00 AM 7 10 years: 11:00 11:45 AM Evening (ONLY Tues., Wed., Thurs.) starting Tues. June 18: 6 & Under: 6-6:30 PM 7-10 years: 6-6:45 PM 11 & Up: 6:30 7:30 PM Saturday June 15; 8:30 AM noon Dual Meet Cupertino Hills @ Laurelwood Thurs. June 20 5 th Grade and Below Pizza/Movie Night 6-9 PM 6

Saturday, June 22; 8:00 AM noon Dual Meet Brookside @ Cupertino Hills (Home Meet) Thurs. June 27 6 th grade/teens Fun Night Out Saturday, June 29; 8:00 AM noon Dual Meet Eichler @ Cupertino Hills (Home Meet) Swim Team Sleepover and Dinner 6:00 PM 8:00 AM: All night sleepover under the stars for the kids, the coaches and a few brave parents. Possible All-Club Wine Tasting Event (adults only) Saturday, July 13; 8:00 AM noon Dual Meet Greenmeadow @ Cupertino Hills (Home Meet) Starlight Swim Party (an all-club event) 6:30 9:30 PM: An exciting evening open to all Cupertino Hills members! This late evening party will feature a lighted pool, an open snack bar, music, and an evening of frolicking fun. Friday, July 19; 10:00 11:30 AM Pre-Champs Swim Warm-up, Breakfast & Pep Rally All age groups will have a light warm up for Champs. After practice, join your teammates for brunch, make posters, and decorate cars. All swimmers and parents welcome! Saturday, July 20; 8:00 AM 3:00 PM League Championship Meet @ Stanford: All 6 teams in the league come together for one final day of competition and fun! Saturday, July 20; 7:00-9:30 PM CHSRC Awards Ceremony At this end-of-the season event, swimmers are honored and parents are thanked for their participation. Trophies are given to all those who participated and awards are given to those who made special contributions. At dusk, a slide show of memorable moments completes the evening. Bring beverages, desserts, lawn chairs, blankets and jackets. 2013 Swim Team Committee Members (Contact information available in the club directory) President LeeAnn Constant Head Swim Coach Rommy Zapp Secretary & Communications Sheri Woodburn Treasurer & Team Roster Belinda Hughes/Frances Chan/Trelawney Pereira Sharks Webmaster Scott Johnson Registration & Sign-up Day Kathi Leckrone Volunteer Coordinators Veronica Lentfer JSSL Liaison Rolf Lund Records Julie Johnson Socials Coordinators Terri Mullen Team Clothing Margaret Sommers/Marilee Adams Club Liaison Julie Johnson Team Photos Cindy Springsteel Awards Ceremony LeeAnn Constant 7

Concessions Theresa & Scott Ito 2013 Champs coordinators Minae Lee & Kay La Plain 2013 Swim Team Meet Jobs Team Meet Director/Referee Holly Newman Meet Set-up (sound system) Andy Constant, Pete Hardee, Ed Seaman Meet Announcers: Steve Springsteel, Roger Stewart, Fran Hardee Starter/Event & Heat Board Tom Deacon Stroke & Turn Judges Scott Hughes, Tom Deacon, Rolf Lund, Rod Sinks, Ed Seaman, Rich Woodburn, Jerome Pereira, Jenny Mayhew, Pete Hardee, Naomi Obinata Meet Data Manager Julie Johnson Assistant and Junior Coaching & Young Helpers: Goal: To encourage and develop interested teens in techniques to help them learn to assist with teaching swim strokes and lessons and to work with the swim team at Cupertino Hills. Assistant Coaches Ages: Freshman/Sophomore College or Junior/Senior in High School-will assist during all summer practices M-F and work at stroke and turn and summer swim clinics. This is a paid commitment. Must be First Aide, CPR, AED certified by April of season. Jr. Coaches Ages: High School-will be allowed to have first choice at paid position of clerk of course, paid a one-time fee for each event they help out with such as stroke and turn and summer swim clinics. It will be encouraged that they volunteer one to two days a week to assist during the summer swim season and they will receive a certificate from the club manager reflecting volunteer hours they put in. This volunteer time will act as a tutorial to expose the Jr. coaches to learning teaching and coaching techniques that they can use and develop as they work towards an assistant coach position. As they develop the coach may use them to help during summer practices or substitute them in if an assistant coach is unavailable. They will be paid for these times. Vacations planned need to be reported to the coach with ample time to find a substitute. Teens need to be at least 14 years old and up for these jobs. Young Helpers Ages: Middle School/Junior High-will help gather younger swim team members to the clerk of the course during all swim meets and will help get them ready with a parent helper before the relay races. They may come to younger swim practices during the week to offer basic encouragement to young swimmers. No more than 4 helpers picked to help during the season. No more than one per day during practices to keep the swim deck operating smoothly. Young helpers can receive one free summer clinic class for their volunteer hours. 8

Addresses & Maps to Duel Meets: Laurelwood Cabana Club 3700 Benton Avenue Santa Clara, CA 95051 408-296-9358 9

Eichler Swim and Tennis Club 3539 Louis Road Palo Alto, CA 650-494 6521 10

Greenmeadow Community Center 303 Parkside Drive Palo Alto, CA 650-494-3157 11

Brookside Club of Saratoga 19127 Cox Avenue Saratoga, CA 408-253-0231 Saratoga Woods Community Association 12341 Saratoga Creek Drive Saratoga, CA 408-725-9540 12

The Avery Aquatic Center Stanford University Campus From Highway 101 North & South: Take the Embarcadero Road exit west towards Stanford. At El Camino Real, Embarcadero turns into Galvez Street. Cross El Camino Real and continue on Galvez. Turn left on Nelson Road and proceed into the Varsity Parking Lot. The Avery Aquatic Center entrance is at the front right of the Varsity Lot. From Highway 280 North & South: You have three alternative routes. 1. Exit Sand Hill Road east towards Stanford. Continue on Sand Hill until you reach the Stanford Shopping Center. Turn right on Arboretum Road and make another right on Galvez Street. Then make a left onto Nelson Road and proceed into the Varsity Parking Lot. The Avery Aquatic Center entrance is at the front right of the Varsity Lot. 2. Exit Alpine Road east towards Stanford. Turn right at the first traffic light onto Junipero Serra Blvd. Turn east at the next traffic light onto Campus Drive West. Continue on Campus Drive until you reach Galvez Street, where you ll take a left. Turn left on Nelson Road and proceed into the Varsity Parking Lot. The Avery Aquatic Center entrance is at the front right of the Varsity Lot. 3. Exit Page Mill Road towards Palo Alto. Turn left at the second traffic light onto Junipero Serra Blvd. Continue on Junipero Serra Blvd. and turn right onto Campus Drive East. Take a right on Galvez Street, then make a left onto Nelson Road and proceed into the Varsity Parking Lot. The Avery Aquatic Center entrance is at the front right of the Varsity Lot. 13

2013 SHARKS CALENDAR (updated 3/12/13) Sunday, March 24 Wednesday, April 3 Mon. Apr. 29 Fri. May 3 Saturday, May 18 Friday, May 31 Saturday, June 8 Thursday, June 13 Friday, June 14 Saturday, June 15 Tuesday, June 18 Thursday, June 20 Saturday, June 22 Thursday June 27 Saturday, June 29 Saturday, July 13 Friday, July 19 Saturday, July 20 Team Registration & Ice Cream Social 1 3 PM Pre-summer swim practice begins Swim Team Free Trial Week! (CHSRC members only) Adult Volunteer Training at Laurelwood 8:30 11 AM Practice Meet & Pasta Feed 4:30 9 PM CH at Saratoga Woods 8:30 AM Noon Raging Waters (all-day social event, no swim practice) Summer season morning practices begin CH at Laurelwood 8:30 AM Noon Summer season evening (TWTh only) practices begin 5 th grade and below Pizza & Movie Night 6 9 PM Brookside at CH 8:00 AM Noon 6 th Grade/Teens Fun Night Out Eichler at Cupertino Hills 8:00 AM Noon Swim Team Sleepover 6 PM 8 AM Possible Wine Tasting Event (adults only) Greenmeadow at CH 8:00 AM Noon Starlight Swim Party (all-club event) 6:30 9:30 PM Pre-Champs Breakfast 10 11:30 AM Championship Meet at Stanford 8:00 AM 3:00 PM Swim Team Awards Ceremony at CH 7 9:30 PM Pre-Summer Practice Schedule April 3 June 12 (M-F) 6 & Under: 3:45 4:15 PM 7/8: 4:20 5:00 PM 9/10: 4:20 5:00 PM 11 & Up: 5:00 6:00 PM Summer Morning Practice Begins Summer Evening Practice Begins Fri., June 14 (M-F) Tues., June 18 (Tue/Wed/Th only) 6 & Under: 9 9:30AM 6 & Under: 6 6:30PM 11 & Up: 9:30 10:45AM 7-10 yrs: 6 6:45PM BREAK: 10:45 11AM 11 & Up: 6:30 7:30PM 7-10 yrs: 11 11:45AM dates and times subject to change 14