Bulletin 1 - February 2018 2018 FAI World Drone Racing Championships Shenzhen - People's Republic of China Thursday 1 st to Sunday 4 th November 2018 Arrival Wednesday 31 th October - Departure Monday 5 th November Website: htpp://www.faidroneworld2018.aero Page 1
ORGANISER AND LOCATION The first ever official 2018 FAI World Drone Racing Championships will take place in Shenzhen, China. The event is hosted by the Bureau of Sports, Culture and Tourism of Municipality of Shenzhen and Kaisa Culture Sports & Tourism Group. The Aero Sports Federation of China (ASFC) is the National Airsport Control in China. City of Shenzhen is located in the south of China, near Guangzhou and Hong Kong cities. There is an international airport in Shenzhen: Bao a I te atio al Ai po t (Code SZX). The distance from airport to the venue is 50 km, with a driving time about 1 hour 15 mins. There are other international airports near Shenzhen. Distance from Hong Κong airport (Code HKG) to Shenzhen: 60 km. It is easy to go from Hong Κong airport to Shenzhen by train or bus, but it needs to pass the border control in Shenzhen which may take time. Distance from Guangzhou airport (Code CAN) to Shenzhen: 150 km with many public transportation options to Shenzhen. Many international flights are scheduled to these cities. Event venue: Shenzhen Universiade Center Stadium Address: N 3001 Longxiang Avenue - Longgang District - Shenzhen Searching U iversiade he zhe Gy asiu by Google Map: N 22 41' 49.20" E 114 13' 7.57" Page 2
The main stadium will be used for all phases of the competition. Free-training on the sub-stadium will be possible with possibly some video restrictions. Average weather conditions in Longgang Distinct 2011 to 2017 years (Source: China Meteorological Administration) Date October 31 Weather condition Average temperature Wind speed Sunrise-Sunset 20.1-26.8 06:27-17:47 November 1 20.2-28 06:28-17:46 November 2 Cloudy 20-27.1 Non-sustained breeze 06:28-17:46 November 3 20.1-25.7 06:29-17:45 November 4 20.4-26.8 06:29-17:45 November 5 21.2-27.5 06:30-17:44 Page 3
SUPPORT EVENTS FAI Drone Racing World Cup event As a test event for the World Drone Racing Championships, a FAI Drone Racing World Cup event is going to be organised on the same venue 11 to 13 May 2018. Aviation Carnival An Aviation Carnival will be organised during the World Drone Racing Championships with a Drone Industry Exhibition and support events such as: - Drone presentations in other formats than racing for example with large drones. - Drone and laser show. - Drone AR experience. - Drone game VR experience and extra entertainment racing games. - Hot-air balloon experience. - Detailed information will be provided later in a separate circular. OFFICIAL LANGUAGES The official languages will be English and Chinese. English Language always prevails concerning all elements of the competition, namely FAI documents, competition rules and Bulletins RULES The rules for the World Drone Racing Championships will be based on the F3U (RC Multi-Rotor FPV Racing) class rules in place for the World Cup events. The World Drone Racing Championships rules document will be published as a supporting document of the present Bulletin 1. Rules may be subject to release after the CIAM Plenary Meeting (end of April) or the FAI Drone Racing World Cup event (end of May). The 2018 editions of the following documents are also applicable: - FAI Sporting Code Section 4 Aeromodelling Volume CIAM General Rules. - FAI General Section and FAI Code of Ethics. Radio Control equipment The recommended frequency band is 2,4 GHz. Any 2.4 GHz radio control equipment may be used Competitors may also be authorised to use other e uip e t s, such as for example TBS Crossfire module (868 MHz and/or 915 MHz). Competitors will be requested to mention the frequencies they will use prior the World Drone Racing Championships. Video system The video system will be selected by the organiser together with FAI in order to permit live transmission of the pilot view on large screens for the spectators and media production with the appropriate quality. Competitors will be allowed to use their own equipment subject to respect authorised VTX which will be defined in the rules document. The organiser may supply VTX and antenna to any competitor who will do the request. A deposit may be requested and returned on restitution of the devices. The reference of the VTX supplied by the organiser will be mentioned in Bulletin 2. Page 4
LED light unit In order to provide for the public the best view of the models during the races and to facilitate the task of the Judges, each model will be equipped with a LED light unit including possibility to choose the colour so that each model in flight has a different colour. Competitors will be allowed to use their own LED light unit subject to strictly respect the requirements which will be defined in the World Drone Racing Championships rules document, and as long the competitor can change easily the colour just before the race. The organiser may supply LED light units to any competitor who will do the request. A deposit may be requested and returned on restitution of the devices. The reference of the LED light unit supplied by the organiser will be mentioned in Bulletin 2. Electronic timing system The organiser will supply to each competitor for free the chips to install on the model. A deposit may be requested and returned on restitution of the devices. Anti-Doping Statement If a competitor has to take, for a medical condition, any of the substances listed on the WADA Prohibited List, he must have a valid Therapeutic Use Exemption (TUE) from the FAI. Protest Any protest must be presented in writing to the Contest Director and must be accompanied by the deposit of a fee of 50 Euros. The deposit is returned only if the protest is upheld. PARTICIPANTS National teams Every National Airsport Control may enter a team consisting of: - A team manager. - Three competitors extended to a maximum of five competitors providing at least one is a junior (age limit 18 years in the year 2018) and at least one is a female. - Helpers (one permitted for each competitor). - Supporters. Individual competitors As organiser, ASFC will be entitled to issue three individual invitations (wild card) for competitors from People's Republic of China in addition to the national team. FAI may also invite individual competitors especially when a NAC does not recognize or has dedicated structures for Drone Racing. Those competitors must have been placed in 2018 FAI Drone Racing World Cup events and will be considered as FAI. Such individual invitations will be considered after the deadline fixed for registration of the national teams (31 August 2018). All individual competitors compete for the individual classification but not for the team classification. Each individual competitor is permitted to have one helper. FAI SPORTING LICENCE - FAI DRONE PERMISSION Each competitor and team manager of any national team must possess a valid FAI Sporting Licence (Aeromodelling discipline). The three individual competitors nominated by ASFC as wild card must also possess a valid FAI Sporting Licence (Aeromodelling discipline). Individual competitors invited by FAI will be authorised to have a FAI Drone Permission instead a FAI Sporting Licence. Every FAI Sporting Licence or FAI Drone Permission must be registered in the FAI database. Page 5
The holder of a FAI Sporting Licence or FAI Drone Permission may be required to produce an official document bearing his photograph and signature as proof of identity. Note: FAI Sporting Licence or FAI Drone Permission is not required for the helpers. CONTEST MANAGEMENT TEAM Contest Director: Yukang SUN (People's Republic of China) Contest Director FAI Assistant: Laurent KHONG (France) Starter: Yann LESTAVEL (France) Starter Assistants: - Javier SOLER (Spain) - Dan LI (People's Republic of China) FAI JURY - Bruno DELOR (France) - President - Antonis PAPADOPOULOS (Greece) - Jie LV (People's Republic of China) JUDGES (including reserve judges) Note: The following list of judges is defined considering rounds organised by groups of six pilots. In case the tests which will be done during the FAI World Cup event in May show that it is necessary to limit groups to four pilots, the judges list may be then reconsidered with a lower number of judges. - Egon KUSTER (Australia) - Sotir LAZARKOV (Bulgaria) - Boris SBIZZERA (France) - Angelika MÖBIUS (Germany) - Oscar CHINELLO (Italy) - Yonghong LEI (People's Republic of China) - Jiehuan LIN (People's Republic of China) - Jose Manuel MARTINEZ-IBANEZ (Spain) - Eric LI-KOO (United Kingdom) - David M ROBERTS (United States of America) FAI MEDALS AND DIPLOMAS Individual classification FAI medals and FAI diplomas will be awarded to the competitors placed first, second and third. A FAI diploma will be also awarded to their helpers. FAI medals and FAI diplomas will be also awarded to the juniors placed first, second and third in the Junior classification and to the female placed first, second and third in the Female classification. In order to award the title of Junior World Champion, junior competitors from at least four nations must participate. In order to award the title of Female World Champion, female competitors from at least four nations must participate. Team classification FAI medals and FAI diplomas will be awarded to each member (including the fourth and fifth team members when appropriate and the team manager) of the national teams placed first, second and third. Page 6
ORGANISER AWARDS Prizes money (cash) will be awarded by the organiser. PRELIMINARY SCHEDULE The competition schedule may be subject to changes. In any case, it will be necessary for public and media to combine the use of the main stadium with some support events. Wednesday October 31 Arrival and registration Judges and other key officials briefing Thursday November 1 Model processing Official practice Team managers' meeting Opening ceremony Friday November 2 Qualifying rounds Saturday November 3 Elimination rounds Sunday November 4 End of elimination rounds Finals Prize-giving and closing ceremony Closing banquet Monday November 5 - Departure ENTRY FEES Team-manager: 300 Euro Senior competitor: 300 Euro Junior competitor: 150 Euro Female competitor: 150 Euro Helper - Supporter: 60 Euro A competitor who is also a team manager will only pay one entry fee of 300 Euro. DEADLINES Preliminary Entry form (intent to enter a team with number of competitors): 1 st May 2018 Final Entry Form (official entry including competitor's names and FAI Licence ID number) and payment of the entry fees: 31 August 2018. Entry fees received after the deadline may be subject to a penalty fee up to 20 % of the total amount of the entry fees to be paid. Entry fees will not be accepted on arrival except in exceptional circumstances and with the agreement of the organiser. If a team or a competitor withdraws from the World Drone racing Championships after entry fees have been paid, a refund will be considered only in case of force majeure or exceptional circumstances. Page 7
LODGING AND FOOD Accommodation All participants can enjoy discount room rates including breakfast with the cooperated hotels listed below. Room reservation can be made directly via online booking (e.g. https://www.trip.com) or calling the hotel. All rooms being subject to availability, please make the reservation earliest as possible. The Coli Hotel Five stars standard EUR 70 for the room per night 168 Dayun Road, Longgang Center, Longgang District, Shenzhen, 518172, China (1.1km from venue, k f o She zhe Bao a I te atio al Ai po t) Superior Room (with king bed or twin beds) For reservations: Link: http://www.thecolihotelsz.com/welcome.html Tel: (86 755) 8989 9888 Fax: (86 755) 8989 0999 Aloft Dynamic Town Four stars standard EUR 56 for the room per night Near Qinglin Road, Longgang Center, Longgang District, Shenzhen, 518172, China (2.5km from venue,. k f o She zhe Bao a I te atio al Ai po t) Standard Room (with king bed or twin beds) For reservations: Link: https://www.trip.com/hotels/shenzhen-hotel-detail-3785335/aloft-dynamic-town Tel: (86 755) 3690 6668 Fax: (86 755) 3690 6668 Harbour View Hotel Four stars standard EUR 40 for the room per night 229 Qinglin Road, Longgang Center, Longgang District, Shenzhen, 518172, China (2km from venue,. k f o She zhe Bao a I te atio al Ai po t) Advanced Classic Room (with king bed or two beds) Page 8
For reservations: Link: https://www.trip.com/hotels/shenzhen-hotel-detail-486533/harbour-view-hotel/ Tel: (86 755) 3332 2222-8078 Fax: (86 755) 8962 7799 Vienna International Hotel Three stars standard EUR 40 for the room per night (Shenzhen Longgang Ti'an Digital Park) West of Qinglin Road, Longgang Center, Longgang District, Shenzhen, 518172, China (2.6km from venue,. k f o She zhe Bao a I te atio al Ai po t) Deluxe Room (with queen bed or twin beds) For reservations: Link:https://www.trip.com/hotels/shenzhen-hotel-detail-5467682/vienna-international-hotel-shenzhenlonggang-ti-an-digital-park Tel: (86 755) 8956 6088 Fax: (86 755) 8925 0865 Food and banquet On-site, the organizer will offer food and drinks at reduced prices to all registered participants. Lunch will be available for approx. 7 euro and dinner for approx. 9 euro. The organizer will also give a welcome party and closing banquet with no extra cost to pay. Further information for the banquet will be included in Bulletin 2. INSURANCE All competitors will be covered by a limited third-party liability insurance provided by the organizer. Thirdparty liability insurance will cover competitors for model accidents involving injury to others and damage to property. However, competitors are recommended to have their own medical and travel insurance before arrival. Page 9
COMPLEMENTARY INFORMATIONS Bulletin 2 Bulletin 2 including the Final Entry Form will be published around end June 2018 on the website of the World Drone Racing Championships. A passport size photograph will be required for each participant (team-manager, competitor, helper and supporter) to be submitted with the Final Entry Form. Bulletin 2 will be also sent by email to the NAC's which have returned a Preliminary Entry Form. Visa requirements A visa is e ui ed to e te the People s Repu li of Chi a. I itatio lette s will be provided by the organizer with the registration. A photocopy of the personal information page in the passport is required for the preparation of invitation letters. The processing of the visa application is at least 3-4 weeks. Make sure to leave enough time for it. Please contact the Chinese Embassy / Consulate in your country for more information about documents required in advance. The organiser is negotiating with the Ministry of Foreign Affairs of China for convenience to speed up the visa processing; more information will be given in Bulletin 2. Communication restrictions in People's Republic of China Gmail, Facebook, Youtube, Instagram and some other websites are generally unavailable for service in China. The organiser will arrange special hotspots for access to these websites. More information will be provided in Bulletin 2 and the accessing method will be explained at registration. National team on-site registration The team-manager is requested to bring two national flags (approx. 1 m x 1.5 m) at the registration of its national team. They will be returned to the team manager at the end of the World Drone Racing Championships. Note: Upload of the national anthem (.mp3 audio format) will be required at the on-line registration of the national team. At the end of the on-line registration, the team-manager will receive packages (ID cards, banquet tickets, souvenirs, etc.) for all the registered participants. Batteries Batteries may be supplied by the organiser on request. An order form for batteries including prices will be attached to the Bulletin 2. The national teams and the individual competitors may send their batteries to the dedicated address which will be mentioned in Bulletin 2. Ho e e, it is the o petito s espo si ility to make sure that the batteries will be delivered to the dedicated address, and bears all the cost of the postage and custom duties that may occur. Transportation Free local transportation will be provided by the organiser during the World Drone Racing Championships between: - Shenzhen Bao a airport and hotels upon arrival and departure, - Hotels and venue. - Hotels and closing ceremony venue. - Hotels and welcome party and closing banquet. Details on local transportation services will be provided in Bulletin 2. Tour and visits There are many attractions in the city of Shenzhen. Page 10
There is a well-developed metro system in Shenzhen, a metro line is running between the venue and city centre. More tourism information will be published on the website before the World Drone Racing Championships. Spectators & media The site will be open to the public during the competition and many supporting events will be available to experience. A live scoring system will be used with LED displays for public information such as live scores and temporary rankings during the competition. Real-time images of the racing drones will be displayed on the big screen in the stadium for spectators. Special events will be arranged for the media. The organiser will put in effort for the best media coverage of the World Drone Racing Championships. ORGANISER CONTACT DETAILS Correspondence address: Aero Sports Federation of China (ASFC) A-14 Tiantandongli Zhongqu -Dongcheng District - Beijing, 100061- People's Republic of China Contact person: Jie LV (Jenny) Email: enquiry_dronewch@asfc.org.cn Mobile phone: +86 10 67051859 World Drone Racing Championships website: htpp://www.faidroneworld2018.aero Page 11