CRMHA Board Meeting Held at RQB Arena Meeting Room September 9, 2014 at 7:00 PM MINUTES Attendees 25 total Executive: Trevor Boddez, Mark Deleeuw, Melissa Lirondelle, Wayne Starchuk Members: Craig Hampton, Doug Kinsella, Julia Kinsella, Brent Parno, Krissy Van De Vliert, Garett Cochrane, Marilyn Gibbons Doyle, Bob McRae, Tyler Poitras, Tammy Dempster, Cathy Kinistino, Kim Coles, Chancy Moores, Emma Coates, Loreen Brenneis, Guy Hollett, Sandra Hollett, Allen Chatten, Monique Perrott, Kerry McBride, Julie Konanz 1. Call to Order 7:07pm 2. Approval of Aug 19, 2014 meeting minutes motion by Melissa, seconded by Julie 3. Agenda additions/deletions a. Casino b. Pictures 4. Treasurer s Report by Trevor a. Nothing from Calahoo b. Nothing from RQB i. Sherri Campbell is officially done ii. Looking for replacement Sheri will assist/advise until we find someone c. Jersey/uniform costs approx $40,000 all in d. Pitmaster's revenue approx $17,000 e. Bank balance current approx $90,000 total minus $40,000 (jerseys) = $50,000 f. Ag boards bought center ice logos @ $3700/each g. plan to be devised to purchase accounting software for the association h. Julia Kinsella appointed as acting Treasurer 5. Registrar s Report by Melissa a. Updated team numbers (as per attached list) i. 2 teams per division will stand w/ the new player totals b. Most all fees are paid few lower level stragglers c. Suggestion to mandate attendance records agreed upon i. no records have been kept for the last two years d. Numbers in the Bantam/Midget levels are not good for either 1 or 2 teams i. Discussion regarding various positions on team size a. Sandra has safety concerns regarding small teams b. Kim, Tammy, Marilyn feel teams are too small, punishing higher level players c. Melissa we merged to give all players a chance to play hockey and we need to give it a try for another year; learn from last year; not bail on first year of merge d. Loreen need to take attendance, need to give amalgamation a chance e. Cathy is there an option for kids to prove themselves for the first 4 6 weeks, then if necessary let team go 1 P age
f. Doug Hockey Alberta considers 8 and a goalie a team; supports Cathy's proposal g. Bob no right answer; hard to release players who have been in our association since initiation h. Trevor Board would support a position that in 4 8 weeks we assess and if necessary, make one team: 1. Commitment meetings to be held up front to stress importance 2. Board member would attend meetings to relay attendance rules and a minimum expectations model MOTION Brent Parno motioned to have mandatory parent meetings at Bantam & Midget levels w/ a board member present to lay out the consequences for poor attendance (time frame to be determined). o If there is significant documented attendance issues then the player(s) can/will be cut from the team and/or the team may fold at the discretion of the board. o Date where a decision must be made to reduce to one team TBD by Melissa through Hockey Alberta o Define deadline dates and fines to be assessed by 1660 Seconded: Cathy Kinistino 6. Ice allocation update by Loreen a. Initial two weeks schedule was read out by Loreen b. First six weeks schedule is set i. Each division has two mid week practices ii. iii. Approved: All present voted in favour of motion as presented (Melissa has an attendance sheet constructed that can be used by each team to keep attendance) Power skating for Novice through PeeWee Each division has one weekend practice except bantam and midget each have two c. Wayne will compile the full schedule through to New Years and post to the website asap d. ATC requires two additional ice slots on Sept. 23 & 29 (to be confirmed by Loreen) 7. 1660 League update by Monique a. 6 week tiering schedule for Novice this year b. Discipline coordinator will look at all game and Incident sheets, to then be reviewed and sent to the Governor i. A copy will be sent to HA but NOT entered into HCR c. Monique Perrott has volunteered to represent the association as 1660 Governor i. Managers need to submit and fill online registration info ii. Need to get info into the Manager's Handbook Monique will update w/ Jackie 8. Hockey Alberta update by Doug a. Amalgamation update i. Still in progress, application was deficient requiring changes/alterations b. Zone 3 meeting attended by Doug, Trevor, Melissa i. Criminal record checks will be verified by HA 2 P age
a. CRMHA policy is that they are good for three years b. Info to be entered into Manager's Handbook c. Coaching Certifications i. For Atom division and higher Head Coach will need to have Instructional Streams Checking Skills program (5 step program) a. get the information from HA and post to the website d. Suggestion was made to have CRMHA host a future Zone meeting TABLED e. Suggestion was made to have CRMHA host a future Provincials Tournament TABLED f. Exhibition game sheets now have to be sent in to HA g. www.thedrillbook.com great FREE coaches resource i. to be added to the Manager's Handbook h. Dec 4 is HA 100 year anniversary helmet stickers will be provided to all players i. Zone Meeting package Fall 2014 i. Copy to be made and attached to minutes j. NEW i. $5000 grant is available to any association to bring in new kids to the sport of hockey ii. HA will give $200 per player (up to 15 players) to kids that can't afford to play 9. Referee update none a. Doug suggested to have a support group formed for young referees to assist with harassment situations b. Ref rates have gone up, splits have changed i. Rates on the HA website, to be added to the Manager's Handbook c. Clinic in Morinville this weekend; new ecourse is now $22 d. Doug suggested the need for a manager's form that they may fill out with feedback for refs e. Vic Majeau is the RQB Arena Ref in Chief, Allen will approach Connor to see if he will assume Calahoo position 10. Equipment update by Cathy a. What to do with old uniform? (as per August 11, 2014 minutes item #17) i. RQB will keep a set of jerseys for evaluations and will then sell all jerseys for $5 each to all interested members ii. RQB socks will be donated to Timbits Initiation iii. Calahoo jerseys will be donated overseas iv. Calahoo socks will be given away to interested members b. Sticker Notice do not affix stickers over CSA stickers i. CSA sticker on helmets DO NOT expire in Canada, only in the USA c. Chevy Helmet program posted to the website d. First aid kits need to organize and insert kit request into Manager's Handbook 11. Communications update by Wayne a. Website being updated with new skin at rqbhockey.ca work in progress b. Working on securing crknights.ca c. RQB Ag Board is replacing the outside sign. Calahoo would like a similar sign for arena. 12. Unfinished Business a. Evaluation committee update Coaches to coordinate drills with the Directors 3 P age
i. Meeting for Coaches/Directors set for Thurs. Sept. 11 @ 7:00pm RQB Arena ii. Initiation a. Director Garrett b. Evaluators Craig, Mark iii. Novice a. Director Bob b. Evaluators Roger, Kendall, Jay iv. Atom a. Director Andy v. PeeWee a. Director Brent vi. Bantam a. Director Tyler vii. Midget a. Director Doug b. Power skating update starting on Sept. 16 for Novice to Peewee c. Goalie Clinic update starting Sept. 23 w/ 11 goalies from Novice to Bantam d. Confirmation of Executive and Hockey Operations Committee appointees (see attached) i. Julia Kinsella has offered to assume Treasurer duties 13. New Business a. Distribution of pant shells and socks MOTION Cathy Kinistino motioned to give pant shells & socks free to players w/ jersey for the 2014/15 season o Pant shells and socks will be retained by the player o Any replacement pant shells or socks will be purchased by the player at the cost set by the Board Seconded: Allen Chatten Approved: Majority present voted in favour of motion as presented b. CRMHA boundary maps/descriptions for HA in progress TABLED c. Draws for Jersey Contest $50 certificate winners TABLED d. ADDED Casino Scheduled for Jan 17/18, 2015 i. Tammy to assume responsibilities from Marilyn and will coordinate submission ii. Chancy will track and coord volunteers e. ADDED Pictures Scheduled for Nov. 20 @ RQB arena/gym i. Uniform colour for pictures TBD TABLED 14. Next Meeting: October 6, 2014 @ RQB Arena meeting room 15. Meeting was adjourned at 10:03pm 4 P age
Executive and Hockey Operations Committee appointees as per Sept. 9/14 Board Meeting President Trevor Boddez Vice President Mark Deleeuw Secretary Karen Burwash Treasurer Julia Kinsella Registrar Melissa Lirondelle 1660 Governor Monique Perrott Director of Leagues (1660 Rep) Darren Fincaryk Director of Communications Wayne Starchuk Director of Fundraising Tammy Dempster (gaming licenses, casino, 50/50, Pitmasters, TV raffle North/South, Family Tournament, Ball Tournament) Director of Volunteers Chancy Moores Director of Coaches Craig Hampton Director of Managers Jackie Morin (Manager's Manual) Ice Scheduler Loreen Brenneis Ref in Chief Vic Majeau RQB arena Connor Schaefer Calahoo arena Equipment Coordinator Cathy Kinistino (w/ Jackie Morin) Evaluation Committee Director of Initiation Garrett Director of Novice Bob McRae Director of Atom Andy Lopushinsky Director of Peewee Brent Parno Director of Bantam Tyler Poitras Director of Midget Doug Kinsella Disciplinary Board Mark Deleeuw (Chair) Bob McRae Brent Parno Allen Chatten Chancy Moores Permits & Sanctioning Kim Coles Member at Large Julie Konanz 5 P age