Meeting Notes Topic FYHA Board of Directors Meeting Date August 8, 2017 Attendees Leo McGee Chris Kane Everett Henderson Brian Huempfner Jon Pirrong Dave Moses Theresa Cinq-Mars Jim Daly Nick Sebastiano Jason Cinq-Mars John MacKinnon (guest) Ken Lizotte (guest) Jen and Charles Follet (guests) Gary Schneider (guest) Meeting called to order: 7:41 p.m. New Business/Additional Guest Topics Jen and Charles Follet requested their son Connor s tuition be transferred to his brother, Shawn (Mite 2). Bantam Coach John MacKinnon is (1) seeking a resolution to combining the Bantam teams from two to one and (2) an understanding of the level at which they would play. He prefers is to keep two teams but if there is only one, his preference is to play in the B division. Gary Schneider reviewed the incident involving his son during the 2016-17 season and reiterated his desire for an arbitrator to get involved. Bruce Bertoni and Kenny Bertoni from FMC confirmed IH will have four nets on the ice and recommended speaking with Jason in Hopedale regarding acquisition of bumpers. They also indicated there are two broken nets that need wielding FMC will net if FYHA can weld them together. Additionally, safety issues were addressed: o o Need to reinforce parents supervision of kids in lobby. Allow the Zamboni driver to put the nets on the ice after finishing the ice. The only exception is putting the IH boards together; however, anyone on the ice must wear skates. We must ensure a coach(es) is watching IH players on the benches so there is no interference when the Zamboni drives along the perimeter of the rink. Member Reports President: Leo McGee Approved July minutes. Motion to accept by C. Kane; seconded by J. Pirrong. Motion Discussed keeping the top slotted PW goalie on the PW2 team but playing him at the PW 1 level following indication PW2 has a few alternate goalies to cover the position.
Motion made by L. McGee to transfer tuition for Connor Follet to his brother, Shawn Follet; seconded by D. Moses. Motion passed. Discussed developing a subcommittee to address G. Schneider s request. Sent Dusty Tournament flyer with the Yankee Conference Chair. Continued Dusty Lardin (DL) Tournament outreach to relevant programs. Created a PW subcommittee and finalized rosters. Finalized fundraiser details with Adrenlaline and passed the project to J. Cinq-Mars for implementation. Motion to accept by J. Daly; seconded by L. McGee. Report Vice President: Chris Kane Provided a DL status update: Five teams have committed and several others continue to inquire. The tournament is posted on the USA Hockey + MA Hockey websites, and has been communicated with the Yankee Conference membership. Aggressive outreach will continue with the goal of filling the 16 team slots by the second week of September. Indicated the Tryout committee will meet after completion of the DL. C. Kane asked N. Sebastiano to create a PW goalie rotation. Secretary: Allison George No report. Treasurer (acting): Jeff Brown Financial update: o Checking: $233,254.45 o Savings: $1,546.68 o Tuition Assistance: $2,078.44 updated for O Neill and Walker at $925 each; awaiting paperwork from one family that has requested assistance o General Donations: $5,532.00 Recent payments: o Norfolk Rink, installment #1: $13,813.00 Payments to be made, awaiting J. Pirrong approval: o FMC Franklin, ice for August 2017: $12,420.00 o FMC Hopedale, ice for August 2017: $2,170.00 Deposits: o All checks received have been deposited ($3,621.49 on 7/27, $240.07 on 8/1 and $1,750.00 on 8/5). Motion to accept by E. Henderson; seconded by D. Moses. Report
Registrar: Shawn Dennett Opened registration for the Learn to Skate (LTS) and Intro to Hockey programs. As discussed in prior meetings, session 1 of Intro to Hockey will be short (4 weeks) and the start is delayed by 5 weeks to allow the Bruins Academy program to use the ice time. Confirmed there are 17 Bruins Academy registrants out of 50 available slots (as of 8/3). The program begins 10/1. Sent a reminder to membership regarding submission of USA Hockey registrations; non-franklin players were also reminded to submit nonresident forms. Continued collection efforts for prior year balances. Received responses from one-third of those who owe; they acknowledged and promised to pay soon. Next step is to contact current year programs to make them aware of those families who still owe us money, followed by initiation of small claims court action if necessary. Released all rosters on the website (as known to me). Assigned coaches to rosters so their contact email is visible to the public. Submitted a request to MA Hockey to allow Nine Altieri to play up on the U10 team. Shared August plans: o Establish rosters in the USA Hockey portal. o Seek roster waivers from MA Hockey, where necessary. o Finalize collections of Midget tuition. Motion to accept by B. Huempfner; seconded by D. Moses. Report Director of Fundraising: TBD Assistant Director, Fundraising: Jason Cinq-Mars No report Reviewed position responsibilities with C. Kane. Indicated DL t-shirts and medals have been ordered. Motion to accept by C. Kane; seconded by J. Pirrong. Report Program Director, South Shore Conference (SSC): Dave Moses Indicated pre-thanksgiving bye s were due tonight, and Midget and U19 schedules have been posted. Checking Clinic is Saturday, 9/9 for 1 st year Bantams, Bantam Goalies, and PW s who may play up at Asiaf Arena in Brockton. Check-in time is no later than 9:00 a.m., the clinic will start at 9:05 a.m. and kids
will be off the ice at 10:50 a.m. Asked S. Dennett for an updated list of applicable players. If anyone is unable to attend they will not be able to play in a SSC Bantam game. Motion to accept by E. Henderson; seconded by C. Kane. Report Discussed the need to clarify team placement for SSC. Level 1 teams should not automatically be placed in the highest division; need to inquire that our teams are tiered appropriately. USA Hockey changed the format for Safe Sport; must be completed before start of season. Assistant Program Director, Yankee Conference (YC): Jim Daly No report. Assistant Program Director, In-house Mites: Brian Huempfner Sent summer update communication to IH families. Confirmed 18 people expressed interested in coaching. There will be an IH coaches meeting Wednesday, 8/30 to review the upcoming season. Updated coaching requirements will be sent to all IH coaches tomorrow morning. Created an IH overview for the website; B. Owens posted. Confirmed there is not enough IH interest to expand the Mite 1 and Mite 2 rosters. Motion to accept by L. McGee; seconded by E. Henderson. Report Discussed (1) how we can better communicate with membership, as well as amongst each other on the Board, and (2) creating a communication schedule for FYHA families that would include different types of information (e.g. important upcoming dates, hot stars of the weekend, etc.) via Facebook and the website. Head Coach: Bill Shaughnessey Currently working on CORI checks, coaching applications and finding a U12 Girls coach. Motion to accept by E. Henderson; seconded by D. Moses. Report Continued discussion regarding one or two Bantam teams. Motion to consolidate to one Bantam team by L. McGee; J. Daly seconded. Motion Publicity Director: Bill Owens No report.
Discussed updating of the LTS and Intro to Hockey web pages with revised program language and posting of the open Treasurer position, summer ice and Bruins Academy on Facebook and the website. Equipment Manager: Everett Henderson Confirmed with Pure Hockey that practice jerseys and socks will be delivered by 8/15; sublimated jerseys in mid-september, which is a concern. Bauer has historically been unreliable regarding delivery dates. May need to consider another manufacturer/new shirt. Jerseys for midgets, LTS/LTP and IH mites from Custom Apparel is on schedule and should be delivered by 8/15 as well. All coaches equipment has been delivered or picked up and is in the container for new season. Received a sponsorship check from PIAS for $250; gave to J. Brown. Brought donated hockey equipment to PIAS and Kleen; received the following credits towards purchases of coach s equipment: PIAS: $630, Kleen: $408. The Kleen credit is still in place and can be used for any family in need that would like equipment. Agreed with Kleen n Hard to continue the sponsorship they clean & repair our goalie equipment, we post their ad on our website for a year. Also working with Kleen to develop a store coupon for our membership that will be in place for a longer period than the current coupon they issued us. Working with Hockey Monkey to develop a store coupon and website hosting of custom apparel and equipment for FYHA. Picked up all the custom apparel and equipment that was purchased during the jersey fitting and delivered to Custom Apparel in Medway for embroidery. Trying to establish a business relationship with the Norfolk rink pro shop again since Greg has left. Motion to accept by L. McGee; seconded by D. Moses. Report Discussed the need to receive coaches roster lists. C. Kane to send. Learn to Skate Director: Nick Sebastiano Plan to update the website with additional Learn to Skate and Intro to Hockey information. Confirmed 2016-17 coaches will return this season. Motion to accept by L. McGee; seconded by C. Kane. Report Team Manager: Theresa Cinq-Mars Reached out to Tara Taccini, previous Team Manager; consent to treat form to be sent out Creating an email to initiate contact with Team Managers.
Contacted Lobster Pot coordinators and the hotel to secure a block of rooms. Finalizing a date for the Providence Bruins IH skate. Looking to schedule the player/team picture day(s). Motion to accept by D. Moses; seconded by E. Henderson. Report Discussed coordination of gift baskets for the Face-off dance. Ice Director: Jon Pirrong Status of potential sale of ice to SSC and YC: we do not have 3 consecutive hours for SSC or back-to-back hours for YC. Provided a general update on the current scheduling status: o Errors were made and provided a plan for correction; an email has been sent to Mite parents. o PW teams were split because the girls teams expressed interest in staying together. o Reviewed rotation of teams and ice times. o Updated report on accuracy of invoices to J. Brown. General outlook on the holiday schedule ice will be the most limited beginning the week of 12/11 for four weeks. Looking to provide ice consistency, especially during holidays. Motion to accept by L. McGee; seconded by C. Kane. Report L. McGee spoke with the KP Walpole president; would like to discuss exchanging ice times. Discussed exploring open ice for skills or another tournament. Meeting adjourned: 10:46 p.m.