Exhibitor Sponsor PROSPECTUS August 20-22, 2018 JW Marriott Indianapolis Indiana Convention Center Indianapolis, Indiana MIDWEST NEW THIS YEAR! Introducing the 2018 Midwest and Conference, in conjunction with HR Indiana. The conference starts immediately following HR Indiana 2018 on Wednesday, August 22 and ends on Thursday afternoon, August 23, 2018.
HR Indiana at a Glance n Over 1,800 attendees representing more than 900 companies n 71% review, recommend or make final buying decisions n 62% Manager/Director or above n 26 US states and Canada represented n Two days of exhibits n Over 200 exhibitors and sponsors n In 2017 there were more than 190,000 social media impressions from our App Exhibit Hall Activities n Over 90,000 sq. ft. of exhibits in 2 main halls at the Indiana Convention Center n Welcome networking reception on Monday in Exhibit Hall n Prize Drawings n Two lunches in the Exhibit Hall n Exhibit Hall is open to attendees for over 9 hours. Five hours are dedicated exhibitor exposure (no other activities). n Over 200 exhibitors and sponsors Exhibit space sells out quickly. Reserve your space today! n Several key concurrent sessions are located in the Indiana Convention Center About HR Indiana For over 24 years, HR Indiana has been the premier Midwest HR Conference. HR Indiana provides a dynamic trade show environment dedicated to making new business connections and showcasing the newest innovations in HR solutions and services. or the Exhibitor Committee at exhibitors@indianashrm.org
Who Sponsors Exhibits? The HR Indiana Exhibit Hall is a dynamic environment dedicated to making new connections and getting business done. Participating companies represent a wide variety of HR solutions and service providers, including but not limited to: Compensation Benefits n Health Cost Containment n Insurance: Health, Life, Dental, Vision, etc. n Third Party Administration n Voluntary Benefits Employee Relations, Labor Relations n Legal Representation n Arbitration, Mediation, Dispute Resolution n Employee Engagement n Performance Management, Appraisals Global HR n Eligibility Verification(I-9), Immigration and Visas n Global Employment Law n Global Relocation Health, Wellness Safety n Counseling, Employee Assistance Programs (EAPs) n Drug/Alcohol Treatment Testing n Health Promotion, Recreation, Wellness Benefits n On-Site Medical Care n Personal Fitness Health Programs HRM Programs Services n Legal Services n Organizational Planning Development n Professional Books, Magazines, Manuals n Recognition, Awards Incentives n Relocation Services Professional Development n Assessment, Assessment Tools n Coaching, Mentoring n Management/Executive Development n Seminars, Educational Programs n Universities, Colleges, etc. Talent Management n Applicant Tracking n Background Investigations n Contingent Staffing, Employment Agencies n Outplacement n Pre-Employment Employee Testing Technology n External (Software as a Service-SaaS) Hosted Applications n HR Information Systems (HRIS) n Electronic Document Management HR Indiana is the most important marketing I do each year. The quality of the leads I get cannot be surpassed. I look forward to this event each and every year. -- Regular Exhibitor or the Exhibitor Committee at exhibitors@indianashrm.org
$ $ % 71 Review, Recommend or Make Final Buying Decisions % 62 1,800 Attendees Manager / Director Level or Above from over 900 Companies 67% of HR Indiana Attendees have over 10 years experience in HR Size of Organization Role in Organization More than 1000 32% 251-1000 30% Manager 30% Staff Level 31% less than100 18% 100-250 20% Director 20% CxO 4% Executive 8% Other 8% HR Indiana had participation from 26 states and Canada in 2017. We are the largest state HR conference in America. or the Exhibitor Committee at exhibitors@indianashrm.org
18 Your Investment in Exhibiting n 10 x10 Booth: $1400 until 3/31/18 ($1500 after 3/31, $1550 after 4/30) n 10 x10 Corner Booth: $1800 until 3/31/18 ($1900 after 3/31, $1950 after 4/30) n 20 x10 Double Booth: $2300 until 3/31/18 ($2400 after 3/31, $2450 after 4/30) n 30 x10 Triple Booth: $3800 until 3/31/18 ($3900 after 3/31, $3950 after 4/30) n 20 x10 End Cap Booth: $2600 until 3/31/18 ($2700 after 3/31, $2750 after 4/30) 2018 EXHIBITOR n Pre-Conference Sponsored Email sent to Attendees: $500 each n Sponsored Alerts on our Conference App during Conference: $200 each n Full Page color ad in the official Conference Program: $1500 n 1/2 Page color ad in the official Conference Program: $800 n See website for additional offers or the Exhibitor Committee at exhibitors@indianashrm.org 18 Promotional Opportunties (some items are limited)
DIAMOND SPONSOR $30,000 LEVEL Sponsor the Opening Day Everything Legal Keynote and Monday Evening Opening Reception n Diamond Level Sponsorship for both HR Indiana Conference 2018 and the 2018 Midwest Conference n Non-commercial conference educational platform opportunity for the Everything Legal session and opening reception on Monday, August 20, 2018. n Provide year-long content opportunity to conference attendees, coordinated by Indiana State Council of SHRM. n Conference Brochure 1/4 page color ad. Brochure is sent to all HR attendees from past years. n Exclusive sponsor of the Everything Legal Session on Opening Day as well as the evening Reception Event. Up to 10 employees of your Company at the reception to network with attendees and answer questions. n Sponsorship of the registration area throughout the entire conference. Conference Program: Full page color back cover ad on all conference programs distributed to all attendees. n Prime placement of a double vendor display booth (20'x10') in the n Recognition via the conference website. giveaway in the conference attendee bag (Item n First right of renewal in 2019 18 SOLD DIAMOND SPONSOR $30,000 LEVEL Sponsor the Wednesday C-Suite Breakfast and Closing Luncheon n Diamond Level Sponsorship for both HR Indiana Conference 2018 and the 2018 Midwest Conference n Exclusive sponsor of the Wednesday morning VIP breakfast. Introduce your company for 5-7 minutes at the breakfast. Your company will have 3 reserved tables at the breakfast. n Exclusive sponsor of the Wednesday keynote speaker luncheon to be held Wednesday, August 22, 2018. Introduce your company for 5-7 minutes at the closing luncheon. Your company will have two reserved tables of 10 at the luncheon. n Provide year-long content opportunity to conference attendees, coordinated by Indiana State Council of SHRM. n Conference Brochure 1/4 page color ad. Brochure is sent to all HR attendees from past years. Conference Program: Full page color inside front cover ad on all conference programs distributed to all attendees. n Prime placement of a double vendor display booth (20'x10') in the n Recognition via the conference website. n Three speaking slots during HR Indiana on Tuesday and/or Wednesday and one during the Midwest Conference. Sponsor will be the only legal topic during that time slot. giveaway in the conference attendee bag (Item and must meet size requirements) n First right of renewal in 2019. MIDWEST SOLD
MIDWEST PLATINUM SPONSOR $15,000 LEVEL Sponsor the Attendee Vendor Conference Bags n Platinum Level Sponsorship for both HR Indiana Conference 2018 and the 2018 Midwest Conference n Sponsor logo on conference bags given to each conference attendee. n Three Floor-talker branding signage placed in pathway from the Conference to the Exhibit Hall giveaway (1,800) in the Conference attendee bag (Item must be pre-approved, to avoid duplicate items SOLD PLATINUM SPONSOR $15,000 LEVEL Sponsor the conference from Front to Back (includes Conference Website, SHRM Bookstore and Post-Conference Evaluations) n Platinum Level Sponsorship for both HR Indiana Conference 2018 and the 2018 Midwest Conference n Advertise to all conference attendees via postconference survey. n Prominent advertising/recognition of sponsorship on Conference Website and Recognition on signage in SHRM Bookstore giveaway in the conference attendee bag (Item must be pre-approved, to avoid duplicate items and must meet size requirements n Three Floor-talker branding signage placed in pathway from the Conference to the Exhibit Hall PLATINUM SPONSOR $15,000 LEVEL Sponsor the Conference WiFi Conference App throughout conference n Platinum Level Sponsorship for both HR Indiana Conference 2018 and the 2018 Midwest Conference n Display your sponsorship logo on the conference App n Prime placement of a 1 vendor display booth in the n Exclusive sponsorship of the Conference WiFi for the entire conference. n Opportunity to choose WiFi Password and name after your company conference program distributed to all attendees. n Company exposure through signage at each mobile device charging station throughout the SOLD
MIDWEST conference. Conference Program: Company Logo within the sponsor section of the conference books distributed to all attendees. general sessions during the entire conference. n Recognition via the Conference Website. PLATINUM SPONSOR $15,000 LEVEL Sponsor the Conference Premier Opening Presenter n Platinum Level Sponsorship for both HR Indiana Conference 2018 and the 2018 Midwest Conference n Formal introduction of your Company representative prior to the Monday Opening Presenter n Welcome introduction (1-3 minute) by your company representative. n Recognition of your Company through signage of sponsorship at the session. giveaway in the conference attendee bag (Item n Two of your Staff Representatives in attendance to meet and greet attendees, from 6:30am 8:30am. A skirted display table will be provided if needed for marketing materials. n Recognition via the Conference Website, in all General Sessions during the entire Conference. PLATINUM SPONSOR $15,000 LEVEL Sponsor the Conference Second Day Keynote Speakers n Platinum Level Sponsorship for both HR Indiana Conference 2018 and the 2018 Midwest Conference n Formal introduction of your Company representative prior to the Monday Opening Presenter n Welcome introduction (1-3 minute) by your company representative. n Recognition of your Company through signage of sponsorship at the session. giveaway in the conference attendee bag (Item n Two of your Staff Representatives in attendance to meet and greet attendees, from 6:30am 8:30am. A skirted display table will be provided if needed for marketing materials. n Recognition via the Conference Website, in all General Sessions during the entire Conference.
MIDWEST GOLD SPONSOR $10,000 LEVEL Sponsor the Exhibit Hall Buffet Lunch on Monday n Sponsor the Exhibit Hall luncheon held on Monday, August 20, 2018. nrecognition of your Company through signage of sponsorship at the luncheon. giveaway in the Conference attendee bag (Item n Recognition via the Conference Website. GOLD SPONSOR $10,000 LEVEL Sponsor the Exhibit Hall Buffet Lunch on Tuesday n Sponsor the Exhibit Hall luncheon held on Tuesday, August 21, 2018. n Same benefits as above package GOLD SPONSOR $10,000 LEVEL Sponsor the Attendee ID Badge Holders and Lanyards giveaway in the Conference attendee bag (Item. SOLD GOLD SPONSOR $10,000 LEVEL Sponsor the Exhibit Hall Lounge n Sponsor signage in the booth Premier exposure through advertising in the. n Logo sponsorship on the website n Opportunity to put an item in the conference bags n 5 Small Table tent signs in lounge SOLD
MIDWEST SILVER SPONSOR $7,500 LEVEL Sponsor the Hotel Keycards n Display your company logo to Hotel Room Keycards for conference attendees to see upon arrival and throughout the conference.. giveaway in the Conference attendee bag (Item SILVER SPONSOR $7,500 LEVEL Sponsor the Conference on Demand n Exclusive Sponsor of HR Indiana On Demandlibrary of all concurrent sessions recorded and accessible for up to one year by purchasers n Display your company logo on Conference on Demand Application giveaway in the Conference attendee bag (Item SILVER SPONSOR $7,500 LEVEL Sponsor the Conference WiFi n Exclusive Sponsorship of the Conference WiFi throughout the conference n Company exposure through signage advertising WiFi n A standard booth in the Exhibit Hall n A full-page ad in the Conference Program n A marketing piece/bag stuffer in all attendee bags n Recognition of your company via the conference website n Recognition of your company with your logo placed in the sponsor section of the conference program Bronze SPONSOR $5,000 LEVEL Sponsor Continental Breakfast each morning of the conference (3 total) n Two of your Staff Representatives in attendance at the breakfast to meet and greet attendees, from 7am 8am. A skirted display table will be provided. n Printed napkins with your company logo each morning displaying your sponsorship.
Conference Program: Company Logo within the sponsor section of the Conference books distributed to all attendees. n Opportunity to provide a marketing piece or giveaway at your table. n Opportunity to place one marketing brochure or giveaway in the Conference attendee bag (Item must be pre-approved to avoid duplicate items and must meet size requirements). Bronze sponsor $5,000 LEVEL Sponsor one Snack Break each day of the conference n A skirted display table will be provided. Printed napkins with your company logo each day displaying your sponsorship. Conference Program: Company Logo within the sponsor section of the Conference books distributed to all attendees. nopportunity to provide a marketing piece or giveaway at your table. n Opportunity to place one marketing brochure or giveaway in the Conference attendee bag (Item must be pre-approved to avoid duplicate items and must meet size requirements) Bronze Sponsor $5,000 LEVEL Mega Session Sponsor n Opportunity for a company representative to introduce the speaker n Welcome introduction by your company representative (up to 3 min) Conference Program: ½ page color ad in the conference program distributed to all attendees. n Electronic recognition of sponsorship in your sponsored session. n Opportunity to place one marketing brochure or giveaway in the Conference attendee bag (Item must be pre-approved to avoid duplicate items and must meet size requirements). professional track sponsors $3,000 PER TRACK Tracks to be determined
professional sponsor $3,000 LEVEL Tuesday Evening Reception Sponsor n Welcome introduction by your company representative (up to 3 min) n Opportunity for company representative to introduce State Council members n Company logo printed on cocktail napkins used in reception n Recognition via tabletop signage n Electronic recognition of sponsorship in your sponsored session. n Opportunity to place one marketing brochure or giveaway in the Conference attendee bag (Item must be pre-approved to avoid duplicate items and must meet size requirements). ADVERTISING OPTIONS $2,000 LEVEL Full page color ad in Conference Program Guide distributed to all attendees Opportunity to provide one marketing piece or giveaway (1,800) in Conference bag $800 LEVEL 1/2 page color ad in Conference Program Guide distributed to all attendees Opportunity to provide one marketing piece or giveaway (1,800) in Conference bag $500 LEVEL Opportunity to place one marketing brochure or giveaway in the Conference attendee bag (Item must be pre-approved, to avoid duplicate items CUSTOM PACKAGES MAY ALSO BE AVAILABLE STUDENT SPONSORSHIPS Masters Degree-$1,000 n Sponsorship of the keynote speakers at the student conference n Opportunity to introduce your company (3 min max) n Opportunity to introduce speakers n Recognition of your company in Conference program n ¼ page ad in conference program Bachelors' Degree-$500 n Sponsorship of networking reception n Recognition of your company via signage at the reception n Recognition of your company with logo in conference program
MIDWEST Wednesday, August 22- Thursday August 23, 2018 PLATINUM SPONSOR $15,000 LEVEL Sponsor the Wednesday Reception for the Midwest Conference n Platinum Sponsorship for the 2018 Midwest Conference n Welcome introduction (1-3 minute) by your company representative. n Recognition of your Company through signage of sponsorship at the reception. giveaway in the conference attendee bag (Item must be pre-approved to avoid duplicate items and must meet size requirements). general sessions during the entire conference. n Two of your Staff Representatives in attendance to meet and greet attendees. A skirted display table will be provided if needed for marketing materials. n Recognition via the Conference Website, in the General Session during the entire Conference. GOLD SPONSOR $10,000 LEVEL Sponsor the Closing Lunch for the Midwest Conference n Gold Sponsorship for the 2018 Midwest Conference n Formal introduction of your Company representative prior to the Presenter n Welcome introduction (1-3 minute) by your company representative. n Recognition of your Company through signage of sponsorship at the session. giveaway in the conference attendee bag (Item must be pre-approved to avoid duplicate items general sessions during the entire conference. n Two of your Staff Representatives in attendance to meet and greet attendees, from 10:30am to 12:30pm. A skirted display table will be provided if needed for marketing materials. Conference Program: Full page color ad in the conference program distributed to all attendees. n Recognition via the Conference Website, in the General Session during the Conference. BRONZE SPONSOR $4,000 LEVEL Sponsor the Thursday Breakfast for the Midwest Conference n Bronze Sponsorship for the 2018 Midwest Conference n Two of your Staff Representatives in attendance at the breakfast to meet and greet attendees, from 7am 8am. A skirted display table will be provided. n Printed napkins with your company logo. giveaway in the Conference attendee bag (Item must be pre-approved to avoid duplicate items TRACK SPONSOR $1,000 LEVEL Sponsor one of Two Tracks for the Midwest Conference n Track Sponsorship for the 2018 Midwest Conference. n Two of your Staff Representatives in attendance to meet and greet attendees, during each track. A skirted display table will be provided. TABLE SPONSOR $500 LEVEL We will have 6 Sponsor Tables in the Prefunction Area. n Tables will be set up for the 1 1/2 day conference in the JW Marriott Hotel. n Two of your Staff Representatives in attendance to man the table and greet attendees,.