REQUEST FOR QUOTE: Horse Show Jackets Quote: #16-083 RFQ Released: October 21, 2015 Deadline for Quotes: Tuesday, November 3, 2015 ORGANIZATIONAL OVERVIEW The Houston Livestock Show and Rodeo (the Show ) was organized for charitable, educational and scientific purposes to encourage and promote the breeding, raising and marketing of better livestock and farm products at public fairs and to promote and maintain research and educational functions within the livestock industry. As the world s largest livestock show and rodeo, the largest fair in North America and the site of 20 concerts from top-flight entertainers each year, the Show attracted over 2.48 million spectators in 2015. A Section 501(c)(3) charity, this organization has committed approximately $375 million in youth and educational support to Texas students since it began in 1932. The Show is backed by more than 32,000 volunteers serving on over 100 different committees. GENERAL REQUIREMENTS FOR REQUEST FOR QUOTE PRICING Pricing for all goods/services must be very specific, all inclusive and firm. All administrative fees, shipping, expedited delivery costs, labor, etc. must be included in the quote. All shipping, drayage and other charges are to be listed as a separate line item. Based on your line item bid price for shipping on the Price Sheet, the Show may require that product shipments are to be done via Federal Express or UPS, using the Show s existing account. Moreover, all design work, product set-up, production, repair work, etc. must be done according to the Show s schedule, which may include weekends, nights and early mornings, at no additional cost to the Show. The Show will pay only for goods/services stated on the Price Sheet unless otherwise agreed to in writing by both parties before the order is placed or work is started. No price changes, additions, or subsequent qualifications will be honored. INTELLECTUAL PROPERTY The vendor acknowledges that the names, logos, copyrighted material and trademarks of the Show are the sole and exclusive property of the Show (the Show Marks ) and nothing herein shall provide the vendor any right, title or interest in the Show Marks. All Show Marks included in this Request For Quote ( RFQ) are for bidding purposes ONLY. They may not be used for any other purpose, now or in the future, without the express written consent of the Show s Marketing and Public Relations Department. VENDOR ADVERTISING, MARKETING AND PROMOTION The vendor may not promote itself in conjunction with the Show, use the Show as a client reference or display Show goods in any advertising, marketing or promotional materials. Exceptions may apply to current licensed vendors.
Page 2 of 7 SPECIAL REQUIREMENTS / INSTRUCTIONS The following requirements and instructions supersede GENERAL REQUIREMENTS where applicable. SCOPE The Show will receive quotes from vendors to supply our 2016 Horse Show jackets. GENERAL DESCRIPTION Provide all labor, materials, supplies and equipment necessary to produce and deliver the item(s) described herein and as directed by Show staff. SPECIFICATIONS Item #1 - Cutting Horse Jackets Description: Quantity: Estimated Sizes: Embroidery: Soft Shell Jacket, available in extended adult and youth sizes. The jackets should be brown/chocolate. Approximately (175) jackets TBD a. Palatino font b. Lettering is to be red c. Bowlegged H logo to be cream-colored d. Jackets should be embroidered with following information: Front left chest: NCHA Cutting Houston Livestock Show and Rodeo Back: Awards needed are: Houston Livestock Show and Rodeo [arched] 1932 {bowlegged H logo} 2016 2016 Cutting {award} Qty 11 Champion Qty 11 Reserve Champion Qty approximately 153 Finalist
Page 3 of 7 Item #2 - Ranch Rodeo Jackets Description: Quantity: Port Authority J790 in Smoke Grey (no substitutions) Approximately (50) jackets Estimated Sizes: Adult (xsmall 4, small 5, medium 11, large 15, xlg 10, xxlg 5) Embroidery: a. Palatino font b. Lettering to be white c. Logos to be in full color d. Jackets should be embroidered with following information: Front left chest: Houston Livestock Show and Rodeo Back: 20 {bowlegged H logo} 16 Ranch Rodeo {award} Awards needed are: Approximately 30 to 40 - Finalist Approximately 4 or 5 - Champion Approximately 4 or 5 - Reserve Champion
Page 4 of 7 Item #3 Quarter Horse Show Jackets Description: Quantity: Port Authority J790 in Smoke Grey (no substitutions) Approximately (3) jackets Estimated Sizes: Adult (xsmall 4, small 5, medium 11, large 15, xlg 10, xxlg 5) Embroidery: a. Palatino font b. Lettering to be white c. Logos to be in full color d. Jackets should be embroidered with following information: Front left chest: Quarter Horse Roping Challenge Houston Livestock Show and Rodeo Back: 20 {bowlegged H logo} 16 {event} Champion Awards needed are: 1 Tie Down Roping 2 Team Roping Other 1. The winning vendor will be required to supply sizing jackets for use during the Show. 2. Following the completion of the show, vendor is to create and ship jackets directly to each winner. Shipping information will be provided by Show. 3. Deadline for all jackets to be delivered is May 1, 2016
Page 5 of 7 LOGOS Bowlegged H Logo THIS PHOTO IS AN EXAMPLE 2011 JACKET. THE FINAL ARTWORK WILL BE PROVIDED TO WINNING VENDOR. A PHOTO OR GRAPHIC MUST BE SUBMITTED WITH YOUR QUOTE. NOTE: ALL IMAGES/LOGOS/TRADEMARKS INCLUDED IN THIS BID REQUEST ARE FOR BIDDING/PROPOSAL PURPOSES ONLY. THEY MAY NOT BE USED FOR ANY OTHER PURPOSE, NOW OR IN THE FUTURE, WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HOUSTON LIVESTOCK SHOW AND RODEO MARKETING AND PUBLIC RELATIONS DIVISION.
Page 6 of 7 Deadline for Quotes: Tuesday, November 3, 2015 YOUR SIGNATURE ATTESTS TO YOUR OFFER TO PROVIDE THE GOODS AND/OR SERVICES DESCRIBED IN THIS QUOTE. Please return all pages via hardcopy, fax, or email to: Houston Livestock Show and Rodeo Attn: Wade Hooker Three NRG Park Houston, Texas 77054 832-667-1007 fax hooker@rodeohouston.com OFFERED BY: Signature Title Printed Name Phone Email Company Name Date ACCEPTED BY: Signature Title Printed Name Phone Email Company Name Date
Page 7 of 7 PRICE SHEET Item #1 Cutting Horse Show Jackets (Qty 175) Price Each Total Youth Size Medium (Qty 8) $ $ Youth Size Large (Qty 12) $ $ Adult Size xsmall (Qty 8) $ $ Adult Size small (Qty 20) $ $ Adult Size medium (Qty 35) $ $ Adult Size large (Qty 45) $ $ Adult Size xlarge (Qty 39) $ $ Adult Size xxlarge (Qty 6) $ $ Adult Size xxxlarge (Qty 2) $ $ Item #2 Ranch Rodeo Jackets (Qty 50) Price Each Total Adult Size xsmall (Estimated Quantity) - 4 $ $ Adult Size small (Estimated Quantity) - 5 $ $ Adult Size medium (Estimated Quantity) - 11 $ $ Adult Size large (Estimated Quantity) - 15 $ $ Adult Size xlarge (Estimated Quantity) - 10 $ $ Adult Size xxlarge (Estimated Quantity) - 5 $ $ Set Up Fees $ $ Item #3 Quarter Horse Roping Challenge (Qty 3) Price Each Total Adult Jacket size are TBD $ $ Set Up Fees $ $ Item #4 Estimated Shipping Charge Per Jacket Price Each Total Estimated (per jacket) Shipping To a residence in USA $ $ Estimated (per jacket) Shipping To a business USA $ $