Agenda Transportation Advisory Committee Meeting to be held at City of Penticton, Room A 171 Main Street, Penticton, B.C. Monday, October 30, 2017 at 3:00 p.m. 1. Call Regular Committee Meeting to Order 2. Approval of Agenda 3. Adoption of Minutes 3.1 Minutes of the September 26, 2017 Transportation Advisory Committee Meeting 4. New Business 4.1 BC Transit Update Daniel Pizzaro 4.2 Secure Bicycle Storage Lockers Randy Houle, Planner 1 4.3 Downtown Crosswalks Matt Hopkins 5. Business Arising from Prior Meetings 5.1 Bike Rack Location Committee Input on Potential Locations 5.2 Sidewalk Installation Priority List - Tyler Figgitt Review of Draft Priority Plan 5.3 Greyhound Canada Transportation Reduced Service Update Receive for information City of Penticton s Response Letter 5.4 Review of Committee Terms of Reference Receive for information 6. Council Outcome Receive for Information. 7. Next Meeting 8. Adjournment
Minutes Transportation Advisory Committee Meeting held at City of Penticton Committee Room A 171 Main Street, Penticton, B.C. Tuesday, September 26, 2017 at 3:00 p.m. Present: Staff: Tracy Van Raes, Chair Connie Sahlmark, Vice-Chair Daryl Clarke, PIDA Representative Matt Berry, Penticton Transit Representative Ian Gerbrandt, handydart Representative Karina Chambers, Member at Large Brigid Kemp, Member at Large Matt Hopkins, Member at Large Ian Chapman, City Engineer Tyler Figgitt, Design Supervisor Len Robson, Public Works Manager Lorraine Williston, Committee Secretary 1. Call to Order The Transportation Advisory Committee was called to order by the Chair at 3:01 p.m. 2. Adoption of Agenda It was MOVED and SECONDED THAT the Transportation Advisory Committee adopt the agenda for the meeting held on September 26, 2017 as circulated. CARRIED UNANIMOUSLY 3. Adoption of Minutes It was MOVED and SECONDED THAT the Transportation Advisory Committee adopt the minutes of the August 29, 2017 meeting as circulated. CARRIED UNANIMOUSLY
4. Business Arising from Prior Meetings 4.1 Sidewalk Installation Priority List The Design Supervisor provided a draft copy of the Strategic Sidewalk Priority Plan for the committee to review. Staff commented the plan outlines what considerations the City will take into account and noted this is still a work in progress. The next step will be to produce a map of the entire city for the priority plan. This draft plan will be brought forward to the next meeting for feedback and input. Discussion and questions followed. Connie Sahlmark arrived at the meeting at 3:09 p.m. 5. New Business 5.1 Transit Shelter Ad and Cleaning Contract and Future Opportunities The Public Works Manager presented an overview of the past and current practices regarding transit advertising bench maintenance contracts. Staff reviewed the City s current inventory of transit stops and benches including visual examples of shelters. The Public Works Manager stated the maintenance contract expires at the end of the year and staff would like direction from this committee on whether to move forward with issuing a request for proposal with respect to maintenance and advertising at transit stops. Staff commented some benches and shelters are showing their age and there may be opportunities available where a business will agree to replace the benches for advertising rights on those benches. Examples of different styles of benches and advertising boards were presented. Staff reviewed the draft terms for the request for proposal. Discussion and questions followed. A suggestion was made to add recycle bins at the major transit hubs. Staff further stated any RFPs received would be vetted through this committee. By consensus, committee members were in support of moving forward with a request for proposal for Transit Bench Management Media Space & Maintenance. It was MOVED and SECONDED that the Transportation Advisory Committee recommends: THAT Council support and direct staff to issue a Request for Proposal for Transit Bench Management Media Space & Maintenance for the City of Penticton s transit stops and benches. CARRIED UNANIMOUSLY Len Robson left the meeting at 3:36 p.m. 5.2 Greyhound Canada Transportation Reduced Service The City Engineer reviewed the correspondence outlining the proposed reduction of service received by Greyhound Canada Transportation. The City s draft response letter was read to the committee and feedback and input was requested. Staff noted the letter takes a similar position to that of Princeton and Keremeos and suggests that the City is against the reduction in service. Discussion followed. Suggestions included providing statistics/analysis of seasonal ridership to strengthen the City s statements, include additional reasons such as: Will directly affects those who cannot drive May cause loss of jobs limiting people getting to and from their jobs in the mining and agricultural industries Page 2 of 4 Minutes of the September 26, 2017Transportation Advisory Committee Meeting
Affects access to medical care Request alternate programs be considered such as: - A monthly fare fee option - Incentive programs to increase ridership Consider expansion to provide a more reliable service for people travelling between communities A question was asked if public transit could be improved in the communities affected to improve transit service. By consensus, the committee was in support of the City s letter to include additional reasoning. It was MOVED and SECONDED that the Transportation Advisory Committee supports Council s position that the City of Penticton is not in favour of the proposed reduction of service by Greyhound Canada Transportation; AND THAT Council write a letter to the Passenger Transportation Board stating that the City of Penticton is against Greyhound Canada Transportation s proposed reduction of service to include the following points: Affects access to medical care for residents living in rural communities Preserve transportation that facilitates year round and reliable transportation service for the mining and agricultural industries That the Passenger Transportation Board requests that Greyhound Canada Transportation considers alternate programs to increase ridership. CARRIED UNANIMOUSLY 5.3 Bike Rack Location Question/Discussion Matt Hopkins brought forth concerns over the lack of facilities throughout the city for residents to secure their bikes. Staff commented bike racks are considered and installed as part of new projects, however the City does not have a program in place to install bike racks in existing areas and are considered on a request only basis. Discussion and questions followed on types of racks available and costs, secured bike facilities and locations. Suggestions including using a parking space to install bike racks and to install secured bike facilities for those who ride to work. Staff suggested the possibility of developing an incentive program for business owners to install secured bike facilities for their employees. Other suggestions included identifying cycling as a form of transportation. Staff recommended this committee propose locations for the installation of racks and secured bike facilities. Committee members to bring forth recommendations for potential locations to the next meeting. Ian Gerbrandt left the meeting at 4:31 p.m. Questions and discussion followed on the City s current bike network plan and the implementation. 6. Next Meeting The next scheduled meeting of the Transportation Advisory Committee will be October 24, 2017 at 3:00 p.m. Minutes of the September 26, 2017Transportation Advisory Committee Meeting Page 3 of 4
7. Adjournment It was MOVED and SECONDED that the Transportation Advisory Committee adjourn the meeting held on Tuesday, September 26, 2017 at 4:37 p.m. Certified Correct: Lorraine Williston Committee Secretary Minutes of the September 26, 2017Transportation Advisory Committee Meeting Page 4 of 4
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Secure Bicycle Storage Lockers Randy Houle, Planner I
Background Information Cycling Plan Update, conducted by Urban Systems in 2012 mentioned the need for secure bicycle parking in the downtown. Safe and secure on-street parking at key locations throughout the City can significantly encourage cycling in addition to developing a comprehensive network of bicycle facilities. N
Community Input Staff have heard from residents via several public information sessions and at booths set up at the farmer s market about the lack of secured bicycle parking as an impediment to cycling as a viable mode of transportation in Penticton. Locals and visitors are often hesitant to visit the downtown on a bicycle in fear of theft and vandalism. Many cyclists are unwilling to lock their bike to a bike rack or in a cage with other bikes. N
Community Input City staff engaged the cycling community to gather further input on secure bicycle parking. PACA president Laura Harp assisted in the process by reaching out to members of the Cycling association via the PACA website and social media. Feedback was as followed: Ensure lockers are affordable for cyclists to rent. Place lockers close to malls, shops, beaches and businesses. City could help local businesses buy and the businesses could manage keys. Monthly and daily rental option is preferred. Preferred Locations: o Each end of Main Street o Revenue Canada o Community Centre o Near grocery stores o Sports Clinic Physiotherapy o Okanagan College o Hospital N
Potential Locations N
Potential Locations N
Secure Bicycle Storage Lockers Option 1: Urban Racks 2-Bike Locker Option 2: CycleSafe 2-Bike Locker N
Option 1: Urban Racks 2-Bike Locker $2900 each (2 bicycle parking spaces) plus taxes & shipping from a company in Vancouver. Can be shipped already built with a crane required to lift off truck and put in place. Rental Management: A deposit for key plus a monthly rental charge. These keys can t be copied. City of Kelowna charges a $50 deposit and rental fee of $12 monthly. Rental could be managed as part of the parking pass rental. N
Option 1: Urban Racks 2-Bike Locker Pros: Cheap price compared to other options. Ability to offer a cheap monthly rate for local residents. Reinforced heavy sheet metal construction for superior strength and durability. Three-point rotational locking bars for optimum security. Ability to put a City of Penticton decal on the side of them. Cons: Staff has to manage keys, bookings, etc. Monthly rental only. Could take 10 years to pay off based on $12 a month charge. Possible Vandalism and Graffiti. N
Option 2: CycleSafe 2-Bike Locker Approximately $6000 each (includes 2 bicycle parking spaces) with shipping included from Grand Rapids, Michigan. To be assembled by City Staff. Rental Management: Management is done through the Movatic Application. User can download app from home, see which locations are available on a map and book. The rental starts as soon as they reserve. This software includes built-in payment, user list and access control and live-data reporting. City can charge for rental costs. City receives 94% of revenues, 3% to Credit Card companies, and the App developer gets 3%. No service and maintenance costs (unless vandalism occurs). https://www.youtube.com/watch?v=o_q9rufht1e&feature=youtu.be
Option 2: CycleSafe 2-Bike Locker Pros: Allows for hourly and daily rental for tourists and locals. Allows for steady income for the City, more than $12 per month. Exceptional durability. Ability to put a City of Penticton decal on it. Rental Income Breakdown: 1 locker (2 bicycle parking spaces), rental cost of $1.00 an hour, for an average of 5 hours per day (more in summer, less in winter) = $300.00 per month, $3,600 per year. Subtract credit card fees, Movatic Application fees, staff time = approximately $3,000 a year revenue. A locker could be paid off in 2 years. Cons: Expensive up-front costs. Data is stored in the United States, meaning customers would have to sign a waiver agreeing to this prior to signing up. Assembly required by City Staff. Possible Vandalism and Graffiti. N
Pilot Program Purchase two of each options. Place option 1 (monthly rental) at CRA and somewhere on Main Street. Place option 2 (daily rental) at City Hall and by the Peach. N
Staff Recommendation THAT the Transportation Advisory Committee, after reviewing the contents of this report and after discussing the matter, provide staff with direction to move forward with pertaining to a pilot program for secure bicycle storage lockers.
2017-2018 Terms of Reference Transportation Advisory Committee 1. The Committee shall consist of Eleven (11) voting members appointed by City Council for a term ending December 31, 2018. Preference will be given for: One (1) Cycling Representative One (1) Penticton Transit Representative One (1) HandyDART Representative One (1) PIDA Representative One (1) BC Transit Representative Six (6) members or less as required to make up a total of eleven (11) voting members of the community on the basis of their knowledge or an interest in transit/bicycle mode of transportation 2. The Committee Members shall appoint a Chair and Vice-Chair each year. 3. Council shall appoint one (1) non-voting Council Representatives to the Committee annually. 4. Role of Council Representatives: Non-Voting Member Liaison to City Council 5. A majority of appointed voting members shall constitute a quorum. 6. The Director of Operations or designate, shall attend committee meetings to provide operational and professional engineering support to the Committee 7. The Corporate Administration Department shall arrange for secretarial services to the Committee. 8. The Committee shall meet on a regular basis but not less than four (4) times per year. 9. The Committee s mandate is to make recommendations to the Council on all matters referred to the Committee, including: Conventional Transit issues and initiatives; Custom Transit issues and initiatives; Regional Transit issues and initiatives;
Traffic calming; Cycling networks and initiatives; School and Playground Zone improvements; Parking location, quantity, type, policies, regulations and fees; Pedestrian networks; Trail networks; Road and lane networks; Pedestrian crossing locations; School Zones; Playground Zones; Traffic Signals; The committee will not participate in operational matters respecting the City of Penticton. 10. Disqualification from Office If an advisory Task Force member is continuously absent from Task Force meetings for a period of three (3) consecutive regularly scheduled meetings, unless the absence is because of illness or with the leave of the Task Force members, Council may choose to replace the member. The person who held the office is disqualified from holding office on any advisory committee of the City of Penticton for a period of one year. 11. Should a Closed meeting be held by the Committee, members must keep in confidence, any information considered in any part of said meeting until such time as the information is released to the public as lawfully authorized or required. Should the municipality suffer loss or damage due to contravention of confidentiality, the municipality may recover damages from the person(s) for the loss or damage. Closed Meeting no meeting or part thereof shall be closed to the public except in accordance with Section 90 of the Community Charter. 12. The Mayor will sign all correspondence initiated by the Committee on behalf of the City of Penticton. 13. For certainty, the rules and procedures of Procedure Bylaw 2004-23 and all amendments thereto shall be observed as far as may be applicable.
2017 Council Outcome Regular Council meeting held Tuesday, April 4, 2017 221/2017 It was MOVED and SECONDED THAT Council receive the minutes of the Transportation Advisory Committee meeting of March 14, 2017. CARRIED UNANIMOUSLY Regular Council meeting held Tuesday, June 20, 2017 358/2017 It was MOVED and SECONDED THAT Council receive the draft minutes of the Transportation Advisory Committee meeting of May 30, 2017. CARRIED UNANIMOUSLY 359/2017 It was MOVED and SECONDED THAT Council refer the recommendation from the Transportation Advisory Committee to authorize staff to purchase 100 Penticton Slow Down signs at a maximum cost of $2500 for distribution to community organizations to bring safety awareness around the city with the assistance from members from the Transportation Advisory Committee to promote the campaign, to staff for more information. CARRIED UNANIMOUSLY Regular Council meeting held Tuesday, July 18, 2017 401/2017 It was MOVED and SECONDED THAT Council receive the draft minutes of the Transportation Committee meeting of June 27, 2017. CARRIED UNANIMOUSLY 402/2017 It was MOVED and SECONDED THAT Council receive the recommendation from the Transportation Committee to support the Transportation Safety Policy as adopted by Council on January 11, 2016. CARRIED UNANIMOUSLY Regular Council meeting held Tuesday, October 3, 2017 531/2017 It was MOVED and SECONDED THAT Council receive the draft minutes of the Transportation Advisory Committee meeting of September 26, 2017. CARRIED UNANIMOUSLY 532/2017 It was MOVED and SECONDED THAT Council support and direct staff to issue a Request for Proposal for Transit Bench Management Media Space & Maintenance for the City of Penticton s transit stops and benches. CARRIED UNANIMOUSLY