Notice of Bid The City of Pigeon Forge is requesting bids from qualified vendors on AED s for the City of Pigeon Forge Fire Department. Bid specifications are enclosed or may be obtained at the Pigeon Forge Monday through Friday between the hours of 8:00 am to 4:30 pm. Proposals not meeting the requirements will be rejected. The City of Pigeon Forge reserves the right to reject any or all bids or to accept the deemed most favorable to the city. We also reserve the right to accept any portion or all of a bid. Bids must be good through October 31 st, 2016 with the option to extend the bid price for an additional year. Bidder agrees by placing bid that no bills will be submitted to the Pigeon Forge until all items on order are received and accepted by the Pigeon Forge as correct. Bids will be received by the City of Pigeon Forge until 1:30 pm (Eastern Time) April 28 th 2016 at which time they will be opened and read aloud at Pigeon Forge. Bid specs can be found online at www.cityofpigeonforge.com Any question on any item listed, please call Pigeon Forge at (865) 429-7381. All bids must be dated, signed and words AED s shall be prominently displayed on the outside of the envelope. Address all bids to: Pigeon Forge Attn: Tony L. Watson P.O. Box 1350 Pigeon Forge, TN 37868-1350
LEGAL RIGHT TO SPECIFY The Pigeon Forge (for the remainder of this section referred to as the specifier ) chooses to exercise its legal right to specify as determined by the U.S. Supreme Court s affirmation of the decision handed down in the case of Whiten Corp. vs. Paddock. by the U.S. District Court of Massachusetts, the First Federal District Court, which in effect states: 1) That as trained professionals; specifiers make informed judgments on products that they feel best serve their needs. Also, that proprietary specifications (if chosen) DO NOT violate any antitrust laws. technically, very few brands of material or equipment are exactly alike, and if the specifier wants to limit the specifications to one source, he has the right to do so and enforce it. 2) Only the specifier has the responsibility and judgment for determining whether a proposed Substitution an or equal. 3) That from start to finish in the purchasing process, only the specifier can ultimately decide if another desirable product is available in lieu of the specification. 4) Finally, that the courts conclude the burden is on the supplier or manufacturer, who has NOT been specified, to convince the specifier that their product is equal for the purpose of a particular project. The specifier has determined that this product specification shall represent the product to which all offerings shall be compared. Due to the fact that fire firefighting is an ULTRAHAZARDOUS, UNAVOIDABLY DANGEROUS activity, only trained personnel with specific knowledge in the area shall be allowed to make the final determining decision on the selection of the appropriate product to serve the Pigeon Forge s needs.
Operation and Use 1. The AED shall automatically activate upon lid opening. 2. The AED shall have voice and text prompts to guide the user through the rescue process in a simple step-by-step manner based on current Resuscitation Guidelines. 3. The AED shall have rescue coach user paced voice instructions to guide the user through the rescue process. 4. The AED shall have a backlit LCD text display, which features rescue prompt, elapsed rescue time, number of shocks administered, and a CPR countdown. 5. The AED shall have CPR cadence with a metronome sound or verbal prompt, Press, to guide compression frequency. 6. The AED shall have the ability to treat adult patients with the pre-connected defibrillation pads. 7. The AED shall have pediatric capability with the use of defibrillation pads designed specifically for pediatric patients.
8. The AED shall automatically detect the type of defibrillation pads. Upon detection, the AED shall utilize Automated External Defibrillator User's the appropriate CPR and shock protocols as defined by the configuration, whether for adult or pediatric use. 9. The AED shall deliver a shock within 10 seconds (typically) of a shock decision post CPR 10. The AED shall have the optional capability to support CPR feedback, providing the rescuer guidance in accordance with current Resuscitation Guidelines. 11. The AED shall automatically detect if the defibrillation electrode with CPR Feedback is present, and provides feedback if it is in use. 12. The AED shall have the optional capability to support dual language. With a single button press, the device shall change from primary language to an alternate language at any point during a rescue. 13. The AED shall have the ability to inform the user if the defibrillation pads are expired or previously used. 14. The AED shall have the ability to inform the user of the status and capacity of the battery via audible alerts, voice and visual prompts.
Shock Delivery Semi-Automatic and Automatic models (automatic not available in all regions) 1. The AED shall indicate shock is ready with red shock button which will flash for 30 seconds or until the shock button is pressed. (Semi-Automatic model) 2. The AED shall not deliver shock until user pushes red flashing button. (Semi-Automatic model) 3. The AED shall provide a 3 second countdown prior to automatically delivering shock if required.(automatic model) 4. The AED shall confirm shock delivery with both voice and text prompts and advise when the rescuer may touch the patient. Data Recording and Documentation 1. The AED shall provide 90 minutes of internal storage. 2. The AED shall provide multiple rescue functionality. 3. The AED shall store rescue event, device, configuration, and maintenance data.
4. The AED shall permit all AED and rescue information to be downloaded via direct connection USB cable to a PC or removable USB flash drive. 5. The AED shall automatically begin uploading the AED and rescue information when a removable USB drive is detected. 6. The AED shall summarize rescue data including; time, number of defibrillation shocks given, length of rescue, and status of AED at time of rescue. Automated Self-Tests 1. The AED shall perform a daily automated self-test to confirm the presence and function of defibrillation pads, and test the battery, and electronics. 2. The AED shall perform a weekly automated self-test to confirm the presence and function of the defibrillation pads, and test the battery, electronics, plus conduct a partial charge of the high voltage module. 3. The AED shall perform a monthly automated self-test to confirm the presence and function of the defibrillation pads, and test the battery, electronics, plus conduct a full energy charge and discharge test to ensure device readiness for full-scale rescue attempts.
4. The AED shall perform a weekly and monthly automated self-test to confirm the presence and function of the CPR Feedback accelerometer. 5. The AED shall warn the user with an electromechanical visual indicator and audible alerts if the system fails any of Automated External Defibrillator User's the automated self-tests and is not ready for use. 6. The audible warning tone will continue to sound every 30 seconds until the lid is opened or battery energy is depleted. Therapy / Waveform 1. The AED shall support a waveform that is a Biphasic Truncated Exponential. 2. The AED shall utilize a shock sequence of variable escalating energy. 3. The AED waveform shall deliver variable energy levels customized to patient impedances between 25 Ohms-175 Ohms. 4. The AED shall offer user selectable energy settings for adult and pediatric protocols separately.
5. The AED shall provide therapy within a pediatric energy range of 22J-82J depending on programmed energy settings and patient impedance. 6. The waveform shall compensate for a patient s impedance level. 7. The waveform shall respond to patient s Cellular Response Curve by providing charge balancing, with a waveform that achieves a charge balancing index (CBI) of greater than 99% over most patient impedances. 8. The AED shall not shock a patient inadvertently if the patient does not require a shock. 9. The AED shall automatically synchronize delivery of a defibrillation shock with the patient s electrocardiogram R-wave. If AED is unable to synchronize, it will deliver an unsynchronized shock if a shock is necessary. 10. The AED shall automatically disarm and cancel the shock if the victim's heart rhythm converts from a shockable to a non-shockable heart rhythm after a shock decision is rendered. 11. The AED shall have 0.08mV asystole threshold, baseline to peak.
12. The AED shall automatically detect noise (artifact) with the ECG rhythm, and alert the rescuer of the condition via a voice prompt. Defibrillation Pads 1. One pair of pre-connected defibrillation pads shall be included with each AED. The sealed Defibrillation Pad pouch shall include partially exposed lead wire and connector. 2. Adult Defibrillation Pads shall always be installed and ready to use in AED prior to rescue. 3. All defibrillation pads, adult or pediatric, shall be single-use. 4. All defibrillation pads, adult or pediatric, shall be disposable. 5. All defibrillation pads, adult or pediatric, shall be shipped to the customer with a minimum shelf life of two years. 6. All defibrillation pads, adult or pediatric, shall be non-polarized and interchangeable allowing the user to place either pad in the proper body position.
7. A diagram to assist in proper pad placement shall be available on both pad package and on each individual pad. 8. The adult and pediatric defibrillation pads shall have a clearly identifiable tabbed region to allow for each pad to be easily removed from the blue plastic liner. And, the blue liner shall include a loop handle to assist in the peeling process. CPR Feedback 1. The Adult Defibrillation Pads with CPR Feedback shall be supplied in a ready-to-use, sealed package that contains one pair of self-adhesive defibrillation pads in one pouch, and a CPR Feedback in a second pouch joined at the connector. 2. The Adult Defibrillation Pads with CPR Feedback shall be not be reusable. 3. The Adult Defibrillation Pads with CPR Feedback shall be disposable. 4. The Adult Defibrillation Pads with CPR Feedback shall be shipped to the customer with a minimum shelf life of two years.
5. A diagram to assist in proper CPR Feedback placement shall be available on the CPR Feedback package and on the CPR Feedback itself. 6. The AED shall provide the user with voice and text prompt feedback when the CPR Feedback is in use. The voice and text prompts will advise on rate and depth of chest compressions. 7. The AED shall allow for customization of CPR feedback compression rate and compression depth settings via AED Manager Software. 8. The AED shall provide either press faster or press slower corrective compression rate voice and text prompting when using the CPR Feedback/Adult Defibrillation Electrode set. 9. The AED shall provide either press harder and fully release or press softer corrective compression depth voice and text prompting when using the CPR Feedback/Adult Defibrillation Electrode set. 10. The AED s CPR Feedback shall include a non-slip surface and pectoral to denote placement on patient chest.
Configuration Options 1. The AED Manager software, in Administrator mode, shall allow medical directors/administrators or their designees to program devices to meet their protocols for AED use. 2. Parameters can be programmed on the AED via direct connection with USB cable to a PC or removable USB flash drive. 3. The AED shall automatically begin uploading the AED and rescue information when a removable USB drive is detected. 4. The AED Manager software shall allow the AED default language to be configured if it is a dual language device. 5. The AED Manager software shall provide up to three levels of AED voice / text prompting: basic, standard, and advanced (enhanced). 6. The AED default start up prompt shall be user selectable. 7. The administrator shall be able to select CPR First prompting / AED functionality.
8. The AED Manager software shall allow the user to select shock protocols for both adult and pediatric protocols separately. 9. The AED Manager software shall allow for adjustment of the VF/VT rate for both adult and pediatric rhythm detection separately. 10. The AED Manager software shall allow for adjustment of the SVT rate or to turn SVT off for adult rhythm detection. 11. The AED Manager software shall allow for adjustment of the SVT rate or to turn SVT off for pediatric rhythm detection. 12. The AED Manager software shall allow the configuration of the maximum shocks per sequence between one shock or three shocks. 13. The AED Manager software shall allow the administrator to enable or disable same energy after conversion. 14. The AED Manager software shall allow independent CPR configurations for both adult and pediatric.
15. The AED Manager software shall allow for CPR feedback customization. This includes determining the rate and depth ranges for which prompt guidance will be given. 16. The AED clock shall be able to be synchronized to PC clock through direct connection to a PC. 17. The AED Manager software shall offer administrators to select between a 'Press' voice prompt or traditional 'Ping' CPR metronome. Physical and Environmental 1. The AED weight shall not exceed 2.6 kg (5.7lb), which includes AED, battery, and defibrillation pads. 2. The AED shall be water and foreign object resistant to a minimum of IEC 60529, IP55 classification. 3. The AED shall have a solid, integrated carrying handle for easy portability. 4. Dimensions of the AED shall not exceed 30 cm (11.8 ) in depth by 23 cm (9.0 ) in width by 9 cm (3.4 ) in Height. 5. The AED shall be capable of operating in temperatures ranging from 0 C to +50 C (32 F to +122 F).
6. The AED shall be capable of operating in relative humidity ranging from 10%-95% (non-condensing). 7. The AED shall be capable of withstanding atmospheric pressure of 700 hpa to 1060 hpa (Minimum: 570 hpa and Maximum: 1060 hpa) 8. The AED shall be capable of withstanding CSA evaluated altitudes of -382 m to 3000 m. Minimum: -382m (approximate; calculated from pressure) Maximum: 4594m (approximate; calculated from pressure) 9. The AED shall be able to be stored -30 C to 65 C (-22 F to 149 F) for three consecutive days. 10. The AED shall meet the following classifications per IEC 60601-1: Portable, internally powered equipment with a defibrillator-proof, type BF patient connection, cannot be sterilized, is not suitable for use in presence of flammable mixtures or oxygen, is rated for continuous operation. 11. The AED shall meet the following classification per IEC60601-2-4: A frequent use, Automated External Defibrillator.
12. The AED shall meet ANSI/AAMI/IEC 60601-1: Medical Electrical Equipment Part 1: General Requirements for Basic Safety and Essential Performance. 13. The AED shall meet CAN/CSA-C22.2 No. 60601-1: Medical Electrical Equipment Part 1: General Requirements for Basic Safety and Essential Performance. 14. The AED shall meet ANSI/AAMI/IEC 60601-2-4: Medical Electrical Equipment Part 2: Particular Requirements for Basic Safety and Essential Performance of Cardiac Defibrillators. 15. The AED shall meet ANSI/AAMI/IEC 60601-1-2: Medical Electrical Equipment Part 1-2: General Requirements for Basic Safety and Essential Performance Collateral Standard: Electromagnetic Compatibility-Requirements and Tests-Edition 3.0 (per the modifications stated in IEC 60601-2-4). 16. The AED shall meet RTCA/DO-160G: 2010 -Section 5 Category C; Section 4, Category A4. 17. The AED shall meet EN 1789: Medical Vehicles and Their Equipment Road Ambulances When Installed in a Secured Rack. 18. The AED shall meet MIL-STD-810G, Method 516.6, Procedure IV for a Free Fall Drop.
19. The AED shall meet Shock MIL-STD-810G Method 516.5, Procedure 1 (40g) (1,000 shocks both direction each axis; 6,000 shocks total). 20. The AED shall meet MIL-STD-810G, Method 514.5, Procedure 1, Category 24, Helicopter Minimum Integrity for Sine Vibration. 21. The AED shall meet MIL-STD-810G, Method 514.5, Procedure 1, Category 24, General Minimum Integrity for Random Vibration. 22. The AED shall meet RTCA/DO-160G, Section 8, Category S, Zone 2 (curve B) and Category U, Zone 2 (curves F and F1) for Random Vibration. Battery 1. The AED shall require a single non-rechargeable, lithium battery for operation. 2. The AED battery shall typically provide a minimum of 16 hours of device operating time at 20 C to 30 C. 3. The AED battery shall typically be capable of providing 420 consecutive shocks at 300VE.
4. The AED battery shall typically be capable of providing approximately four years of standby performance at 20 C to 30 C. 5. Expected shelf life of a new battery shall be five years from the date of manufacture. 6. The AED shall incorporate a Battery Status Indicator notifying the user of battery capacity during use in quarter life increments. Service and Warranty 1. The AED shall have a 7-year warranty on defects in materials and workmanship. 2. The battery shall have a full replacement operational guarantee for four (4) years from date of installation. 3. The AED shall include an LED indicator when pads are improperly connected to the AED, cold, dried, damaged or detached from the patient during a rescue. 4. The AED shall include a service indicator LED which indicates when the AED detects a need for maintenance or service.
SHIPPING and DELIVERY The bid pricing shall include all shipping and handling charges. Does Your Bid Comply With All Aspects of This Section. Yes No The bid shall allow for 100% delivery before items are paid for. Does Your Bid Comply With All Aspects of This Section. Yes No The bid shall guarantee pricing until October 31 st 2016 Does Your Bid Comply With All Aspects of This Section. Yes No
COMPARATIVE BID ANALYSIS City of Pigeon Forge Vendor: Description of items Quantity Unit Price Total price Freight GRAND TOTAL:
Percentage Specifications Compliance Calculation Total Number of Yes / No Questions Total Number of Yes Answers Total Number of No Answers % Specification Compliance [(Total Yes Answers) / (Total Answers)] X 100% % Each No answer requires a full written explanation. Each Yes/No questions not checked where provided will be considered a No answer.
BID SHEET Company Name: Address: Contact: Phone: Bid Packet Checklist: Specifications Proposal Comparative Bid Analysis BID OPENING April 28 th 2016 At 1330