Victoria Petanque Clubs Inc. Registration No. A0056483K 4 Fairway Drive, Gisborne, Victoria 3437 www.petanquevictoria.com.au Secretary Peter Wells peter_wells@fastmail.com.au President Max Chaperon max.chaperon@gmx.com 1. Attendees Graeme McIntyre (Vice President) Peter Wells (Secretary) Geoff Turner (Treasurer) Aileen Hebblethwaite (Member) Terry Barter (Member) Committee Meeting Minutes Camberwell Petanque Club 7.00 pm, Monday 11 September 2017 2. Apologies Max Chaperon (President) Guy Mercier (Member) Danny Green (ex-officio, State Director of Umpiring) Jean Francois Veyssiere (ex-officio, State Director of Coaching) 3. Correspondence In PFA Junior Fund Raising (attached see Item 7.3) 4. Previous Minutes Motion: That the Minutes of the VPCI Committee Meeting of 19 June 2017 are a true record of that meeting. Proposed: Peter Wells Seconded: Geoff Turner Vote: Passed unanimously 5. Treasurer s Report Geoff Turner to present a brief overview of the VPCI finances. Opening bank balance as of 19 June 2017: $4,869.84 Income to 10 September 2017: $2,214.50 Expenditure to 10 September 2017: $ 542.77 Closing balance as of 10 September 2017: $6,541.57 Geoff s full report is attached. Page 1
6. Business Arising from the Previous Minutes 6.1 2017 State Super 4 Qualifying Events Congratulations were expressed to the Victorian Open Team that were the winners of the Open Division. It was noted that the promised payment by PFA to VPCI for running the state Qualifying events seemed very late in being paid. It was suggested in future that PFA should pay the registration component before the Qualifying is conducted. Graeme McIntyre to write a brief report on the 2017 State Super 4 Qualifying to send to PFA. In future we also agree to ensure all players representing Victoria in events such as these have appropriate uniforms. 6.2 State Director of Coaching Jean Francois Veyssiere suggested a coaching scheme that could be offered to clubs on a Regional basis from now on. VPCI will circulate this offer to all clubs. 6.3 Call for Bids for 2018 Calendar List of bids/events agreed/noted at this meeting to go on the 2018 Calendar: (a) PFA/National/International events 17-18 February International Doubles Caulfield (provided it is authorised by PFA) 30 March 1 April Easter Carnival Caulfield (b) VPCI Championship Tournaments 4 March Victorian Triples Camberwell 29 April Victorian Mixed Triples offer to Caulfield 21 October Victorian Doubles Weird Entertainers 2 December Victorian Mixed Doubles Dove (c) State Super 4 Qualifying events (subject to PFA ruling on this for 2018) 1 st Qualifying Round Suggestion to run this as part of an Australia Day weekend celebration on Sunday 28 January clubs may offer to host this. 2 nd Qualifying Round Suggestion to run this (as in 2017) on Anzac Day Sunday 25 April clubs may offer to host this. (d) Victorian Shooting Competition A suggestion was made to run this as part of an Australia Day weekend celebration on Friday 26 January offer to Caulfield as in previous years. (e) Club-Hosted Tournaments 4 February Open Doubles Camberwell 11 February Open Doubles Weird 25 February Open Doubles - Dove 17-18 March Avoca Open Doubles Pyrenees 25 March Jennifer Shaw 60+ Triples Longbeach 8 April Mixed Triples - St Andrews 15 April Mixed Triples Main Ridge 5-6 May 60+ Doubles Weird 10 June Mixed Doubles Caulfield 5 August Open Triples - Weird 19 August Mixed Doubles Camberwell 9 September Open Triples Nagambie 16 September Mixed Triples Main Ridge 30 September Doubles Caulfield 7 October Open Triples Dove 14 October Open Triples Mt Macedon 28 October Open Triples Caulfield 4-5 November Masters Doubles Weird Page 2
11 November Mixed Doubles Dove 17-18 November Avoca Open Triples - Pyrenees 25 November Mixed Triples Woodend Hanging Rock 9 December Pink Petanque Weird (if requested) (f) Regional Championship Tournaments 22 April S-E Regional Cup (offer to St Andrews Beach) 22 April N-W Regional Cup (Grampians) 22 April Metropolitan Regional Cup (if those clubs are interested) (where?) It was agreed that the normal 8-Rounds of the St Kilda Winter tournament would be included in the 2018 Calendar on the Sundays of 20 May, 3 & 17 June, 1, 15 & 29 July, and 12 & 27 August. It was agreed that a series of Saturday evening Twilight events could be offered by Dove similar to that done in 2017, and would also be included in the 2018 Calendar. It was agreed that the 1 st Draft of 2018 Calendar should go out to all clubs for comment well before the next VPCI Committee Meeting (scheduled for 9 October) at which time the 2018 Calendar will be ratified. 6.4 PFA-VPCI Meeting PFA has appointed PFA Director Jeff Langdon to liaise directly with VPCI to discuss a way to resolve the differences between the PFA Constitution and the VPCI Rules of Association. It was agreed that Max Chaperon would represent VPCI in these discussions, and PFA be notified. 6.5 VPCI Annual Member Club Fees It was noted that there currently are 21 financial Member Clubs of VPCI. Apollo Bay Petanque Club would be sent a reminder about continuing their membership. It was noted that Stella Clavisque Petanque Club is now affiliated with PFA and Graeme McIntyre agreed to approach that club to become a Member Club of VPCI as expected from PFA regulations. 7. Other Business 7.1 Scams Geoff Turner reported some recent scams that involved attempts to extract funds from VPCI. This was reported to the National Australia Bank as one of the attempts listed an NAB account. 7.2 PFA Junior Find Raising For noting (see attachment). On a related matter VPCI applauds the selection of Zac Nicholson, Camberwell Petanque Club, to represent Australia in the Junior World Petanque Championships in China in November, and agreed to make a modest contribution towards his expenses. 7.3 2017 Victorian Championship Doubles This tournament is scheduled for 29 October at the Weird Entertainers & Petanque Club. That club had advised VPCI the event clashes with the Oceania Tournament and requested an alternate date. It was suggested that we approach Weird to re-schedule this to Sunday 17 December. It was agreed to offer the 29 October date for an additional club-hosted tournament. (Note: After the Meeting, Weird accepted this date change for this Championship Tournament). Page 3
7.4 PFA National Players/Clubs/Leagues Discussion Paper The broad view was that VPCI has no issues with, and broadly supported, the National Players Title event and the National Leagues Title event, but that the National Clubs Titles event (to be developed as a variation of the State Super 4) required some further consideration. It was felt that requiring all members of a Team to be from the one Club may not be well accepted by all players/clubs. Graeme McIntyre agreed to write to PFA to express our concerns over this event for 2018. 7.5 VPCI Website Over the years it was noted that each major change of VPCI Committee has led, on occasions, to a completely revised and expensive exercise in developing a new Petanque Victoria website. It was agreed that we should look at adapting the current VPCI website in order that it be simply editable (by a suitably authorised person, provided with a secure password) in order to avoid this waste of players funds in future. Peter Wells agreed to look at this concept and report back. 7.6 Potential New Clubs VPCI have recently been approached informally about possible new clubs at Bellarine Peninsula, Bendigo and Paradise Beach (Gippsland). Peter Wells agreed to follow-up on these. 7.7 Promotional Event This concerns the Como House Paris to Provence activity on 24-26 November 2017. VPCI agreed to reply to the organisers and decline an offer to attend as this weekend clashes with a Calendar tournament. 7.8 Expenditure Authorisation Motion: That the VPCI Committee authorises Geoff Turner to make the following payment: (a) $100 towards the expenses to be incurred by Zac Nicholson who has recently been selected to play in a representative team for Australia (see Item 7.2 above). It was also agreed to pay this into a fund set up at Camberwell Petanque Club to support Zac, and thus obtain a matching $100 grant from that club. Proposed: Peter Wells Seconded: Aileen Hebblethwaite Vote: Passed unanimously Date of Next Committee Meeting The next VPCI Committee Meeting will be held on Monday 9 October at Camberwell Petanque Club starting at 7.00 pm. The meeting closed at 8.40 pm Signed: ---------------------------------- --------------------------------- Graeme McIntyre Peter Wells Vice-President Secretary Page 4
(Date) --------------------------------- Page 5
Attachment for Item 7.3 Petanque Federation Australia would like your support YOU CAN HELP GET OUR JUNIORS TO CHINA By making a donation and helping spread the word Bronson Romani, Logan Romani, Zac Diep Nicholson and Khrishika Ramjuttun have all been selected as the Australian team to compete in the Junior World Petanque Championships in Kaihua, Zhejiang Province, China in November. All four players are supplied with a uniform by Petanque Australia but their parents must cover other expenses themselves including passport acquisition, flights, accommodation, food, local transportation. All four of these players have done well in State or National events, they are all training hard and are eager to give their best for Australia. Petanque Federation Australia, through its Junior Development Fund with the Australian Sports Foundation, would like to raise $10,000 to help with flights and accommodation. We re all excited to see them in the Australian team and greatly appreciate donations of any size, all donations over $2.00 are tax deductible. Please donate today via our link https://asf.org.au/makedonation/petanque-junior-player-development Thank you so much! Please share this page to spread the word. GO GUYS! Page 6
TREASURER S REPORT for Committee Meeting Mon 11 th September 2017 This report covers the period 20 th June to 10 th September 2017 There have been 30 financial transactions recorded on the Bendigo Bank account and no Bendigo Bank transaction fees have been debited during this period. Using payees registered to the VPCI account the following monies have been paid for the period 20 th June to 10 th September 2017. $100.00 to Longbeach PC, (small grant for tournament trophy) $42.77 to Guy Bahler (reimbursement for coaching equipment) $100.00 to Camberwell PC, (hosting fee for SS4 s - 9 th July) $200.00 to Peter Mangan, (non playing umpire, 23 rd April & 9 th July) $100.00 to Peter Mangan, (non playing umpire, 20 th August) In the same period the VPCI received the following monies: $1050.00 Membership renewal fees (21 clubs @ $50.00 each) (21 transactions) $54.00 Player Levy, Weird Entertainers 6 th August, 27 players. $900.00 Hosting Fee from PFA for Hosting State Super 4 s. $70.50 Player Levy, Camberwell Mixed Doubles 20 th August $140.00 Player Levy, St Kilda Winter Competition. 68 players. Account Summary for the period 20 th June 2017 to 10 th September 2017 Opening Balance $4869.84 Income $2214.50 Expenditure $542.77 Closing Balance as at 10 th Sept. $6541.57 Membership Membership fees were due for payment on the 31 st August. Off the 22 existing member clubs, 21 clubs have renewed their membership, Apollo Bay PC are yet to renew their membership. Attachments (1) VPCI Cash Flow for the period of this report (Excel spreadsheet). Geoff Turner Treasurer VPCI Mon 11 th September 2017 Page 7