June LCM Age Group Qualifier Friday June 15 th - Sunday June 17 th, 2018 Chelsea Piers CT, 1 Blachley Road, Stamford CT 06902 Google Map - http://goo.gl/maps/rikj4 Held under sanction of USA Swimming and Connecticut Swimming, Inc. #L18-36. In granting this sanction it is understood and agreed that USA Swimming and Connecticut Swimming, Inc. shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. EVENTS Name Email Phone Meet Director: Jamie Barone baronj@chelseapiersct.com 203-989-1300 Meet Referee: William Buttenwieser wbutten@optonline.net 914-879-5045 Entry Chair: Pat Ford Griffis pat.f.griffis@gmail.com 203-861-1579 Operational Risk Coordinator: Jamie Barone baronj@chelseapiersct.com 203-989-1300 WEBSITE: http://www.chelseapiersct.com POOL EMERGENCY NUMBER: 203-989-1300 MEET TYPE: Sanctioned MEET FORMAT: The meet will be swum as Timed-Final format. Flyover starts will be used. All Friday events and the 800 Freestyle event on Sunday AM will be swum fast-to-slow, alternating heats of girls and boys in 400 Free events and in 400 IM events. SCRATCH PROCEDURES: Coaches will receive a scratch sheet at the beginning of each session upon production of USA Swimming coaches credentials (Deck Pass). Coaches must indicate all scratches on these sheets and submit their scratch sheets to the computer table at least 45 minutes before races start. If any team does not comply with these procedures, at the Referee s discretion, the penalty for that team is to be scratched from the session. Additionally, the 800/1500 Freestyle events may require Positive Check-in, after regular scratches are input. FACILITY: The Chelsea Piers Competition Pool is an 8-lane, 50-meter course plus two outer lanes. Water depth at start end is: 7 feet. Water depth at turn end is: 7 feet. The competition course has not been certified in accordance with 104.2.2C(4). Chelsea Piers uses a Daktronic timing system with a multilane LCD scoreboard. Spectator seating will be available on the mezzanine. Bleachers and folding chairs are available on deck for team seating; personal deck chairs will be allowed to be brought on deck. Personal deck chairs will not be allowed on the mezzanine balcony. Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited.
DISABLED ACCESS: Chelsea Piers Connecticut is fully accessible to all, able-bodied and challenged. The spectator area is easily accessible via elevator, and all bathrooms have reserved stalls in them. Reserved parking is directly in front of the facility. Please contact the Operational Risk Coordinator for more information and special arrangements. COURSE: LCM. SESSION TIMES: Subject to Change Friday: Session 1 Warm up 3:00 pm Meet starts 4:00 pm (11 & Over) Saturday: Session 2 Warm up 7:00 am Meet starts 8:30 am (13 & Over) Saturday: Session 3 Warm up 12:30 pm Meet starts 2:00 pm (12 & Under) Sunday: Session 4 Warm up 7:00 am Meet starts 8:30 am (13 & Over, 11/Over 800 Fr) Sunday: Session 5 Warm up 12:30 pm Meet starts 2:00 pm (12 & Under) Note: Each session is planned for approximately 3 ¼ hours length or less. (Friday: 3 hours or less) Any adjustments to session times will be notified by Monday before meet. WARM-UPS: CT Swimming Warm-Up Procedures will be in effect. All sessions will use 1, 2 or 3 tiers of warm-ups, using up to 10 lanes, with lanes assigned by team at the discretion of the meet director/referee. At the conclusion of the 13 & Over warm-up tiers there will be a single, additional warm-up period combined for all teams with four (4) outside lanes being pace lanes and lanes 2-7 designated as one-way sprints with starts from the blocks. Starts and one-way sprints will be part of the individual 12 & Under warm-up sessions, to be conducted at coaches discretion. The meet management reserves the right to condense or expand this warm-up format dependent upon meet subscription and facility requirements. Warm-up/warm-down lanes may also be available for the 13 and over session in the two outer lanes at the discretion of the Referee. No Diving will be allowed in these lanes. Swimmers must enter these lanes from the far (turn) end of the pool only. Other restrictions may be applied at the discretion of the Referee. ELIGIBILITY: All athletes must be current athlete members of USA Swimming. Age on the first day of the meet shall determine the swimmer s age and age group for the meet. Any swimmer, who is entered and is unregistered, will be scratched from the meet until registration is completed. See CT Swimming athlete registration procedures. Registrations will not be processed at the meet. All coaches must present a valid USA Swimming coach card to the Meet Director prior to the commencement of any sanctioned swim meet, and must have this card with them while on deck Clubs are reminded that participation of unregistered swimmers and/or coaches will result in a $100 fine per instance, as described in CT Swimming meet policies: https://www.ctswim.org/customer-content/www/cms/files/membership/registration-policy-for-athletes.pdf and https://www.ctswim.org/customer-content/www/cms/files/policies_admin/registrationpolicyformeethosts.pdf ADAPTED SWIMMING: Any current athlete members of USA Swimming with a disability as defined by USA Swimming Rules and Regulations may enter this meet. If modifications to USA Swimming rules are necessary then the coach or athlete must notify the meet referee of any disability prior to competition. Adapted athletes may direct questions to the Connecticut Swimming office. EVENT INFORMATION: Deck Entries will not be accepted. No entries will be changed on deck unless proof of ill-health or injury is accepted by the Meet Referee.
Please note carefully: NO updated team entry files will be accepted from existing entered teams after 6 pm Saturday, June 9 th. (This means no added swimmers, no added events, no swaps into longer events, no entry-time updates.). However, individual one-off entry change situations, notified by email, may be considered but only if the timeline permits and only if emailed to the Entry Chair but no later than 6 pm, Tuesday, June 12 th. Note that any changes for individual swimmers entries after the Financially Responsible Date (Friday, June 1 st, 2018 or earlier) will incur additional costs. Fees for any Scratches after this Date are due and payable and once paid will not be returned. ENTRY OPENING DATE: Entries will be accepted no earlier than 8:00 pm on Tuesday, April 17, 2018 ENTRY LIMITATIONS: Athletes may swim 3 events in a single session except in the Friday session. Maximum of 1 event in the Friday session. No over- entering allowed in any session. The 800 and 1500 Free events can be entered and swum in addition to the session maxima. Maximum of 8 events may be entered & swum in the meet. ENTRY TIMES: Submit entry times in LCM. No Times (NT) will not be accepted. If there are no official times for an athlete, estimated entry times must be submitted. Converted times from other courses are permissible. (Please multiply yards swum times, in seconds, by 1:14 for similar distance, to get estimated LCM entry times.) DEADLINES: Entry Deadline is 6 pm Friday, June 1 st, 2018 at which time the entering team is considered to be Financially Responsible for the fees for the events then entered. NOTE. All accepted entries at the time that the Cut Protocol is applied may be considered final by the host for the purposes of Financial Responsibility. (i.e. Teams submitting "placeholder" entries will be required to pay for all the entries if the Cut Protocol is required.) Mail hardcopy entry to the entry chairperson: Pat Ford Griffis, 16 Annjim Drive, Greenwich, CT 06830 All entries must be typed or printed legibly, and must use full names and registration numbers from USA Swimming registration. CONNECTICUT-ONLY DEADLINE: CT deadline is Tuesday, May 1, 2018. CT clubs meeting this deadline will be entered before out of state clubs. ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to the entry chair at pat.f.griffis@gmail.com. Please check that your team name, address, and contact information are listed correctly in this file. Payment is expected on or by the Financially Responsible Date. Payment for any additional entries accepted after this date are expected before or at the meet. Date of Entry determined by date of receipt of emailed entry file attachment in zipped sd3 or cl2 file format. Date of receipt of mailed or emailed entries needing manual input will be treated the same as electronic files, providing that the entry is for less than three athletes; otherwise the entry will be considered as received 3 days later than postmark or email receipt. ENTRIES FROM ATHLETES WITH NO CLUB AFFILIATION: Athletes entering this meet independent of a USA Swimming club or coach shall: 1.) be under the supervision of a USA Swimming coach for the
duration of the meet. It is the swimmer s responsibility to make arrangements with a USA Swimming member coach prior to the meet. Athletes unaccompanied by a USA Swimming coach will not be permitted on deck. Please contact the Meet Director for assistance. 2) be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. The name of the USA Swimming member coach supervising the athlete and racing certification should be submitted to the Meet Director with the entry. ENTRY FEES: Electronic entries: $11.00 for individual events. Manual entries: $15.00 for individual events, No refunds will be given for entries that are accepted, or for entries that are rejected due to improper entry. FREE heat sheets will be available on Meet Mobile. No printed session programs. PAYMENT INSTRUCTIONS: Please make checks payable to Chelsea Piers Connecticut and mail to: Chelsea Piers CT, c/o Jamie Barone, 1 Blachley Road, Stamford, CT 06902. Payment must be received by 6/1/18 (Friday, June 1, 2018 or Financially Responsible Date if earlier.) Payment for any additional entries accepted after this date are expected before or at the meet. CUT PROTOCOL: If the session is oversubscribed the following protocol will be instituted IN THE ORDER PRESENTED to reduce the timeline to the required length or participation number: 1. The qualifying time standards in MISCELLANEOUS section may be applied to the Friday events and the 800 Freestyle (Sunday AM). 2. The distance events (Friday events and 800 Free Sunday AM) may be heat limited. 3. Athletes aged 8 and Under may be cut from longer events in the session in each stroke. (Shorter events may possibly be allowed to be substituted but only if the estimated time line allows.) 4. Visiting teams may be cut based on the date/time of the receipt of the final paid entry. If teams are cut, the host reserves the right to offer the available partial entry to the cut teams in the order that entries were received in order to fill the meet. The host reserves the right to seek approval from Program Operations for additional changes, which may reasonably maximize participation opportunities. Notification of any cuts or requests for changes must be made to Program Operations as soon as possible by the host. Attending teams will be notified no later than the Monday before the meet. NOTE: If the host is required to institute the published cut protocol above: All accepted entries at the time that the cut protocol is instituted may be considered final by the host for the purposes of financial responsibility. (i.e. Teams submitting "placeholder" entries will be required to pay for all the entries if the cut protocol is required). RESERVE THE RIGHT TO MAKE CHANGES: In accordance with CSI Policies, the meet referee reserves the right to make any adjustments to the provisions of the meet announcement deemed necessary to ensure the fair and efficient running of the meet. The Meet Referee will seek Program Operations approval for all changes requiring approval. Clubs will be notified of changes no later than Monday before the meet. RELAYS: No.
SAFETY: 1. Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes. There will be no diving in the warm-up and warm-down areas at any time 2. No shaving is permitted at the competition site. 3. No glass containers are permitted within the facility. 4. Swimmers must be under the supervision of a coach. If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up. The referee will assign the swimmer to a registered coach for warm-ups. 5. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. PHOTOGRAPHY AND VIDEO RECORDING: Meet Management has the full authority to restrict any and all photography and visual recording at the meet. Photography or video recording (using cameras, video cameras, ipads, cell phones, etc) from the deck is prohibited by all individuals other than participating Coach and Athlete Members unless prior authorization from the Meet Referee or his/her designee has been granted. Flash photography is prohibited during the start of any heat, including whenever any swimmer is stepping up or standing on a block for the purpose of the start of a heat. Additionally, the following Non-Camera Zones shall be enforced: Photography or video recording and the use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Photography or video recording (using cameras, video cameras, ipads, cell phones, etc) is not permitted in the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starting purposes during competition and warm-ups. Additional "Non-Camera Zones" may be designated by Meet Management. Any individual failing to abide by these rules may be ejected from the facility and be subject to a Code of Conduct violation at the discretion of Meet Management. DRONES: Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. Exceptions may be granted with prior written approval by the USA Swimming Vice President of Program Operations. RULES: Current USA Swimming rules will govern all competition. TIME TRIALS: No. TIMERS, OFFICIALS OR WORK ASSIGNMENTS: Any volunteer Officials should contact Bill Buttenwieser, wbutten@optonline.net. Timers will be Required for all Sessions (including Friday) from all participating clubs. Swimmers will be Required to supply their own Timers and Counter for the 800/1500 Freestyle events. Participating clubs will be notified of work assignments by the Monday before the meet. DECK ACCESS: Only athletes, coaches, officials, and official meet staff actively participating in the meet are permitted on the pool deck. Please remind your team parents of this Rule before the meet. Violators are subject to removal from the venue by Security.
SCORING: The meet will not be scored. AWARDS: No. CONCESSIONS: Yes. HOSPITALITY FOR COACHES AND OFFICIALS: Yes. MISCELLANEOUS: Qualifying time standards may apply to Distance event entry times only in the event of over-subscription: 1 Girls 11 & Over 400 Freestyle 5:40.89 2 Boys 11 & Over 400 Freestyle 5:24.09 3 Girls 11 & Over 400 IM 6:27.59 4 Boys 11 & Over 400 IM 6:04.69 5 Boys 11 & Over 1500 Freestyle 21:27.39 68 Girls 11 & Over 800 Freestyle 11:41.99 (USA Swimming 2017-2020 National Age Group Motivational Times, Age 13/14 BB times) If the estimated timeline indicates space remains after applying these time standards, any available space in an event may be offered to the next fastest swimmers in that event, at the discretion of the host. Times subject to verification which may be established by a previously swum LCM time or a converted SCY time. PARKING: There is parking located on site at Chelsea Piers Connecticut. Overflow parking may be at the nearby Rogers International School, 202 Blachley Road. Any further instructions for parking will be emailed to the teams by the Monday before the meet. DIRECTIONS: Northbound 95: Take exit 9. Make a left at the end of the ramp. Make a left on to Rt.1. Make a left onto Blachley Road. The facility is at the end of the street. Southbound 95: Take exit 9. Make a right at the end of the ramp. Make a left onto Blachley Road. The facility is at the end of the street. LODGING: The Sheraton Stamford Hotel is 1 mile from Chelsea Piers CT, take exit 8 from I-95. Address: 700 East Main St, Stamford, CT 06901 Phone: (203) 358-8400 Fax: (203) 358-8872 Please mention Chelsea Piers if making a reservation
HY-TEK's MEET MANAGER 6.0-3/1/2018 Page 1 Session: 1 Fri Evening Distance, warmups 3:00 pm Day of Meet: 1 Starts at 04:00 PM Heat Interval: 20 Seconds / Back +15 Seconds Finals 1 Girls 11 & Over 400 Freestyle 5:40.89 04:00 PM Finals 2 Boys 11 & Over 400 Freestyle 5:24.09 04:00 PM Finals 3 Girls 11 & Over 400 IM 6:27.59 04:00 PM Finals 4 Boys 11 & Over 400 IM 6:04.69 04:00 PM Break: 2 Minutes: Counter Setup for 1500 Finish Time 04:02 PM
HY-TEK's MEET MANAGER 6.0-3/1/2018 Page 2 Session: 1B Fri Evening contd 1500 warmups 3:00 pm Day of Meet: 1 Starts at 04:00 PM Heat Interval: 20 Seconds / Back +15 Seconds Finals 5 Boys 11 & Over 1500 Freestyle 21:27.39 04:00 PM Finish Time 04:00 PM
HY-TEK's MEET MANAGER 6.0-3/1/2018 Page 3 Session: 2 13/O Sat AM, warmups 7:00 am Day of Meet: 2 Starts at 08:30 AM Heat Interval: 15 Seconds / Back +15 Seconds Finals 6 Girls 13-14 200 Freestyle 08:30 AM Finals 7 Boys 13-14 200 Freestyle 08:30 AM Finals 8 Girls 15 & Over 200 Freestyle 08:30 AM Finals 9 Boys 15 & Over 200 Freestyle 08:30 AM Finals 10 Girls 13-14 200 Breaststroke 08:30 AM Finals 11 Boys 13-14 200 Breaststroke 08:30 AM Finals 12 Girls 15 & Over 200 Breaststroke 08:30 AM Finals 13 Boys 15 & Over 200 Breaststroke 08:30 AM Finals 14 Girls 13-14 100 Backstroke 08:30 AM Finals 15 Boys 13-14 100 Backstroke 08:30 AM Finals 16 Girls 15 & Over 100 Backstroke 08:30 AM Finals 17 Boys 15 & Over 100 Backstroke 08:30 AM Finals 18 Girls 13-14 200 Butterfly 08:30 AM Finals 19 Boys 13-14 200 Butterfly 08:30 AM Finals 20 Girls 15 & Over 200 Butterfly 08:30 AM Finals 21 Boys 15 & Over 200 Butterfly 08:30 AM Break: 2 Minutes: Timers to Far end Finals 22 Girls 13-14 50 Freestyle 08:32 AM Finals 23 Boys 13-14 50 Freestyle 08:32 AM Finals 24 Girls 15 & Over 50 Freestyle 08:32 AM Finals 25 Boys 15 & Over 50 Freestyle 08:32 AM Finish Time 08:32 AM
HY-TEK's MEET MANAGER 6.0-3/1/2018 Page 4 Session: 3 12/U Sat PM, warmups 12:30 pm Day of Meet: 2 Starts at 02:00 PM Heat Interval: 20 Seconds / Back +15 Seconds Finals 26 Girls 12 & Under 200 Backstroke 02:00 PM Finals 27 Boys 12 & Under 200 Backstroke 02:00 PM Finals 28 Girls 10 & Under 100 Breaststroke 02:00 PM Finals 29 Boys 10 & Under 100 Breaststroke 02:00 PM Finals 30 Girls 11-12 100 Breaststroke 02:00 PM Finals 31 Boys 11-12 100 Breaststroke 02:00 PM Break: 2 Minutes: Timers to Far End Finals 32 Girls 10 & Under 50 Freestyle 02:02 PM Finals 33 Boys 10 & Under 50 Freestyle 02:02 PM Finals 34 Girls 11-12 50 Freestyle 02:02 PM Finals 35 Boys 11-12 50 Freestyle 02:02 PM Finals 36 Girls 10 & Under 50 Backstroke 02:02 PM Finals 37 Boys 10 & Under 50 Backstroke 02:02 PM Finals 38 Girls 11-12 50 Backstroke 02:02 PM Finals 39 Boys 11-12 50 Backstroke 02:02 PM Break: 2 Minutes: Timers to Blocks Finals 40 Girls 10 & Under 100 Butterfly 02:04 PM Finals 41 Boys 10 & Under 100 Butterfly 02:04 PM Finals 42 Girls 11-12 100 Butterfly 02:04 PM Finals 43 Boys 11-12 100 Butterfly 02:04 PM Finals 44 Girls 10 & Under 200 Freestyle 02:04 PM Finals 45 Boys 10 & Under 200 Freestyle 02:04 PM Finals 46 Girls 11-12 200 Freestyle 02:04 PM Finals 47 Boys 11-12 200 Freestyle 02:04 PM Finish Time 02:04 PM
HY-TEK's MEET MANAGER 6.0-3/1/2018 Page 5 Session: 4 13/0 Sun AM, warmupd 7:00 am Day of Meet: 3 Starts at 08:30 AM Heat Interval: 15 Seconds / Back +15 Seconds Finals 48 Girls 13-14 100 Breaststroke 08:30 AM Finals 49 Boys 13-14 100 Breaststroke 08:30 AM Finals 50 Girls 15 & Over 100 Breaststroke 08:30 AM Finals 51 Boys 15 & Over 100 Breaststroke 08:30 AM Finals 52 Girls 13-14 200 Backstroke 08:30 AM Finals 53 Boys 13-14 200 Backstroke 08:30 AM Finals 54 Girls 15 & Over 200 Backstroke 08:30 AM Finals 55 Boys 15 & Over 200 Backstroke 08:30 AM Finals 56 Girls 13-14 100 Freestyle 08:30 AM Finals 57 Boys 13-14 100 Freestyle 08:30 AM Finals 58 Girls 15 & Over 100 Freestyle 08:30 AM Finals 59 Boys 15 & Over 100 Freestyle 08:30 AM Finals 60 Girls 13-14 200 IM 08:30 AM Finals 61 Boys 13-14 200 IM 08:30 AM Finals 62 Girls 15 & Over 200 IM 08:30 AM Finals 63 Boys 15 & Over 200 IM 08:30 AM Finals 64 Girls 13-14 100 Butterfly 08:30 AM Finals 65 Boys 13-14 100 Butterfly 08:30 AM Finals 66 Girls 15 & Over 100 Butterfly 08:30 AM Finals 67 Boys 15 & Over 100 Butterfly 08:30 AM Break: 2 Minutes: Timer/Counter Setup fo Finish Time 08:32 AM
HY-TEK's MEET MANAGER 6.0-3/1/2018 Page 6 Session: 4B 13/O Sun AM cont 800 warmups 7am Day of Meet: 3 Starts at 08:30 AM Heat Interval: 15 Seconds / Back +15 Seconds Finals 68 Girls 11 & Over 800 Freestyle 11:41.99 08:30 AM Finish Time 08:30 AM
HY-TEK's MEET MANAGER 6.0-3/1/2018 Page 7 Session: 5 12/U Sun PM, warmups 12:30 pm Day of Meet: 3 Starts at 02:00 PM Heat Interval: 20 Seconds / Back +15 Seconds Finals 69 Girls 12 & Under 200 Butterfly 02:00 PM Finals 70 Boys 12 & Under 200 Butterfly 02:00 PM Finals 71 Girls 10 & Under 100 Freestyle 02:00 PM Finals 72 Boys 10 & Under 100 Freestyle 02:00 PM Finals 73 Girls 11-12 100 Freestyle 02:00 PM Finals 74 Boys 11-12 100 Freestyle 02:00 PM Break: 2 Minutes: Timers to far end Finals 75 Girls 10 & Under 50 Breaststroke 02:02 PM Finals 76 Boys 10 & Under 50 Breaststroke 02:02 PM Finals 77 Girls 11-12 50 Breaststroke 02:02 PM Finals 78 Boys 11-12 50 Breaststroke 02:02 PM Finals 79 Girls 10 & Under 50 Butterfly 02:02 PM Finals 80 Boys 10 & Under 50 Butterfly 02:02 PM Finals 81 Girls 11-12 50 Butterfly 02:02 PM Finals 82 Boys 11-12 50 Butterfly 02:02 PM Break: 2 Minutes: Timers to Blocks Finals 83 Girls 10 & Under 200 IM 02:04 PM Finals 84 Boys 10 & Under 200 IM 02:04 PM Finals 85 Girls 11-12 200 IM 02:04 PM Finals 86 Boys 11-12 200 IM 02:04 PM Finals 87 Girls 10 & Under 100 Backstroke 02:04 PM Finals 88 Boys 10 & Under 100 Backstroke 02:04 PM Finals 89 Girls 11-12 100 Backstroke 02:04 PM Finals 90 Boys 11-12 100 Backstroke 02:04 PM Finals 91 Girls 12 & Under 200 Breaststroke 02:04 PM Finals 92 Boys 12 & Under 200 Breaststroke 02:04 PM Finish Time 02:04 PM