ATTENDANCE: Cletus Poat, President; Jason Bell, Vice President; Bob Ezell, Treasurer; Jane Parsley, Cliff Owen, Butch Freels and Mark Denton were present. Treasurer Tim Kopischke was present via telephone. Also present was Kraig Binder, Kevin Rhinehart, Rick Sutton and Nancy Sutton. CALL TO ORDER: President Cletus Poat called the meeting to order at approximately 6:00 PM, Monday, May 8, 2017. MINUTES: Minutes from April 10, 2017, Board meeting and Email Minutes from April 11, 13, 17, 21, 24, 25, 27 and 29, 2017, were distributed by email prior to the meeting. Motion was made by Mark to accept the Minutes; seconded by Cliff. Motion carried. COMMITTEE REPORTS: TREASURER'S REPORT: The March 2017 Actual vs. Budget Report and the Balance Sheet dated April 30, 2017, were emailed to the Board prior to the meeting. Bob stated the figures look good. We are within $85 of where we thought we would be on budgeted income. We had a strong month with good margins in the bar. The golf course figures remain over due to chemical bills coming in earlier than expected when the budget was made. This should catch up in the next few months. Bob commended Kraig on a job well done regarding procuring equipment for purchase and lease, both new and used. The equipment is leased through TCF Financial and CFSB. $150,000 worth of used equipment on a seven year term represented purchase of both new and used equipment that we will own at the end of the lease and that has a 15 to 30 year life including a skid steer and tractor. The total amount of the leases is approximately $85,000 per year which is less than our highest year of $103,000. It will be approximately $500 more per month that was originally budgeted. Bob stated CFSB continues to be a great partner for Rolling Hills. Motion was made by Mark to approve the Treasurer s reports; seconded by Butch. Motion carried. FINANCE COMMITTEE: Bob Ezell and Kent Bohanon Nothing further. Page 1 of 5
PRO SHOP: Butch Freels and Cliff Owen Kevin stated there is a new local rule from the USGA this year regarding accidental movement of a ball on the putting green. Kevin would like to add this rule to the RHCC rules using the KGA wording explaining the rule. Discussion followed. Kevin stated there is an area left of #10 near the spillway not near the cart path that he would like to be set as out of bounds. If this is done, anyone hitting into this area can then hit a provisional ball eliminating any controversy. Discussion followed. Cliff made a motion to allow the new local rule be included as part of RHCC rules and that the area left of #10 be set as out of bounds; seconded by Bob. Motion carried. Kraig has an off lease John Deere gator that can be purchased for use with the picker on the range for $2750. A canopy will need to be purchased and installed on the gator costing around $500. The current picker has some mechanical repairs that need to be made. This picker can be sold for an estimated $3500+. Discussion followed. Jason made a motion to purchase the offlease gator for $2750 and canopy for $500 and to sell the old picker; seconded by Butch. Motion carried. Dennis Jordan is having a knee replacement and has filed an application for handicapped privileges for one year. Mark made a motion to approve the application for handicapped privileges; seconded by Butch. Motion carried. Kevin stated the Senior Cup matches are scheduled to be in Calvert City this year. If they are unable to be played there, they will be held at Rolling Hills. The matches will be on Thursday and Friday in October so should not interfere with play. Kevin and Kraig will review the current Handicapped Rules for possible changes. Butch stated Kevin is now certified as a Hank Haney instructor. Discussion followed. An email will be sent regarding Kevin s certification as well as Kraig s appointments to some professional committees. Butch is in the process of getting bids for catering for upcoming Duke & Duchess tournament. He will also procure bids for the Men s Member Guest soon. Page 2 of 5
CFSB and CFSB Investments have renewed their sponsorship for the 2017 Men s Invitational. Thanks to Mark and Bob for their assistance. MEMBERSHIP: Kent Bohanon and Butch Freels The Membership Report was submitted to the Board prior to the meeting. We currently have 414 members. Randy & Melissa Dumes have filed an application for a Regular Membership. They are sponsored by Kevin Rhinehart. Bob made a motion to approve the application; seconded by Cliff. Motion carried. The Chamber of Commerce Mix and Mingle was a success. We had one new member apply at the event and have some additional prospects. A similar event with the Paducah Young Professionals is being planned. HOUSE: Jane Parsley & Cliff Owen The hardwood floor in the ballroom and lobby area have been refinished and look great. Thanks to Johnny and Lisa for their hard work on this project. Jane stated the Night Ladies Golf League are donating $1,200 toward purchasing rugs for the ballroom and lobby. Cletus stated there were no leaks at the Clubhouse during the recent torrential rains. BUILDINGS AND GROUNDS: Cliff Owen & Jane Parsley No report. SOCIAL ACTIVITIES: Jane Parsley & Jason Bell Jane stated the Derby party was well attended. The band Way Back will be performing on Saturday night, May 20 th, from 8 to 11. The Propeller Club people will be invited to attend. POOL: Cliff Owen and Jane Parsley The pool has been uncovered, and Lee s Pools is determining how best to proceed with opening the pool. Discussion followed. Cletus stated he would like the pool to open by May 20 th. TENNIS: Bob Ezell and Jason Bell Page 3 of 5
Page 4 of 5 Zach Vanderboegh will be returning as the Tennis Pro this summer. He will be doing kids clinics on Monday and Thursday mornings in June and July. He will also be teaching pickleball and tennis to adults on Wednesday evenings. We are offering a one week summer camp with golf, tennis and swimming for ages 8 14 the week of June 19. SNACK BAR: Mark Denton and Jane Parsley Jane will firm up plans for the Snack Bar. Discussion followed. CHILDREN S ACTIVITIES: Jason Bell and Jane Parsley The summer camp is new this year offering golf, tennis and swimming for kids. MEN S NIGHT: Tim Kopischke & Kent Bohanon: Tim stated Men s Scramble and Steak Night has begun with the start of the golf season. The weather has not been cooperating so far allowing for only one Scramble out of three nights. BAR: Tim Kopischke The Board approved via email vote the purchase of a new ice machine for the bar. We will use the same bin we currently have but will be replacing the attached head unit with a remote unit installed outside. Jim Feirs Heating & Cooling will be installing the machine on Tuesday, May 9 th. Bar margins remained improved. CAPITAL IMPROVEMENTS: Cletus Poat No report. GOLF COURSE: Jason Bell and Mark Denton Jason emailed a report to the Board prior to the meeting. Jason stated he wants to send an email about proper cart traffic. There have been some problems with golfers in the morning while workers are on the course. Discussion followed. The use of signs on the course was discussed. Butch stated he has seen senior players taking advantage of the no cart path rule by driving down the middle of the fairway. Discussion followed. Jason will write up an email for all Board members to review regarding conduct on the course by members. Jason stated the bridge on #15 was recently closed using caution tape on both ends due to the instability of the bridge. Someone took down the tape and walked across the bridge. Discussion followed. The Pro Shop will be instructed to be sure members know the rules for the day before playing on the course.
The fountain on #18 has an oil cap missing. Discussion followed. Clint has taken it in for repair. A new pump will probably need to be purchased. The May golf course report emailed to the Board will be proofread and sent to the membership via email to let everyone know what is going on with the course. Jason stated any time the course goes to cart path only status, the decision is not made solely by Kraig but also by Jason. Discussion followed. Jason stated it is always the intent to keep the course open and not on cart path only. Discussion followed. OLD: No old business. NEW: Cletus stated there was a recent problem in cart shed building #2 with some electrical outlets that required an electrician be called to make repairs. Cletus stated we should have the cart sheds inspected for possible fire hazards such as gas cans being stored, power strips being used, too many items being plugged into outlets, etc. Because of insurance requirements, any fire hazards need to be eliminated. Cliff stated he and Lisa could inspect the cart sheds and contact any members who may be in violation. Cletus will send an email to the membership regarding this. Rick Sutton stated he and Nancy are going to fly in a pickleball pro for an exhibition. Mark requested it not be on Duke and Duchess weekend or a weekend when we have a conflicting event. Rick stated he and Nancy are working toward getting the courts fixed for pickleball. Mark made a motion to adjourn the meeting; seconded by Jason. The meeting was adjourned. Page 5 of 5