WTRC Sharks Andrew Worley Memorial Invitational October 20-22, 2017 Held under the Approval of USA Swimming, Inc Approval # OH- Sanction: Held under the Approval of USA Swimming, Inc. USA Approval #OH Pool Location: Washington Township Recreation Center 895 Miamisburg-Centerville Rd Centerville OH 45459 Eligibility Regulations: The meet will be governed by current USA Swimming Rules. Age of the first day of competition will determine eligibility for the meet. All non-usa Swimming affiliated swimmers must complete and sign the attached liability release and indemnification form prior to participating in the meet. Any USA Swimming swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Ohio LSC swimming safety guidelines and warm-up procedures will be in effect during the meet. See the section entitled Warm-ups for the description of warm-up procedures to be followed during the meet. Each USA Swimming Club s coach must be present and have current USA-Swimming Coaches Registration available to show the Meet Director. Teams are required to register the coach s name with the Meet Director before their swimmers will be permitted to warm-up, showing current registration at sign in. All meet directors, referees, starters, and stroke and turn judges serving in an official capacity must be members of USA Swimming. By the act of entering, each team, coach and swimmer agrees to abide by the rules in the current USA Swimming Rules and Regulations and the Ohio Swimming Handbook (posted on the Ohio Swimming website). It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. (202.4.9K*)
Unless approved in writing in advance of the competition by the Vice President of Program Operations, operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. Eligibility: This meet is for all age groups and ability levels. This meet is an USA Swimming Approved meet. General Organization/Schedule: Friday: Warm-ups: 4:00 5:30 PM Meet starts: 5:45 PM There will be positive check-in for all events 400 yards and over. There will be no penalty for checking in and not swimming the event. Positive check-in is for time management purposes only and closes @ 5:00 pm. Saturday/Sunday: 10 & Unders and 11-12 Girls: Warm-ups: 6:45 8:05 AM Meet starts: 8:15am 11-12 Boys and 13 & Olders: Warm-ups: TBD Meet starts: TBD Meet Entries: Swimmers may compete in four (4) individual events per day. The age eligibility of a swimmer to compete in events at this meet will be determined by his/her age on the first day of the meet. All relay swimmers must be entered in the meet prior to the first day of competition. The meet director and/or event chairperson reserves the right to limit participation in any event or events in order to maintain a meet of reasonable time duration. Teams will be notified prior to the meet, and entry fees will be refunded if swimmers are not permitted to compete due to this reason. Events may be combined, if in accordance with the official USA Swimming rules. Meet entries should be submitted electronically, using Hy-Tek or compatible software by October 11, 2017 to: Rick Guerin, fhguerin4th@gmail.com Entry Fees may be mailed or hand carried to the meet. Mail entry fees to: Sophany Kien, WTRC Sharks 895 Miamisburg-Centerville Road Centerville, Ohio 45459 Individual events are $5.00 each. Relays are $8.00 each. Make checks payable to: WTRC Sharks Swim Team, Inc. Deck Entries: Deck entries will be permitted at the discretion of the Meet Director for a $10 per individual event fee and $16 for relays. If a swimmer is not previously entered in the meet, then the swimmer must show proof of USA Swimming registration for the current season. Payment must be received prior to the swimmer being entered in any event. Deck entries will be accepted until 30 minutes prior to the start of the meet. Coach approval for all deck entries is requested.
Awards: Individual events will receive ribbons for places 1-8. Relays will receive ribbons for places 1-3. WTRC requests that all awards be picked up following the conclusion of the meet. Unclaimed awards will not be mailed or hand-delivered. Procedure: The meet host may combine events if in accordance with the official USA Swimming rules. Warm-ups: Controlled, supervised warm-up sessions will be utilized. Teams will be assigned warm-up lanes and times prior to the meet. Refer to our website www.wtrcsharks.net for these assignments. All swimmers must enter the water in accordance with USA Swimming rules, one hand on deck, feet first entry. Some teams may have to share lanes during warm-ups. Lanes will be controlled by the team(s) in that lane. If teams are sharing a lane, it is up to the coaches in that lane to work out general warm-up and sprint times. Sprints will be open only when the lane has been cleared by the team(s) in the lane. Sprints will be one way. After each sprint, the swimmer will be required to exit the pool and walk around to the starting end of the pool. No paddles, pull-buoys, kick boards or any other equipment may be used during warm-ups. Safety Guidelines: Coaches shall instruct their swimmers regarding safety guidelines and warm up procedures as they apply to conduct at meets and shall actively supervise their swimmers throughout the warm-up session. Backstrokers shall ensure that they are not starting at the same time as a swimmer on the blocks, and they must enter the pool feet first. Swimmers shall not step up on the blocks if there is a backstroker waiting to start. Swimmers are required to exit the pool upon completion of their warm-up period to allow other swimmers adequate warm-up time. The pool is not for visiting or playing during the warm-up session. Venue Rules: Deck access is limited to competing athletes, registered coaches, officials, and meet workers. No parent or spectator will be permitted on deck except at the request of the meet officials or meet director. A limited number of lockers are available in the locker rooms and swimmers must provide their own locks. In compliance with USA Swimming Rules and Regulations - 202.4.9 H; the use of audio or visual recording devices, including a cell phone is not permitted in the changing areas, rest rooms or locker rooms. In compliance with USA Swimming Rules and Regulations - 202.4.9 I; except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited.
As per Ohio Swimming policy - 9.3; the use of equipment capable of taking pictures or video (i.e. cell phones, cameras, video recorders etc.) are banned from behind the starting blocks during the entire meet, including warm up, competition and cool down periods. Flash photography is not permitted at the start of any race. Swimmer and Parent Conduct: All swimmers and parents are expected to conduct themselves in an appropriate manner. It is the responsibility of all parents to ensure all minor participants/spectators are well behaved and under supervision at all times. Any swimmer or minor spectator acting in an inappropriate manner will be reported to their coach or parent for disciplinary action, which may include removal from the meet and facility. Any swimmer or spectator caught damaging or defacing property will be banned from the meet and appropriate actions for remedying all damages will be pursued. Facilities: The meet will be conducted in the WTRC Competition Pool in Centerville, Ohio. The pool consists of eight lanes, 25 yards in length. The 25 yard competition course has not been certified in accordance with 104.2.2C(4) and ranges from a minimum water depth of 4.5 feet and a maximum of 5.5 feet measured for a distance of 3 feet 3-1/2 inches (1.0 meter) to 16 feet 5 inches (5.0 meters) from both end walls. A warm-up/cool-down lane is available in the recreational pool. Colorado Automatic Timing and electronic score board are included with an area for spectators. A limited number of lockers are available in the locker rooms and swimmers must provide their own locks. Adaptive Swimming: Ohio Swimming and WTRC welcome swimmers with a disability to participate in this meet. At the time of entry, the Meet Director requests the following: The athlete s coach provide advance notice of any necessary accommodations List in the email with the Hy-Tek entry (or on paper) the swimmer s name, entry times, strokes/distances, days/sessions, and how the swimmer prefers to be seeded. Preferred seeding will be with the same age group in either the same distance race or a longer distance race (i.e., 50 free during the 100 free). Exceptions to this should be listed in the necessary accommodations information that accompanies the meet entries. More information is available under Adapted Swimming on the Ohio Swimming website. Meet Officials: The WTRC Sharks greatly appreciate the help of your USA Swimming Officials. Please contact Rob Brooks, Meet Referee, to provide names of your officials who wish to volunteer. Official s uniform will be white over navy for all sessions. Please provide the names of your officials via email to Rob Brooks at teambrooks@woh.rr.com by October 7, 2017. Admissions: The WTRC Sharks reserve the right to charge a nominal admissions fee for entrance into the aquatic facility. Directions: From I-75, take Exit St. Rt. 725 and proceed east. Travel approximately 2 miles. WTRC is located on the north side of St. Rte. 725. From I-675 South, take Exit 2 Miamisburg-Centerville Road (St. Rte. 725). Go east (left) at second stop light. This is Miamisburg-Centerville Road (St. Rte 725). Proceed east approximately one mile to the facility. WTRC is located on the north side of Miamisburg- Centerville Road.
Parking: In the event parking fills up in front of the Rec Center, please be aware that there is ample additional parking at Rec West (directly to the west of the Rec Center), on all sides of the building. This is a very short distance from the pool entrance. Please do not use the Subaru lot for parking, and park only in designated parking spaces. See aerial map below. Concessions: A full concession area with a wide variety of breakfast and lunch menu items will be available throughout the meet. Website: Please refer to our team website for additional meet information: www.wtrcsharks.net Meet Director: Sophany Kien 895 Miamisburg-Centerville Road Centerville, Ohio 45459 (937) 926-0584 Email: Sophany.kien@gmail.com Meet Referee: Rob Brooks Email: teambrooks@woh.rr.com Upcoming Meets: Mark your calendars now for our Winter Invitational December 2nd and 3rd 2017!
WTRC Sharks Andrew Worley Memorial Invitational Order of Events Girls Friday Events Boys 1 10 & Under 200 yd. IM 2 3 11-12 200 yd. IM 4 5 Open 400 yd. IM 6 7 10 & Under 200 yd. Free 8 9 11 & Older 500 yd. Free 10 Girls Saturday AM Events Boys 11 11-12 Girls 200 yd. Medley Relay * 12 9-10 200 yd. Medley Relay 13 14 8 & Under 100 yd. Medley Relay 15 16 11-12 Girls 100 yd. Butterfly * 17 6 & Under 25 yd. Free 18
19 7-8 25 yd. Free 20 21 9-10 50 yd. Free 22 23 11-12 Girls yd. 50 Free * 24 11-12 Girls 100 yd. Breaststroke * 25 6 & Under 25 yd. Backstroke 26 27 7-8 25 yd. Backstroke 28 29 9-10 50 yd. Backstroke 30 31 11-12 Girls 50 yd. Backstroke * 32 10 & Under 100 yd. IM 33 34 11-12 Girls 200 yd. Free * Girls Saturday PM Events Boys * 11-12 Boys 200 yd. Medley Relay 35 36 13-14 200 yd. Medley Relay 37 38 Open 200 yd. Medley Relay 39 * 11-12 Boys 50 yd. Free 40 41 13-14 50 yd. Free 42 43 Open 50 yd. Free 44 * 11-12 Boys 50 yd. Backstroke 45 46 13-14 100 yd. Backstroke 47 48 Open 100 yd. Backstroke 49 * 11-12 Boys 100 yd. Butterfly 50 51 13-14 200 yd. Butterfly 52 53 Open 200 yd. Butterfly 54 * 11-12 Boys 200 yd. Free 55 56 13-14 200 yd. Free 57 58 Open 200 yd. Free 59 * 11-12 Boys 100 yd. Breaststroke 60 61 13-14 100 yd. Breaststroke 62 63 Open 100 yd. Breaststroke 64 Girls Sunday AM Events Boys 65 11-12 Girls 200 yd. Free Relay * 66 9-10 200 yd. Free Relay 67 68 8 & Under 100 yd. Free Relay 69 70 11-12 Girls 100 yd. Individual Medley * 71 6 & Under 25 yd. Breaststroke 72 73 7-8 25 yd. Breaststroke 74 75 9-10 50 yd. Breaststroke 76 77 11-12 Girls 50 yd. Breaststroke * 78 6 & Under 25 yd. Butterfly 79 80 7-8 25 yd. Butterfly 81 82 9-10 50 yd. Butterfly 83 84 11-12 Girls 50 yd. Butterfly * 85 8 & Under 50 yd. Free 86 87 11-12 Girls 100 yd. Backstroke *
88 9-10 100 yd. Free 89 90 11-12 Girls 100 yd. Free * Girls Sunday PM Events Boys * 11-12 Boys 200 yd. Free Relay 91 92 13-14 200 yd. Free Relay 93 94 Open 200 yd. Free Relay 95 * 11-12 Boys 50 yd. Breaststroke 96 97 13-14 200 yd. Breaststroke 98 99 Open 200 yd. Breaststroke 100 * 11-12 Boys 50 yd. Butterfly 101 102 13-14 100 yd. Butterfly 103 104 Open 100 yd. Butterfly 105 * 11-12 Boys 100 yd. Free 106 107 13-14 100 yd. Free 108 109 Open 100 yd. Free 110 * 11-12 Boys 100 yd. Individual Medley 111 112 13-14 200 yd. Individual Medley 113 114 Open 200 yd. Individual Medley 115 * 11-12 Boys 100 yd. Backstroke 116 117 13-14 200 yd. Backstroke 118 119 Open 200 yd. Backstroke 120
WTRC Sharks Andrew Worley Memorial Invitational Held under the Approval of USA Swimming, Inc, Approval # OH October 20-22, 2017 For USA Swimming Registered Swimmers Please email or mail this form to the Meet Director. The undersigned team representative certifies that all athletes participating for or entered by the team in this swim meet are currently member athletes of United States Swimming, Inc. The undersigned further certifies that any person appearing on deck in this meet in the capacity of coach is currently a coach member of United States Swimming, Inc. In consideration of being permitted to participate in this swim meet, and for other good and valuable consideration, the undersigned for himself, his successor, and assigns, hereby releases and forever discharges the WTRC Sharks Swim Team Inc and its officers and Board of Directors, USA Swimming, Washington Township Parks and Recreation, and each of their respective officers, agents, employees, members, successors, and assigns, and all other persons in any way connected with this swim meet, from any and all liabilities, claims, demands, actions, costs, or causes of action of whatever kind or character raising out of, or in connection with this event. Further, the undersigned shall indemnify and hold harmless the WTRC Sharks Swim Team Inc, USA Swimming and Washington Township Rec Parks and Recreation, its officers, board members, trustees, agents and employees and members of the foregoing and all other persons in any way connected with this event, for any and all losses, expenses, damages, demands and claims arising out of or in connection with any injury, including death, or alleged injury or damage to property sustained or alleged to have been sustained in connection with or to have arisen out of this event. Team Information Team Name: Team Contact: Daytime Phone: Email: Signature: Evening Phone: Meet Entry Summary Number of Swimmers x $2.00 per swimmer = $ Number of Individual Events x $5.00 per event = $ Number of Relay Events x $8.00 per event = $ Total Amount:
WTRC Sharks Andrew Worley Memorial Invitational Held under the Approval of USA Swimming, Inc., Approval # OH October 20-22, 2017 For Non-USA Swimming Registered Swimmers Please email or mail this form to the Meet Director. In consideration of being permitted to participate in this swim meet, and for other good and valuable consideration, the undersigned for himself, his successor, and assigns, hereby releases and forever discharges the WTRC Sharks Swim Team Inc and its officers and Board of Directors, USA Swimming, Washington Township Parks and Recreation, and each of their respective officers, agents, employees, members, successors, and assigns, and all other persons in any way connected with this swim meet, from any and all liabilities, claims, demands, actions, costs, or causes of action of whatever kind or character raising out of, or in connection with this event. Further, the undersigned shall indemnify and hold harmless the WTRC Sharks Swim Team Inc, USA Swimming and Washington Township Rec Parks and Recreation, its officers, board members, trustees, agents and employees and members of the foregoing and all other persons in any way connected with this event, for any and all losses, expenses, damages, demands and claims arising out of or in connection with any injury, including death, or alleged injury or damage to property sustained or alleged to have been sustained in connection with or to have arisen out of this event. Team Information Team Name: Team Contact: Daytime Phone: Email: Signature: Evening Phone: Meet Entry Summary Number of Swimmers x $2.00 per swimmer = $ Number of Individual Events x $5.00 per event = $ Number of Relay Events x $8.00 per event = $ Total Amount:
LIABILITY RELEASE AND INDEMNIFICATION FORM OF NON-MEMBER I, the undersigned participant and parent, request voluntary participation for minor to participate in the activity on (date) which begins at (time) and ends at (time) sponsored by all of which are hereinafter referred to as the activity. I consent to my/minor s participation in the activity and acknowledge that the minor and I fully understand my/minor s participation may involve risk of serious injury or death, including losses which may result not only from my/minor s own actions, inactions or negligence, but also from the actions, inactions, or negligence of others, the condition of the facilities, equipment, or areas where the event or activity is being conducted, and/or the rules of play of this type of event or activity. I understand that if I have any risk concerns, I should discuss the risks associated with my participation with the activity coordinators and event staff, before I sign this document and before the activity begins. Release Minor s Rights: In consideration of allowing Minor Participant to participate in this event, I hereby release and hold harmless Club, USA Swimming, its local swimming committees and their members of its board of directors, officers, employees, volunteers, other participants, and agents (collectively, the Released Parties ), of and from, and do discharge and waive, any and all claims, demands, losses, damages and liabilities that Minor Participant may have or sustain with respect to any and all damage and/or injury, of any type, arising out of his or her participating in this USA Swimming event. I also agree that if any portion of this agreement is held to be invalid the balance, notwithstanding, shall continue in full force and effect. (Print name of Minor) (Signature of Minor) (Date) Release Parents /Guardians Rights: In consideration of allowing Minor Participant to participant in this event, I hereby release and hold harmless the Released Parties, of and from, and do discharge and waive, any and all claims, demands, losses, damages, and liabilities that I may have or sustain with respect to any and all damage and/or injury, of any type, arising from Minor Participant s participation in this USA Swimming event. I also agree that if any portion of this agreement is held to be invalid the balance, notwithstanding, shall continue in full force and effect. I certify that my/minor is in good health and have no physical condition that would prevent participation in this activity. Furthermore, I agree to use my/minor s personal medical insurance as a primary medical coverage payment is accident or injury occurs. I consent to emergency medical treatment in the event such care is required. (Print name of Parent/Guardian) (Signature of Parent) (Date) Indemnification by Parent/Guardian: The undersigned parent/guardian further agrees to indemnify, save and hold harmless the Released Parties from any and all claims, demands, losses, damages and liabilities for indemnities, contribution or otherwise with respect to any damage and/or injury, of any type, arising from Minor Participant s participation in this event. The undersigned also agrees that this Release and Waiver of Liability, Assumption of Risk and Indemnity Agreement extends to all acts of negligence by the Releasee and is intended to be as broad and inclusive as is permitted by the laws of the State in which the Event(s) is/are conducted and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. (Print name of Parent/Guardian) (Signature of Parent) (Date)