Eagle Classic Track & Field Meet

Golden Ears Athletics PO Box 201 20800 Loughheed Hwy V2X 7G1 Tel: (604) 818-1194: Email: Goldenearsathletics@gmail.com 11 h Annual Eagle Classic Track & Field Meet Saturday, May 14 th, 2016 INFORMATION PACKAGE We are very pleased to invite the track & field community to the 11 1h Annual Eagle Classic Track & Field Meet to be held on Saturday, May 14 th, 2016 in Maple Ridge. This year s meet will include events in sprints, distance, jumps, and throws, with a few events being offered for adult competitors. The historic mile will again be our feature distance race. Keeper trophies will be awarded to the top three finishers in each event category and special Eagle Classic ribbons will be awarded for places fourth to eighth. In keeping with the tradition of our meet, beautiful perpetual trophies will again be presented to the top JD high jumpers & milers of the day; the top JD thrower; the top male and female All-Comers mile runners; the most outstanding individual meet performance, and the top school or club team. There will again be professional electronic photo finish timing, professional announcing, and officiating by BC Athletics. We hope to see you and your athletes at this year s meet! GOLDEN EARS ATHLETICS Norman Tinkham, Meet Director, GEA Goldenearsathletics@gmail.com or Tel: 604-818-1194 For meet updates visit www.golden-ears.org www.golden-ears.org

TRACK MEET INFORMATION PACKAGE Saturday, May 14 th, 2016

2016 Eagle Classic Track & Field Meet Date: Saturday, May 14th, 2016 Location: Time: Sanctioned by: Entry Fee: Maple Ridge Secondary School, Maple Ridge, BC Coaches Meeting: 9:00am Saturday's Schedule: 9:20 5:30pm BC Athletics $6 / per event for each athlete (Relay events - $8 per team) Entry Deadline: Register by Monday, May 9th, 2016 Entry Submissions: Late Entries: Eligibility: Non-BC Athletics Members: Limited Entries: Cheques: Entry Submissions: All entries submitted using Direct Athletics or Hytek Team Manager (Event file available at golden-ears.org) Contact Andrew Lenton (alenton68@gmail.com) regarding questions At meet / $10 / per event (Relay events - $12 per team). Deadline for all late entries will be 1 hour before the event (Absolutely no exceptions). Athletes must possess a current BC Athletics Membership (Day of meet membership is available in this package) add $3.00 / per athlete Due to time constraints, we reserve the right to limit entries to certain track and field events for all divisions to ensure schedules are maintained. Payable to Golden Ears Athletics Contact Information: Meet Director: Norman Tinkham Goldenearsathletics@gmail.com Entry Chairperson: Andrew Lenton Alenton68@gmail.com GEA Telephone: (604) 818-1194 www.golden-ears.org Meet Management: Timing: Hytek Meet Management Software Electronic Timing (FinishLynx System)

Direct Athletics (Entry Instructions): STEP 1 - ACCESSING YOUR DIRECT ATHLETICS ACCOUNT Each coach/club registrar must have a DirectAthletics.com username and password for his/ her team. If you don't have a username and password, you must create one. You will use the same account to enter all meets run through DirectAthletics.com. (If your team has used an account in the past this is the account that you must use always.) Individuals who have not used DirectAthletics.com before may create a new DirectAthletics.com ATHLETE account and enter the meet as an individual athlete. **NOTE ABOUT MEN'S AND WOMEN'S ACCOUNTS: You control only one gender at time, so you will complete the below steps for your Men, and then switch to your Women's team and repeat the process (or vice versa). The team you are controlling is listed on the blue navigation bar across the top of your account, for example: Sport: Track & Field Team: Guilford (Men). This indicates that you are controlling the Guilford MEN'S team. To switch to your Women's team, you would select "Guilford Women. STEP 2--SETTING UP YOUR ONLINE ROSTER Before entering an athlete into a meet, you must add all attending athletes to your roster. If an athlete is already on your roster (from previous seasons or meets) you do not need to add him/her again. 1. Upon logging in, click the TEAM tab. (New users will automatically be in the TEAM module) 2. If you have used DirectAthletics.com before, you will see your existing athletes on your roster. New Users should click the green "Add Athletes" link. 3. Click the green "Add Athletes" link under the Team Roster header. Select an approximate number of athletes you would like to add (you can add more at any time). 4. Enter your athletes' First Name, Last Name, date of birth, BC Athletics number (under USATF) and click "Submit". 5. You may add, edit or delete athletes on your Team Roster at any time by clicking the TEAM tab. To add athletes, click the green "Add Athletes" link at any time. To delete or edit athletes, check the box to the left of each athlete(s) and then click the red "Delete Selected" link or the blue "Edit Selected" link respectively. STEP 3--SUBMITTING ONLINE MEET ENTRIES Once your athletes are added to your roster, you must submit your entries. 1. In the HOME tab (under Upcoming Meets) or in the SCHEDULE tab, click the green Register button next to the meet you wish to enter (Eagle Classic) 2. Go to Choose an Athlete from the left drop down box. 3. Follow onscreen instructions for submitting your entries. You will see a running tally of your entries on the right side of your screen. 4. When you are finished with your entries for that athlete, click the "Update" link. Check that your list of events for that athlete is correct. Select another athlete and their events. Once you ve finished registering the athletes with that gender, click Finish 5. You will see a list of your current, submitted entries. Click the appropriate link to receive an EMAIL confirmation or a PRINTABLE confirmation. 6. Change the drop down box to select athletes of the second gender and repeat the instructions from step 2 above. 7. To edit your existing entries, click the blue Edit Entries button next to the meet name on your Upcoming Meets or complete Schedule. Problems: Contact Andrew Lenton via email at Alenton68@gmail.com or call 604 463 4796. Age Divisions for Competition: 9 year old boys (Boys born in 2007) (Other than relay events) 9 year old girls (Girls born in 2007) 10 year old boys (Boys born in 2006) 10 year old girls (Girls born in 2006) 11 year old boys (Boys born in 2005) 11 year old girls (Girls born in 2005) 12 year old boys (Boys born in 2004) 12 year old girls (Girls born in 2004) 13 year old boys (Boys born in 2003)

13 year old girls (Girls born in 2003) All-Comers (born in 2002 or earlier) Awards: 1 st 3 rd place - Trophies: individual events 4 th 8 th place - Ribbons: individual events All Relays - Ribbons to all runners on team * No awards for All-Comers events * Will be Available 30 minutes after posting Special Perpetual Awards: Debbie Brill Awards- Top male / female high jumpers Andrew Lenton & Cindy Foley Golden Ears Mile Awards-Top male & female mile run performances Tara Perry Sprint Award- Top male & female sprint performances Ed Collinson Throwers Award- Top male & female throwing performances Outstanding Team Award- perpetual trophy to top school or club, based on points for top 8 in each event (10,8,6,5,4,3,2,1) Elementary division (9-13 year old age group) Herb Gee Outstanding Meet Performance Award- perpetual trophy for single event performance judged to be most outstanding, relative to age/ gender All-Comers Mile Awards - perpetual trophies for the top male and female All-Comers category mile performances Entries: Age for Distance Races: Event Order: 60M &100m Finals: Relays: Athletes may only enter events in their age category. The 600m and 1000m are available for those born 2005 to 2007, the 800m is available for those born in 2003 and 2004, the 1200m is available for those born in 2004, and the mile is available to athletes born in 2003 and earlier. All track events will be run in the order of oldest to youngest. This allows the younger athletes to learn race procedures from the older athletes prior to being marshalled. Girls will go before boys in each age group track event. Heat winners and next fastest times will advance to the final. All relay teams must be made up of athletes from the same school or club. An athlete may compete for an older age class in a relay, but may not compete in more than one relay race of each kind or more than once in the same race. If a school enters a relay team, club

athletes will run for their school. Clubs may enter relay teams of athletes whose schools are not entered. Event Check-in: Registration: Event Schedule: Athletes in track events will be marshaled in the infield when the event is called. Athletes should report to their field event 15 minutes prior to the start. Registration packages, including athletes numbers, will be available for pick up at the check-in table by coaches at 8:30.a.m. on Saturday. Numbers must be worn for all events. Athletes using another athlete s number will be disqualified from participating in the rest of the meet. Events may run up to 30 minutes ahead of schedule. Any scheduling changes will be announced. All changes to posted results will be made in consultation with the Track or Field Referee and Meet Director. Additional Rules: EACH SCHOOL OR CLUB IS RESPONSIBLE FOR THE SUPERVISION AND CONDUCT OF THEIR ATHLETES. ON YOUR REGISTRATION FORM, PLEASE DESIGNATE THE ADULT OR COACH RESPONSIBLE FOR YOUR TEAM. MARSHALLING: Only athletes will be allowed in the marshalling areas. After the athlete has entered the marshalling area, parents and coaches are required to leave. Athletes should warm up ahead of marshalling and keep warm clothing on until the start of the event. Coaches, athletes and spectators are not allowed on the infield. All coaches and spectators must stay out of the areas designated as competition areas. Coaching must take place from an area designated by the chief official. Athletes who are competing must stay within the competition area with the other competitors. IF TWO EVENTS OCCUR AT THE SAME TIME FOR AN ATHLETE the athlete or the parent/coach, should notify the field event organizer and the track event marshall of the situation at the time that each event is marshalled. A short time before the track event is run the athlete must notify the field event officials and go to the race. The parent/coach must realize that COMPETITION WILL NOT BE SUSPENDED UNTIL ATHLETES RETURN (IAAF and JD rules.) The athlete will enter the competition at the point that it has reached when they return. Sometimes athletes may decide to miss one of the events in order to do well in the one of their choice. This situation is a common occurrence at track and field meets. FIELD EVENTS: For safety reasons, athletes who cannot jump safely into the pit from a 1m takeoff board when competing in long jump should not be entered in this event. Also for safety reasons shot put contestants must put the shot correctly and not throw it. Long jump: High Jump: Shot put: Javelin: 3 jumps each 3 attempts at each height. 5 cm increments until two athletes are left, then the athletes can choose. 3 throws each 3 throws each for JD, 6 throws for All Comers

Do Not Cross the Track, Discus, High Jump or Shot Put Area Except Under the Direction of an Official. This Meet will be run in accordance with IAAF and BC Junior Development rules. Failure to comply with meet rules may result in the disqualification of an athlete, team or coach from the competition. Directions: Courtesy of Google Maps * Golden Ears Bridge provides easy access! Maple Ridge Secondary School 21911 122 Avenue Maple Ridge, BC, Canada V2X 3X2

Parking: Medical/First Aid: Concession / Food & Beverages: Local Hotel Information: There is a parking lot at the MRSS track; however, space is limited. Parking is also available on the street on 123 rd Avenue and in the school parking lot just a few hundred meters away. There will be a First Aid attendant on site There will be a concession in operation throughout the day serving a variety of food and drinks including hot dogs, hamburgers, chips, pop, water, donuts etc. There are also many restaurants and grocery stores just minutes away on Dewdney Trunk Road and in down town Maple Ridge. There are a number of hotels and motels in the area ranging in price. The Best Western located a short distance away on Lougheed Highway is recommended. Quality Inn, Maple Ridge 21735 Lougheed Highway Maple Ridge, BC Canada V2X 2S2 (604) 463-5111 Best Western Maple Ridge 21650 Lougheed Highway Maple Ridge, BC, Canada V2X 2S1 (604) 467-1511 Ramada Inn Pitt Meadows 19267 Lougheed Highway Pitt Meadows, BC, Canada V3Y 2J5 (604) 460-9859

Schedule of Events Saturday May 14th, 2016 Scheduled Time High Jump #1 Pit High Hump #2 Pit FIELD SCHEDULE Long Long Jump Jump #1 Pit #2 Pit Javelin Shot Put #1 Shot Put #2 9:20 am - 10:20 am 12 Boys 11 Girls 9 Girls 13 Girls 10 Girls 10 Boys 10:30 am - 11:30 am 12 Girls 11 Boys 13 Boys 9 Girls 9 Boys 11:40 am - 12:40 pm 13 Boys 9 Girls 12 Girls 11 Girls 11 Boys 12:50 pm - 1:50 pm 9 Boys 13 Girls 11 Girls 13 Boys 12 Boys 12 Girls 2:00 pm - 3:00 pm 10 Boys 12 Girls 10 Girls 13 Girls 12 Boys 3:10 pm - 4:10 pm 9 Boys 12 Boys 13 Boys 4:20 pm - 5:20 pm 11 Boys 10 Girls 10 Boys 13 Girls * OPEN JAVELIN WILL TAKE PLACE AT 3:30 PM Saturday, May 14th, 2015 - Track Schedule 9:30 AM - Sprint Hurdles (9-13 year olds)9-13 sprint hurdles 10:45 AM - 800m Timed Finals (12-13 year olds) 11:15 AM - 600m Timed Finals (9-11 year olds) 12:00 PM - 60m Heats (9-10) 12:20 PM - 100m Heats (11-13) 1:00 PM - Lollipop Run 1:10 PM - Mile Timed Finals (Open) 1:30 PM - Mile Timed Finals (13) 1:50 PM - 1200m Timed Finals (12) 2:10 PM - 1000m Timed Finals (9-11) 2:30 PM - 100m Timed Finals (9-10) 3:30 PM - 200m Timed Finals ( Open & 11-13) 4:30 PM - 60m Finals (9-10) 4:45 PM - 100m Finals (Open, 11-13) 5:00 PM - 4 x 100m Relay (9-13) & Open 5:30 PM - OPEN 400 Meet End: 5:40pm (Schedules are approximate/ events can run 30min. ahead of schedule)