1 EMPLOYEES STATE INSURANCE CORPORATION SUPER SPECIALITY HOSPITAL SANATHNAGAR, HYDERABAD-500038 Re E-TENDER for MEDICAL GASES AND LIQUID OXYGEN PLANT Not Transferable Tender form Sl.No. Receipt No. Date:
2 EMPLOYEES STATE INSURANCE CORPORATION SUPER SPECIALITY HOSPITAL SANATH NAGAR, HYDERABAD 500 038 (Ministry of Labour & Employment, Govt. of India) Ph. No. 040-23801122, 23702433, Fax: 23801122, E-mail: esih-sanathnagar.ap@esic.in 523-D/ESICSSH/STORES/SUPPLY OF MEDICAL GASES Date: 27/6/2018 E- TENDER NOTICE FOR SUPPLY AND INSTALLATION OF MEDICAL GASES AND LIQUID OXYGEN PLANT RESP TO ESIC SUPER SPECIALITY HOSPITAL, SANATHNAGAR, HYDERABAD-38 Re E- Tenders in two bid system through E- procurement solution are invited from manufacturers / authorized dealers for supply and installation of MEDICAL GASES AND LIQUID OXYGEN PLANT for ESIC superspeciality hospital,sanath nagar,hyderabad -38. (For details please visit our website (www.esic.nic.in). Detailed Tender Documents are available on line from the date of tender publication (https://esictenders.eproc.in). The interested bidders are advised to register themselves with e-procurement Portal at - https://esictenders.eproc.in as described in Annexure to participate in the e- Tender. The bidders should upload duly signed tender form and their bids along with scanned copies of all the relevant certificates, documents etc. in support of their technical & price bids on the https://esictenders.eproc.in, latest by 20/7/2018 upto 1:00 P.M. In addition,, Earnest Money Deposit (as details given below) in favour of ESI Saving Fund A/c. No. 01, Annexure ii and the price bid shall be submitted in sealed cover and dropped in the Tender Box kept at Administration Branch, 2nd Floor, ESIC Super Speciality Hospital, Sanathnagar, Hyderabad 38 by 18/6/2018 The technical bids will be opened online on 20/7/2018 at 2:30 PM. The tenderer / his authorized representative can be present on the same date and time at the opening of tenders if they wish so. 1 Period of availability of e-tender Enquiry document on ESIC website www.esic.nic.in, CPP Portal www.eprocuregov.in and ESIC e-procurement portal https://esictenders.eproc.in 28/6/2018 from 11.00 am onwards 2 Pre bid meeting 5/7/2018at 2.00 pm
3 2 Last date of Online & Manual Bid submission and EMD submission 3 Opening of online technical (Manual Prequalification bid Cover will be opened if required 4 Opening of Online Price Bid cover P. (Manual Price Bid Cover will be opened if required) 20/7/2018 upto 1.00 pm 20/7/2018 at 2.30 pm Will be intimated in later date 5 Validity of offer 6 months 6 Tender value 25,00,000 to 30,00,000 approximately Competent authority IMPORTANT INSTRUCTIONS FOR BIDDERS All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the ETenders. Bidders should get Registered at https://esictenders.eproc.in. Bidders should add the below mentioned sites under Internet Explorer tools Internet Options Security Trusted Sites sites of Internet Explorer :https://esictenders.eproc.in https://www.tpsl-india.in https://www4.ipg-online.com Also, Bidders need to select Use TLS 1.1 and Use TLS 1.2 under Internet Explorer Tools internet Options Advanced Tab security. Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in favour of M/s. C1 India Pvt. Ltd., payable at New Delhi via Online Payment Modes such asdebit Card, Credit Card or NetBanking for participating in the Tender. Bidders can contact our Helpdesk at https://esictenders.eproc.in/html/suppor
4 GENERAL INFORM ATION ESIC Hospital sanathnagar is a 100 Bedded Hospital and the present consumption pattern of Medical gases is as follows:- The firm should initially install / supply following number of cylinders A. Oxygen D type cylinder bulk of (7cum each)- - 50 cylinders approx per day B. Oxygen A type cylinder of (1.0 cum each) - 5 cylinders approx per month C. Oxygen B type cylinder of (1.5 cum each) - 30 cylinders approx per month D. Nitrous oxide A type cylinder - 2-3cylinders approx per month E. Carbon dioxide cylinder (13.5kg) - 1 cylinder approx per month F. Nitrous oxide D type cylinder - 2-3 cylinders approx per month G. Filling of light weight o 2 cylinders for transport incubators FOR LIQUID OXYGEN A VESSEL OF SIX KILOLITRES WILL BE REQUIRED TO BE INSTALLED IN HOSPITAL PREMISES.The firms participating in the tender should be able to provide regular liquid oxygen supply beside the above mentioned B & D type of oxygen cylinder, which may increase in future due to further expansion. The consumption pattern of B type and A type of oxygen cylinder as mentioned above will persist and may even increase in due course of time. GENERAL TERMS AND CONDITIONS OF TENDER 1.The firm should be a reputed one and should have been supplier to at least three hospitals of more than 100 beds in Hyderabad. Out of which two should be government hospitals. This should be supported with a certificate issued by the user department along with copy of supply order. 2. The firm must be manufacturer of Medical Gases i.e. Medical oxygen IP. Nitrous oxide and should be have valid manufacturing licence issued from the state Drug controller as per the provisions of the Drugs and Cosmetics Act 1940 and rules there under (Attested copies of the licences must accompany the tender) 3. The firm should have a valid license for storage, filling and cylinder testing licence and other licences, if any, issued by CCE Nagpur as statutory requirement ( attested copies of the letter to be attached). 4. The tenderer has to ensure compliance of Rule 3 of the Gas Cylinder Rules,2016 and Timely obtain necessary filling permission from the Chief Controller of Explosives under Rule 45 while supplying the cylinders for filling of compressed cryogenic gases, if required. 5. Prospective bidders are advised to visit site of the installation for liquid medical oxygen before submitting their bids between 9.00 a.m. to 4.00 p.m. on weekdays. 6. Firm should have its own full- fledged lab with full time chemist to test each batch and to provide best testing reports of previous year on demand.
7. The firm should have in-house facility for testing/trace impurities in P.P.Q.M/P.P.B range for CO, NO, phosphines, Polymers, SO2 and argon etc. the facilities should be open to scrutiny by the Hospital Authorities. 5 8. The firm should be able to maintain uninterrupted supply of Medical gases even in emergencies.firm should give an undertaking to the Hospital in this regard. The hospital reserves the right to make an alternate arrangement for the supply of gases at the firm s risk and the cost will be borne by the firm, if it fails to supply, due to any cause other than Force majeure. 9. Vendor should provide desired medical oxygen bulk D type cylinder for the matrix of the manifold as a standby arrangement for liquid medical oxygen with minimum of medical o2 bulk D type cylinder 30-40 inhouse. 10. The firm should be responsible if any mishap takes place on account of non conformities of safety standards and rules for medical gases and liquid oxygen plant. 11. The firm should enclose a certificate indicating Total nos. of liquid Oxygen transport tanks in possession and permission to ply on Hyderabad road at all times of the day including restricted hours from the Hyderabad Police. 12. Incomplete/Conditional tender will not be accepted. 13. The rejected supply, if any, should be taken back and replaced by the firm at its own cost within the specified period and without causing any interruption to the Hospital services. 14. The details of enclosures should be numbered and total number of pages should be mentioned on the forwarding letter. 15. No figures or words should be overwritten incorrect figures or words should be struck out and rewritten under your initials. 16. In case if the supplier fails to supply the material as per demand and as and when required the order will be liable to be cancelled and the security money/earnest money whichever is available at that time will be forfeited. 17. Quotation will be strictly according to the required specification and in case of formulation details formula along with the name of Mfg. and the brand under which the product is marketed should also be stated. 18. Rates should be quoted on FOR, ESIC superspecilaity Hospital Sanath nagar Manifold Premises. 19. The firm should not demand for security, caution money & rent/maintenance charges, holding or transportation or rental charges; initial installation or uprooting charges. 20. Rates quoted should be firm, not higher than that quoted in any other organization/institution in Hyderabad (certificate to be enclosed). 21. The tenderer is bound to supply medical gases & LMO to use hospital. During the validity of tender at the approved rates. If the price of any item(s) is reduced due to any reasons during the validity of tender, the firm will intimate the same to this hospital and reduce the rate immediately. 22. Firm should have separate tanks and filling decks for Medical and industrial oxygen to avoid any chance of mix up which may be harmful to the patients. It is therefore essential that they must have separate identified cylinders for medical and industrial oxygen.
6 23. The firm should have a supply depot in Hyderabad in order to ensure timely regular supply of the Medical gases. 24. In case of disputes, the same shall be referred to any arbitrator appointed by the Competent authorityand the decision of the arbitrator will be final and binding to both the parties. The venue of arbitration shall be Hyderabad. 25. Validity of the bid should be minimum period of 12 months. The validity of the the tender is going to be Two Years from the date of finalization of tender. This can be extended on same terms and condition on mutual consent till the finalization of next tender or fresh arrangement is made. 26. The tenderer shall furnish a non black listing certificate on Rs 100 Non Judicial Stamp Paper that there is no vigilance/cbi case pending against the firms and the firm has not been blacklisted in the past. 27. The competent authority reserves the right to select different or same vendors for LMO/CMO and other gases. However, selection of vendor/ranking will be done on the basis of Net Rates(which are inclusive of all installation, rental, transportation, testing, maintenance etc. charges ) of liquid medical oxygen only. 28. Competent authorityreserves the right to reject any quotation without assigning any reason(s)thereof. LMO (Liquid Medical Oxygen) 1) A 6 Kl. Vessel will have to be installed by the vendor. No charges will be paid for the cost of the vessel. New connection of the liquid oxygen tank to be existing manifold will have to be provided. Necessary certification of CCE Nagpur will have to be provided by the vendor for the installed vessel. 2) The firm should not ask for installation or uprooting charges. 3) Safety/security facilities for the liquid tanks should be provided by the firm for example grill, fence, etc. as per CCE Nagpur certification guidelines at no extra cost. 4) No rental charges for the vessel will be payable. 5) Repair and maintenance of the vessel will be the responsibility of the vendor at no extra cost. 6) Any additional transportation charges for liquid oxygen to be mentioned along with basic gas price separately. MODE OF MEASUREMENT FOR L.M.O (1) Liquid Oxygen will only be received after weighing the tanker before supply at Govt. Approved DharamKanta (nearest to the hospital) along with the receipt. The tanker will be sent again to the same DharamKanta for weighing after refilling the LMO vessels in the hospital campus which is to be installed by the company and net weight of the Liquid medical Oxygen supplied to the hospital shall be determined by subtracting the weight after supply from the weight before supply. (2) Representative(s) from the hospital will visit the DharamKantaat the time of finalization of contract for Inspection of gross weight, tare weight and net weight of the Oxygen tanker. Firm will provide necessary cooperation in this matter, no additional charges will be payable from Hospital.
(3) COMPETENT AUTHORITY shall have right to change the mode of measurement in future,if needed. 7 CMO (Compressed Medical Oxygen) 1) All cylinders supplied by the firm must strictly be made as per regulatory requirements including filling norms as per rule 1981. 2) Firm should be able to provide the services within the existing infrastructure available in the manifold room of the hospital. And must quote for all gases including oxygen, liquid oxygen, N2O, CO2,. 3) All the cylinder of Medical Gases should have. a) Valve protection caps. b) Valve with nickel plating only. c) History card of the cylinder with company s monogram on it; date of last testing; and date of next testing. 4) The rejected supply, if any, should be taken back and replaced by the firm at its own cost within the specified period and without causing any interruption to the hospital services. 5) The firm should be able to maintain uninterrupted supply of medical gases even in emergency. EMD (Earnest money deposit) The tender must accompany an earnest money deposit for an amount of Rs. 50000/- (Fifty thousand) in the form of bank draft in favour of ESI account No-1 drawn on any nationalized bank. The tender unaccompanied with the earnest money shall be rejected outright and no communication shall be entertained. The earnest money shall be returned to all tenderers without any claim for accruals of interest after finalization of tender. Withdrawal of the tender at any stage after submission shall forfeit refund of earnest money. Performance Security The successful tenderer shall have to submit a performance security of Rs. 5 lacs in the form of a fixed deposit/ Bank guarantee for the due compliance & fulfillment of the terms and condition of the contract in favour of Competent authoritypayable in ESI fund Account No. 1. On due performance and successful completion of the contract the security money deposit shall be returned without any interest. On unsatisfactory performance or violation of terms and conditions of the contract will make the contractor liable for forfeiture of security deposit. The decision of Competent authoritywill be final in this count. Period Of Contract The contract will be valid for two years from the date of finalization of the tender and the same can be extended by the competent on mutual agreement on same terms and conditions till the finalization of
8 next tender or fresh arrangement is made.the Competent authority reserves the right to terminate the contract at any stage if the supplies and or services are found unsatisfactory. DOCUMENTS TO BE ATTACHED. 1) Valid manufacturing licence for Medical Oxygen (Liquid and gas) and nitrous oxide (Attested copies) 2) Valid licence for storage filling and testing of cylinders (Attested copies). 3) A CCE approved test shop certificate (Attested copies). 4) Experience certificate of TWO govt. hospital 5) Lowest rate certificate. Certificate stating that the rate quoted are not higher than those quoted elsewhere. 6) Non black listing certificate. Certificate stating that the firm has not being black listed in the past and there is no vigilance enquiry pending. 7) Undertaking that uninterrupted supply of gas will be maintained or else alternative arrangement will be made at own risk of the firm. 8) Certificate mentioning total no. liquid oxygen transport tank in possession and permission to ply on all time of the day issued by Hyderabad police. 9) Certificate stating that all terms and condition of tender are acceptable. CommercialTerms 1) The rate at which the cylinder will be delivered in the hospital must be quoted both in the words and figures per cylinders of A.B. D (BulkA )type for any other type mentioning the volume/pressure gauge of gas to be contained in each of the cylinder. The rate should be shown separately. a) Cost of gas per cylinder b) Taxes to be mentioned c) Cost of any other chargeable component if any per cylinder. 2) Rate for liquid medical oxygen should be quoted in Rs/Kg. There should not be any revision of rate during contract period except change in taxes, whenever notified by Govt.
9 Annexure -I TECHNICAL SPECIFICATIONS FOR MEDICAL GASES 1. Liquid Medical Oxygen (LMO) - Vessel Capacity : min. 6000 liters - Configuration- Vertical/Horizontal - Operating working pressure 8-12 kg/cm2 - Should have compact unit including vessel and vaporizer. - Vessel should be of standard material and technology keep in view of safety. - Dimension of Vessel-Vendors are requested to visit/inspect the site so that the tank of requisite dimension can be provided by them to meet our requirement. Consumption approximately 10-12 D type cylinders. - Purity-99-100%. - Medical grade I.P. - Certified safe for human use. - Should not cause any damage to gas pipeline, anaesthesia machine and ventilators. - Should have content indicator and preferably low liquid level alarm with safety system in case of emergency/un-natural calamities. Specifications of compressed Medical oxygen 1. Certified for Medical use as per latest Government rules and regulations (IP). 2. Not more than 5 ppm of carbon monoxide. 3. Should contain not less than 99.6 V/V of Oxygen.. 4.Free of any kind of halogen and polymers. 5.Free of all forms of oxidizing substances. 6. Absolutely free of moisture. 7.Should not cause any damage to the materials of cylinders, Gas pipeline, Anesthesia machine and ventilators. 8.Medical grade I.P. 1996/Latest IP 9.Certified safe for human use.
10 Specifications of Medical Nitrous oxide 1. As per IP 1996/latest I.P. certified as inhalation analgesic. 2. Manufactured from IP grade ammonium nitrate. If any alternate technology or manufacturing process is used the same to be specified and all inputs regarding quality assurance and probable impurities etc must be provided. 3. Should not contain less than 98.0% V/V of nitrous oxide in both liquid and gaseous phase. 4. Less than 300 PPM of Co2 as impurity. 5. Less than 10 PPM of Co as impurity. 6. Free of Hydrogen Sulphide. 7. Not more than 2PPM V/V of nitrogen dioxide or nitric oxide in both liquid and gaseous phase. 8. Free of all form of reducing and oxidizing substances. 9. Each batch must have passed tests for alkalinity, arsenic, phosphine, ammonia and other recommended tests. Specifications of Carbon Dioxide. 1. Medical grade I.P. 2. Certified safe for human use. 3. Should not damage any instrument used with it e.g. Laparoscope etc.
11 UNDERTAKING ANNEXURE -II (To be submitted on Rs. 100/ non judicial stamp paper) I,the undersigned certify,that I have gone through the terms and conditions mentioned in the tender document and undertake to comply with them.the firm has all required licences issued from the state drug controller and other govt departments e.g Department of explosive etc.pertaining to the certificate of quality of medical gases and standardization of the cylinders to be supplied.all mandatory statuary requirements has been accomplished by the firm to run this business.the rates quoted by me are valid and binding upon me for the entire period of contract and it is certified that the rates quoted are the lowest quoted for any other institutions /hospital with similar terms. I/we give the rights to competent authority to forfeit the security money deposited by me/us if any delay on my/ agents part for failure to supply the medical gases with in the appointed time or the of desired quality.there is no vigilence/cbi case or court case pending against the firm. I hereby undertake to supply the items as per directions given in the tender document /supply order within the stipulated period. Date : Place : (Office seal of the tenderer) Signature of the tenderer Full name Designation
12 ANNEXURE III COMPANY PROFILE 1 Name of the firm 2.Full Address: 3.Telegraphic Address/E-mail Id: 4. Telephone No. 5. Telex/Fax No. 6.Date of Establishment of firm: 7.Is Your Firm registered under 1. The Indian Factories Act 2. Companies Act 3. Any other Act 8.Name & address of your Bankers. Stating the name in which theaccount stands (Please give Account details) 9. Are you on the list of approved Contractors of any other authority (if so please give details) 10. Give details of any Govt. Contract Executed during the last 3 years 11. Are your products certified by ISI? If so furnish details 12. Any other information which you Consider necessary to furnish DATE : SIGNATURE: NAME & ADDRESS:
13 CHECK LIST OF TECHNICAL BID ANNEXURE -IV 1. Tender form duly completed Yes/No 2 Earnest money deposit. Yes/No 4. DGS&D/NSIC Registration if EMD not submitted Yes/No 5. Income tax number/pan number Yes/No 6. Annual Turnover certificate of 50 lakhs for each year duly certified by chartered accountant from years 2014-2015, 2015-2016 and 2016-2017 7. Registration Number of firm, copy of License under contract labor Act (if applicable as per rule), provident Fund Account Number, ESI Number. Yes/No Yes/No 8. Experience certificate FROM TWO GOVT HOSPITALS Yes/No 9. Excise duty document. Yes/No 10. Proof of filing Latest Income Tax Return. Yes/No 11. GST Registration certificate Yes/No 13. Valid drug License as per Drug Act. Yes/No 14. Undertaking on Non-judicial Stamp paper of Rs:100/- (annexure II) 15. Satisfactory performance certificate from TWO Govt. Institutions. 16. License copy as per terms for manufacturing storage filling of Medical gases and testing of cylinders from CCE. Yes/No Yes/No Yes/No 17. Non black listing certificate. Yes/No 18. Lowest Rate Certificate. Yes/No 19 Local outlet Yes/No All documents should be self attested by the tenderer with seal of firm.it is certify that the above mentioned particulars are up to best of my knowledge and no fact has been concealed. Name and signature of authorized signatory with seal
14 PRICE BID ANNEXURE -V S. No Item COST IN RUPEES TAXE S TRANSPO RTATION CHARGES FACILI TY CHAR GES TOTAL IN TOTAL NUMBERS IN WORDS A MEDICAL OXYGEN 1 A Type (1.0 cubm) rates/cylinders 2 B Type (1.5 cubm) rates/cylinders 3 D Type (7.0 cubm) rates/cylinders Filling of Light weight O2 Cylinder 4.* for Transport incubator (Capacity:4.5 Litres & Weight : 4.7 Kgs B NITROUS OXIDE C D 1 A Type (1.85 cubm/3.3kg/1700 L) rates/cylinders 2 D Type (16.80 cubm/30 kg/17000l) rates/cylinders CARBON DIOXIDE PER Kg. LIQUID OXYGEN GAS PER CUBIC METERS * Hospital owned cylinder are available, hence refilling for the same is required.the rates will be valid for the period of not less than One Year after issuing the final supply order to the successful tenderers subject to the Terms and Conditions noted above.