Ballston Spa CC 1366 Amsterdam Road/Route 67 Ballston Spa, NY 12020 www.ballstonspacc.com MINUTES OF MEETING DATE/TIME: April 16, 2018 SUBJECT: Board of Directors Meeting Attendees: Paul Steves Cindy Walkanowski Dick Cody Rick Funaro Mike Farina Tony Lupino Roger Laime Todd Manderson Steve Solsky Julia Guerin Items Discussed: President Vice President & Membership Secretary (Conf. Call) Treasurer Greens Golf Restaurant/Infrastructure PGA Pro Course Superintendent Office Manager Meeting called to order at 5:00pm 1. President s Comments Meeting minutes for March 19, 2016 circulated for review and comment Motion was made to approve the minutes as presented Motion by: Roger Laime Second by: Tony Lupino Be it resolved that the Ballston Spa Board of Directors approved the BOD meeting minutes for March 19, 2018 Vote: Unanimous MOTION PASSED
2. Vice President No report 3. Secretary There was a request from two organizations for a contribution for their charity event. These were random requests and not from a member. Consistent with past similar random request the BOD will not make a contribution. Requests from members for a contribution for charitable events are considered. 4. Executive Committee No report 5. Membership Member Cap The Membership Committee reviewed the membership cap and recommended that the Club not change the current maximum number of 375 playing members at this time. There are over 300 playing members currently. Based on past years experience and the continued improvement of the course, the BOD is optimistic we will see further increase this year. Welcome Evening for New Members The welcome meeting will be on April 27 th at 6PM Cindy Walkanowski will coordinate the event. Two certificates for a round of golf for three guests with carts will be raffled for all members that attend the welcoming. The pro shop will add the guest passes to the 2 winning members accounts. n Family Day To foster family interest in golf, the committee recommended free family golf on two Sunday afternoons during the summer. The first tee time will be 3PM. Each family will be limited to 15 minutes per hole. The BOD supported this recommendation. The Golf and Membership chairs will coordinate and schedule the Family Golf days. 6. Treasurer Revenue Projection The treasurer said the Club should receive the projected dues revenue of $560,000.
Revenue and Expense Reports The BOD will soon receive monthly revenue and expense reports automatically generated from QuickBooks/POS. Our financial picture will be fine as long as everyone responsible stays within his or her budget. Sales Tax Due to time constraints last year, we delayed pursuing the sales tax relief. Rick will email the past handouts and coordinate a small group to discuss our strategy before meeting with the attorney. Member Debt Some members paid their bills from last year but there is still $6300 owed by members from last year. Bank Loan The loan was approved by BSNB for $25,000 for the rough mower. The price for the mower is $19,500. We expect to receive $5500 from sale of logs and therefore will take out a loan for $15,000. First Tee Netting The netting is up and looks very good. Todd Duval may be able to help us with the Logo and the mesh. Ipads Ipads are in now in use by the restaurant staff. 7. Greens Project Day will be 8 AM to Noon on April 28 th. Plan is to mulch flowerbeds, small painting jobs and hang the awning. Pizza and drinks will be served. Course will not be closed. Greens have been cut and are in good shape. Aeration will be in April. Date dependent on the weather. Bridge on Five Worked completed on large bridge over the creek. Rough Mower has arrived. Third Hole Bunker Renovation
Hoping to complete by Memorial Day. Bunker on left of green will be removed and replaced by mounding. Large Bunker in front will have have fingers like the design of 8. Assistant to Superintendent Committee discussed full time position and brought to the BOD as an FYI only for this meeting. Further discussion and detailed proposal forth coming. Playability To increase playability the height of the grass will be mowed lower in front of the tees on 3, 12, 13, and 14. This is in response to member s request. USGA Course Consulting - After discussion consensus is to consider long range plan for the course and then contract with USGA for course consultation. 7 th Hole Back tees will be worked on in the fall contingent on availability of funding and unforeseen issues. In preparation trees and brush have been cut and trimmed. 8. Restaurant/Infrastructure Restaurant 2018 Menu Restaurant committee made menu suggestions Add more salads dishes especially for Thursday nights Continue daily/weekly specials, i.e. Friday steamed clams, Chicken specials, and advertise via social media Theme night, i.e. Hawaiian Luau, Clambake, BBQ chicken-advertise well in advance Live entertainment on tournament days Sufficiently stock the beverage cart Designate a day-to-day Operations Manager in Dave Foster s absence. Discussion of the above occurred with manager Dave Foster Infrastructure Hot Water Heaters 2 new large capacity water heaters installed. Flooring - at the front left end of the bar and behind the bar has been examined and the flooring beneath the carpet needs to be replaced
9. Golf and same for the flooring behind the bar under the tile. The main beams and floor joists and wood sub floor are solid and safe. Remaining Club House Projects Handicap railing-replace two sections Roof overhang at kitchen door, cooler roof and walls-repair underway Purchase a tray for AC in woman s locker room to catch and pipe condensation to the ground Wall at bottom of stairs to men s locker room to be replaced Landscaping Mary Funaro will continue to maintain the flowers throughout the season. In addition Mary will service the rest rooms in the clubhouse and on the course. Todd Manderson said the course should be re-rated after #3 trap is complete. There is no charge by PGA. The pro shop expanded the use of Golf Genius for member weekend golf and a new monthly team competition. 10. Old Business Road Sign There is consensus by the BOD that members should continue with design, funding and installation of a new sign. Members have pledged over $1500 to date. The Office Manager will set up a separate line for donations. NEXT MEETING The next BOD meeting is scheduled for May 14, 2018 at 5:00 PM ADJOURN President asked for a motion to adjourn Motion by: Dick Cody Second by: Mike Farina Unanimously Approved
Meeting Adjourned at 7:20 PM