FIL World Lacrosse Championship 2010 FIL Board Minutes Appendix E Introduction The overall event will comprise of two distinct parts, the FIL World Championship, referred to within the local English Lacrosse Steering Committee (SC) as the Elite Competition and the Festival. In previous years the Festival has been outside of the ILF event and this has resulted in a number of points of confusion. To alleviate this, the ELA proposed at the May 2007 ILF meeting that the total event come within the overview of the ILF Championship. This was agreed in principle and the further detail of this was agreed at the August 2008 ILF meeting. The senior events will now attract world champion status. World Championship This follows a preset pattern governed by the FIL (previously ILF) who control the number of teams competing, allocation of teams to divisions and the game schedule. In simplistic terms the host organisation looks after the teams from the point of arrival to departure and provides the facility for the games. Manchester has been selected as the venue of the 2010 ILF Men s Lacrosse World Championship and it will take place at The Firs, Fallowfield from 10 th -24 th July. Thirty countries are expected to compete. The precise number will be confirmed around June / July 2009 however the real test for the weaker potential participants is December 2009 when the participation fee has to be paid to the FIL. In the event of no show this is non-returnable. The contract between the ELA and the ILF (now FIL) was signed on 5 th August. The ELA SC is currently engaged in detailed discussions with the University of Manchester which should lead to contractual signature later this month / early next. Festival To complement the Championship the ELA is organizing a Lacrosse Festival. There will be a series of tournaments that will range from under 16 to over 50. The working assumption is for 74 teams, 1500 players from across the world, of which it is anticipated that over 50% will come from North America and around 20% from the U.K. The Festival is currently expected to run from Saturday July 17 th to Wednesday 21 st although, if the schedule allows, the finals may be held-back until Friday 23 rd. 1
Objectives The Festival has a number of objectives:- To provide revenue to assist in funding the overall event To increase the number of people coming to Manchester from the international lacrosse community To increase the number of spectators at the World Championship To increase the number of people participating in the 2010 event, which is more important than the elite event to some of the bodies who will provide the funding To create an atmosphere around the elite event To provide an enjoyable and rewarding event for all the participants. Format Unlike the Championship there is no established formula or format for the Festival and whilst it will now be recognised by the FIL, as part of the overall event, responsibility for the format and arrangements will reside with the ELA. This will be subject to meeting any FIL requirements. Further information on the Festival is at Appendix A Venue / Facility The Championship teams will be housed (at their cost) in the university accommodation close to the Armitage Centre. This accommodation will also be available for Festival teams. (See earlier comment regarding the contractual position). Anticipated accommodation costs are now available and will be sent to all members, by the ELA, in the near future. All matches, Championship and Festival, are being planned on the basis of being played at the Firs with temporary seating installed for spectators (range of 5,000 to 7,000 seats). The Firs It is anticipated that 8 pitches will be available at the Firs and there are a further 5 pitches available by arrangement with the local Grammar School and High School. Overflow Beyond The Firs Hough End, William Hulme s and Platt Fields are possible overflow venues. 2
Contingency facilities will also need to be provided. Organisation The overall responsibility for the Championship and Festival rests with a Steering Committee (SC) that currently has 7 members. Support is provided by ELA staff together with a Funding Committee, looking at revenue generation / cost reduction, a Festival Committee and a Facility group. There are also ad-hoc meetings with external stakeholders (North West Development Agency, Manchester City Council). The structure immediately below this is as follows: Steering Committee David Marsden Funding Committee Ian Ashcroft WC2010 Director (Overall) David Shuttleworth Elite Director Festival Director Mike & Sue Nicholls FIL Facility (The Firs) Director Peter Nugent FIL Referee in Chief Peter McGinnety Head of Team Liaisons Alan Holdsworth Festival Referee in Chief Jon Harrop 3
The Facility Director will look at after all ground arrangements at the Firs and any additional facilities used (including Contingency) and will liaise closely with the WC2010 Director / Elite Director and Festival Director who are users of the facility. This would also include on-site practice arrangements for the teams as requested through either director. Off site practice facility responsibilities would reside with either the Elite or Festival Director as relevant. The Facility Director would also have responsibility for ingress / egress (but not financial considerations), security, attendance of medical / emergency services. Appointments have been made as indicated in the chart above. The Festival Director will also liaise with the Funding Committee, responsible for the commercial success of the event, and will be required to report progress to Steering Committee. Other appointments have been made as follows: Deputy Referee in Chief Deputy Referee in Chief Referee Administrator - Phil Pearson - Don Blacklock - Lindsay Scott (Australia) 4
Appendix A FESTIVAL Details Size The larger the Festival, on the whole, the better it will achieve the objectives, however physical constraints may limit the size:- It is not envisaged that that the number of volunteers available from within lacrosse and Manchester City Council will be the key constraint. We need to determine if we will be able to obtain sufficient referees and officials for the size of event envisaged. At this time the Festival will be constrained to be being run at the Firs alongside the Championship. In that we believe this will result in the best experience for the participants in both the Festival itself and the World Championship and this positive experience will hopefully be transmitted to the spectators. If there is sufficient confirmed demand, at an early stage, then an overflow venue may be considered rather than restricting the size of the Festival. Possible Festival Tournaments U16 U19 Open Elite Open-Social Ladies Masters Grand Masters Super Grand Masters 8 teams 8 teams 20 teams 10 teams not yet determined 16 teams 8 teams 4 teams Total 74 teams Teams, Games and Players Current Assumptions:- Up to 5 games per pitch per day Festival will run over a 5 day period from Saturday* 17 th to Wednesday 21 st. 5
This will allow a maximum of 200 games. Each team to be guaranteed a minimum of 4 games. In some Divisions teams can play two games in one day. 20 players per team expected Anticipated number of teams in the range 50 74 Total of between 1000-1500 players Entry Fees The entry fees will be on a sliding scale commencing at 2000 for a senior Team (on the basis of 20 players and 100 each) and reducing to a lower level for the junior teams. Precise charges for all teams have not as yet been set. Festival Championship In the senior events that are club / team based (that is not national teams) the terminology of FIL World Champion 2010 will be used where xxxxx may be Open Elite Open-Social Masters Grand Masters Super Grand Masters This terminology will not be used for the lower age group events. The benefit to the FIL will be exposure/ branding for the bigger event and financially a payment of 10% of the entrance fees of all teams (including the lower age group) will be made. 6
Appendix B Responsibilities Festival - General The requirement of the Festival Organizers will be to build flexible packages incorporating entry to the tournament, transport from the airport, accommodation and meals for the touring teams, referees and spectators. The majority of the World Championship teams will stay in the university accommodation, which is within walking distance of The Firs, the vendors will also be in this area generating a lacrosse village atmosphere. We are anticipating most touring teams would want to be based in the village; however, there may be a preference, particularly by the older teams from North America and Australia, for the higher quality accommodation elsewhere. There will be a demand for entertainment in the area and it is expected that both players and spectators will want to take advantage of their stay here to see some of the highlights of the region. The Festival Organizers would also be responsible for: - producing and distributing marketing material negotiating prices and commission for accommodation, transport, meals, entertainment and trips administering through English Lacrosse invoicing and payments Responsibilities Festival Director overall planning and delivery of the Festival using the provided facility confirming all facility bookings with the Facility Director taking all team bookings and collecting the requisite entry fees making all supplier payments related to the Festival devising the playing programme for each event ensuring teams have the complete Festival information package to enable them to be at the right place at the right time liasing with Facility Director regarding setting-up goals and nets. pitch marking and ground staff referee liaison (Through the appointed Festival Referee-in-Chief) result gathering and information table team liaison 7
Facility Director [These are the responsibilities for the facility, which will be used for both the World Championship, sometimes referred to as the Elite Event, and the Festival] volunteers pitches, allocations, markings liaison with professional ground staff. toilets & showers changing rooms goals balls netting pitch allocations, marking and ground staff liaison catering/refreshments referees (through the Festival Referee in Chief) medical liaison / First Aid ingress / egress accreditation site security (24 hours) 8