Prior Lake Savage Hockey Association Board Agenda Monday January 8, 2018 7:00 PM President/VP Call Monthly Association Meeting to Order @ 7:00 Board Members Present: Paul Emerson, Dave Lavigne, Chris Kearns, Nate Pearson, Trent Ulrich, Other Present: Shawn Boyce, Amy Holmes, Kristin DeBeor, Kiersten Nelson, Bart Sheffield, Joe Pankratz, Jeremiah Flink, Tina Anderson Board Members Absent: Chris Hadland, Brian Markwell, Tony Bianchi New Business (5 min max) N/A FYI N/A Tablet donation from Charlies complete they have been installed in both scoreboxes Replacement bags for the first run with the new vendor s/b complete Group discussion Items: HS game(s) which will be PLSHA days? Email sent to Joe and Kiersten o Girls will be Jan 20 th o Boys will be Feb 17 th Sr night Navy helmets/breezer/gloves (Brian Markwell) holding for later meeting Play for Patrick Heart Screening date will be in April date to be confirmed Operating Policy Revisions holding for Feb meeting o Substance Abuse Search for a new ice scheduler Gambling Report Bart Sheffield Last month about 6500 in deposits this month will be a little slower. Bonfire is going a little slower due to new managers. Jan will be a little slower. Bonfire is doing the best currently. We will eventually need a storage facility. Need for additional volunteers for back fill Bart to send Jill an email of what duties would be o Consideration of assistant gambling manager LG1004 review and approval for Jan expenses of (see addendum) o Motion to approve Paul Emerson Dave Lavigne 2 nd all present in favor Boys Hockey Development Committee Report Joe Pankratz Routine Report FYI o Team updates; travel coaches conversations. AA teams need to find their way a little bit. Squirt A is struggling. B and C teams are doing great. Feeling good about designations for all levels. Dryland feedback was good it will end this week. Potential to add sign up sessions for Jan to end of season + consideration of teams being able to use Exceed. Attendance for dryland has been good. o Devenir considerations for next season (add to planning) o October considerations rather than solo practices look at specific (e.g. defense) clinics (add to planning) Girls Hockey Development Committee Report Kiersten Nelson Routine Report FYI things are going well with all teams. U15 rainbowed with Bville are ranked 5 th in the state. All teams have been invited to come practice with the varsity teams. More info to come on girls hockey day Jan 20 th which is also hockey day MN. Secretary s Report Jill Christopherson Routine Report FYI N/A President s Report Chris Hadland Routine Report FYI ABSENT ILL Grievance & Discipline Vice President s Report Paul Emerson Routine Update FYI N/A D6 Update last month s meeting was cancelled. Looking into Squirt district calendar and how it may conflict with 719 spring break. Treasurer s/fundraising/sponsorship report Report Nate Pearson Routine Update FYI review of financial report via email Player Recruiting/Marketing report Brian Markwell Routine Update FYI ABSENT Tournaments/ Events Dave Lavigne Routine Update FYI o Lakershoot out is this weekend. Nate to pay refs. All things are set. Adam Reuvers will assist all sessions. o Bantam AA and A districts are here/dakotah in March need to consider volunteers
Mite Report Trent Ulrich Routine Update FYI o Skating coach invoice has gone to Nate. Mite council will have its 3 rd meeting next week. Continuing to work on Mite Jamboree. Had to turn away a few rookie registrations. Mite boards have sponsor decals. o BWW partnership we have additional funds coming from silent auction item kick back for the month of Dec 2017 Girls Program Chris Kearns Routine Update FYI see update from Kiersten Equipment and Pictures Report Tony Bianchi Routine Update FYI ABSENT Registration report Tina Anderson Routine Update FYI final numbers review which was sent out via email. We are up almost 7 % Coaches Coordinator Report Amy Holmes Routine update FYI 3 coaches that didn t finish their certs those coaches have been informed they can not be on the ice and will be removed from rosters. 194 rostered coaches 183 last year. 38 are on more than one team. Level 4s next year 6 coaches Ice Scheduling/Procurement report Justin Graber Routine update FYI - Absent Outside Tournament Troy Christopherson Routine update FYI - Absent SafeSport Shawn Boyce Routine update N/A Old Business/Future revisit(s) Private/Paid coaches protocol Attendance Policy consideration of adding unexcused absence (passes) to be used at their family s discretion - passes to the attendance policy to help families plan for vacations and holidays during the hockey season. See Shakopee s policy. Registrar stipend/credit (end of season) End of season financial audit (Nate) NGIN member clean-up Adjourn Motion Jill @ 8:23 Second Nate Aye - All EVOTES 1. General Sports: $10,560.00 $10,260.00 for Mite jerseys and socks and $300.00 for 40 6 cones (ordered by mite coaches). 2. Matt Lawrence: $300.00 Goalie Reimbursement program for Bantam son Jake. 3. Tim Shopbell: $300.00 Goalie Reimbursement Program for Bantam son Eli. 4. Westwood Sports: $2,410.00 - $2,200 for 2,000 pucks; $210.00 for 15 puck bags. 5. Prior Lake-Savage Area Schools: $671.28 Auditorium rental for Traveling Parent, Traveling Player and Mite Parent meetings. 6. Associated Benefits & Risk Consulting: $503.00 Annual premium for our Volunteer policy for accidental death/dismemberment. 7. Spirit Apparel and Stuff: $1,215.00 T-shirt cost for Advanced Mites to wear to their gymnastics training. 8. SMSC: $2,700.00 October invoice for 54 hours of off-ice training provided by Dakotah. 9. Dave Lavigne: $884.70 Reimbursement for Wishbone Classic custom pucks (all player receive a puck I believe). 10. SMSC: $74,579.92 October ice rental at Dakotah
ADENDUM