Seaview Little League Managers Handbook Spring Season 2018
Table of Contents 1 Welcome... 3 2 Board of Directors Spring 2018... 3 3 Points of Contact... 4 4 Managers Information... 4 4.1 Expectations of the Manager... 4 4.2 Important Dates... 5 4.3 Draft and Post-Draft Guidelines... 5 4.4 Team Meeting... 6 4.5 Volunteers... 7 4.6 Practice Coordination... 7 4.7 Scorekeeping and Game Results... 7 4.8 Umpires... 8 4.9 Safety... 8 4.10 Equipment... 8 4.11 Field Maintenance... 9 4.12 Sponsorships... 10 5 Local Rules... 11 6 Appendix... 12 6.1 Sample Team Meeting Agenda... 12 6.2 Team Volunteer Form... 14 6.3 Safety/Injury Report... 15 6.4 Team Sponsorship Forms... 16
1 Welcome Congratulations on being selected as manager for the Spring 2018 Seaview Little League season. Your role as a volunteer coach is a fundamental reason we are able to provide the Little League experience to so many families in our community. Through proper guidance and exemplary leadership, the Little League program assists children in developing the qualities of citizenship, discipline, teamwork and physical well-being. By espousing the virtues of character, courage and loyalty, the Little League Baseball and Softball program is designed to develop superior citizens rather than superior athletes. 2 Board of Directors Spring 2018 Position Name Email President Bryan Bear president@bergelectric.com Vice President Paul Mason vp@seaviewlittleleague.com Sponsorship Sponsorship sponsorship@seaviewlittleleague.com Field Maintenance Ross Surrency resurrency@yahoo.com T-Ball/CP Coordinator Brian Sparks lowerdivcoordinator@seaviewlittleleague.com Upper Division Player Agent Lori Gradel upperplayeragent@seaviewlittleleague.com Lower Division Player Agent Randy Whitecotton lowerplayeragent@seaviewlittleleague.com MA/Majors Coordinator Open MC/MB Coordinator Open Auxiliary Chairperson Elizabeth Ugalde auxiliary@seaviewlittleleague.com Safety Officer Pat Evans safety@seaviewlittleleague.com Snack Bar Chairperson Open Information Officer Ken Moorhead info@seaviewlittleleague.com League Secretary Elysia Berger eweiner25@aol.com Treasurer Todd Ross treasurer@seaviewlittleleague.com Equipment Manager Brian Bernard bernardfamily5@verizon.net Umpire in Chief Jenn Moorhead uic@seaviewlittleleague.com Co-Umpire In Chief Kevin Voeller co-uic@seaviewlittleleague.com
3 Points of Contact Manager or Coach Questions: Majors thru T-Ball: Coach Pitch thru T-Ball: Paul Mason vp@seaviewlittleleague.com Paul Mason vp@seaviewlittleleague.com Field Coordination: Majors & Minor A: Minor B & Minor C: Coach Pitch thru T-Ball: Paul Mason vp@seaviewlittleleague.com Paul Mason vp@seaviewlittleleague.com Brian Sparks lowerdivcoordinator@seaviewlittleleague.com Safety Issues, Injuries: Umpire Assignments/Rules: Team Parent Coordinator: President: Information Officer/Website: Pat Evans safety@seaviewlittleleague.com Jenn Moorhead uic@seaviewlittleleague.com Elizabeth Ugalde auxillary@seaviewlittleleague.com Bryan Bear president@seaviewlittleleague.com Ken Moorhead info@seavielittleleague.com 4 Managers Information 4.1 Expectations of the Manager Seaview Little League recognizes that the heart of the Little League experience is the interaction between the Manager/Coach and the player. It is the Manager more than any other volunteer that determines whether or not a player and player s family have a positive experience. With this in mind, Seaview Little League has the following expectations of its Managers: Provide a safe and positive experience for players and families Positive coaching, respectful of fellow managers, umpires and players at all times Reflect an understanding of the age group in which they manage Know the playing rules set forth by Little League International, local rules implemented by Seaview Little League and be able to interpret them correctly Are well acquainted with the player selection system outlined in local rules for selection of regular season teams as well as All Stars You, as managers, are responsible for the conduct of your coaches, players and families
4.2 Important Dates Activity Date Time Lower Division Managers Meeting Wednesday, January 17, 2018 6-8p Upper Division Managers Meeting Thursday, January 18, 2018 6-8p Managers Safety Meeting/Equipment & Uniform Distribution/Managers Clinic Saturday, January 27, 2018 12-5p Majors/Minor A Draft Monday, January 29, 2018 6p-9p Minor B Draft Tuesday, January 30, 2018 6p-7:30p Minor C Draft Tuesday, January 30, 2018 7:30-9p Coach Pitch, Rookie Ball & T-Ball Team Formations Wednesday, January 31, 2018 6:00-8:45p Meet Your Manager @ Dick s Sporting Goods Saturday, February 3, 2018 TBD Practice Starts Monday, February 5, 2018 Opening Day + Picture Day Saturday, February 24, 2018 TBD D62 Umpire/Manager Summit TBD TBD Pre-Season Games Begin/Hit-a-Thon Saturday, March 3, 2018 All Day Weekday Games Begin Monday, March 12, 2018 5p Spring Break NO GAMES March 31 April 8 Games Resume April 9, 2018 Family Movie Night TBD Dusk Last Day of Regular Season Saturday May 12, 2018 All Day Angel Day Saturday, May 20, 2018 TBD SVLL Tournament Begins TBD TBD SVLL Tournament Concludes TBD TBD D62 TOC Begins TBD TBD 4.3 Draft and Post-Draft Guidelines NOTE: The following are guidelines for an efficient draft. Complete draft rules are covered in the Local Rules located at www.seaviewlittleleague.com Be ON TIME! This event is CLOSED to the general membership and will only be open to managers and relevant league personnel. The integrity of this process MUST be protected at all costs All managers and coaches are expected to stay for the duration of the draft process There will be a 10-minute period following the completion of the draft to discuss trades of drafted players Cell phones must be turned off or left outside Always be prepared to make your selection within the time limit set by the Player Agent. This expedites the process for everyone present. Have a system to eliminate drafted players from your lists. It slows the process down when managers try to draft a player already selected
Upon completion of the draft, you will be issued a folder containing all emergency medical forms. Check your folder and be sure you have a form for EVERY player you drafted. If you are missing any, make the Player Agent aware of it IMMEDIATELY so the player s form can be located Notify players of their team assignments. These notifications should be made within 24 hours after completion of the draft process AT NO TIME SHOULD A FAMILY BE TOLD THE DRAFT LEVEL OR POSITION FOR ANY PLAYER! If contact cannot be made within 24 hrs, immediately let the Player Agent know. DO NOT trust leaving information on answering machines as sometimes information does not get conveyed accurately or at all within a household. Request a call back. You need to hear a LIVE VOICE. Keep notes of who you spoke to or that you left a message requesting a call back. When you get a return call, document that as well. This will help a Player Agent if their involvement is necessary There is no draft for Coach Pitch thru T-Ball. There is a Team Formation meeting 4.4 Team Meeting The following checklist is provided to assist managers in their organization and preparation for the first team meeting: Confirm date, time and location of team parent meeting o Hold your meeting in a location that can accommodate the players, parents and any siblings. Try and secure a room or area reserved for your meeting as public areas such as restaurants can be noisy and difficult to communicate clearly. This is a great time to patronize a SVLL sponsor restaurant (Lamppost Pizza, Zubie s, Mama s On 39, The Corner) or solicit a new business for your team sponsorship Construct a team roster which needs to contain the following information: o player names o parent/guardian names o addresses, phone numbers and email addresses Team Meeting Outline Construct a team roster which needs to contain the following information Determine if player has transportation requirements to games and practices Provide parents with schedules as soon as possible. Provide locations and directions to all practices and games. Confirm required volunteers o Team coaches (if not already chosen) o Team parent(s) o Official scorekeepers for the team (recommend 2) o Volunteer umpires (recommend 2.) Majors thru Minor B will umpire different leagues. Minor C umpire own games. There will be umpire training given to all who want to be a team umpire. The training will be conducted by District 62 and or our umpire in chiefs. o Field Maintenance (recommend 2). Reinforce that good field maintenance will require 30-40 minutes of time after practice and each home game. o Team photographer(s)
Discuss player-provided equipment Inform parents of team sponsor requirements Don t let parents leave without volunteering!! Inform parents of the communication process at SVLL Communication should be routed through the manager or Player Agent Discuss your philosophy on player positions, rotations, pitching, etc. Inform parents of local rules and policies involving pitching and player participation o Study and be familiar with SVLL Safety Plan and Safety Manual. These documents contain many requirements that are the responsibility of managers o Be familiar with the Little League Official Playing Rules as well as SVLL s Local Rules and Policies. Note: Local Rules and Policies attached at the end of this handbook and also posted at www.seaviewlittleleague.com 4.5 Volunteers Seaview Little League is an organization that relies on the skills and strengths of its volunteer base. The league itself is governed by a volunteer board of directors that oversees the operations of the league as well as implementing programs that continue the mission of Little League. The strength and future of Seaview rests in the support and assistance of volunteers. Our volunteers come from player s families, community members, college students, former ball players and other youth who are interested in supporting Seaview. There are many ways one can become involved so please ensure every family on your team volunteers before leaving the team meeting. 4.6 Practice Coordination Each division will have a designated division coordinator. He/She will be responsible for scheduling available practice times for teams. As you are probably aware, we are now having to pay for use of school sites and are being restricted on sites and the time available. This will require we all work together to utilize available time in a more coordinated manner than ever before. It is imperative that you request field use as well as advise of cancellations (especially at SVLL fields) to ensure that field time may be offered to other teams. 4.7 Scorekeeping and Game Results Scorekeeping Responsibilities For Majors, Minor A, Minor B and Minor C (only during regular season): Each Manager is to supply the opposing Manager, the Home Plate Umpire and the Official Scorekeeper with: The team lineup, including the uniform number, full names and starting positions Including a list of absentees and/or players who are being disciplined Report all substitutions when they are made to the Official Scorekeeper and Home Plate Umpire Pitching eligibility must be declared prior to the start of the game Each Manager and the Home Plate Umpire shall sign the Official Scorebook at the end of each game Game Results Notification Standings are kept for all upper divisions on the SVLL website. The winning manager or official scorekeeper of each game needs to email the following information to scores@seaviewlittleleague.com by the end of that day in which the game was played. Date: Scheduled Game Start Time:
Division: Winning Team: Score: Weather Line: All field Status information will be updated on the home page of the Website based on weather conditions. Please check when questionable weather may affect games or practices. 4.8 Umpires Please encourage 2 or more volunteers for umpires. It is imperative that they attend the umpire clinics in learn basic training for their benefit and for the kids. Other information provided by: Jenn Moorhead uic@seaviewlittleleague.com 4.9 Safety In the event of injury during practice, game or other team function Use available first aid and if necessary, secure medical assistance as quickly as possible Notify the Safety Officer and President within 24 hours Complete a Safety/Injury Report and email to Safety Officer Any injury to a player outside of SVLL activities (skiing, surfing, etc) that results in missing practice or games will require a note from Doctor to return to play.+ 4.10 Equipment Upon designation of your team, you will be given a time by the equipment Manager to pick up your league-issued equipment. At the time of equipment issue, you will be required to check all equipment received against a form used by the equipment committee and supply a $100 cash deposit to the league. The deposit will be returned at season s end pending return of all Seaview equipment Check and sign for all equipment in your bag For preseason practice and accountability purposes, it is recommended that you, in some way, label each piece of equipment in your bag with your team name and level. This will assure you will be able to keep track of all issued equipment As you label each piece of equipment, examine it for possible safety violations. Examples to look for would be batting helmets with cracks or catcher s helmets lacking throat guards. Bring faulty equipment to the attention of the equipment manager ASAP so it can be replaced with safe equipment. DO NOT utilize any piece of equipment that you deem to be unsafe. ALWAYS err on the side of caution Make it a habit to check your equipment periodically for accuracy of inventory and safety issues. Bring any issues to the attention of the equipment manager ASAP SVLL is strictly enforcing the Little League Bat rule that all bats used must be the new USA Baseball approved bats ( USABat ). All new bats must bear the USABat licensing mark. Visit the Seaview website for more details Please direct all questions pertaining to equipment and uniforms to:
Equipment Director equipment@seaviewlittleleague.com 4.11 Field Maintenance FIELD MAINTENANCE PROCEDURES The following is field maintenance instructions for the SVLL 2018 baseball season: PRACTICE & PLAY Take your players to the outfield for practice. Stay off infield when not in game or infield practice situations Pitch from RUBBER only during games and practice, not in front on grass. STAY OFF MOUND COVERS Your coach key unlocks the coach s bin and restrooms Make sure all gates are closed and latched before leaving the complex. This will deter animal traffic on our fields. No pets of any type are allowed on or around SVLL fields ABSOLUTELY NO FOOD OF ANY KIND IS ALLOWED IN DUGOUTS OR ON THE PLAYING FIELDS. THIS IS NOT A LOCAL RULE THIS IS A LITTLE LEAGUE RULE INFIELD PREP AND PROTOCOL: RESPONSIBILITY Practice nights - Last team on the field Weeknight games home team Weekend games home team of last game of the day DRAGGING/RAKING FIELDS Keep a minimum of 12 from all turf areas when raking out 36 BASE PATHS Drag and/or Rake infield base areas after every game and practice If you need help please ask the Field Maintenance Crew for help PITCHERS MOUND Very carefully dampen mound. Do not soak! Hand rake mound and fill divots Replace mound covers on Majors, Minor A and Minor B fields after every practice and last game of the day Do not stand on mound covers WATERING INFIELD Water after every last game and practice of the day (watering of infields between games will be handled by field maintenance if required) Water all infield and foul ground soil areas! Please follow posted sign for watering duration it differs by field Never water any turf area DO NOT ALLOW THE HOSE TO DRAG ON THE GROUND OR ON THE HOSE REELS DUGOUTS & EQUIPMENT Remove trash and sweep out both dugouts completely Last team of the day (games & practice) must put away bases and re-install base plugs Return all equipment to coach s bin and lock coach s bin and restrooms MANAGERS ACCOUNTABILITY
It is the team manager s responsibility to make sure that these instructions and policies are followed. Failure to follow these instructions may result in action from the SVLL Board of Directors Please assign 2 field maintenance helpers before the season begins No players or children under the age of 13 will be allowed to perform field maintenance. We have invested heavily in turf management and watering equipment and cannot rely on children to do a proper job It is the last team managers at the complex that are responsible for making sure the facility is locked and secure before they leave on both practice and game days 4.12 Sponsorships Know that with the start of the 2018 season all yearbook fees have been incorporated and made part of the Team Sponsorship requirements. All sponsorships must be turned in to sponsorship@seaviewlittleleague.com Teams not turning in complete sponsorships will be at risk of not getting their team photos or yearbooks The following outlines each team s 2018 Sponsorship commitment: Each team will be responsible for raising a minimum of $600 in team sponsorships. Teams can reach this mark by obtaining two Single level sponsors or one Double level sponsors. See the appendix and/or Seaview website for more details Team Parents should ask for the support and participation of the team s parents to raise these sponsorships know your team should plan to: Ask local community businesses for their support when raising these sponsorships. At-Large/Team Sponsorship letters and Sponsorship Program/Commitment forms (Printed on SVLL letterhead) are included in the appendix If you need more they are posted on the SVLL website Some parents may work for companies which provide or match contributions to charitable organizations - feel free to ask these organization if one of the parents on your team works for a company like: Boeing, Microsoft, Edwards Life Sciences, In & Out Burger Be prepared to give Seaview Little Leagues 501-c-3 tax exempt ID it is listed on the Sponsorship form. Know that your team know it can collect as much support for the league as possible and it raise any level of Sponsorship I.e. (1) $1,000, (2 or more) $300 or (1) $500 and (1) $300. (1) $300 and Any level is good! If your team needs ideas and or support raising its sponsorships please feel free to contact Troy Hall for help. As your Sponsorship Chair Troy has lists of potential supporters, and will give your team names and contact information. In addition, players will be responsible for fund raising through the Hit-a-Thon that will take place the day pre-season games begin. More details will be provided.
5 Local Rules Complete local rules are located at www.seaviewlittleleague.com and are included in the appendix.
6 Appendix 6.1 Sample Team Meeting Agenda Manager and Assistant Coaches Names o Cell Phone: o Home Phone: o Office Phone: o Email: Background o Coaching Experience o Coaching Philosophy Uniforms and Equipment LEAGUE PROVIDED - Jersey, Hats, belts and socks 2018 Minor A Angels - Team Meeting NOT PROVIDED o GREY pants, BLACK ¾ sleeves (if desired), BASEBALL cleats o Bat, baseball mitt, batting helmet (NAME ON EVERYTHING) Expectations and Team Goals for Minor B Everyone will move around in the infield and outfield A ton of stuff to learn Faster pace (steals, extra bases, etc.) Practice Two days per week. Then we will move to one day/week once games begin Practice locations Practices will be Wednesday and Friday from 4:00pm to 5:30pm We may push practices back to 4:30 or 5pm once day light savings comes It s all about Volunteers Team Parent - Mandatory Team Parent Meeting This Friday Feb XX(7pm) Responsibilities: o Notifying team via email of important announcements she will receive from Seaview o Snack bar volunteer schedule o Organize the Angel game Umpires Need 2. Very important we get these filled
o Manager will be suspended if we miss a scheduled game o Umpire Clinic DATE TBD @ SVLL Scorekeeper There is a scorekeeper s seminar DATE TBD Field Maintenance - Need 2 (Help clean up field after games and when we practice at the field). Plan on 30-40 minutes post game to do a proper job Assistant Coaches As many as we can get. The more the better. We would like to assign coaches to help in certain areas (i.e.: base running, fielding, hitting, etc.). The consistency of having one person specialize in one particular area really helps in player development Team Photographer/Videographer Need 1. Team Sponsorships (Need $600 total) Snack Bar Every team will work a single shift in the season, need volunteers to fill this single shift Upcoming Important Dates February 20 th Opening Day & Pancake Breakfast o All players needed in full uniform o Pancake Breakfast- Time TBD o Teams line up for opening ceremony- Time TBD o opening ceremony- Time TBD o Exhibition games begin- Time TBD March 3th - Preseason game begin March 12 th Weekday games begin What we expect from players: Listen to their coaches Respect their teammates and other teams players Keep equipment together Dugout demeanor/rules What we expect from parents: Please make it to practice on time Get to game 40 minutes before start time to warm up Please notify us in advance of any missed practices or games so we can plan accordingly Please check email regularly as this is our primary method of communication The coaches will enforce positive attitudes and good sportsmanship with the players. Please support your coaches and let the kids know that we are in charge at the practices and games Stay positive in the stands - Players and Umpires! We encourage you to work with your players at home and on your own time Get involved-volunteer for one of the positions and bring the whole family out to support practices and games
6.2 Team Volunteer Form Division: Team: Manager Position Name Email Address Home Phone # Cell Phone # Coach Coach Team Parent Scorekeeper (if applicable) Scorekeeper (if applicable) Umpire Umpire Umpire Field Maintenance Field Maintenance Field Maintenance Sponsor Sponsor Team Photographer Snack Bar Snack Bar
6.3 Safety/Injury Report SEAVIEW LITTLE LEAGUE SAFETY / INJURY REPORT Name of Injured: Phone Number: Injured Information Date of Injury: Email Address: Division T-Ball (Ages 5-8) Minor (Ages 7-12) Major (Ages 9-12) Junior (Ages 13-14) Senior (Ages 14-16) Big League (Ages 16-18) Category Player Volunteer Umpire Scorekeeper Manager, Coach Player Agent Volunteer Worker Type of Event Tryouts Scheduled Game Tournament Practice Special Event (Not Game) Other Description of Incident: Incident Information Action Taken First Aid at Field To Doctor To Hospital Name: Phone Number: Person Filing Report Date: Email Address: THIS FORM MUST BE SUBMITTED FOR EVERY INJURY WHICH OCCURS DURING A LITTLE LEAGUE FUNCTION, PRACTICE OR GAME. Complete the form and send it to the Safety Officer: Pat Evans safety@seaviewlittleleague.com (949) 230-3150
6.4 Team Sponsorship Forms Seaview Little League-2018 Sponsorship Programs Spring Season Banner Single: This sponsorship level is designed as an entry level for new or returning league sponsors who would like to show their support of our youth baseball programs. A 3 x5 banner can be displayed on one of our fields during the spring baseball season, and mention of your sponsorship posted on the SVLL Sponsor Webpage. Program Cost = $300.00* *Important Notice (Banner and Plaque is not included in the $300.00 sponsorship; a banner can be provided to be displayed) $25.00 Team Plaque $75.00 Banner (3x5) Full Season Annual League Sponsorship Programs Double: Full season annual sponsorships increases community awareness of your sponsorship support during the Spring Baseball Season. Includes two 3 x 5 banners to be displayed at our fields and SVLL Sponsor Webpage. Program cost = $600.00* Triple: Full season annual sponsorships increases community awareness of your sponsorship support during the Spring Baseball Season. Includes three 3 x 5 banners to be displayed at our fields and SVLL Sponsor Webpage. Program cost = $850.00*
Year-Round Annual Sponsorship Programs Home Run: Premium large format field banner (three 3 x10 ), or metal signage on one of our Scorekeeper Huts Community-wide email blasts to ourmembership* Banner ad on SVLL website home page with direct link to your company s website Program Cost = $1,500.00* Grand Slam: Premium large format advertising location on one of our scoreboards, scorekeeper hut, or backstops Community-wide email blasts to ourmembership* Banner ad on SVLL website home page with direct link to your company swebsite Marketing opportunities for your business at our fields during the season Program Cost = $2,000.00* Custom Packages available upon request Please submit this page and sponsorship check to Seaview Little League PO Box 5305, Huntington Beach, CA 92615-5305
Team Name: Division: (i.e. Coach Pitch-Minor A) 7 Manager s Name: Team Parent Name: Please check the sponsorship level that works best for your organization: 8 Single Double Home Run Grand Slam Amount Attached/Enclosed: $ Please Provide the Following Sponsor Information: Sponsor Business Name: Address: Sponsor Contact Name: Email: Phone: Please Circle the Following: Sponsorship Banner: Yes No Sponsorship Plaque: Yes No For Banner Orders: Contact The Sign Design OC info@signdesignoc.com (see banner order form and instruction sheet) For Plaque Orders: Please print sponsor business name legibly below as it is to appear on the plaque: Please provide electronic copies of brand objectives, web advertising parameters, logos, and any additional information to Troy Hall, Sponsorship Chairman: P 714.412.2003 E sponsorship@seaviewlittleleague.com 9 SPONSOR SIGNATURE: DATE By signing and dating this document, you agree to become a sponsor of Seaview Little League and understand and agree to the terms of our sponsorship agreement. Terms: unless otherwise agreed to and listed here, signing this document stipulates an understanding that payment terms are Net/Net, and all sponsorship materials and content are subject to review. Sponsorship materials will be posted at the discretion and judgment of the SVLL Board of Directors. 18