Settlement Agreement Extracurricular Activities February 28, 2017 Minority Achievement Office
Settlement Agreement - Extracurricular Activities Extracurricular Activities Policy: Advertise athletic tryouts in middle school and high school Advertise club and organization opportunities in middle and high school Monitored through: Link or website address Written lists School visits 2
School Messenger Parent Communication August 7 & August 28, 2017 Phone message Dear OCPS parents: We look forward to seeing your children in the classroom on August 14! There are also lots of opportunities for your child outside of the classroom. Please take a look at the website of your child s school to learn about all kinds of activities, clubs, sports teams, tryout dates, service events, and more. Students who feel that they re connected to their school are more successful in school. Please take time to review activities with your child, and encourage your son or daughter to participate. Call your child s school if you have questions. Welcome back! 3
Connect Orange in Spanish Buenas tardes! Bienvenidos! Esperamos que los primeros días de clases hayan sido el comienzo de un gran año escolar. Queremos también tomar este tiempo para informarles de todas las oportunidades que su hijo/a puede experimentar este año fuera del salón de clases. Por favor, tome su tiempo para visitar el Sitio Web de la escuela de su hijo/a para aprender sobre todos los tipos de actividades, clubs, equipos de deportes, selección de deportistas, y más. Usted encontrará el enlace Extracurriculuar Activities en el lado derecho del Sitio Web de su escuela. Los estudiantes que se sienten más conectados con la escuela son más éxitosos en la escuela. Por favor tome su tiempo para revisar estas actividades con su hijo/a, y motívelo a participar. Llame a la escuela de su hijo/a si tiene alguna pregunta. Bienvenidos otra vez! 4
Connect Orange in Haitian Creole Bonswa Byenveni a nouvo, nou espere ke premye jou lekòl yo te yon konmansman pou yon bònn ane eskolè. Nou vle tou pran tan pou alète w sou tout opòtinite pitit ou ka eksperimante andeyò sal klas la ane sa a. Tanpri pran yon ti tan pou tcheke sit entènèt lekòl pitit ou a pou w ka konnen plis sou tout kalite aktivite, klib, ekip espòtif, dat esè, evènman sèvis, ak anpil lòt. Ou pral jwenn lyen ki rele 'Extracurricular Activities "sou bò dwat nan sit entènèt chak lekòl. Elèv ki santi yo ke yo konekte ak lekòl yo gen plis siksè nan lekòl la. Tanpri, pran yon ti tan pou revize aktivite yo avèk pitit ou, epi ankouraje pitit gason w oswa pitit fi w pou patisipe. Rele lekòl pitit ou a si ou gen kesyon. Yon fwa ankò Byenveni a nouvo! 5
School Messenger Call 1 August 7 100,305 recipients 217,240 phone numbers 82.5% confirmed delivery The other 17.5% of calls were verified as busy, blocked, duplicates, unknown or no answer Call 2 August 28 101,509 recipients 219,063 phone numbers 85.9% confirmed delivery The other 14.1% of calls were verified as busy, blocked, duplicates, unknown or no answer 6
Code of Conduct Participation in Extracurricular/Co-curricular Activities Students were supplied a copy of the Code of Conduct at the beginning of the school year (The complete text can be found on pg. 6) 7
Extracurricular Activities www.ocps.net Click on Students and Parents Click on Extracurricular Activities in the drop down menu Click on the + sign next to the school name to view the school s extracurricular activity options 8
Site Navigation Once expanded, the option to search athletics, clubs, and/or organizations becomes available 9
Site Navigation Individual athletic teams, clubs and organizations are then listed alphabetically 10
Site Navigation The final expansion includes the location of tryouts or meeting times, the contact and the dates of importance 11
Extracurricular Activities from School Website Go to school website (i.e. Edgewater HS) Click on School Information or Clubs and Organizations 12
Matrix for Middle and High School 2017-2018 matrix highlights Many new individuals conducting the inputs The new web platform allowed us to notice inconsistencies and begin to rectify sooner Location of meetings or tryouts Athletic tryout dates times of meetings or tryouts Open enrollment versus set deadlines Contact information (phone number as well as email address) 399 unique organizations with 1,908 opportunities listed for secondary schools 13
Written List for Middle School 14
Written List for High Schools 15
Submission Forms 16
Follow-up After strategically planning the collection of the extracurricular activity information from all middle and high schools, the following is submitted for review: Electronic library kept on the OCPS SharePoint Web matrices collected at the beginning of the year and monitored every grading period for additions or changes August 14, 2017 October 16, 2017 December 21, 2017 March 15, 2018 June 2, 2018 Written lists are monitored at the beginning of each school year, amendments are reviewed throughout the year and formally at the semester break: August 28, 2017 December 21, 2017 June 2, 2018 17
Superintendent s Comments School Board Questions and Discussion 18