NSCA CHAMPIONSHIP HOSTING REQUEST PACKAGE 2018-2019
Requirements for hosting NSCA Events Member Clubs who wish to host a NSCA event must make their intentions known by completing the request to host form on page 7 and returning it to the Executive Director at the NSCA s office prior to March 30, 2018. If there are questions prior to submitting a request please contact Marion MacAulay, Director of Competitions, directly as follows: Marion MacAulay Director of Competitions marionmacaulay@gmail.com 902-305-2983 Virginia Jackson Executive Director Telephone: (902) 223-3218 Email: vjackson@nscurl.com 1
Table of Contents MEMO FROM THE DIRECTOR OF COMPETITIONS... 3 2017-2018 PROVINCIAL CHAMPIONSHIP CALENDAR... 4 NSCA HOST REQUEST FORM... 5 NSCA MEMBER CLUB TECHNICAL INFORMATION UPDATE... 5 CO-HOST ACKNOWLEDGEMENT FORM... 8 GENERAL HOSTING GUIDELINES... 9 NSCA CHAMPIONSHIPS QUICK REFERENCE GUIDE... 14 2
MEMO FROM THE DIRECTOR OF COMPETITIONS Please find enclosed the Hosting Bid Package for the 2018-19 curling season. This is a very important document for the NSCA as we try to match prospective hosts with our provincial events. There has always seemed to be a fear to host some of the events, but with these competitions becoming more stream lined, and with great hosting over the past couple of years, there is much information available to guide our member clubs. The NSCA Liaisons and Officials will work with your Committee with your team to ensure a successful event. The NSCA Competitions Committee realizes that there are many provincial events for which we are looking to have hosts, and we depend on you, our member clubs, to help make these events successful. Some clubs have gone over and above the call of duty in recent years and we need to spread the events over many of our clubs. If your club didn't host an event this past year, we hope that you will put your name forward to help this year. It is great for our competitors to have these competitions within a club that cares about the event, and it s great for your region to have this sporting event come to your community. In recent years, the NSCA through the provincial championships invested over 1.3 million dollars in economic spin offs to our curling host communities - staggering numbers when presented to your local municipal councils (The details of each championship is available upon request). Our championships are a great way to build relationships in your community. In Curling, Marion MacAulay Director of Competitions Nova Scotia Curling Association 3
2018-19 PROVINCIAL CHAMPIONSHIP CALENDAR EVENT DATES LOCATION U21 Qualifiers (M/W)+ Nov 30-Dec 2, 2018 Women's Qualifier+** Dec 13-16, 2018 U21 Provincials+** Dec 27-31, 2018 Lakeshore Curling Club Men's Qualifier+** Jan 4-6, 2019 Scotties/Deloitte Tankard+** Jan 21-27, 2019 Dartmouth Curling Club Junior Doubles Feb 1-3, 2019 U15 Greenspiel Feb 8-10, 2019 Wheelchair*+** Feb 8-10, 2019 Seniors+** Feb 14-18, 2019 Stick* Feb 15-18, 2019 New Glasgow Women's Travelers+ Feb 28-March 3, 2019 U13 Jamboree Feb 22-24, 2019 Men's Travelers+ Feb 28-March 3, 2019 Masters*+ Feb 28-March 4, 2019 U18+** March 8-11, 2019 Mixed Doubles+** March 14-17, 2019 Grand Masters Grand Masters to secure U11 Light Rocks March 14-17, 2019 Club Curler (M/W) March 15-17, 2019 Glooscap Curling Club U16/U19 Mixed March 15-17, 2019 Club Mixed March 22-24, 2019 Mixed +** March 22-25, 2019 +Time Clocks will be used **NSCA Rocks *Requires club to be accessible 4
NSCA HOST REQUEST FORM The undersigned Curling Club would like to host the following Championship(s): Choice Name of Event 2018-19 2019-2020 2020-21 1 st Choice 2 nd Choice 3 rd Choice 4 th Choice 5 th Choice * Note: if your club wishes to host the same event in more than one year please tick the appropriate boxes no guarantees. The Curling Club acknowledges and agrees to abide by the NSCA Guidelines for hosting championship events. We, the undersigned, acknowledge the NSCA reserves the right to introduce a formal hosting contract for any of these events, which could introduce new clauses not previously covered in the current hosting guidelines. We, the undersigned, have completed in full our NSCA Host Request Form in full, including the Club Technical Information Update Form and Co-host Information Form (if applicable). Date Club Signing Officer Please note the NSCA will only accept completed Request forms which are returned by: Please return your completed Request by: March 30, 2018 Scanned Copy to: vjackson@nscurl.com NSCA MEMBER CLUB TECHNICAL INFORMATION UPDATE 5
Date: Club Name: Club Mailing Address: Club Civic Address: Club Phone Number: Club Fax Number: Club Email to be posted on www.nscurl.com Club Website to be posted on www.nscurl.com CONTACT INFORMATION Name of Club President for the 2018/2019 Season: Phone Number: (home) (work) (cell) Name of Club Secretary for the 2018/2019 Season: Phone Number: (home) (work) (cell) Name of Junior Director for the 2018/2019 Season: Email: Email: Phone Number: (home) (work) (cell) Email: Name of Club Manager (if applicable) [ ] Employee [ ] Volunteer Phone Number: (home) (work) (cell) Email: Name of Head Ice Maker: [ ] Employee [ ] Volunteer Phone Number: (home) (work) (cell) Years of Experience: Email: Ice Technician Certification Program Level: ICE INFORMATION Number of sheets: 6
Base: (please circle) White surface: (please circle) Circles: (please circle) Usual speed (nearer hog to farther tee): seconds Is your ice shed heated? Concrete Asphalt Sand Other: (Please Specify) Painted on base Painted on ice Paper Other: (Please Specify) Painted on floor Painted on ice Laid during ice making Other: (Please Specify) Usual curl: A. Outside-In: B. Inside-Out: When was your last Fire Safety Inspection completed? What is the Occupancy Load of the Lounge area of your curling club? 7
CO-HOST ACKNOWLEDGEMENT FORM Co-host Name: Championship Event to be Co-hosted: Name of Curling Club: As co-hosts for the above event, we acknowledge and agree to abide by the NSCA Guidelines for hosting championship events. We are aware that any compensation for our time, energy and facility usage is a matter of agreement solely between ourselves and the primary host for this championship. Date Club Signing Officer 8
GENERAL HOSTING GUIDELINES The Nova Scotia Curling Association strives to award its Championships to ensure the best possible playing conditions, superior hospitality and a friendly atmosphere for its members participating. To this end the NSCA has created the following set of General Hosting Guidelines. Many of these Guidelines will be critical to the successful hosting of an NSCA Championship. All member clubs with available resources will be invited to host NS provincial championships and selection will be made by the Selection Committee for ratification by the NSCA Board of Directors. All completed applications received by the closing date specified will be considered by the Selection Committee. Hosts will be announced at the ensuing Annual General Meeting of the NSCA. The Selection Committee will base its decision upon the following criteria: The Club must be a member in good standing Quality of venue and Club technical information (provided by club) Ability of club to meet minimum requirements o Number of sheets of ice o Quality of playing Conditions o Spectator seating o Suitable Accommodations Availability of second club, if required Previous history of hosting provincial competitions Availability of timers, if required Willingness to adhere to sponsorship guidelines Number of hosting requests I SHEETS REQUIRED The minimum number of sheets required for each championship is outlined under the NSCA Championships Quick Reference Guide on page 14. Member Clubs with fewer sheets must secure the use of additional ice in a second Member Club that is located within fifty (50) kilometers of the Host Club. A second Member Club must sign the Co-Host Request Form on page 8, which must be returned to the NSCA office for the bid to be official. 9
II SUITABLE ACCOMMODATIONS Suitable accommodations must be available within 50 kilometers of the host club for competing teams, invited guests and expected spectators. The Comfort Inn as part of the Westmount Group should be utilized for accommodation when possible. The locations of Comfort Inns which are part of the Westmount Group are Amherst, New Glasgow, Sydney, Truro and Yarmouth. The 4 Points Sheraton in Halifax is a member of the Westmount Group so it should be the preferred accommodation for events in Metro. III CLUB FACILITIES Member Clubs must be prepared to relinquish the complete use of their clubrooms and ice shed to the championship during the full term of play. Use of vacant sheets of ice between draws will be at the sole discretion and approval of the Chief Umpire (Officiated Events) or NSCA Championship Liaison (Unofficiated Events). Member Clubs wishing to host the Wheelchair, Stick and Masters Championships must be accessible. IV VOLUNTEER REQUIREMENTS While some events require more volunteers than others, there is a significant increase in the number of volunteers required for timed events and those requiring opening or closing ceremonies. V HOSTING GRANTS Annually the NSCA offers in excess of 25 provincial event hosting opportunities. These events are a great opportunity for Member Clubs to build relationships within your community and club. The anticipated hosting grants are calculated to account for the length of the event, expected number of teams, if it is a timed event and if an off ice function is required. In 2014/15 we introduced a Hosting Grant Subsidy program that saw clubs get additional money to help support hosting efforts through an application process for such items as banquets, entertainment, additional hall rentals, and minor infrastructure investments. We would like each club to put forward their best effort in making these events an enjoyable and rewarding experience for all. This year we plan to continue with the Subsidy program. There will be a finite amount of funds available. Ask your Liaison for more details. While the hosting grants are meant to support the hosting initiative they should not be your only source of revenue to the host club. We encourage clubs to be creative, sell local sponsorship, do 50/50 draws, 10
sell food from your kitchen or canteen, and remind your local council of what a great corporate citizen you are by bringing 100 s of people to their community in the dead of winter. The economic impact of these events totalled over 1.3 million dollars last year. Councillors like numbers like that. VI ADMISSION FEES Member Clubs are permitted to charge admission fees at all Championship Events in accordance with the NSCA Entrance Fees Policy. VII PLAYING CONDITIONS We know that the host club makes every effort to ensure the best possible playing conditions for the duration of the championship. Ice should be prepared well prior to the championship and maintained in top condition for the championship. Stones should be matched. The competitors must know any significant variation in stones or ice, on or between sheets, before play begins. At the 2014 Annual General Meeting and again at a Players meeting in March 2015 the players of the Men s and Women s streams asked the NSCA to set some minimum standards for playing conditions. In general terms the players are looking for 3.5 to 4.5 feet of curl in all directions and for the ice to be 23-25 seconds Hog to Tee for the entire length of game. Please keep these standards in mind if you are interested in hosting an event that leads to an event under the Season of Champions of Curling Canada. While this is a general standard, not all events are created equal: some styles of play have less ends, have less sweeping, or by design have more rocks in play and as such require different standards of preparation. We want to work with all our Member Clubs to help you give your best product to your membership. In 2015/16 the NSCA initiated several measures: 1. The NSCA formed an Ice Tech mentorship program under the direction of Jamie Bourassa, Level 5 Curling Canada ice tech. 2. The NSCA will assess playing conditions for all Championships leading to a Season of Champions event of Curling Canada. The assessment will occur at a mutually agreed time (preferably a minimum of 4 weeks prior to the Championship) by a member of the NS Ice Tech Mentorship committee. (For complete clarity please reference the chart on page 15) 3. At any time prior to the Championship the host club may request one of the members of this committee visit the club and consult on playing conditions. 4. The NSCA Stones will be mandatory for use at some events (See Quick Reference on page 14). However, if a club feels that their stones are not up to it they may request the use of the NSCA stones for the Championship. The use is subject to availability and transportation arrangements. 11
Where applicable, the NSCA Stones are not to be used for any purpose other than for the championship for which they are intended. 5. The NSCA will be naming the Head Ice Technician for the Men s and Women s Provincial Championships, with a minimum certification of Level 3. 6. The NSCA would like to see a minimum certification standard of the head ice techs for all our Championships and as such have created the suggested list on page 15. VIII APPLICABLE NSCA POLICIES Various NSCA policies and Guidelines are applicable for hosting events as well as for the conduct of the Championship. Some of these policies will require posting in a close proximity to the posted Draw Trees and Draw Schedules: Note: The NSCA is currently reviewing the format of play and the timing of some of the Championship events. Should changes occur, the first consideration shall be made to the host club originally awarded the event. IX ADHERENCE Any Member Club applying to host an NSCA championship must agree to adhere to these guidelines. Any variance must have the prior approval of the NSCA. The NSCA reserves the right to introduce a formal Hosting Contract for any of the Championship Events. This contract may introduce new clauses not previously covered in the current Hosting Guidelines. If introduced, contracts will be presented and signed prior to July 31 st annually. X SPONSORSHIP AGREEMENTS Member Clubs must be prepared to fully support and honour various NSCA Sponsorship exclusivity agreements which agreements may include, the placement of in-ice decals, the concealing, or removal of conflicting sponsors, and the exclusive use of sponsor products at some events. In-ice sponsors decals WILL be required at all levels of competition leading to the following national championships: (The NSCA will determine the location and numbers of decals to be placed in the playing ice surface.) Men s Provincial Championship Women s Provincial Championship 12
Men s and Women s Under 21 Junior Provincial Championship Travelers Club Championships The following policies were referenced above and are available for download on nscurl.com: Selection of Hosting Sites Policy Payment of Hosting Grants Event Cancellation Compensation Policy Spectator Entrance Fees Policy 13
Event Minimum Sheets Required Anticipated Hosting Grant Umpired Event Timed Event Provincial Curling Rocks Banquet and/or Opening Multiple Years Available? U21 Qualifier 3 $750 Yes Yes No No Yes U21 Provincials 4 0 Yes Yes Yes Opening Scotties/Tankard Qualifiers 4 0 Yes Yes Yes Opening/ Closing After 2020 After 2020 Club Mixed 3 $500 No No No No Yes Masters Provincial-must be accessible Wheelchair (must be accessible) 3 $750 Yes No No No Yes 2 $500 Yes Yes Yes Yes Yes Mixed Doubles 3 $750 Yes Yes Yes No Yes Senior Provincial 4 $750 Yes Yes Yes Yes Yes U18 Provincial 7 $1000 Yes Yes No Opening No U15 Greenspiel 7 $750 Yes No No No Yes Stick Provincial 4 $750 Yes No No Yes No Travelers Women s 4 $1000 Yes Yes No Yes Yes Travelers Men s 4 $1000 Yes Yes No Yes Yes U13 Jamboree 4 $750 Yes No No Opening Yes U11 Light Rocks Jamboree 4 $750 Yes No No Opening Yes U16 / U19 Mixed 7 $1000 Yes No No No Yes Provincial Mixed 3 $750 Yes Yes Yes* No Yes Women s Qualifier 3 $750 Yes Yes Yes No Yes Men s Qualifier 4 $750 Yes Yes Yes No Yes Club Curler Championship 6 $750 No No No No After 2019 Junior Doubles 7 $750 Yes No No No Yes 14
NSCA PLAYING CONDITIONS INFORMATION CHART EVENT Suggested Minimum Ice Tech Certification Assessment Men s and Women s Level 3 to be appointed by NSCA Yes Provincials Women s Qualifier(s) Level 2 Yes Men s Qualifier(s) Level 2 Yes Senior Provincials Level 2 Yes Mixed Provincials Level 2 Yes U21 Qualifier(s) Level 1 Yes U21 Provincials Level 1 Yes Wheelchair Level 1 Yes Mixed Doubles Level 1 Yes Masters Provincial Level 1 Travelers Women s Club Level 1 Travelers Men s Club Level 1 Club Mixed Level 1 U18 Level 1 U15 Greenspiel Level 1 Stick Level 1 U13 Jamboree Level 1 U11 Light Rocks Jamboree Level 1 U15/U19 Junior Mixed Level 1 Club Men s and Women s Level 1 15