Key Personnel President Todd Klein Director (Boys) Jim Wickham X Vice President Rob Miltenberger X Director (Girls) Chris Cramer X Secretary Rich Dixon X Referee Assignor Charles Kuchenbrod Treasurer Troy Milbrandt X Field Maintenance Shawn Bosco X Registrar Kelly Hennessey Field Requests Becky Sielman X Coaching Director Rick Orluk X Uniform Coordinator Laura Prestegaard Website Stacey Kroninger U11 Girls Coach Chris Dingley X Asst Registrar Raychel Carey X X represents present at meeting Meeting Minutes: 1. Review Open Items from February Meeting a. Incorporated into each into each subject s discussion 2. Girls Program Spring Update: a. Matt Wutka will take the girls High School Team (U18). b. U14 team did not have enough people so 5 girls went to East Granby to play. c. U13 No additions d. U12 Close to number needed but concern over conflicts with other schedules e. U11 added 1 person for spring f. U10 has 9 additional people that will be added in the fall, pending assessments g. U9 has 1 additional that may be added in the spring h. Hartland Soccer contacted Chris and wasn t sure what the message was for them trying out for the Granby Rovers. Impression was that Granby people would have precedence over Hartland even after assessments. Message is that they should come to assessments in the fall and they are welcome since they are part of the high school program later on. 3. Boys program Update: a. U9,U10, (2) U11, U12 all set
b. U14 Only 5 players which will be rolled into 2 high school aged teams, a U16 team coached by Jerry McDonald and a U18 boys team, coached by Sean Bendig with some support from others, for the spring. c. U13 new coaches managers and treasurer. John Hennessey volunteered to be the coach and approved by the board. Director Jim Wickham to discuss concerns around scheduling league and friendly with a roster of 9 full time and 5 part time players to encourage being cautious and potentially play friendlies only. 4. Spring Season Registrar Report: a. Raychel provided report. Girls commitments done. Stressed the March 16 th date for coaches to finalize rosters to give some buffer for the March 25 th CJSA registration due date. 5. Facilities a. Rick Orluk and Shawn Bosco reported. b. Were able to get deals on equipment through Jaypro. Board reviewed and approved the following expenditures: 2 new goals with nets for $2400 slated for use on Field 2 2 sets of World Cup anchors for $400 2 Sets of corner flags for $134 Nets for fields 3 and 4 at $478. This is the 5 mm net rather than the 4 mm net which would have been $50 less Nets for Field 1 $135 4 Practice Nets for $380 c. Need to determine what to do with old nets /goals that are being replaced. One thought was to silent auction them at the UCONN game. Should resolve at next board meeting 6. Champion s Coaches Clinic a. Clinic went well. Dave Emery, Tom McMillan and Girls coach Moose Dzielak attended and paid their own way. i. Action Item: Rick to get in touch with Mario Prata to schedule an August training session. ii. Action Item: Rick to propose to the board the club coaching licensing requirements based on the new F and G licenses at a future meeting. 7. UCONN Game a. Granby Police reviewed with Jim Wickham and no additional police will be needed b. Granby Ambulance will be on Site c. Action Item: Todd and Rob to take the lead on advertising for Valley Press, Suffield Paper. Also get the info out to the High School Coaches to get to their teams as well as the East Granby, Simsbury, Suffield Soccer Programs. 8. Fan Wear a. Two Tiered approach possible. Engage Stitches by Me in our support program. They would provide the non-brand name but community personalized touch. Use the Granby Rover soccer ball logo.
b. Brand Stuff (Adidas) through Soccer and Rugby. Oak tree for the logo and utilize the 10% markup via website with proceeds going to the club. 9. Proposed Adidas Apparel Contract. a. Get Adidas credit for merchandise and equipment. 12K over a 4 year deal + 10% credit for adidas sales but required 2 full club uniform change out over the 4 years. Based on our stance of not forcing the uniform change out, that part of the deal would be a nonstarter. b. Do not have the Adidas credit $ amount. Action Item: Rick Orluk to call Adam at Adidas for what the 2014 Rovers credit is. c. Action Item: Rob to determine what our annual uniform purchase and kits are. 10. Treasurer s Report a. 1099 Finished. b. Presented our Financial Position. Action Item for the Board is at next Board Meeting to determine what level of money do we want to have in the club account. c. Matching Gift Program discussed. Should we set a target for matching gifts? Action Item: Troy to direct email to the coaches on how to designate funds for the 501C. 11. Rovers Support Program: a. Plan from Rob reviewed and very close. b. Needs to be a personalized touch and not just an email or cold call. See action Item below c. Use of the Drummer and advertising decided against since cost and benefit seen by potential sponsors limited. Decided upon a 3 tiered approach. 1. $50 which would get a 2015 Supporter of Rovers Sticker for the business 2. $250 which would get a website sponsor and #1 above 3. $500 which would get #1 and #2 above as well as banner located at the park. Limited to 5 sponsors. Do not tie this with the UCONN game for now based on timing. d. Action Item: Rob to revise draft program summary per the above. e. Action item: Each board member to bring a potential business candidate for the next meeting. Important Upcoming Dates: 1. UCONN Game in Granby April 18 th 2015 2. Ct Cup Championship Jacket Presentation at next board Meeting April 3. Lacrosse Jamboree Sunday April 26 th, 2015 No Rovers Games before 3:00 PM 4. Granby Little League Parade Saturday May 2 nd 2015 No Rovers Games before 2:00 PM
5. Granby Road Race Saturday May 2: No Rovers games before 10:00 AM
Attachment 1 Schedule of Events Feb 1 March 25 March 30 April 1 April 5 April 11/12 June 14 June 14 June 17 System available for entry of spring teams Final day for team entries All Entry fees and fines due (clubs not submitting all payments may be removed from league schedules) Pre scheduling Meeting (League Board of Governors) Schedules distributed to club contacts First Weekend of play League Ends Final day to enter game results and team contact information into website End of season Board of Governors meeting Coaches and Managers Deadlines: 3/6 Deadline for Coaches/Managers to commit to spring play 3/13 Deadline for Coaches/managers to identify new Spring players (submit Birth Certificates if needed) 3/16 Deadline for Coaches/Managers to approve Spring Roster 4/6 Approved CJSA Rosters and Player Passes distributed to Teams If your teams have undergone any significant changes which would alter their competitive status since the fall season. Please be sure to note these items in the team comment section when entering that team. These notes are distributed to our board members and considered when assigning divisions. Do NOT rely solely on the competitive level field communicate these items.