EVENT HOSTS Gymnastics Ontario Call to Meet Oakville Gymnastics Club and Gymnastics Ontario are hosting 2017 National Acrobatic Cup & Aerobics Invitational at the Glen Abbey Community Centre. Please note : Club administrators and coaches may contact the Meet Director(s) with any questions. Athletes and parents should direct questions to their own club staff. The host club will not respond to communications from athletes and parents. Meet Directors: Candice Pingol and Corinna Ceconi Aerobics Event Chairs: Lynne Smiley and Cristina Bontas-Tantura Direct all inquiries to the Official Meet Email address: acromeetdirector7@gmail.com
OAKVILLE GYMNASTICS CLUB Contact Person: Don Holmes, Acro Program Director Oakville Gymnastics Club 1415 Third Line, Glen Abby Recreation Centre Oakville, ON, L6M 3G2 Phone: (905) 847-7747 Fax: (905) 847-7722 E-mail: info@oakvillegym.com Website: www.oakvillegym.com GYMNASTICS ONTARIO Contact Person: Yuliana Korolyova, Acro and Aerobic Program Coordinator Gymnastics Ontario 2950 Keele Street Toronto, ON, M3M 2H2 Phone: (647) 344-4653 Fax: (416) 426-7377 E-mail: acro@gymnasticsontario.ca Website: www.gymnasticsontario.ca VENUE / LOCATION Glen Abbey Community Centre Green Arena 1415 Third Line, Oakville, ON, L6M 3G2 (905) 847-7747 ORGANIZING COMMITTEE Coordinates of the Organizing Committee: Event Chairs: Candice Pingol and Corinna Ceconi (Acro) Lynne Smiley (Aero) Finance: Agnes Jankura, OGC Administrator Scoring: Nancy Carss Technical: Don Holmes (Acro), Holly Abraham(Aero) Volunteer Coord: Anna Attard and Karin Kacvinsky Medical: Niki Lavoie, Athletic Therapist Official Event Email: acromeetdirector7@gmail.com EQUIPMENT SA Sport (carpeted) sprung floor Spotting mats Chalk No running/aerobic shoes allowed on competition floor.
ENTRY FEES NATIONAL ACRO INVITATIONAL One (1) Event Acrobatic Gymnastics $95.00 + $20.00 per additional event $25.00 flat rate for those athletes registering for only Demonstration Performance ENTRY FEES NATIONAL AEROBICS INVITATIONAL One (1) Event Aerobic Gymnastics $70.00 + $15.00 per additional event for athletes registering for the 2017 National Aerobics Invitational $25.00 flat rate for those athletes registering for only Demonstration Performance or any 7 and 8 yr old athletes ENTRY FEE PAYMENT BY MAIL Please forward one club cheque payable to Oakville Gymnastics Club, c/o Don Holmes, Acro Program Director, 1415 Third Line, Oakville, ON, L6M 3G2 with a copy of the completed registration form. Ensure all fields are populated on the registration form. Registration also needs to be sent via email. See below. The registration form and payment must be received by Oakville Gymnastics Club on Friday, April 28 th, 2017. Post-dated cheques will NOT be accepted and will be considered as a late payment. No refunds. ENTRY FEE PAYMENT BY CREDIT CARD To pay registration fees by credit card see Registration Form below for details. E-MAIL REGISTRATION TO Meet Directors acromeetdirector7@gmail.com and Yuliana Korolyova acro@gymnasticsontario.ca REGISTRATION DEADLINE Friday, April 28 th, 2017 by 5:00 pm LATE FEES $100/Athlete for all registrations received after deadline. Late fees will be applied to clubs who do not submit a fully completed registration form, in addition to full payment, by the registration deadline to Oakville Gymnastics Club. Late registrations will be accepted up to Friday, May 12 th but will be subject to the late fees.
DRAFT SCHEDULE Thursday, May 25 th Arrival of Delegations Friday, May 26 th Arrival of Delegations Coaches/Judges Competition Briefing: 4:30-5:00pm Location TBD Training by club: 9:00am-3:00pm Opening Ceremony 5:00pm Competition starts 5:30pm Aerobic Gymnastics - Provincial/Invitational Stream - Aerodance Acrobatic Gymnastics - FIG Levels 11-16, 12-18, 13-19 and Senior will compete preliminary round on Day 1 Competition Ends 9:00pm Awards Day One will take place on Day Two Saturday, May 27 th Day Two Competition starts 9:00am Aerobic Gymnastics Provincial/Invitational Stream Acrobatic Gymnastics - FIG Levels 11-16, 12-18, 13-19 and Senior will compete preliminary round Two on day Two Competition Ends 5:00pm Awards Day One & Two 12:00-1:00pm and 5:00-6:00pm Sunday, May 28 th Day Three Competition starts 9:00am Aerobic Gymnastics National Stream Acrobatic Gymnastics - FIG Levels 11-16, 12-18, 13-19, Senior will compete finals on Day Three Competition Ends 4:00pm Awards Day Three 12:00-1:00pm and 4:00-5:00pm Closing Function TBD 8:00-11:00pm Monday, May 29 th Departure of Delegations
A FINAL draft of the schedule will be distributed once registrations are in. ADMISSION FEES One Day Pass Weekend Pass Adult 18+ years of age $8 $16 Youth 11 17 years of age $5 $8 Senior 55+ years of age $5 $8 Children 0-10 years of age Free Family 2 Adults + 2 Youth / Senior $20 $35
AIRPORT TRANSPORTATION Pearson International Airport (Toronto) is approximately 30 minutes east of the Glen Abbey Community Centre. Air Canada, WestJet and most major airlines operate out of Toronto. Billy Bishop Toronto City Airport is 45 minutes east of the Glen Abbey Community Centre. Airport Shuttle service to and from the airport to the hotels can be prearranged through AIRWAYS TRANSIT (www.airporttransit.com). To make arrangements contact them direct at 905.689.4460 LOCAL TRANSPORTATION Taxi : Oakville United (905) 338-0044 Transit : Oakville transit buses are available. GO Transit Train station 1 block south of the Official Host Hotel. Train into Downtown Toronto is approximately 30 minutes with frequent service. ACCOMMODATION OFFICIAL HOST HOTEL: Holiday Inn Oakville Centre 590 Argus Road, Oakville, Ontario L6J 3J3 Phone: (905) 842-5000 or Toll Free 1-866-914-9607 Email: gsm@hioakville.com Website: www.hioakville.com Room rate per night: $122.00 CDN Standard 2 Double beds OR King bed with pull out couch Full Buffet Breakfast included in rate up to 4 person A block of rooms is reserved under National Acro Cup Group Code: NAC Rate available until May 5, 2017. SECOND HOTEL Staybridge Suites Oakville 2511 Wyecroft Road, Oakville, ON L6L 6P8 Phone: (905) 847-2600 Toll Free: 1-800-238-8000
Email: sales@sbsoakville.com Website: www.staybridgeoakville.com Room rates per night are as follows: Studio Suite (1 Queen bed with pull out couch) $129.99 CDN 1 Bedroom Suite (1 King or 2 Queen beds) $144.99 CDN A block of rooms is reserved under: Oakville Gymnastics Club Rate available until May 4, 2017 MEALS Guests of the Official Host Hotel receive a complimentary breakfast in the hotel restaurant. General food services: There is an onsite snack bar in the Glen Abbey Community Centre. A 2 minute walk north of the Glen Abbey Community Centre there is a Sobey s Plaza with the following restaurants: McDonald s, PizzaPizza, Mr Sub, Symposium Café Restaurant and Lounge and a Sobey s Grocery Store with pre-made meals. Hospitality Lounge: Coaches and Judges will have access to the hospitality lounge with complimentary beverage and food being offered. Please list any dietary concerns on the registration form. The host may not always be able to accommodate your requests but we will do our best. MUSIC Music should be emailed in a digital format (e.g. mp3 or mp4) 1 week prior to the competition. Please bring back up music on either ipod or CD. All music will be compilated in order of the competition schedule in advance of the competition. Please check with the music volunteer prior to the start of the event that all of your music was received and is functioning properly. COACH ELIGIBILITY Acrobatic Gymnastics Coaches: All coaches must be Gymnastics Ontario members with a minimum of NCCP Level 2 (two) Artistic Gymnastics or Trampoline Fully Certified. All coaches must be listed on the attached registration form. If a coach is not registered on the attached form, he / she must be prepared to show proof of GO membership and NCCP certification on-site at the competition to gain access to the competition floor. Any out of province Coaches must provide proof of coaching certification from their province, territory or country.
Aerobic Gymnastics Coaches: All coaches must be Gymnastics Ontario members with a minimum of NCCP Level 2 (two) Artistic or RG Gymnastics Fully Certified (or as approved by GO and Aerobics Meet Director/Technical Chair). All coaches must be listed on the attached registration form. If a coach is not registered on the attached form, he/she must be prepared to show proof of GO membership and NCCP certification on-site at the competition to gain access to the competition floor. ACCREDITATION All athletes, coaches, judges and officials will receive accreditation upon arrival. Accreditation must be shown to gain access to the competition gymnasium and hospitality locations for coaches and judges. To gain entrance to the Closing Function you must also have your accreditation. COMPETITION RULES Acrobatic Gymnastics Refer to the Gymnastics Ontario 2016-2017 Acrobatic Gymnastics Technical Rules and Regulations. Please know that the following rules will be different for the 2017 National Acro Cup No GO Level 5 Individual Routines will be part of the 2017 National Acro Invitational. GO Youth Level will follow the current GO Acrobatic Gymnastics Technical Rules and Regulations. FIG Age Levels of 11-16, 12-18, 13-19 and Senior will follow the FIG Code of Points but we will use Gymnastics Ontario age rules for these levels. All ages will compete within the level. Demonstration athletes are permitted. Please contact the Meet Directors for additional information. If you have any questions regarding the competition rules for Acrobatic Gymnastics please contact: Don Holmes Technical Chair d.holmes@oakville.com Aerobic Gymnastics Refer to the Gymnastics Ontario 2016-2017 Aerobic Gymnastics Technical Rules and Regulations. For a copy of these rules contact Gymnastics Ontario. Demonstration athletes (7 and 8 yrs.) are permitted. Please contact the Meet Directors for additional information.
If you have any questions regarding the Aerobic competition rules please contact: Lynne Smiley GO Aerobics Technical Chair bsmiley25@cogeco.ca TARIFF SHEETS ACROBATIC GYMNASTICS The Acrobatic Gymnastics Tariff sheets must be submitted 1 weeks prior to the start of the competition via email or fax to the Meet Director or to the designated Competition Official in charge of scoring so that Judges may have time to review tariff sheets prior to the competition. The penalty for failing to comply will be a 1.0 deduction from the total mark of the routine (or first routine only if performing more than one during the competition). Tariff sheets for Finals must be submitted at the same time as tariff sheets for preliminary rounds. Difficulty Element List Sheets for National Stream AEROBIC Athletes are required All 2017 Aerobics Invitational/Provincial Stream competitors do not need to submit Difficulty Element List Sheets. All Routines will be judged on execution only for this competition. Only National Stream Aerobic Athletes will be required to submit Difficulty Element Lists. ATHLETE and COACH ATTIRE (ACROBATIC) Refer to the Gymnastics Ontario 2016-2017 Acrobatic Gymnastics Technical Rules and Regulations. ATHLETE and COACH ATTIRE (AEROBIC) Refer to the Gymnastics Ontario 2016-2017 Aerobic Gymnastics Technical Rules and Regulations. Athletes Attire is according to FIG Code of Points; tights are optional for Women form fitting body shorts are allowed. AWARDS (ACROBATIC) Awards: medals 1 st to 3 rd, ribbons 4 th to 8 th. FIG Levels 11-16, 12-18, 13-19 and Senior will receive awards for balance routine, dynamic routine and overall (score based on the sum of their balance, dynamic and combined routines). The FIG levels are welcome to compete one, two or three routines for this event. ***If a category has only one pair/group competing they will receive overall awards only. ***The Acro Cup Trophy will go to the highest level, highest scoring pair/group.
AWARDS (AEROBIC) Awards : medals 1 st to 3 rd, ribbons 4 th to 8 th in each Age Division (Individual) Age Divisions : National Stream Provincial/Invitational Stream IW IM IAD Individual: 9-11yrs / 12-14yrs / 15-17yrs / 18+ Age Requirement as of December 31 st, 2017 Aerobic Gymnastics (AG) Individual, Mixed Pair, Trio, Group (5) any combinations of ages are allowed. Aerodance (AD) Individual, Mixed Pair, Trio, Group (5-8+) any combinations of ages are allowed. Event Categories : Individual Women IW, Individual Men IM, MP, TR, GP, AD
ACROBATIC GYMNASTICS COMPETITION REGISTRATION FORM Club Name: Club Contact: T-shirt Size Phone Number: Fax Number: Child S,M,L Adult E-mail: XS,S,M,L Coach Name: NCCP #: Coach Name: NCCP#: Coach Name: NCCP#: Athlete Name Category and Level MP, WP, MXP, WG, MG, Other (indicate group) Age Date of Birth yyyy/mm/dd GO # Fee $90 +$20 additional events T-shirt Size Child: S,M,L Adult: XS,S,M,L Total: Payment Information: Type of Credit Card: Expiry Date: Credit Card Number: Name on Card: CLUB CHEQUE/CREDIT CARD ONLY! *AMEX not accepted Include: Registration Form and Full Payment payable to Oakville Gymnastics Club Submit Registration form by email to acromeetdirector7@gmail.com and Yuliana Korolyova acro@gymnasticsontario.ca
AEROBIC GYMNASTICS COMPETITION REGISTRATION FORM Club Name: Club Contact: T-shirt Size Phone Number: Fax Number: Child S,M,L Adult E-mail: XS,S,M,L Coach Name: NCCP #: Coach Name: NCCP#: Coach Name: NCCP#: Athlete Name Category and Age Group Indi, Pair, Trio, Group, Aerodance Age Date of Birth yyyy/mm/dd GO # Fee $65 + $15 additional events $25 NAI Demo T-shirt Size Child: S,M,L Adult: XS,S,M,L Total: Payment Information: Type of Credit Card: Expiry Date: Credit Card Number: Name on Card: CLUB CHEQUE/CREDIT CARD ONLY! *AMEX not accepted Include: Registration Form and Full Payment payable to Oakville Gymnastics Club Submit Registration form by email to acromeetdirector7@gmail.com and Yuliana Korolyova acro@gymnasticsontario.ca
COMPETITION SHUTTLE SERVICE REQUEST FORM Shuttle bus service from the Holiday Inn Oakville Centre & Staybridge Hotel to the Competition will run at set times throughout the day. To utilize this service a one time transportation fee of $30 per person will be due. Club Name: Phone Number: E-mail: Club Contact: Fax Number: Please list the name and anticipated dates needing shuttle service Name Friday Saturday Sunday Hotel Submit Airport Shuttle Service form to acromeetdirector7@gmail.com.