ISCA Work Groups A Summary of Work Group Results 2009 to

ISCA Work Groups A Summary of Work Group Results 2009 to 2017 1

Introduction Commodore Rabi Ahuja, 2008-2009 Chairman of the ISCA, set the theme of the 2009 annual ISCA Conference in Mumbai, India as ISCA: Charting a Course for the Future. The goal was to establish an ISCA Long Range Plan (3 to 5 years), with the intent of helping ISCA advance and move forward as a unified body, through a facilitated meeting led by Duncan Rowles, Delegate from the USA using the processes of: Brainstorming: During which the Delegates discussed things that ISCA could do for the future, like the website, fundraising, future conference themes, scholarships, and some real goals for the future. Prioritizing ideas: Twenty-four ideas were identified and given structure and assigned importance. Break out for Action Groups: Delegates met in 4 groups to discuss action steps and to come up with a presentation on what ISCA should do. Presentations: The groups each gave a presentation on the actions required and the priorities given to each action item. Assignments for Action: The Chair accepted the results and formally created the groups, now defined as ISCA Work Groups, to carry the individual Work Group (WG) initiatives through the coming year and to report on their topics at the 2010 ISCA Conference. Acknowledging that this effort would require directed follow-through throughout the year, the Chair further proposed that a Work Group Coordinator role be created. The Chair appointed Duncan Rowles as WG Coordinator. The Work Croup concept proved to be a sound creation and the WG process has continued with 18 Work Groups identified in the years 2009 through 2016. 2

Delegates attending the 2009 ISCA Conference and participating in the creation of the Work Group concept were: ISCA Annual Conference, Mumbai, India - 2009 Long Range Planning Workshop Peter Pemberton Keith Mullaly Doug Thomas Heinrich Dettmer Ernest Chan Sam Lau Rabi Ahuja Fujio Tamaoki Jacques Brandt Alexander Dubovikov Yana Zhilina Ian Loubser Olov Andersson Carl Ake Nilsson Carley Northcott Michael Campbell Duncan Rowles Australia Canada Canada Germany Hong Kong Hong Kong India Japan Netherlands Russia Russia South Africa Sweden Sweden United Kingdom United States United States 3

Web Improvement Senior Cadet Forum Sharing Educational Programs What makes Sea Cadets Special The Whole Cadet / Maritime Principles Media & PR Improvements ISCA WORK GROUPS 2009-2017 New Member Program ISCA Exchange Feedback Form Develop an ISCA Conference Framework ISCA Regatta-style Exchange Cadet-led Session or Participation at Annual Conference Develop RTU (Return to Unit) process Host Country Risk Assessment of Exchange Activities ISCA Guide for Exchanges Modify Article 3.6, Articles of Association Conference Guide(Reconfigured from WG9 in 2016) ISCA Guide for Fundraising Video Project WG1 WG2 WG3 WG4 WG5 WG6 WG7 WG8 WG9 WG10 WG11 WG12 WG13 WG14 WG15 WG16 WG17 WG18 WG TBD CONFERENCE India USA Japan So. Africa Bermuda Canada NED India Australia YEAR INITIATED 2009 2009 2009 2009 2010 2011 2011 2012 2012 2013 2013 2014 2014 2014 2015 2016 2016 2016 2017 YEAR COMPLETED 2012 2011 2011 2010 2012 2012 2012 2014 2017 2017 2014 Open 2016 2016 2015 2017 2017 Open WG1 WG2 WG3 WG4 WG5 WG6 WG7 WG8 WG9 WG10 WG11 WG12 WG13 WG14 WG15 WG16 WG17 WG18 WG LEADER X X Michael Campbell US X Peter Pemberton AU X X X X X X Olov Andersson SE X Waldi Bartie ZA X Andrew Blake ZA Note 3 WG12 X Nicola Martin UK X Ludger Himbeault CA Note 1 WG9 X Douglas Thomas CA X Duncan Rowles US X Wijnand Kramer NL Note 2 WG10 X Peter Kay CA X Takashi Hashikawa JP X X Deb Shaw AU X Amin Rahman UK Notes 1, 2, 3 resurrected WG Note 1: WG9 was initiated in 2012 at the South Africa Conference. Following the development of a 'strawman' at the Conference, activity ground to a standstill. It was resurrected in 2015 prior to the Netherlands Conference. At that Conference it was assigned a new number - WG16. Note 2: WG10 was initiated at the South Africa Conference (2012). Due to a number of circumstances activity waned and it was not until the 2016 Conference in India that there was a resurgence of interest in pursuing this WG. Note 3: WG12 was initiated in 2014 at the Canada Conference. Because of an overlap between this WG and an on-going project in the UK the UK Delegate accepted the WG Leader role and was going to integrate the results once the UK project was complete. The UK Project was not completed and the WG Leader subsequentially departed the UK Sea Cadets qwithout passing along the information to her successors. The WG was resurrected in 2016 at the India Conference. 4

Work Group 1 WG1 Website Improvement Leader: Michael Campbell (2009) United States 2009 Keith Mullaly Canada 2009 Doug Thomas Canada 2009 Ernest Chan Hong Kong This workgroup was created to improve the online presence of ISCA to reach more officers and cadets. Result: A new and modern website was created administered by the United States. The website included a governance page where members can post information concerning workgroups and reports. In addition, a Facebook page was created to augment the website. The present website is being redesigned (2017). The USA is doing this without work group action. 5

Work Group 2 WG2 ISCA Senior Cadet Forum Leader: Peter Pemberton (2009) Australia 2009 Ian Loubser South Africa 2009 Claes Grebell Sweden Conclusions We have twisted and turned the arguments back and forth and have formulated the following theses: 1) We assume that all ISCA countries have some kind of domestic Senior Cadet Forum or Cadet Conference. The name does not matter however in that Forum ISCA matters and exchanges should be discussed. 2) The result of the discussions and the Cadets proposals would be given to that country s own ISCA delegate. 3) The delegates to the ISCA Conference would thus represent the Cadets and their ideas. That is the whole idea behind the ISCA concept. Therefore, we suggest for the moment that the Conference close WG2. Perhaps a Senior Cadet Forum is an idea that might be resurrected sometime in the future if the ISCA really wants it. 6

Work Group 3 WG3 Sharing Educational Programs With Each Other Leader: Olov Andersson (2009) Sweden 2009 Rabi Ahuja India 2009 Sohrab Kapadia India 2010 Minoru Aoki Japan The Work Group started 2009 in India and was closed 2011 in Japan. The task was to collect educational programs from all ISCA Members. It was a rather hard mission to fulfill. In 2017 the input from three countries are still missing. Following the closeout presentation in Japan the result was sent to members on a CD and can be seen as some kind of encyclopedia over the ISCA Members` education and training. There are a lot of interesting features in the material if a Member nation wants to find new ideas or compare different educational approaches and use as a catalyst for forming objectives for the future. In fact, the most interesting part of WG3 are the different aims and objectives and how concordant the outlook concerning Sea Cadets is among the Members. Some of the results are incorporated in WG17, ISCA Guide for Fundraising as annex D. 7

Work Group 4 WG4 Identify What Makes the Sea Cadets Special versus Other Youth Programs Leader: Olov Andersson (2009) Sweden 2009 Jacques Brandt Netherlands The Work Group started 2009 in India and was closed 2010 in the USA. The result became an essay pointing out three special things: the sea the boat or sloop the ship. Fellowship, solidarity and helpfulness are ongoing themes. The result has been used in Sweden when searching for funds for their new sloops. WG4 result is used in WG17, ISCA Guide for Fundraising as annex G. 8

Work Group 5 WG5 ISCA Addresses The Whole Cadet Using Maritime Principles To Develop Better Citizens Leader: Waldie M. Bartie South Africa 2010 Dwayne Trott Bermuda 2010 Shuhei Noishiki Japan 2010 Peter Rollason Zimbabwe The Work Group started 2010 in the USA and was closed 2012 in South Afdrica. The International Sea Cadet Association, utilizing certain maritime basic principles, seeks to develop cadets towards good citizenship. THE AIM is to develop a mature young person of impeccable manners, an interest in worldly affairs, a pride in himself and his country, a sense of responsibility, a cheerful and helpful disposition, a care for his fellow cadets, and a tolerance of different cultures and customs. Each unit in each member country will develop its own methods and ideas to achieve this aim. Sweden has not been involved in the work but the result is partly and slightly revised and incorporated in WG17, ISCA Guide for Fundraising as annex F under the headline The Aims of ISCA Within Sea Cadets, An Explanatory Model. 9

Work Group 6 WG 6 ISCA Media & Public Relations (PR) Improvements Leader: Andrew Blake (2011) South Africa 2011 Keith Battersby Bermuda 2011 M-J Kim South Korea 2011 Peter Rollason Zimbabwe This Work Group was created in 2011in Japan and closed in 2012 in South Africa. The reality of standardizing media and PR efforts across various countries with their own politics and media rules is difficult. It was resolved to encourage member countries to develop their own internal marketing strategies. Since there was no action resulting from the report, Michael Campbell (USA) took it upon himself to create a Style Sheet and it is attached. Given the new Facebook Page and website, there was apparently no interest in pursuing the WG. There was no further action and the WG was closed. 10

International Sea Cadet Association Headline Typeface Tahoma Regular Aa Bb Cc Dd Ee Ff Gg Hh Ii Jj Kk Ll Mm Nn Oo Pp Qq Rr Ss Tt Uu Style Guidelines Logo Colors CMYK c100 m91 y0 k13 Hex 1E3588 RGB 30, 54, 137 CMYK c0 m31 y85 k0 Hex FCB940 RGB 253, 183, 64 Typography Vv Ww Xx Yy Zz 0 1 2 3 4 5 6 7 8 9 Secondary Typeface Constantia Regular Aa Bb Cc Dd Ee Ff Gg Hh Ii Jj Kk Ll Mm Nn Oo Pp Qq Rr Ss Tt Uu Vv Ww Xx Yy Zz 0 1 2 3 4 5 6 7 8 9 11

Work Group 7 WG 7 ISCA Introductory Program for New ISCA Members Leader: Michael Campbell USA / Olov Andersson (2011) Sweden 2011 Nicola Martin UK 2011 Michael Campbell USA The Work Group started 2011 and was closed 2012 in South Africa, This workgroup created a basic process in welcoming applications and new members. The task was to describe how to take care of new members to make them feel welcomed in the ISCA Family. The result is a check list how to introduce a new member and is primarily a guideline for the actual ISCA Chairman and the Membership Chair. The checklist describes the procedure from the applicant s introduction to voting and the first dinner together. The document was completed and is used by the Membership Chair (presently (2017) Michael Campbell) to implement integration into ISCA. The document includes procedures for voting in a new member, documents to be shared and mentoring. WG7 result is used in an abbreviated version in WG 16, Organizing Your ISCA Conference as annex 05. 12

Work Group 8 WG8 Review the ISCA Exchange Feedback Form and Recommend modifications/improvements to enhance the Value of the Process to ISCA. Leader: Nicola Martin (2012) UK / Olov Andersson (2012) Sweden 2012 Dwayne Trott Bermuda 2012 Peter Kay Canada 2012 Heinrich Dettmer Germany 2012 Takashi Hashikawa Japan 2012 Jacques Brandt Netherlands 2012 Brian Watt South Africa 2012 Olov Anderson Sweden The Work Group started 2012 in South Africa and was closed 2014 in Canada. The mission was to produce a new feedback form. The result became a form that included both the escort officer and the cadets. The different headings tell what may be of interest to develop the exchanges and to find out what must be changed. Both the escort officers and the cadets can use it, but the cadets opinion is the main point. WG8 result is used in a short version in WG14, ISCA Guide for Exchanges as annex F. 13

Work Group 9 WG9 Develop an ISCA Conference Framework Leader: Douglas Thomas (2012) Canada 2012 Keith Battersbee Bermuda 2012 Peter Kay Canada 2012 Heinrich Dettmer Germany 2012 Rabi Ahuja India 2012 Takashi Hashikawa Japan 2012 Shuhei Noishiki Japan 2012 Jacques Brandt Netherlands 2012 Andrew Blake South Africa 2012 Ian Loubser South Africa 2012 Brian Watt South Africa 2012 Olov Anderson Sweden 2012 Michael Campbell USA 2012 Duncan Rowles USA 2012-13-14-15-16 Resurrected Work Group (2015) WG9 Develop an ISCA Conference Framework 2015 members: Rabi Ahuja, Olov Andersson, Michael Campbell, Wijnand Kramer, Ian Loubser, Duncan Rowles WG9 was initiated in 2012 at the South Africa Conference. Following the development of a 'strawman' at the Conference, activity ground to a standstill. It was resurrected in 2015 prior to the Netherlands Conference. At that Conference, it was assigned a new number - WG16 and a new Leader, Wijnand Kramer, Netherlands. 14

Work Group 10 WG10 Host a large ISCA Regatta-style Exchange every 3-4 years Leader: Peter Kay (2012) Canada 2012 Dwayne Trott Bermuda 2012 MJ Kim Korea 2012 Michael Campbell USA 2013-14 No activity 2016 Reactivated Work Group in 2016 Leader: Takashi Hashikawa (2016) Japan 2016 Deb Shaw Australia 2016 Doug Thomas Canada 2016 Chau Cam Fai Hong Kong 2016 Rabi Ahuja India 2016 Kim Eonsik Korea (ROK) 2016 Ian Loubser South Africa 2016 Olov Anderson Sweden WG10 was initiated at the South Africa Conference (2012). Due to a number of circumstances activity waned and it was not until the 2016 Conference in India that there was a resurgence of interest in pursuing this WG. WG10 will report in 2017 in Australia. 15

Work Group 11 WG11 Evaluate the potential of a Cadet-led Session or Participation at the Annual Conference Leader: Debra Shaw (2013) Australia 2013 Keith Battersbee Bermuda 2013 Douglas Thomas Canada 2013 Sam Lau Hong Kong 2013 Olov Anderson Sweden 2013 Michael Campbell USA WG 11: Commenced 2013 in Bermuda and was closed 2014 in Canada. The conclusion of the Work Group was that the Host Nation may offer to host a cadet forum (on-site or remote) during the Conference but must receive concurrence with the participating Nations. 16

Work Group 12 2014-2015 Active Work Groups WG12 Develop a process for returning international cadets home due to medical or disciplinary issues Leader: Open 2014 Deb Shaw Australia 2014 Michael Frith Bermuda 2014 Jenny Fagan New Zealand 2014 Olov Anderson Sweden 2014 Nicola Martin UK 2014 Michael Campbell USA 2014 Duncan Rowles USA WG12 2016 - Return to Unit Develop a process for returning international cadets home due to medical or disciplinary issues Leader: Ludger Himbeault (2016) Canada 2014/16 Deb Shaw Australia 2014/16 Michael Frith Bermuda 2016 NG Yun Fat (Francis) Hong Kong 2014/16 Olov Anderson Sweden 2016 Gareth O Goran UK 2014/16 Michael Campbell USA 2014/16 Duncan Rowles USA WG12 was initiated in 2014 at the Canada Conference. Because of an overlap between this WG and an on-going project in the UK, the UK Delegate accepted the WG Leader role and was going to integrate the results once the UK project was complete. That did not happen. In 2016 it was determined that the topic was still of interest and a new WG Team was created to address the topic and report in 2017 in Australia. 17

Work Group 13 WG13 Develop a Host Country Risk Assessment of Exchange Activities template for Management including: Safety; Health; Behavior; Threat Leader: Deb Shaw (2014) Australia 2014 Peter Pemberton Australia 2014 Doug Thomas Canada 2014 Ernest Chan Hong Kong 2014 Takashi Hashikawa Japan 2014 Michael Campbell USA 2014 Heinrich Dettmer Germany 2014 Jenny Fagan New Zealand 2014 Nicola Martin UK The WG objective was to generate quick input and to then pass that input along to Sweden for incorporation in WG14. Sweden was not involved in the work but the result is incorporated in WG14, ISCA Guide for Exchanges, as annex D under the headline Safety/Risk Management Plan. 18

Work Group 14 WG14 Review and Update ISCA Escort Officers Guide Leader: Michael Campbell (2014) USA and subsequently passed to Olov Anderson(2014) Sweden 2014 Takashi Hashikawa Japan 2014 Michael Campbell USA 2014 Heinrich Dettmer Germany 2014 Jenny Fagan New Zealand 2014 Nicola Martin UK The Work Group started 2014 and was closed 2016 in India. A new ISCA Escort Officers Guide was completed and is presently posted on the ISCA Website. The workgroup incorporated improvements in exchange procedures and included all ISCA updates to articles. The work became more or less a total review. The guide is ISCA s most important document and contains what ISCA is about. It provides a standard approach and keeps the ISCA Members working together. The new set up is that the Guide is for both HQ and escort officers. Some chapters are for both and some are for just one of them. Some text in the old guide has been transformed into annexes. WG14 has involved former and recent escort officers in the work, which has resulted in a more modern document. WG8, ISCA Exchange Feedback Form and WG13, Host Country Risk Assessment of Exchange Activities have been incorporated in the final document as annex F respective annex D. 19

Work Group 15 WG15 Review and Modify Article 3.6, Articles of Association Leader: Michael Campbell USA 2015 Eliot Fisher Australia 2015 Michael Frith Bermuda 2015 Sohrab Kapadia India 2015 Wijnand Kramer Netherlands 2015 Ian Loubser South Africa 2015 Olov Andersson Sweden The Articles of Association need to be updated from time to time. WG15 incorporated changes to officially recognize the birthday of ISCA, update policies on ISCA and Non-ISCA exchanges and correct inaccuracies in spelling and presentation. 20

Work Group 16 WG16 Conference Guide (Reconfigured from WG9 in 2016) Leader: Wijnand Kramer (2016) Netherlands 2016 Geoffrey Hurren Australia 2016 Deb Shaw Australia 2016 Leo Wong Hong Kong 2016 Rabi Ahuja India 2016 Ian Loubser South Africa 2016 Olov Anderson Sweden 2016 Michael Campbell USA 2016 Duncan Rowles USA The WG has finished its work and the document is currently subject to approval at the 2017 ISCA Conference in Brisbane. The Conference Guide has been tested and added to by Geoff Hurren of the Brisbane Conference 2017. The guide comes with a recommendation of a rotating Custodian i.e. the Host country. Hong Kong in 2018 will be the next host country. 21

Work Group 17 WG17 ISCA GUIDE FOR FUNDRAISING Leader: Olov Anderson (2016) Sweden 2016 Wijnand Kramer Netherlands 2016 Gareth O Goran UK The Work Group started 2016 and will be closed 2017 in Australia. This Guide for Fundraising provides the Members of ISCA with some useful information when applying for funds. However, regardless of this information, the Member countries may have their own regulations which in many cases cover their needs. The guide is primarily meant for headquarters level but there is also a short documentation about what fundraising Sea Cadets can do. This guide can also be used when applying for support from other donors and organisations as the principles are the same. As this guide is not just concerned with monetary support it may also be used for equipment funding support. 22

Work Group 18 WG18 Video Project Leader: Amin Rahman (2016) UK 2016 Lynn Hawkeye Canada 2016 Ludger Himbeault Canada 2016 Sam Lau Hong Kong This WG was started in 2016 in India. The UK Delegate was most enthusiastic about the potential for an ISCA video project, however, he did not remain with his country s Sea Cadet program long enough to pursue it. This Work Group topic will be raised in Australia (2017) to determine whether or not there continues to be sufficient interest to pursue it. 23