Sponsorship Request 2013-14
The team, composed of students of all levels, must design, fabricate, assemble and test the prototype with the goal of participating in multiple competitions. In order to be among the best, EPM Mud Bees must innovate year after year. This requires the team to count heavily upon the presence of several sponsors. The Project Year after year, the EPM Mud Bees team produces a prototype for the Baja SAE Series (Society of Automotive Engineers). Some 175 university teams from around the world build vehicles to be entered in competitions organized by the SAE. The SAE Baja is a prototype of a single-seat all-terrain vehicle capable of withstanding the worst racing conditions. In addition to respecting a list of rules set out by the SAE, the vehicle must be powered by a Briggs & Stratton 10HP motor. This volunteer based extracurricular project develops the students abilities in team work, management, design, and fabrication. Additionally, students put into practice theory learned in class to design a high-performance vehicle. One of the main objectives of the technical society is to design a dynamic performance vehicle. In order to evaluate the different dynamic aspects of the vehicle, it is subjected to many rigorous tests, such as an acceleration challenge, a manoeuvrability track, a towing test, a hill climb, a rock crawl, a trek through deep mud and a 4 hour long endurance race. Another important objective of the project is to simulate the market sale of the product designed. All steps leading to the final prototype must be chosen with the goal of producing a few thousand units, sold by a fictitious company for about $7000 US each.
Results 2012-2013 There was notable improvement in the overall performance for the 2012-2013 season compared to previous years. After many hours of work, the team members managed to fulfil the mandate and participate in official competitions in Bellingham, WA and Rochester, NY. The team also participated in certain friendly competitions such as l Épreuve du Nord organized by the University of Laval and the Midnight Mayhem competition in Louisville, Kentucky. Over all, the team participated in 4 competitions last season. Épreuve du Nord VIII February 15th - 16th 2013 This past year, EMP Mud Bees participated in the 8th edition of l Épreuve du Nord hosted by the University of Laval. This race attracts about 500 spectators and media; our team director was even interviewed at the beginning and end of the race to share his experience. One of our vehicles came in 2nd place out of 27 participants. Global SAE Results Washington 2013: 11th position New York 2013: 13th position Oregon 2012: 42nd position Wisconsin 2012: 62nd position Midnight Mayhem 2012 October 6th 2012 The team entered 2 Bajas in the competition: the 2012 and the 2011 vehicles. In the afternoon were held the acceleration challenges which determined the starting positions for the endurance race. Both Bajas earned a spot in the first 15 vehicles at the land rush starting line. Land rush meaning that all 15 vehicles begin the race side by side. The track was an official SAE level track created from a modified motocross track. Unfortunately, both of our vehicles experienced mechanical problems and neither finished the 4 hours of the race.
Washington Competition New York Competition May 16th - 19th 2013 June 6th - 9th 2013 At the official SAE competition in Rochester, NY, the team performed especially well in the suspension and traction challenge, in the Cost report presentation, and in the acceleration test. The suspension and traction course was especially difficult and only a handful of teams managed to finish it. The results of the acceleration challenge allowed the team to start the race in 13th position. Our Baja rapidly passed the other teams and spent many laps in the top 5. Unfortunately, the Baja rolled over which cost the team about 20 minutes of race time. After rushing to fix a couple of technical problems, the Baja was back on the track where it stayed until the end of the race. The team managed to catch up and finished the endurance race in 23rd position. The competition in Bellingham, Washington was the first of the 2 international SAE competitions planned for the 2013 vehicle. Despite the extremely muddy conditions, which increased the level of difficulty of the dynamic challenges, the vehicle performed excellently. It was thus, under the low grey sky and upon the soaked soil of the west coast, that the #17 Polytechnique Montréal vehicle broke the finish line in 9th position. Results Results COST REPORT : 5th ROCK CRAWL : 14th SUSPENSION & TRACTION: 6th DESIGN : 13th COST REPORT: 10th ACCELERATION : 13th ENDURANCE : 9th GLOBAL: 11th/71 ENDURANCE: 23rd GLOBAL: 13th/88
To meet these objectives, the team will carefully review the vehicle design and will work tirelessly all year long long. To make it through the year, the team will have to count on many sponsors. All sponsorship, be it monetary, materials or services contribute directly to the success of the project! It is thus that you allow students to expand their knowledge in the fields of their future professions. It is for this reason that we call upon the generosity of companies and individuals working in the domain of engineering to make these student initiatives possible. 2013-2014 Season With the expertise gained and the encouraging performances of this past season we are starting out this new year with notable maturity. As of now, the team is committed to participating in the Midnight Mayhem at the end of September, in the Épreuve du Nord (Quebec City) in February and in 2 official SAE competitions in the United States. Our goal is to improve the performance of our vehicles and ultimately place among the top 5 vehicles in the endurance portion of the competitions. Furthermore, we aim to place among the top 10 teams in the overall scores for both official SAE competitions. Although these are ambitious objectives which have never before been attained by the Polytechnique Montréal team, we sincerely believe that we now have the capacities to reach these goals.
Budgetary Predictions 2013-2014 In the spirit of transparency, here is a summary of our expected expenses for the 2013-2014 season. SAE Baja Polytechnique Budgetary Predictions 2013-2014 From September 2013 through June 2014 MANAGEMENT Start-up $300.00 Promotional material $500.00 Out of competition fuel $1,000.00 Administrativ fees $75.00 Pick-up truck maintenance $800.00 Sub-total $2,765.00 FABRICATION Technical drawings $400.00 Materials of fabrication $400.00 Body work $1,500.00 Welding $850.00 Tubing $4,500.00 Machining $20,000.00 Raw materials $350.00 Paint $550.00 Electricity & electronics $850.00 Bolts $500.00 Sub-total $29,900.00 STANDARD PIECES Wheel rims and tires $2,000.00 CV joints and ball joints $1,650.00 Hydraulics and brakes $1,350.00 Engine & CVT $2,250.00 Suspension $1,200.00 Instrumentation gauges $750.00 Push-pull $200.00 Rack-and-pignon $500.00 Sub-total $9,650.00 WORKSHOP UPDATE Materials of fabrication $500.00 Safety equipment $200.00 Tools $500.00 Shelving $500.00 Tool boxes $300.00 Misc & unexpected $1,000.00 Sub-total $3,000.00 SAE COMPETITION Kansas Registration $1,100.00 Hotel $1,000.00 Fuel $2,300.00 Food $500.00 Printing, equipment rentals, etc $200.00 Sub-total $5,100.00 SAE COMPETITION Illinois Registration $1,100.00 Hotel $1,000.00 Fuel $1,500.00 Food $500.00 Printing, equipment rentals, etc $200.00 Sub-total $4,300.00 NON-SANCTIONED COMPETITIONS Épreuve du Nord (Québec, QC) $500.00 Midnight Mayhem (Louisville, KY) $500.00 sous-total $1,000.00 TOTAL COST OF OPERATIONS $55,625.00
Visibility & Sponsors The team is dedicated to giving it s sponsors maximum visibility. It is such that the team participates in a number of promotional activities such as the Eureka Festival (June 2013) in the Old-Port of Montreal, where the Baja (printed with the names of our sponsors) is seen by the public. Additionally, the team will participate in the 9th edition of the Festival Hors Route in St-Esprit, QC where we will have the opportunity to present our vehicle to up to 25 000 visitors. The team will also be participating in the international competitions at the end of the season where the team believes it will place among the highest ranked teams. Throughout these events, the team will display its sponsors on the side panels of the vehicle, on the back of our official t-shirts and on our display posters. In addition to off-campus publicity, Baja SAE team is always present promotional activities within the school, such as open-house. Committed to be involved in bringing new students to learn in projects such as the Baja because it allows the application of the concepts learned in school and to educate students for greater autonomy. During these events the team take the opportunity to display the list of partners to the futur engineer This year, to keep our sponsors updated more often, we will send them an informative monthly email explaining the team progress and advancement of the project. In addition, our website will be updated and the section for you, sponsors, will be renovated and improved Sponsorship PLATINUM ($3,000 and up) Invitation to the 2013-14 Baja launch event Monthly email uptades summarizing the progress with photos Extra large logo on the vehicle (20 square inches) Exra large logo on team t-shirt (6 square inches) Extra large logo on team website Thank you plaque at the end of the year Constant visibility within the university Visibility at all events GOLD (from $1,500 to $2,999) Invitation to the 2013-14 Baja launch event Monthly email uptades summarizing the progress with photos Large logo on the vehicle (15 square inches) Large logo on team t-shirt (4 square inches) Large logo on team website Thank you plaque at the end of the year Constant visibility within the university Visibility at all events SILVER (from $500 to $1,500) Invitation to the 2013-14 Baja launch event Monthly email uptades summarizing the progress with photos Medium logo on the vehicle (10 square inches) Medium logo on team t-shirt (3 square inches) Medium logo on team website Thank you plaque at the end of the year Constant visibility within the university BRONZE (less than $500) Invitation to the 2013-14 Baja launch event Monthly email uptades summarizing the progress with photos Small logo on the vehicle (5 square inches) Small logo on team t-shirt (1.5 square inches) Small logo on team website
Benjamin Crevier Administrative Director Mathieu Grégoire Technical Director Baja SAE Department of Mechanical Engineering École Polytechnique de Montréal www.minibaja.polymtl.ca C.P. 6079, succ. «Centre-Ville» Montréal, Québec H3C 3A7, Canada Tel : (514) 340-4711 ext 4088 epm_mud_bees@googlegroups.com