LAPEER COMMUNITY SCHOOLS BID PROJECT: District Athletic Uniforms-Winter and Spring (#15-2) SUBMISSION OF BIDS: INSTRUCTIONS TO BIDDERS Sealed bids will be received until 9:00 AM, EST on Friday, October 3, 2014 at the Lapeer Community Schools, 250 Second Street, Lapeer, MI 48446, at which time they will be publicly opened and read aloud. 1) Bids must be enclosed in a sealed envelope marked with the name of the bidder, the name of the bid project and the date and time due. They must be delivered by the date and time stated above to: Lapeer Community Schools Mary Rundell 250 Second Street Lapeer, MI 48446 2) Please use the attached Bid form for your bid submission. Bid forms must be fully filled out in ink or typewritten, with signature in longhand. Completed forms shall be without alterations or erasures. 3) Any bid may be withdrawn at any time prior to the scheduled time and date for the receipt of bids. Bids received after the specified time and date will be returned unopened. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the school district. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having its bid deposited on time at the place specified. 4) Bids shall be made in full conformity with all the conditions set forth in the instructions and specifications. Bids shall remain valid for a period of 60 days from bid opening. 5) Questions concerning the bid specifications should be directed in writing to Mary Rundell at mrundell@lapeerschools.org. PRODUCT SPECIFICATIONS: Item descriptions and specifications are outlined on Attachment C. Additional specifications, such as: Logo, size, font, position, etc., will be discussed with the winning bidder and sample illustrations will be requested for each type of uniform prior to approving and placing the actual order. TAXES: Each bid shall include and the successful bidder shall pay any and all applicable taxes. 1
DELIVERY/SHIPPING: Bid price shall include delivery/shipping to Lapeer Community Schools, Administrative & Services Center, 250 Second Street, Lapeer, MI 48446 by a date to be later determined. In the case of damaged shipment, it shall be the responsibility of the receiver to make an appropriate written notice when signing the carrier documents. The receiver shall inventory the damage and advise the uniform manufacturer in detail. ERRORS/OMISSIONS/DISCREPANCIES: In the event of a discrepancy between the unit price bid and the extension, the unit price shall govern. Bidder shall not be allowed to take advantage of errors, omissions, or discrepancies in the specifications. QUALIFICATIONS OF BIDDER: ADDENDA: Any bidder may be required to furnish financial references during the bid review and evaluation process. Any verbal information obtained from or statements made by any representative of the school district shall not be construed as in any way amending the attached instructions, specifications, or documents. Only such corrections or addenda as are in writing to all bidders shall become a part of instructions, specifications or documents. Make reference to any such written addenda on the Bid Proposal Form. AWARD OF BIDS: The Board of Education reserves the right to accept or reject any or all bids, to award to other than low bidder, to award by item, group of items, or total bid, to waive irregularities and/or informalities, to negotiate with any or all of the bidders, and in general to make the award in any manner deemed by it, in its sole discretion, to be in the best interests of the School District. IRAN ECONOMIC SANCTIONS ACT CERTIFICATE OF COMPLIANCE All bids must be accompanied by a signed Certificate of Compliance in conformance with the Iran Economic Sanctions Act MCL 129.311 (P.A.517 of 2012). ATTACHMENT A: BID FORM ATTACHMENT B: DETAIL BID SHEET WINTER ATTACHMENT C: ITEM DESCRIPTION / SPECIFICATIONS WINTER ATTACHMENT D: DETAIL BID SHEET SPRING ATTACHMENT E: ITEM DESCRIPTION / SPECIFICATIONS - SPRING 2
CERTIFICATION OF COMPLIANCE IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012 The undersigned, the owner, or authorized officer of the below-named company (the Company ), pursuant to the compliance certification requirement provided in the Lapeer Community School District s Request For Proposal (the RFP ), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an Iran Linked Business within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the Act ), and that in the event the Company is awarded a contract by the Lapeer Community Schools District as a result of the aforementioned RFP, the Company is not and will not become an Iran Linked Business at any time during the course of performing any services under the contract. The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Lapeer Community School District s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification. Name of Company Name and Title of Authorized Representative Signature Date
ATTACHMENT A LAPEER COMMUNITY SCHOOLS DISTRICT ATHLETIC UNIFORMS WINTER and SPRING Friday, October 3, 2014 9:00 AM, EST BID #15-2 BID FORM DOCUMENT NAME OF BIDDER (FIRM): ACKNOWLEDGEMENTS In submitting the Proposals, the Company acknowledges the following: ACCEPTANCE The undersigned understands that the School District reserves the right to reject any or all bids in whole or in part and to waive any informality therein. TIME LIMIT The Undersigned agrees that the Proposal shall remain firm for 60 days from the date of bid opening. DUE/OPENING Friday, October 3, 2014 9:00 AM, EST TO: Lapeer Community Schools Attn: Mary Rundell 250 Second Street Lapeer, MI 48446 IRAN ECONOMIC SANCTIONS ACT CERTIFICATE OF COMPLIANCE : All bidders must provide a signed Certificate of Compliance in conformance with the Iran Economic Sanctions Act MCL 129.311 (P.A.517 of 2012) and attach the form to this bid. Attached hereto: Yes No TOTAL BID PRICE - WINTER: $ TOTAL BID PRICE - SPRING: $ Note Detailed Bid Sheet must be attached and Totals must match FIRM (please print): ADDRESS (print): PHONE and E-MAIL: BY (print): TITLE (print): AUTHORIZED SIGNATURE:
ATTACHMENT 'B' DISTRICT ATHLETIC UNIFORMS - WINTER (#15-2) DETAIL BID SHEET *** Break down of sizes identified on 'Specifications' Sheet *** QTY Sport Item SMALL MEDIUM LARGE XL XXL XXXL TOTAL Extended Price 16 Varsity Home Jersey & Short 16 Varsity Away Jersey & Short 16 Varsity Warm-up 34 JV and Freshmen Home Jersey & Short 34 JV and Freshmen Home Jersey & Short 60 7 th & 8 th Home Jersey 60 7 th & 8 th Away Jersey 60 Short 16 Girls Basketball Varsity Home Jersey & Short 16 Girls Basketball Varsity Away Jersey & Short 16 Girls Basketball Varsity Warm-up 32 Girls Basketball JV and Freshmen Home Jersey & Short 32 Girls Basketball JV and Freshmen Home Jersey & Short 60 Wrestling Varsity & JV Singlets 40 Wrestling Varsity Warm-Up Jacket 40 Wrestling Varsity Warm-Up Pant 60 Wrestling MS Singlets 40 Swim Varsity Warm-ups 20 Boys Bowling Varsity Polo Shirt 20 Girls Bowling Varsity Polo Shirt F.O.B. Destination - Freight Included TOTAL NOTE: Additional specifications, such as: Logo, size, font, position, etc., will be discussed with the winning bidder and sample illustrations will be requested for each type of uniform prior to approving and placing the actual order.
ATTACHMENT C DISTRICT ATHLETIC UNIFORMS WINTER (#15-2) ITEM DESCRIPTION / SPECIFICATIONS Sport Item Description Varsity Home Jersey & Short Varsity Away Jersey & Short Varsity Warm-up JV and Freshmen Home Jersey & Short JV and Freshmen Away Jersey & Short 7 th & 8 th Home Jersey 7 th & 8 th Away Jersey 7 th & 8 th Short High quality stock Basketball Jersey and Short. Color: White with green or blue pinstripe Logo: Sublimated 2-color logo (Navy Blue and silver) on neckline- sublimated numbers front and back of Jersey and Logo on Short. Sizes: small (2); medium (5); large (6); XL (2); XXL (1) High quality stock Basketball jersey and short. Logo: Sublimated 2-color logo (Navy Blue or Kelly green and silver) sublimated numbers front and back on Jersey and Logo on Short. Sizes: small (2); medium (5); large (6); XL (2); XXL (1) High quality Warm-Up Jacket and Pant combo Logo: embroidered 2-color (Navy Blue or Kelly green w/silver) logo on Jacket and Pant. Sizes: small (2); medium (5); large (6); XL (2); XXL (1) Stock medium quality Jersey and Short. Color: White Logo: Sublimated 2-color (Navy blue w/silver) logo on Jersey and Short. Sizes: small (4) medium (10); large (12); XL (7); XXL (1) Stock medium quality Jersey and Short. Color: Navy blue or Kelly Green Logo: Sublimated 2-color (Navy blue w/silver) logo on Jersey and Short. Sizes: small (4) medium (10); large (12); XL (7); XXL (1) Medium quality stock Basketball Jersey Color: Navy Blue Logo: One color L Sizes: XS (3); small (15); medium (20); large (15); XL (5); XXL (2) Medium quality stock Basketball Jersey. Color: Navy Blue Logo: One color L Sizes: XS (3); small (15); medium (20); large (15); XL (5); XXL (2) Medium quality stock Basketball Short. Color: Navy Blue Logo: One color L Sizes: XS (3); small (15); medium (20); large (15); XL (5); XXL (2)
ATTACHMENT C Girls Basketball Girls Basketball Girls Basketball Girls Basketball Girls Basketball Varsity Home Jersey & Short Varsity Away Jersey & Short Varsity Warm-up JV and Freshmen Home Jersey & Short JV and Freshmen Away Jersey & Short High quality stock Basketball Jersey and Short. Color: White with green or blue pinstripe Logo: Sublimated 2-color logo (Navy Blue and silver) on neckline- sublimated numbers front and back of Jersey and Logo on Short. Sizes: small (4); medium (5); large (4); XL (2) High quality stock Basketball jersey and short. Logo: Sublimated 2-color logo (Navy Blue or Kelly green and silver) sublimated numbers front and back on Jersey and Logo on Short. Sizes: small (4); medium (5); large (4); XL (2) High quality Warm-Up Jacket and Pant combo Logo: embroidered 2-color (Navy Blue or Kelly green w/silver) logo on Jacket and Pant. Sizes: small (4); medium (5); large (4); XL (2) Stock medium quality Jersey and Short. Color: White Logo: Sublimated 2-color (Navy blue w/silver) logo on Jersey and Short. Sizes: small (12) medium (12); large (8); XL (2) Stock medium quality Jersey and Short. Color: Navy blue or Kelly Green Logo: Sublimated 2-color (Navy blue w/silver) logo on Jersey and Short. Sizes: small (12) medium (12); large (8); XL (2) Wrestling Wrestling Varsity & JV Singlets Varsity Warm-Up Jacket and Pant High Quality Wrestling Singlet Color: Navy blue or Kelly Green Logo: Sublimated Lapeer logo on front (two colors) Sizes: small (6); medium (10); large (20); XL (16); XXL (4); XXXL (4) High quality Warm-Up Jacket and Pant combo Logo: embroidered 2-color (Navy Blue or Kelly green w/silver) logo on Jacket and Pant. Sizes: small (6); medium (10); large (20); XL (16); XXL (4); XXXL (4) Wrestling Head Gear High quality head gear. Wrestling MS Singlets High Quality Wrestling Singlet Color: Navy blue or Kelly Green Logo: Sublimated Lapeer logo on front (two colors) Sizes: small (15); medium (15); large (15); XL (5); XXL (5); XXXL (5)
ATTACHMENT C Swim Boys Bowling Girls Bowling Warm-ups Polo Shirt Polo Shirt High Quality Warm-up Jacket and Pants. Color: Navy blue Logo: Embroidered Lapeer (2-color) Logo on Jacket and pants. Sizes: small (10); medium (10); large (12); XL (6); XXL (2) Collared bowling polo. Color: Navy Blue, Kelly Green or Grey Logo: Embroidered (2 color) Lapeer Logo on left chest. (Navy blue, Kelly green, silver) Sizes: small (4); medium (6); large (8); XL (2). Collared bowling polo. Color: Navy Blue, Kelly Green or Grey Logo: Embroidered (2 color) Lapeer Logo on left chest. (Navy blue, Kelly green, silver) Sizes: small (4); medium (6); large (8); XL (2). IMPORTANT NOTE: Additional specifications, such as: Logo, size, font, position, etc., will be discussed with the winning bidder and sample illustrations will be requested for each type of uniform prior to approving and placing the actual order.
ATTACHMENT 'D' DISTRICT ATHLETIC UNIFORMS - SPRING (#15-2) DETAIL BID SHEET QTY Sport Item 25 Baseball Varsity Jersey 25 Baseball Varsity Pant 25 Baseball Varsity Jacket 50 Baseball JV and Freshmen Jersey 50 Baseball JV and Freshmen Pant 100 Baseball Socks 30 Baseball 7 th & 8 th Home Jersey 30 Baseball 7 th & 8 th Away Jersey 60 Baseball 7 th & 8 th Pant 30 Baseball Socks 20 Softball Varsity Home Jersey 20 Softball Varsity Pants 20 Softball Varsity Jacket 40 Softball JV and Freshmen Jersey 40 Softball JV and Freshmen Pant 75 Softball Socks 30 Softball 7 th & 8 th Home Jersey 30 Softball 7 th & 8 th Away Jersey 60 Softball 7 th & 8 th Pant 30 Softball Socks 20 Varsity Home Jersey 20 Varsity Away jersey 20 Varsity Home Short 20 Varsity Away Short 40 JV and Freshmen Home Jersey 40 JV and Freshmen Away Jersey 40 JV and Freshmen Short 60 Home Sock (white) 60 Away Sock (Navy Blue or Kelly Green) 40 Girls Tennis Varsity and JV Tennis Dress SMALL MEDIUM *** Break down of sizes identified on 'Specifications' Sheet *** LARGE XL XXL XXXL TOTAL Extended Price 25 Boys Golf Varsity Shirt 15 Boys Golf JV Shirt F.O.B. Destination - Freight Included TOTAL NOTE: Additional specifications, such as: Logo, size, font, position, etc., will be discussed with the winning bidder and sample illustrations will be requested for each type of uniform prior to approving and placing the actual order.
ATTACHMENT E DISTRICT ATHLETIC UNIFORMS SPRING (#15-2) ITEM DESCRIPTION / SPECIFICATIONS Sport Item Description Baseball Varsity Jersey & Pant High quality stock Baseball Jersey and pant. Color: Navy Blue, Kelly Green, or Gray Logo: Embroidered 2-color logo (Navy Blue or Kelly green and silver) Embroidered numbers front and back. Sizes: small (4); medium (10); large (8); XL (2); XXL (1) Baseball Varsity Warm-up Jacket High quality stock Baseball coat Logo: Embroidered 2-color logo (Navy Blue and silver) Sizes: small (4); medium (10); large (8); XL (2); XXL (1) Baseball JV and 9th Jersey & Pant High quality stock Baseball Jersey and pant. Color: Navy Blue, Kelly Green, or Gray Logo: Embroidered 2-color logo (Navy Blue or Kelly green and silver) Embroidered numbers front and back. Sizes: small (10); medium (18); large (18); XL (3); XXL (1) Baseball Varsity, JV, 9 th High quality Socks Baseball 7 th & 8 th Jersey and Pant High quality stock Baseball Jersey and pant. Color: Navy Jersey, White Pants Logo: Logo on front and numbers on back Sizes: small (10); medium (10); large (7); XL (3) Baseball Softball Softball Softball Softball 7 th & 8 th Socks Varsity Jersey & Pant Varsity Warm-up Jacket JV and 9th Jersey & Pant Socks High quality Color: Navy High quality stock Softball Jersey and pant. Color: Navy Blue, Kelly Green, or Gray Logo: Embroidered 2-color logo (Navy Blue or Kelly green and silver) Embroidered numbers front and back. Sizes: small (4); medium (7); large (7); XL (2) High quality stock Softball coat Logo: Embroidered 2-color logo (Navy Blue and silver) Sizes: small (4); medium (7); large (7); XL (2) High quality stock Softball Jersey and pant. Color: Navy Blue, Kelly Green, or Gray Logo: Embroidered 2-color logo (Navy Blue or Kelly green and silver) Embroidered numbers front and back. Sizes: small (4); medium (7); large (7); XL (2) High quality
ATTACHMENT E Softball Softball 7 th & 8 th Jersey and Pant 7 th & 8 th Socks Varsity Home Jersey Varsity Away jersey Varsity Home Short Varsity Away Short JV Home Jersey JV Away Jersey JV Short Home Socks Away Socks High quality stock Softball Jersey and pant. Color: Navy Jersey, White Pants Logo: Logo on front and numbers on back Sizes: small (10); medium (10); large (7); XL (3) High quality Color: Navy High quality solid girls soccer jersey. Color: White. (no pinstripe) Logo: Embroidered Lapeer Logo (Navy blue, kelly green, silver) and screen print numbers. Sizes: small (5); medium (10); large (4); XL (1) High quality solid girls soccer jersey. Color: Navy Blue w/kelly green pinstripe Logo: Embroidered Lapeer Logo (kelly green, silver) and screen print numbers. Sizes: small (5); medium (10); large (4); XL (1) High quality solid girls soccer short with single piping. Color: Navy Blue Logo: Embroidered Lapeer Logo (kelly green, silver) numbers. Sizes: small (5); medium (10); large (4); XL (1) High quality solid girls soccer short with single piping. Color: Navy Blue Logo: Embroidered Lapeer Logo (kelly green, silver) numbers. Sizes: small (5); medium (10); large (4); XL (1) Medium quality solid girls soccer jersey. Color: White. (no pinstripe) Logo: Embroidered Lapeer Logo (Navy blue, kelly green) and screen print numbers. Sizes: small (8); medium (7); large (4); XL (1) Medium quality solid girls soccer jersey. Color: Navy blue, with Kelly green pinstripe Logo: Embroidered Lapeer Logo (kelly green and grey) and screen print numbers. Sizes: small (8); medium (7); large (4); XL (1) Medium quality solid girls soccer short with single piping. Color: Navy blue Logo: Embroidered Lapeer Logo (kelly green, silver) numbers. Sizes: small (8); medium (7); large (4); XL (1) All White Sock One size fits all: (60) Navy Blue or Kelly Green One size fits all: (60)
ATTACHMENT E Girls Tennis Boys Golf Varsity and JV Varsity & JV Polo High Quality Tennis Dress Logo: Embroidered or Sublimated Lapeer Logo. Sizes: small (12); medium (15); large (10); XL (3). Dri-fit style collared golf polo. Color: White w/navy blue & green pin striping Material: dri-fit polyester Logo: Embroidered (3 color) Lapeer Logo on left chest. (Navy blue, Kelly green, Silver) Sizes: small (8); medium (15); large (14); XL (3). IMPORTANT NOTE: Additional specifications, such as: Logo, size, font, position, etc., will be discussed with the winning bidder and sample illustrations will be requested for each type of uniform prior to approving and placing the actual order.