IASF BID SHEET 2020 Page 1 of9 Resort: We desire to host an IASF World Airlines Ski Championship race week. We will comply with the IASF Rules, By-Laws, Bid Sheet Cover Letter and the Terms of References. Dates that include the month of MARCH will receive primary consideration. Dates prior to February 15 th and after March 25 th will be ranked lower. Please also state a possible date for the IASF Fallmeeting: Our resort submits the following dates in order of preference: 1. 2. 3. Bids must be received by the 1 st of February 2018! Organization: Name of contact: Title: Address: Phone: email: Fax: This Bid Sheet constitutes a legal agreement. Any changes or deviations after submission must be reviewed and approved by the Board of Directors. By signing this Bid Sheet you acknowledge the necessary requirements and obligations to the IASF rules and that the Bid Sheet Cover Letter, Terms of References and the IASF Rulebook are read, understood and agreed to. Date: Signature: Return all bids to: Mathias Dolderer President IASF Stephan Halbe Vice President IASF Wilchingerstrasse 21 79771 Klettgau Germany email: mathias.dolderer@swiss.com email: stephan.halbe@ski-iasf.org Phone: +49-151-15 25 39 29
Page 2 of9 Registration The local currency shall be the governing currency! Currency conversion (Local currency equals): Exchange-Rate Date: 1 USD: 1 EUR: Registration Fee: A. Race Fee per attendee (includes Alpine, Nordic and Snowboard races) B. IASF Fee (20 USD outside Europe / 20 EUR within Europe) to be returned to the IASF Board. Local currency USD ($) EUR ( ) TOTAL C. Final formal Banquet D. Social Fee (includes all parties and events) E. Miscellaneous Please give details about Final Banquet: Please give details about Social Fee: Please give details about Miscellaneous:
Page 3 of9 Alpine and Snowboard Lift Tickets Lift ticket prices per person: Other Details? 1 Day: 3 Days: 4 Days: Do these prices reflect a discount? Please specify: Ticket Specials (i.e. Combi-tickets, All-Mountain-/ All-Valley-Passes, Consecutive Days use, Single Days use, etc.)? Nordic Will Nordic Skiers require a trail pass? Will Nordic Skiers require a lift ticket?
Page 4 of9 Lodging Part 1/2 Hotel Cost per person for the whole race week(double occupancy), Sunday Friday (5 nights)?: Cost per person for one day (1 night)? Please specify: Local currency USD ($) EUR ( ) Most expensive 5 days/ 1day 5 days/ 1 day 5 days/ 1 day Moderate 5 days/ 1 day 5 days/ 1 day 5 days/ 1 day Least expensive 5 days/ 1 day 5 days/ 1 day 5 days/ 1 day Do these prices reflect a discount? Please bear in mind that costs stated in this bid sheet shall never exceed the prices granted or being offered by hotels or any other accommodation when inquire/booking directly. If prices decrease during the period of time after the submission of this bid, they must be readapted and offered accordingly. Please specify: Please state number of beds that you will block off for this event: Most expensive: Moderate: Least expensive: Total Please specify the accommodation and location: Is breakfast included? Please specify: Is dinner included? Please specify: Are Self-Catering Apartments/Cabins or similar available? If so, please specify and continue on next page!
Page 5 of9 Lodging Part 2/2 Self Catering Appartments/ Cabins If applicable, please specify size and kind of self-catering appartments/ cabins: Size/Kind Local currency USD ($) EUR ( ) 5 days/ 1 day 5 days/ 1 day 5days/ 1 day 5 days/ 1 day 5 days/ 1 day 5days/ 1 day 5 days/ 1 day 5 days/ 1 day 5 days/ 1 day Are prices per person or per unit? Do these prices reflect a discount? Please specify:
Page 6 of9 Transportation Arrival and Departure What is the nearest Major International Airport? Please provide a short description of how to get to your resort the easiest/best way. Please consider travelers with excess luggage Will there be a special Bus or Shuttle service for the event from/to nearest Major Int. Airport? What cost do you anticipate for transportation from/to this airport? Are prices for Single-Ride or Roundtrip? Please specify: Is there an Airline that will act as a sponsor and offers reduced Air-Fare? At Resort Is transportation required for skiing? Please specify: Is transportation required for parties? Please specify: Any other considerations concerning transportation?
Page 7 of9 Social Events What is your maximum capacity for a sit-down banquet? Please specify: Is it a buffet or a table service? Table service preferred! Please consider vegetarian options. Where is it located? Please consider enough sanitary facilities. Are you able to provide sponsors for any social events during the week? Please specify: Will IASF be allowed to bring their own sponsors? Will IASF be allowed to bring in alcohol sponsors? Additional information or explanations here:
Page 8 of9 Alpine Races See Race Rules for Alpine, Snowboard and Nordic requirements! For ALL races: warm beverages, i.e. tea, shall be provided for the Racers. What timing system do you use for Alpine races? What is your backup method for timing Alpine races? Will men s and women s races be held on the same hill? Please state any major races you have hosted in the past three years: Name of Race Secretary: Snowboard Have you conducted any Snowboard Parallel Elimination races before? Do have equivalent equipment for snowboard races? Do you have simultaneous-opening start gates? Can Snowmobiles be used to return racers to the start? Please state any major races you have hosted in the past three years: Name of Race Secretary: Nordic What length of Nordic-Loops do you have available normally? Is the average elevation of the Nordic site in excess of 1800m (MSL)? What Nordic timing system do you use? What is the backup method for Nordic timing? Do you have chip-timing? Are there needed and required Warm-up/Cool-down and Waxing facilities at the Nordic race site? Please state any major races you have hosted in the past three years: Name of Race Secretary: Additional information here: This form submitted by: Acting as a representative for: Date: Signature: Reviewed and approved by IASF representative: Date: Signature: Position:
Page 9 of9 Frequently asked Questions Race Fee ALL attendees pay the race fee. Historically, only half of the attendees race. In order to have a fair share, it is good practice, to anticipate 500 persons per race event and divide the total costs by 500 to receive the individual amount per person. Please calculate accordingly. IASF Fee Fee per attendee equaling 20 USD ($) outside Europe and 20EUR ( ) within Europe. This fee is to be passed on to the IASF Board. Banquet Charge per person for the Final Awards Banquet. Social Fee Charge per person for ALL social events (i.e. setup, music, food/snacks at the parties, etc.) Registration Fee This fee states the summary of all fees. It also covers the costs generated by/through the booking and planning process (administrative costs). The registration fee must be the same for every participant, regardless if bookings and reservations or any other business transactions are done individually by a team. General Note: Please bear in mind that all costs stated in this bid sheet shall never exceed the prices granted or being offered by hotels or any other provider when inquire/book directly. If prices decrease during the period of time after the submission of this bid, they must be readapted and offered accordingly. Please read the Bid Sheet, the Cover Letter, the Terms of Reference and the IASF Rulebook carefully. They outline the requirements for hosting the WASC. By signing and submitting the Bid Forms, your resort is obligated to meet these requirements. Please contact us with any question. Respectfully, Mathias Dolderer President Stephan Halbe Vice President Wilchingerstrasse 21 79771 Klettgau Germany Phone: +49-151-15 25 39 29 Mail: president@ski-iasf.org Or mathias.dolderer@ski-iasf.org Phone: +49-151-21 24 07 27 or +971-52- 9 08 60 95 Mail: stephan.halbe@ski-iasf.org Or vice-president@ski-iasf.org