Running a Raffle Thank yu fr yur interest in running a raffle t benefit United Way f Prtage Cunty. We knw that raffles make great special events. Raffles cnducted t benefit United Way f Prtage Cunty must be pre-apprved as these raffles are spnsred by United Way f Prtage Cunty, exclusive hlder f the raffle license(s). IMPORTANT: Raffles are highly regulated by the State f Wiscnsin, s please read this dcument t familiarize yurself with all raffle regulatins and guidelines as set frth by the Wiscnsin Divisin f Gaming- Office f Charitable Gaming. Wiscnsin law prvides that nly charitable rganizatins can btain a raffle license in Wiscnsin. Individuals and businesses d nt qualify fr a raffle license. NOTE: Prir t running a raffle t benefit United Way f Prtage Cunty, please cmplete a 2017 United Way Raffle Agreement and frward it t Fred Hebblewhite at fred@unitedwaypc.rg. Yu can als cntact Fred at the UW ffice at 715-341-6740 fr mre infrmatin. Once yur raffle has been apprved yu will be sent the current year, United Way f Prtage Cunty raffle license number. What is a Raffle? A raffle is a game f chance in which tickets are sld and a drawing fr a prize(s) is held. A drawing fr raffle prizes is a randm selectin f an rganizatin s raffle ticket prtin frm a cntainer husing all raffle tickets purchased fr the raffle. A Raffle is NOT a sweepstakes r lttery invlving randm numbers t determine a winner. Purchasing a raffle ticket(s) des nt guarantee a return and the cst f a raffle ticket(s) is NOT tax deductible. There are 3 types f Legal Wiscnsin Raffles Advanced Ticket Sale Raffle There are tw ways t cnduct a legal Advanced Ticket Raffle. The first is t raffle a prize r multiple prizes by putting all prizes n ne raffle ticket. Fr example, if yu have fur prizes t raffle (a pair f basketball tickets, a televisin, dinner ut, and a gas card) they are all listed n ne ticket. Ticket buyers purchase a raffle ticket(s) with the hpe f winning ne f thse prizes. Winning ticket hlders d nt get t chse their prize. The secnd way is t run multiple raffles simultaneusly. In this case, yu must create and sell a unique raffle ticket fr each f the prizes. Cnducting a raffle in this manner wuld require yu t create a raffle ticket fr each prize: a pair f basketball tickets, a televisin, dinner ut, and a gas card. This enables the ticket purchaser t buy a ticket(s) fr prizes they are interested in winning. Each different raffle prize cnstitutes a unique raffle. Ttal number f tickets sld and Grss mnies raised must be tracked separately fr each f these prize raffles. Same Day Ticket Sale Raffle Same Day Ticket Sales Raffles invlve selling raffle tickets nly n the same day yu d the prize drawing. If yu have multiple prizes, buyers wh purchase a Same Day Raffle Ticket can chse which prize they wish t win by putting their ticket stub in an identified cntainer. Calendar Raffle A Calendar Raffle is a raffle fr which a drawing is held and a prize awarded n each date specified n a calendar. Cntact United Way fr cmplete details abut Calendar Raffles. Details abut specific raffle guidelines and requirements are listed belw. G t http://www.unitedwaypc.rg/campaigntlkit fr an electrnic versin f this frm, Raffle Ticket Samples, a Raffle Agreement Frm and Raffle Recrd Keeping Frms Page 1
Raffle Guidelines Advanced Ticket Sale Raffle Requirements (Class A License): Tickets cannt be sld mre than 270 days befre the drawing. N raffle ticket may exceed $100 in cst. Raffle tickets must be sld face-t-face with purchaser. Phne, internet, mail r any ther frm f nn face-t-face sales f raffle tickets are prhibited by bth federal and state law. Ticket purchaser must cmplete the ticket stub face-t-face, prviding: name, address and phne number. Ticket purchaser must be given their receipt prtin f the ticket at time f payment. Raffle tickets must be identical in frm and include all the fllwing cmpnents: Cnsecutive numbering n bth prtins f the ticket License # issued (prvided by United Way f Prtage Cunty) Name and address f Spnsring Organizatin (United Way f Prtage Cunty) Price f the ticket and the discunted price applicable t multiple ticket purchases Date, time and lcatin f the Raffle Drawing A place fr the ticket purchaser t enter his/her name, phne and address. An address fr each ticket sld is required whether yu are selling tickets internally r externally. Only prizes with a retail value f $500 r mre must be listed n the ticket. Winners d nt need t be present t win. Raffle drawings must be held in public. If the raffle is cancelled, the rganizatin must refund the mney t ticket purchasers. These rules apply t 50/50 Raffles as well. Same Day Ticket Sale Raffle Requirements (Class B License) Raffle ticket may nt exceed $10 in cst. Discunted price fr multiple ticket purchases can nt exceed $10. Fr example: 1 ticket fr $5.00, 3 tickets fr $10. All raffle tickets must be identical in frm. Tickets d nt need t be numbered cnsecutively. Hwever, bth prtins f a ticket must have a matching number. These tickets can be purchased at ffice supply stres. Must be present t win. A ticket purchaser can give the ticket t anther persn wh may claim the prize n behalf f the purchaser but nly if that ther persn is present at the drawing. Raffle drawings shall be held in public. The time f the drawing and prizes t be awarded must be psted prir t the drawing the time f the drawing. If the raffle is cancelled, the rganizatin must refund the mney t ticket purchasers. Page 2
Raffle Guidelines - SAMPLES SAMPLE ADVANCED SALE RAFFLE TICKET Requires: Class A License # After cmpleting and submitting a United Way Raffle Agreement yu must submit a sample f an Advance Sale Raffle Ticket t United Way prir t cnducting yur Raffle. Required cmpnents n a Class A, Advance Sale Raffle Ticket: A B C Name and Address f Spnsring Organizatin United Way f Prtage Cunty Cnsecutive Numbering n bth prtins f the ticket License Number Actual # will be prvided t yu by United Way f Prtage Cunty when yur Raffle is apprved. This number changes frm year t year. D Cst f Ticket; must include discunt fr multiple tickets if applicable (5 fr $4.00) E Lcatin f Raffle Drawing including Cmpany Name and Address F Date f Raffle Drawing G Time f Raffle Drawing H Space fr Raffle Ticket Purchasers Name, Phne & Address I All prizes with a retail value f $500 r mre must be listed n the Raffle Ticket B 001 Name: Phne #: Address: H City/State: A C United Way f Prtage Cunty 1100 Centerpint Drive #302 Stevens Pint, WI 54481 F ABC Cmpany 555 Main St Stevens Pint, WI September 1, 2008 12:30 pm License #: X0000000X-00000 TICKET COST: $1.00 D G B 001 I $500 Grand Prize E SAMPLE SAME DAY SALE RAFFLE TICKET Requires: Class B License # Required cmpnents f Class B Same Day Sale Raffle Ticket: 1 1 Matched numbering n bth prtins f the ticket 2 Space fr Ticket Purchasers Name, Address and Phne number 2 Page 3
STEP 1: 2017 United Way Raffle Agreement Cmplete this frm and send t United Way f Prtage Cunty fr raffle apprval. Date Organizatin Name f Raffle Fr rganizatins running multiple raffles, please enter a unique name fr each raffle fr srting purpses Cntact Name Cntact Phne Cntact Email I have read the raffle guidelines and agree t fllw all utlined rules and regulatins as utlined by the State f Wiscnsin Divisin f Gaming. It is ur rganizatin s intent t hld a raffle t benefit the United Way f Prtage Cunty. We anticipate hlding ur raffle n / / OR between / / and / /. We are planning t run a: Advanced Ticket Sale Raffle I agree t include all 9 required elements n my raffle ticket. I agree t prvide a sample ticket fr apprval prir t running the raffle. Same Day Ticket Sale Raffle Calendar Raffle After the raffle: I agree t prvide the fllwing infrmatin t United Way n the Raffle Recrd Keeping Frm within three weeks after ur raffle: Ticket Sales Start and End Date Ticket Sales Lcatin Date, Time and Lcatin f Raffle Drawing Ttal Number f Tickets Sld Ttal Grss Receipts (Dllars raised frm Raffle Ticket Sales) Ttal Expenses if applicable Net Raffle Prfits (Ttal Grss Receipts minus Expenses) List f prizes, prize values, winning ticket #s and prize winner names Name and address f winners f prizes valued mre than $100 Name and scial security number f any winner f a prize valued at $600 r mre s United Way f Prtage Cunty can issue them a 1099 When yur raffle is apprved, yu will receive a cpy f this Raffle Agreement identifying the License # t be printed n raffle tickets and accmpanying dcuments fr Raffle Recrd Keeping. FOR USE BY UNITED WAY STAFF ONLY Raffle Agreement Received Sample Advanced Sale Ticket Received Date: Date: Raffle Apprved by United Way f Prtage Cunty Apprved by Date: A License # Advanced Ticket Sales B License # Same Day Ticket Sales Email t: fred@unitedwaypc.rg Phne: 715-254-2182 Page 4
STEP 2: 2017 Raffle Recrd Keeping Organizatin Name f Raffle Address City State Zip Raffle Crdinatr Wrk Phne Wrk Email RAFFLE DETAILS Ticket Sales START Date Ticket Sales END Date The fllwing infrmatin belw shuld appear n all Advance Sale Raffle Tickets. COST per Raffle Ticket (Include discunt fr multiple tickets if applicable) DATE f Raffle Prize Drawing TIME f Raffle Prize Drawing LOCATION f Raffle Prize Drawing (Include physical address) RAFFLE RESULTS Ttal # f tickets SOLD GROSS $ Raised frm raffle ticket sales $ Raffle Expenses (Ticket Printing, 50/50 winnings) $ NET Raffle Prfits (Grss $ minus Raffle Expenses) $ Please check each bx t verify the fllwing regarding yur Raffle: I have prvided United Way f Prtage Cunty with an actual raffle ticket sample frm ur raffle. All Raffle Prizes were awarded. A cmplete list f Prizes, Prize Value and Prize Winners is prvided. All mnies raised thrugh this raffle were turned ver t United Way f Prtage Cunty. All raffle infrmatin prvided is accurate t the best f my knwledge. Signed Date In lieu f cmpleting the tw sectins belw yu may prvide United Way f Prtage Cunty a Wrd r Excel dcument listing yur Organizatin s Name, identifying Prizes, $ Value, Winning Ticket # and Prize Winner s Names and Addresses. Email t: fred@unitedwaypc.rg Phne: 715-254-2182 Page 5
STEP 3: 2017 Raffle Recrd Keeping Cntinued Fr all prizes valued $100 r mre yu are required t prvide the fllwing infrmatin: Prize Prize Winner s Name Apprximate $ Value f each Prize Address f Prize Winner Winning Ticket # Organizatin & Name f Raffle Raffle Date Prize $ Value Winning Ticket # Prize Winner s First & Last Name Address, City, State, Zip Email t: fred@unitedwaypc.rg Phne: 715-254-2182 Page 6
STEP 4: 2017 Raffle Recrd Keeping Cntinued Fr all prizes valued $600 r mre yu are required t prvide the fllwing infrmatin: Prize Prize Winner s Name Apprximate $ Value f each Prize Address f Prize Winner Winning Ticket # Prize Winner s Scial Security Number Organizatin & Name f Raffle Raffle Date Prize $ Value Winning Ticket # Prize Winner s First & Last Name, Address, City, State, Zip Prize Winner s Scial Security Number Email t: fred@unitedwaypc.rg Phne: 715-254-2182 Page 7