WTC Westfields Tennis Club Members Guide 2018/19 www.westfieldsrichmnd.c.uk westfieldstennis@htmail.cm
Cntents Annual Membership Subscriptin Scale and Rates 2018/2019... 1 LTA/BTM Membership... 1 Wimbledn Ballt... 1 Membership Details & Cntacts Privacy... 1 Visitrs... 1 Curt and Clubhuse Access Lcks & Cdes... 1 Use f Tennis Curts... 2 Curt Bking... 2 Turn Up and Play... 2 Weekly Grup Club Sessins... 2 Ladies Singles... 2 Club Tennis Balls... 2 Maintenance f Clubhuse and Curts... 3 Caching... 3 Intrductin t Tennis... 3 Turnaments and Cmpetitins... 3 Vale f Mwbray... 4 Friendly Matches with Lcal clubs... 4 Mixed Singles Ladder Cmpetitin... 4 Pre-Wimbledn Mixed Dubles Turnament... 4 Club Champinships... 4 Scial Events... 5 Health and Safety... 5 Safeguarding & Welfare f Children and Vulnerable Adults... 5 WTC Plicy... 5 Diversity and Inclusivity... 6 Cde f Cnduct... 6 Purpse f the Guide... 6 Key Principles f the Guide... 7 Amendment f the Guide... 7 Publicatins and Website www.westfieldsrichmnd.c.uk... 7 Management Cmmittee 2018... 7 Versin 2 01/04/17
Annual Membership Subscriptin Scale and Rates 2018/2019 Key Cst per Applicatin (Mandatry) 4 per key Adult (ver 18yrs) 80 Cuples 133 Family (2 Adults + up t 3 children) 170 Student Adults (ver 18 yrs) 35 Junirs (under 18yrs at 01/04/17)) 30 LTA/BTM Membership As Westfields Tennis Club is a member f the LTA (Lawn Tennis Assciatin) ur members are autmatically LTA members and as such are entitled t sign up with BTM (British Tennis Membership). BTM membership benefits include: Entry int the BTM Wimbledn ballt Aegn British Tennis rating Discunts and special ffers Mnthly newsletter Please register at www.lta.rg.uk/member The n-line registratin and membership is free t any member f an LTA affiliated UK club. Wimbledn Ballt T be eligible fr the Wimbledn Ballt Club Draw, members must be BTM members and must als have actively pted-in fr the draw befre February 2018. Ntificatin f pting-in dates and prcess will be sent t all members when the dates are publicized. The mre BTM members the club has, the larger the allcatin f Wimbledn tickets t the club by the LTA. Westfields Tennis Club has been allcated 5 pairs f Wimbledn tickets fr the 2018 champinships. The draw will take place at the club n 7 th April 2018 at 1.00pm. An afternn f tennis and refreshments will fllw the draw and all members are invited t attend. T find ut mre abut the LTA Wimbledn Ballt, please see https://www.lta.rg.uk/majr-events/grandslams/wimbledn/ballts/ Membership Details & Cntacts Privacy Under the terms f the Data Prtectin Act 1998, Westfields Tennis Club will use persnal infrmatin fairly and lawfully, cllect nly the infrmatin necessary fr a specific purpse(s), ensure it is relevant; accurate and up t date; nly hld as much as is necessary; and nly fr as lng as is necessary; allw the subject f the infrmatin t see it n request; and keep it secure. Apart frm The Management Cmmittee members, the club will nt generally publish persnal details r divulge them t ther individual members, unless they have express permissin frm the member t d s. If a member wishes t allw their cntact details t be knwn t ther members, they can infrm the Management Cmmittee, and/r enter them n t the Member Cntacts Register Sheet displayed in the clubhuse. It is the respnsibility f members t ensure their cntact details are up t date and crrect. Visitrs A Full Adult Playing Member may intrduce Temprary Day Visitrs. Befre a Temprary Day Visitr plays, the member intrducing him/her must make an apprpriate entry in the Visitr s Bk and pay the relevant fee: Adult & Student Visitr Fee Junir Visitr Fee 3 per sessin 1 per sessin A day visitr may play n mre than three sessins in any ne year, except with the permissin f a Management Cmmittee member. Curt and Clubhuse Access Lcks & Cdes The Management Cmmittee changes the curts padlck cde each year in the first week f May, and will cmmunicate this new cde by email t all members wh have paid the required subscriptin. In the interests f security, please d nt divulge the curt padlck cde t any persn wh is nt a fully paid member. New members will be prvided with a key. If yu require a replacement key, please cntact a cmmittee member. There will be a charge f 4.00 fr a replacement key. Versin 2 1 01/04/17
The last key hlder t leave the club at any time is respnsible fr ensuring that the drs and windws are bth secured and lcked. Use f Tennis Curts In rder t maintain gd relatins with the club s neighburs, members are nt permitted t play n the curts befre 9.00 am Mnday t Saturday and befre 10.00 am n Sundays. Members are requested t keep nise levels t a minimum. Members shuld nt attempt t retrieve tennis balls frm surrunding residential gardens unless they have the express permissin f the resident. After using a curt, members shuld always unwind and slacken the net at the net pst. Please ensure curt padlcks are in place t secure bth curts. Curt Bking Members can reserve a curt by psting a curt reservatin ntice n the windw f the clubhuse. The reservatin ntices are lcated in the chest f drawers in the clubhuse. Please nte that bkings must be made at least 24hrs befre the event, and Members cannt bk a curt fr lnger than tw hurs n any day. Bkings must nt cnflict with ther pre-bked times r restrictins stated elsewhere in this guide (eg Grup Club Sessins). Fr cmpetitin matches eg Vale f Mwbray, curts will be bked fr mre than 2 hurs. Ntice f these matches will be psted in the clubhuse. The curts can be reserved utside f club sessins fr team practice, match r turnament play at the discretin f the cmmittee. Turn Up and Play If the curts are nt reserved either fr club sessins r by members r caches, then the use f curts perates n a turn up and play basis. It is expected that members will c-perate with ne anther regarding fair play but as a guideline, if yu are using a curt and anther member turns up t play, yu shuld finish yur current match and then vacate the curt. There is n differential between adults and junirs. Yu shuld cmmunicate an estimated time t the waiting party. Weekly Grup Club Sessins The table belw shws the times allcated t Adult r Junir Grup Club Sessins. The designated grup has pririty curt use at these times, althugh ther members can use the curts if nt in use by the grup. We wuld encurage all new members t attend these club sessins and intrduce themselves as a new member. New members will be warmly welcmed t Westfields Tennis Club, intrduced t existing club members and infrmed f club sessin prtcl. The Club Sessin Timetable is as fllws: Tuesday Adults 10.00am 12.30pm Bth curts All Year Wednesday Adults 10.00am 2.00pm Bth curts All Year Wednesday Adults 4.00pm 7.00pm Bth curts April t Sept Inclusive Oct t March 2.00pm 4.00pm Friday Junirs 4.00pm 7.00pm Bth curts April t Sept Inclusive Saturday Adults 1.00pm 5.00pm Bth curts April t Sept Inclusive Oct t March 12.00pm 4.00pm Ladies Singles We have recently set up a grup fr ladies t play singles. This grup currently meets nce a week n a Thursday mrning at 10.00am but this time is subject t change. If yu wish t jin in, please email westfieldstenniscub@htmail.c.uk. Club Tennis Balls The tennis balls purchased by the club are used slely fr club sessins, matches and turnaments. The balls are stred in the lcker in the clubhuse. Nminated padlck hlders wh can access the balls in the lcker are Anne Brenkley, Anne Flecchia, Phil Leahy, Rb Hutchisn, Sue Lussey and all cmmittee members. Members requiring balls fr matches r turnaments shuld cntact a cmmittee member well in advance f these events t avid disappintment. Versin 2 2 01/04/17
Maintenance f Clubhuse and Curts Member supprt is an imprtant part f cleaning and maintaining the clubhuse and curts. Vlunteer Rta ntices are psted n the ntice bard in the clubhuse. All help is welcmed and we wuld particularly appreciate help with cleaning and clubhuse painting and decrating. Members shuld reprt any cncerns r issues t a member f the cmmittee. Curt sweeping is als vital t the maintenance and safety f the curts. The curts shuld be swept weekly preferably befre club play n a Tuesday mrning. If the curts cannt be swept n a Tuesday mrning due t inclement weather, then they shuld be swept befre the fllwing club sessin. 4 brushes are stred in the lean-t shed fr this purpse and it is advised that 4 members participate in the sweeping. A ntice detailing dates f sweeping is n the clubhuse ntice bard. The tennis curts will be re-surfaced, re-painted and deep cleaned as required at the discretin f the Management Cmmittee fr the benefit and safety f its members. Deep cleaning is kept t a minimum t prlng the life f the surface, which will als minimise running csts. Members shuld respect club prperty at all times, including switching ff lights and electrical appliances when nt in use. Caching The club currently ffers prfessinal caching prvisin t all members. Individual r small grup caching is currently prvided by Phil Wylie (an LTA qualified level 4 perfrmance cach). Phil can be cntacted directly n 07912 645 071 and individual caching arrangements can be made t suit, n the strict prvis that they fit in with any curt pre-bking arrangements as stated in this Guide. Curts fr caching must be bked in advance as per standard curt bking guidelines and displayed in the clubhuse windw. Phil is predminantly available t cach at the fllwing times frm April t September 2018 inclusive. Sunday Mnday Day times during the main summer hlidays 4.00 7.00pm 5.00 8.00pm Phil s caching is available t nn-members wh will be treated as day visitrs. He may cach members r visitrs up t n mre than 3 hurs n any 1 day. Visitrs may nly attend 3 caching sessins per year. Caching cannt take place during weekly grup club sessins unless the Management Cmmittee has agreed t this. Only ne curt at a time can be used fr caching. Larger grup caching is prvided frm time t time by Geff Thmas (Level 3 Perfrmance Cach) and will be advertised in advance t all members. Any member interested in attending this shuld cntact Sue Lussey n 01748 811012. We are currently trying t increase ur caching prvisin with a view t ffering grup caching fr junir members. Intrductin t Tennis Frm May t September there will be a mnthly sessin available t members wh are new t the game. These sessins will cver: Rules Strkes Scring Psitining Etiquette Turnaments and Cmpetitins We are inviting members t put their names frward t participate in matches during the year which are bth fun and challenging. We are nt in a psitin t enter leagues (with the exceptin f the Vale f Mwbray) as league play requires a minimum f 3 curts. We d ffer cmpetitive play within the club and in friendly matches with ther lcal clubs Members wishing t play in these Leagues/cmpetitins shuld cntact Jan Curran r Graham Berry t register their interest. Versin 3 3 01/04/18
Vale f Mwbray The Vale f Mwbray League is a men's dubles cmpetitin fr teams in the area. Each team cnsists f tw pairs. The number f teams can vary but is usually arund 7 r 8. Sme f the bigger clubs, such as Ripn, enter tw teams in sme seasns. The Westfields team is selected by the team captain. This year, that is Jhn Dickinsn. The team is selected frm the club's strngest players, reflecting the high standard f the league. Apart frm Westfields, all f the players in the ther teams cmpete in the Harrgate League, sme in the higher divisins. Matches nrmally begin in May and g thrugh until July. Each team plays nce against the ther teams, with the venue alternating yearly between Hme and Away matches. The tp 4 teams then play a semi-final and, if they win that, a final. Tw years ag, Westfields beat Ripn A in the semi-final but the final against West Tanfield was nt able t be played. Last year, Westfields lst in the semi-final t Brughbridge. Friendly Matches with Lcal clubs TBA This infrmatin will be updated in this Members Guide, psted n the Club Ntice Bard and n the Club Website. Mixed Singles Ladder Cmpetitin This year we will be running a mixed singles ladder cmpetitin which will cmmence n April 15th and clse at the end f August. If successful, a further ladder will begin frm the 1st September. Members shuld register and give a cntact number and email n the sheet n the clubhuse ntice bard. Please see ur website fr further infrmatin r cntact Jhn and J Llyd n speak2jhnllyd@gmail.cm Pre-Wimbledn Mixed Dubles Turnament This will take place n Saturday 30 th June at 1.00pm at the club. There will be a mixed draw t encurage and integrate players f all abilities. This is a fun ccasin where members can get t knw ne anther and enjy the day. Pimms and Strawberries & Cream will be prvided. Club Champinships Dates fr the fllwing cmpetitins are still t be decided. This members guide will be updated asap and inf psted n the clubhuse ntice bard as well as the club website and Facebk page. Ladies Singles Men s Singles Ladies Dubles Men s Dubles Mixed Dubles Finals Day. Any Members wishing t take part in club turnaments shuld enter their names nt the turnament lists in the clubhuse at least ne week befre the relevant turnament date. The draw fr turnaments will be made by Jan Curran/Graham Berry at the end f Saturday tennis ne week befre the relevant turnament date. New fr mixed dubles this year, members wh are interested in playing will be divided in 2 lists, seeded and nn-seeded. Pairings will be determined by drawing ne player frm the seeded list and ne frm the nn-seeded list. Tennis balls will be prvided by the club. Jan Curran/Graham Berry will rganise playing times fr any matches n the relevant days and put these up n the Ntice Bard. This will allw sme flexibility fr thse nt able t play at 10.00 a.m. but all wh sign up will need t be available t play at sme pint n the relevant day(s). On each relevant day, matches will take place t determine the finalists. In sme cases, therefre, players may need t play mre than ne match n ne day. If there are nly tw entrants fr any cmpetitin, the entrants will play n the Finals day(s). Finals shuld be played n the Finals Day wherever pssible. Rules fr the cnduct f the Club Turnaments and Cmpetitins are decided by the Management Cmmittee and will be psted n the club website and ntice bard. The 2018 cmpetitins and events are rganised by Jan Curran and Graham Berry. Rules fr matches, including entry fee, will be psted with the entry sheets. Versin 3 4 01/04/18
Scial Events Westfields Tennis Club is a friendly, sciable club and varius fun events and get tgethers are rganized thrughut the year. Infrmatin n these events will be psted n the club website, the club ntice bard, and als emailed t members. Events s far include: Wimbledn Draw/Tennis Afternn & Refreshments Club Saturday 7th April 1.00pm Club Open Day, British Tennis Weekend Club Sunday 13 th May 1.30pm 4.00pm Tennis & Chclate Afternn Club Saturday 2 nd June 1.00pm Pre-Wimbledn Mixed Dubles Turnament with Pimms & Strawberries Club Saturday 30 th June 1.00pm Wine & Cheese Tennis Afternn Club Saturday 11 th August 1.00pm Dinner and Presentatin Evening La Piazza Saturday 17 th Nvember 7.15pm Health and Safety All club members, visitrs and temprary members have respnsibility fr their wn safety and that f thers when using the curts. Please reprt any area f cncern t a cmmittee member. Members and guests are expected t wear suitable, safe clthing and t wear apprpriate tennis shes when using the curts. If a member injures themselves whilst n club premises, the first aid bag can be fund n the ntice bard in the clubhuse. All injuries shuld be nted immediately and prperly recrded as laid ut in the injuries and accidents bk lcated n the table in the clubhuse. Please nte that this prcedure is a strict requirement f the Club s Insurers. In the event f injury, please infrm a member f the cmmittee by telephne r at westfieldstennisclub@htmail.cm s that the cmmittee can fllw up n the welfare f the member and als replenish the first aid bx. Cmmn sense shuld be applied regarding n-ging risk assessment and the fllwing D s and Dn t s Ntice will be displayed n the Club Ntice Bard. DO Reprt t the management cmmittee anything which yu feel may pse a health and safety risk Reprt any maintenance issue which yu are aware f t the management cmmittee Pay attentin t any ntices Always use the rake t retrieve balls frm the embankment n the lwer curt (stred in the lean-t shed) Be cnsiderate f the neighburs ie keep nise levels dwn Always clean and clear after using clubhuse facilities Take yur persnal pssessins hme DON T Play if the curts are slippery Climb nt the embankment t retrieve balls Leave litter arund the premises Any Management Cmmittee member is empwered t cntrl, restrict r stp play n any curt r curts, because f weather cnditins r ther causes, and their decisin is final. Safeguarding & Welfare f Children and Vulnerable Adults We take the safeguarding and welfare f ur members seriusly and perate in accrd with LTA guidelines. As such, several members f the cmmittee have signed up t cmplete an LTA Safeguarding Level 1 curse in June 2018, after which we will update ur plicies and appint a Welfare Officer fr the club. Our current plicy is belw: WTC Plicy 1. Safeguarding and welfare f child members (under 18) and vulnerable adult members (a member ver 18yrs wh may be unable t prtect themselves by reasn f disability, age r illness) is the jint respnsibility f all members f WTC, in particular the Management Cmmittee as well as the parents/guardians/carers f said children and vulnerable adult members. Versin 3 5 01/04/18
2. Any safeguarding r welfare cncern issue shuld be reprted in the first instance t a member f the Management Cmmittee wh will cnfidentially raise the cncern with the full Management Cmmittee. All Management Cmmittee members cntact details are n the clubhuse ntice bard and als in this guide n page 5. The Management Cmmittee will investigate and take actin as required under current LTA Safeguarding Venue/Club Guidance. www.lta.rg.uk/abut-the-lta/plicies-and-rules/safeguarding-prtectin/ All matters will be dealt with cnfidentially and in a timely manner. If smene is in immediate danger then call the plice r call the LTA Safe and Inclusive Tennis Team n 0208 4877000 (Mn t Fri 9am t 5pm). Reprt this t the cmmittee and als infrm the parent/guardian/carer unless yu believe it will put the child, vulnerable adult r yurself at risk. 3. The Management Cmmittee will ensure that all caches appinted at the club t cach children will have an up t date tennis accreditatin and a valid DBS certificate. 4. Any vlunteer at the club wh assists with under18s will have a valid DBS certificate. 5. It is the respnsibility f parents/guardians/carers that any children 12yrs and under shuld be accmpanied by a respnsible adult when playing at the club, including during caching sessins with a club appinted cach. 6. The Management Cmmittee is aware f the health and safety f ur members and will cnduct an Annual Risk Assessment fr the health and safety f all. Diversity and Inclusivity As a club, we value and celebrate diversity and make reasnable effrts t encurage inclusivity and t meet individual needs and we d nt discriminate. We wish t enable peple t play tennis in a manner that is safe, inclusive and fair. This applies regardless f a persn s age, race, sex, disability, gender reassignment status, marital r civil partnership status, pregnancy r maternity, sexual rientatin, religin, sci-ecnmic status r any ther backgrund. We are wrking n a Diversity and Inclusin Plicy and will publish this when cmplete. Cde f Cnduct All Members f Westfields Tennis Club shuld always d the fllwing: 1. Help t create a safe and inclusive envirnment bth n and ff the curt and prmte the value f fair play. 2. Value and celebrate diversity and make reasnable effrts t encurage inclusivity and t meet individual needs. 3. D nt discriminate. 4. Check that yu have the relevant cnsent frm parents/carers, children and adults befre taking r using phts and vides. 5. Wherever pssible, d nt be alne with a child (under 18yrs) r a vulnerable adult (a member ver 18yrs wh may be unable t prtect themselves by reasn f disability, age r illness). 6. D nt ffer caching t members r visitrs wh are under 18yrs r members wh may be cnsidered t be a vulnerable adult (ther than yur wn family) unless yu have a current DBS certificate. 7. If yu have cncerns f any kind, then d reprt them t a Management Cmmittee member as sn as pssible. The matter will be discussed by the full Management Cmmittee wh will be receptive and will cnsider all pints, acting in a cnfidential, timely manner. If yu feel anyne is in immediate danger then call the plice (999). Purpse f the Guide The Management Cmmittee f Westfields Tennis Club, (as required per Club Rule 15), has prepared this Guide. The Members Guide shall be made, and peridically revised by the Management Cmmittee as it sees fit. The purpse f the Guide is t set a framewrk fr: Members Entrance fee and annual subscriptin charges t be levied Day-t-day use f the Club s curts and premises by members Versin 3 6 01/04/18
Upkeep and maintenance f the tennis curts and clubhuse. Key Principles f the Guide T enable member subscriptin csts t be kept as lw as pssible, and t keep the club running csts t a minimum, the club will be run n a self-help basis by the Management Cmmittee and members. All members are requested t supprt this aim n a vluntary basis. Members shuld at all times be familiar with, and fllw this Guide. The Management Cmmittee welcmes any cnstructive suggestins t imprve this Guide frm all members. Amendment f the Guide Any Full Adult Member prpsing t amend the Guide shuld submit their prpsal t the Secretary in writing. It will be cnsidered and decided upn by the Management Cmmittee. Publicatins and Website www.westfieldsrichmnd.c.uk This Member s Guide will be reviewed by the Management Cmmittee and published at a minimum every May and a link t the guide will be prvided t all Adult Members via email. A cpy will be placed n the Club Ntice Bard and n the Club Website. Any amendments t the Member s Guide and Club Rules will be made available n the club website and will als be psted n the ntice bard in the clubhuse. Management Cmmittee 2018 Chairman Kevin Caven 07770 337704 Treasurer Paul Kipling 07802 741089 Secretary Anne Caven 07831 132159 Maintenance Bill Crss 01748 825331 Jhn Dickinsn 01748 826803 Events/Cmps Jan Curran 07867 847538 Vale f Mwbray C-rdinatr Jhn Dickinsn 01748 826803 Safeguarding Sue Bradhurst 01748 825665 Minutes/Cmp/Events Graham Berry 01748 826541 Clubhuse Rse Hayes 01748 818210 Versin 3 7 01/04/18