Alberta Summer Games Zone 8 Mountain Bike Qualifier, Trailblazers and GP Wheelers XC Race June 10, 2018 This Cross-Country Olympic (XCO) Mountain Bike (MTB) event is presented by the Grande Prairie Wheelers Cycling Club. Three separate races are hosted: 1. Youth Trailblazers Race 12:00 pm 2. 2018 Alberta Summer Games Zone 8 MTB Qualifier 12:45 pm 3. GP Wheelers XC all-ages club race 3:00 pm Location: Wapiti Nordic Ski Centre, Township Road 704 south of Grande Prairie Race Contact: Tyler Stadnek Tylers16@telus.net 780-228-0452 Cancellation & Updates: For race updates see www. and the club s Facebook page, https://www.facebook.com/groups/1411656285747163/. In the event of extreme weather the race will be postponed until later in the day, or re-scheduled for June 16, 2018. Visit the registration table for the latest news on race day. Parking: Please do not park directly in front of the lodge, as this is reserved for paramedical access and race organizers who are moving equipment. There is a parking lot outside the lodge gates, and another just north of the lodge across the road near the biathlon tower. Facilities: Outhouses are available just to the side of the lodge, and more across the road at the biathlon stadium. There will be no access to the inside of the lodge. There is 1
no running water or food at the facility. Bring all your own supplies. The registration and sign-on table will be on the lodge deck. Leave no trace. Medical: The nearest hospital is the Queen Elizabeth II Hospital in Grande Prairie, 14 km (17 min drive) away. For emergency services dial 911. First aiders and a first aid kit will be onsite. There will not be an ambulance or paramedical team onsite. We need more volunteers, so if you or someone you know can help out please contact us. 2
Trailblazers Trailblazers are riders of all abilities under the age of 17. The Trailblazers event will follow the general format detailed at http://www.albertabicycle.ab.ca/trailblazers. Start Time: 12:00 pm. Be at the start line ready to race by 11:55 am. On-site registration: 10:45 am 12:15 pm at the lodge. We recommend filling out an Alberta Bicycle Association (ABA) waiver and race registration sheet prior to arriving on race day. This will save time. Copies of those forms are at the end of this Tech Package. Waivers can also be found at http:///pdf/youthwaiver2017.pdf. You must register with a parent or legal guardian to receive your race plate at the registration table. If a parent/guardian is not able to attend that racer may present a current ABA waiver dated and signed by the parent/guardian. Race Fees: $2 for all riders on the short loop. $10 for racers on the big loop course. Cash only. Exact change. Warm-up & Pre-riding: Both short loop and big loop courses will be marked by 12 pm the day before the race. On race day, the short loop course, which includes the grassy field below the lodge will be closed for racing from 11:55-12:40. The big loop course will be closed for racing from 12:40-2:30pm, and from 3:00-5:00pm. The north trails across the road will be open for warming up all day. When training or pre-riding at the facility we recommend you carry a cell phone and bear spray. Course: A 420-meter short loop will be used for Trailblazers around ages 10 and under. It will be located on the grassy field and surrounding trails below the lodge. The short loop is the flattest track of the day. It will have non-technical terrain and no single-track sections. It is designed for young riders who have not yet established basic mountain biking skills. It enables easy viewing of the race by spectators. There is opportunity to choose how many laps you wish to race. We will help to categorize kids appropriately at the registration and sign-on table. 3
Only advanced Trailblazers with trail riding experience will be permitted to race on the big loop course. Organizers expect to move these more advanced racers to the 12:45 start time on a case-by-case basis. The big loop has technical terrain, sharp turns, fast descents, steep climbs and longer distances typical of XCO racing. The Feed/Tech Zone will be near the start/finish lines. Laps/Estimated Win Time on the short loop, subject to change by organizers: 1. 1 lap / 10 minutes Striders and tricycles, 3-6 year olds 2. 2 laps / 10-15 minutes Little Rippers, recommended ages 8 and under 3. 4 laps / < 25 minutes Knarly, recommended ages 9-12 and experienced 6-8 year olds Rules: Striders, tricycles and pedal bikes are permitted in the Trailblazers event. Crosscountry mountain bike helmets are mandatory. Eye protection is highly recommended. Gloves are also recommended. Bring your own mosquito repellent, water, food and sunscreen. Be careful not to crash into other riders. Listen to the race officials. Stay on the marked course while racing. Trailblazers who have not started their last lap 25 minutes into racing may finish off their current lap but will not be permitted to start their next one. All riders, including those that Do Not Start (DNS), Did Not Finish (DNF), or those Disqualified (DQ) must present to finish line officials to be accounted for. Do not abandon the race without letting the finish line officials know, as it causes us to send out a search party looking for you. Littering or unsportsmanlike conduct will result in disqualification. Leave no trace. Treat the volunteers kindly and respect the facility. Please do not bring your pet to the race. No off-leash pets are permitted on the grounds. Parents are welcome to assist their children at the start line. A few parent volunteers will be allowed to lead or follow the children on course. Please let the organizers know if you would like to do that. 4
Alberta Summer Games Zone 8 MTB Qualifier Alberta Summer Games (ASG) Mountain Bike (MTB) Qualifiers are males and females aged 11-16 as of Dec 31, 2018. Games participants must be born between Jan 1, 2002 and Dec 31, 2007. To learn more about the Alberta Summer Games visit https://albertasport.ca/albertagames/summer-games/sports/ To find the ASG Mountain Biking Technical Package visit https://albertasport.ca/uploads/mountain-bike.pdf General information about ASG Zone Qualifiers can be found at http://albertabicycleabca.shoutcms.net/ab-summer-games Start Time: 12:45 pm. Be at the start line ready to race by 12:35. Stay to the side where you will not get in the way of the Trailblazers finishing their race. You will be called to your line by 12:40. On-site registration: 10:45 am 12:15 pm at the lodge. We recommend filling out an Alberta Bicycle Association (ABA) waiver and race registration sheet prior to arriving on race day. This will save time. Copies of those forms are at the end of this Tech Package. Waivers can also be found at http:///pdf/youthwaiver2017.pdf. You must register with a parent or legal guardian to receive your race plate at the registration table. If a parent/guardian is not able to attend that racer may present a current ABA waiver dated and signed by the parent/guardian. All racers will be issued race plates. You may keep your plate, but you may not pick your own number. Bring your own zip ties to affix the plate to your bike. Race Fee: $10. Cash only. Exact change. Zone 8 MTB Team: Finishing times and placings at this Qualifier will determine the composition of the Zone 8 MTB Team that competes at the ASG in Grande Prairie July 19-22, 2018. It will also determine any fill positions in accordance with the fill policy applied by the MTB Sport Coordinator for the Games. Please do not ask timing officials for results while racing is still happening. Unofficial race results will be posted near the registration table after all racers have finished. 5
Official race results will be posted on the Grande Prairie Wheelers website,, and the club s Facebook page within 2 days of the event. The Zone 8 Rep will contact you when you are being offered a spot on the team. Only those being offered a spot on the Zone 8 MTB Team will be contacted. The team roster will be announced by June 18. Only residents of the Zone 8 catchment area (see zones map on page 10) and Fort St. John, B.C. are eligible for spots on the team and Alberta Summer Games participation. See the zone map enclosed to learn more about your residency requirements. If you are still unsure about eligibility, speak to the Zone 8 Rep. Categories / Team Composition: 1. Male U17 (15-16 years old, born Jan 1, 2002 - Dec 31, 2003) 2 spots available 2. Female U17 (15-16, born Jan 1, 2002 - Dec 31, 2003) 1 spot 3. Male U15 (13-14, born Jan 1, 2004 Dec 31, 2005) 2 spots 4. Female U15 (13-14, born Jan 1, 2004 Dec 31, 2005) 1 spot 5. Male U13 (11-12, born Jan 1, 2006 Dec 31, 2007) 2 spots 6. Female U15 (11-12, born Jan 1, 2006 Dec 31, 2007) 1 spot Zone 8 MTB Team Contacts: = 9 spots Tyler Stadnek, Team Director & Zone 8 Rep tylers16@telus.net 780-228-0452 Garett Richardson, Head Coach garett_richardson@hotmail.com 780-830-6771 6
Warm-up & Pre-riding: The short loop and big loop courses will be marked by 12 pm the day before the race. On race day, the short loop course, which includes the grassy field below the lodge will be closed for racing from 11:55-12:40. The big loop course will be closed for racing from 12:40-2:30pm, and from 3:00-5:00pm. The north trails across the road will be open for warming up all day. When training or pre-riding at the facility we recommend you carry a cell phone and bear spray. Distance: laps are 3.8-4.3 km with 77-111 meters (253-364 feet) of climbing each, subject to change by race organizers or commissaires Laps/Estimated Win Time, subject to change at race organizer s discretion: U17: 3 laps / 50-65 minutes U15: 2 laps / 35-50 minutes U13: 2 laps / 35-50 minutes Rules: This race follows general UCI / Cycling Canada XCO racing guidelines. You can familiarize yourself with these regulations by visiting http://www.uci.ch/mm/document/news/rulesandregulation/17/29/73/4mtb-e- 1.01.2018-Final_English.pdf Only mountain bikes may be used. Certified cross-country mountain bike helmets are mandatory. Eye protection is highly recommended. Gloves are also encouraged. Bring your own mosquito repellent, water, food and sunscreen. Spectators will need their own lawn chairs. The Feed/Tech Zone will be near the start/finish lines. Racers receiving feeds or technical assistance outside the Feed/Tech zone will be disqualified. Remember you must not obstruct the other racers in any way. Check with officials if in doubt. If you exit the course during racing you must re-enter it at or behind where you had exited. Stay on the marked course while racing. 7
Racers who have not started their last lap 75 minutes (2pm) into racing may finish their current lap, but will not be permitted to start their next one. All riders, including those that Did Not Start (DNS), Did Not Finish (DNF), or those Disqualified (DQ) must present to finish line officials to be accounted for. Do not abandon the race without letting the finish line officials know, as it causes us to send out a search party looking for you. Littering or unsportsmanlike conduct will result in disqualification. Leave no trace. Treat the volunteers kindly and respect the facility. Please do not bring your pet to the race. No off-leash pets are permitted on the grounds. 8
Big Loop Course: 9
10
GP Wheelers XC The Wheelers XC is an all-ages XCO club race. It will be a mass start event. Start time: 3:00pm. Be at the start line ready to race by 2:55. On-site registration: 1:30-2:30pm at the lodge Membership in an Alberta Bicycle Association (ABA) affiliated club is required for the GP Wheelers XC. There will be no membership sales or day licenses sold onsite. You can purchase a GP Wheelers membership at. If you are a member of another ABA-affiliated club you must present your club membership card or a 2018 Canada-issued UCI race license as proof of insurance. Racers under 18 years of age must register with a parent or legal guardian to receive their race plate. If a parent/guardian is not able to attend that racer may present a current ABA waiver dated and signed by the parent/guardian with the race name and date printed on the top. We recommend filling out an ABA waiver and race registration sheet prior to arriving on race day. Presenting these documents at the registration table will save valuable time prior to your race. Copies of those forms are at the end of this Tech Package. Youth waivers can also be found at http:///pdf/youthwaiver2017.pdf. Adult waivers can be found at http:///pdf/waiver2017.pdf. You will be issued a race plate to install on your bike for the race. Please bring your own zip ties. All plates must be returned after the race. There will be a $10 fine for all plates not returned. Race Fee: $10. Cash only. Exact change. Rules: This race follows general UCI / Cycling Canada XCO racing guidelines. You can familiarize yourself with these regulations by visiting http://www.uci.ch/mm/document/news/rulesandregulation/17/29/73/4mtb-e- 1.01.2018-Final_English.pdf Mountain bikes and fat tire bikes only. Certified cross-country mountain bike helmets are mandatory. Eye protection is highly recommended. Gloves are also encouraged. 11
Bring your own mosquito repellent, water, food and sunscreen. Spectators will need their own lawn chairs. The Feed/Tech Zone will be near the start/finish lines. Racers receiving feeds or technical assistance outside the Feed/Tech zone will be disqualified. Remember you must not obstruct the other racers in any way. Check with officials if in doubt. If you exit the course during racing you must re-enter it at or behind where you had exited. Stay on the marked course while racing. All riders, including those that Do Not Start (DNS), Did Not Finish (DNF), or those Disqualified (DQ) must present to race officials to be accounted for. Do not abandon the race without letting the finish line officials know, as it causes us to send out a search party looking for you. Racers who have not started their last lap 2 hours into racing may finish their current lap but will not be permitted to start their next one. Please do not approach the timing officials for race results while any racing is still happening. We will post the unofficial results of the Wheelers XC at the lodge by 5:15pm. Official results will be posted on the Wheelers website, www., and the club s Facebook page within 2 days of the event. Littering or unsportsmanlike conduct will result in disqualification. Leave no trace. Treat the volunteers kindly and respect the facility. Please do not bring your pet to the race. No off-leash pets are permitted on the grounds. Warm-up & Pre-riding: The short and big loop courses will be marked by 12 pm the day before the race. On race day, the short loop course including the grassy field below the lodge will be closed for racing from 11:55-12:40. The big loop course will be closed for racing from 12:40-2:30pm, and from 3:00-5:00pm. The north trails across the road will be open for warming up all day. When training or pre-riding at the facility we recommend you carry a cell phone and bear spray. 12
Distance: laps are 3.8 4.3 km with 77-111 meters (253-364 feet) of climbing each, subject to change by race organizers or commissaires See the big loop course map on page 9 for details. You will have opportunity to choose whether you wish to race 2 laps or 5 laps. Laps/Estimated Win Time, subject to change: 2 laps: 30-45 minutes 5 laps: 65-80 minutes A members-only club potluck BBQ will follow racing at 5pm. 13
CANADIAN CYCLING ASSOCIATION INFORMED CONSENT, INDEMNITY and ASSUMPTION of RISK AGREEMENT (FOR THOSE UNDER THE AGE OF MAJORITY i.e. under 18 in Alberta, Manitoba, Ontario, P.E.I., Quebec, Saskatchewan and under 19 in other Provinces and Territories) Participant s Name: Date: 1. This is a binding legal agreement; therefore clarify any questions or concerns before signing. As a Participant in the sport of cycling and/or the events, programs, races and activities organized, operated, conducted and/or sanctioned by the Canadian Cycling Association (operating as Cycling Canada) and the Alberta Bicycle Association and its member clubs, the undersigned, being the Participant and the Parent/Guardian of the Participant (each a Party and collectively the Parties ) acknowledge and agree to the following terms: 2. The Canadian Cycling Association (operating as Cycling Canada) and the Alberta Bicycle Association and its member clubs, and their respective directors, officers, committee members, members, employees, volunteers, participants, agents and representatives (collectively the Organization ) is not responsible for any injury, personal injury, damage, property damage, expense, loss of income or loss of any kind suffered by a Party during, or as a result of, the sport of cycling, and any program, activity or event of the Organization, caused by the risks, dangers and hazards associated with the sport of cycling, and the programs, activities and events of the Organization. 3. The Participant is participating voluntarily in the sport of cycling and the activities, events and programs of the Organization. In consideration of participation in the sport of cycling and the programs, activities and events of the Organization, the Parties hereby acknowledge that they are aware of the risks, dangers and hazards associated with or related to the sport of cycling and the programs, activities and events of the Organization and that the Parties may be exposed to such risks, dangers and hazards. The risks, dangers and hazards include, but are not limited to, injuries from: a) The sport of cycling including: Road, Track, Mountain Bike, BMX and Cyclocross; b) Executing strenuous and demanding physical techniques in cycling and/or exerting and stretching various muscle groups; c) Vigorous physical exertion, rapid movements, quick turns and stops, and strenuous cardiovascular workouts; d) Mounting, dismounting or falling off a bicycle; e)falling, tumbling or hitting any ground, surface, concrete, road, track or other surfaces; f) Physical contact with other participants (including those engaged in the programs, activities and events support); g) Failure to properly use any equipment, the mechanical failure of any piece of equipment or inadequate safety equipment, improper maintenance or adjustment of equipment; h) Contact, collisions or being struck by other participants, pedestrians, fixed objects, spectators, equipment or vehicles; i) Road conditions, terrains and vehicular traffic while cycling; j) Failure to stay within the designated course area; k) Extreme weather and temperature conditions which may result in dehydration, heatstroke, sunstroke or hypothermia; l) Spinal cord injuries which may render the Participant permanently paralyzed; and/or m) Travel to and from events. 4. Furthermore, the Parties are aware: A) That injuries sustained can be severe; B) That the Participant may experience anxiety while challenging himself or herself during the sport of cycling and the activities, events and programs; C) That the Participant s risk of injury is reduced if he or she follow all rules established for participation; and D) That the Participant s risk of injury increases as he or she becomes fatigued. 5. In consideration of the Organization allowing the Participant to participate, the Parties agree: a)that the Participant s physical condition has been verified by a medical doctor to participate in the sport of cycling and the activities, events and programs of the Organization; b)that the Parties have assessed the Participant s ability to participate appropriately and safely in the sport of cycling and the activities, events and programs of the Organization; c)that the rules of participation must be followed and that the sole responsibility for the Participant s safety remains with the Parties, including physical and emotional preparation and fitness; d)to remove the Participant if they sense or observe any unusual hazard or unsafe condition; or if Participant feels unable or unfit to safely continue; e)to ASSUME all risks arising out of, associated with or related to my participation; f)to freely ACCEPT AND FULLY ASSUME all such risks and possibility of personal injury, death, property damage, expense and related loss, including loss of income, resulting from my participation in the activities, events and programs of the Organization; and g)to FOREVER RELEASE the Organization from any and all liability for any and all claims, demands, actions, damages (including direct, indirect, special and/or consequential), losses, actions, judgments, and costs (including legal fees) (collectively, the Claims ) which I may have or may in the future, that might arise out of, result from, or relate to my participation in the sport of cycling, my presence at any venue, the events, activities or programs of the Organization, and/or my traveling to or from the events, activities or programs of the Organization, and/or from any breach of contract. 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6. I (Parent/Guardian) hereby indemnify and hold harmless the Organization from any and all damages or losses of any kind as a result of any and all claims, demands, causes of action of any kind whatsoever including those involving negligence on the part of the Organization that may be made or initiated by, or on behalf of the Participant, arising out of or connected with the Participant's preparation for or participation in, or both, or travel to or from any of the activities, events and programs of the Organization. 7. The Parties acknowledge that they have read this agreement and understand it, that they have executed this agreement voluntarily, and that this agreement is to be binding upon themselves, their heirs, spouse, children, parents, guardians, next of kin, executors, administrators and legal or personal representatives. [By signing below you agree to be bound this Agreement.] Name of Participant (Please Print) Date Participant Date of Birth Participant s age Name of Parent/Guardian (Please Print) Signature of Parent/Guardian above providing consent Date page 2/2 15
CANADIAN CYCLING ASSOCIATION WAIVER, RELEASE and ASSUMPTION of RISK AGREEMENT (FOR ADULTS OVER THE AGE OF MAJORITY i.e. over 18 in Alberta, Manitoba, Ontario, P.E.I., Quebec, Saskatchewan and over 19 in other Provinces and Territories) 1. This is a binding legal agreement; therefore clarify any questions or concerns before signing. As a Participant in the sport of cycling and/or the events, programs, races and activities organized, operated, conducted and/or sanctioned by the Canadian Cycling Association (operating as Cycling Canada) and the Alberta Bicycle Association and its member clubs, the undersigned being the Participant acknowledges and agrees to the following terms: 2. The Canadian Cycling Association (operating as Cycling Canada) and the Alberta Bicycle Association and its member clubs, and their respective directors, officers, committee members, members, employees, volunteers, participants, agents and representatives (collectively the Organization ) is not responsible for any injury, personal injury, damage, property damage, expense, loss of income or loss of any kind suffered by a Participant during, or as a result of, the sport of cycling and any program, activity or event of the Organization, caused by the risks, dangers and hazards associated with the sport of cycling, and the programs, activities and events of the Organization, or caused in any manner by the Organization, including without limiting the foregoing, by the negligence of the Organization. 3. I am participating voluntarily in the sport of cycling and the activities, events and programs of the Organization. In consideration of my participation in the sport of cycling and the programs, activities and events of the Organization, I hereby acknowledge that I am aware of the risks, dangers and hazards associated with or related to the sport of cycling and the programs, activities and events of the Organization and that I may be exposed to such risks, dangers and hazards. The risks, dangers and hazards include, but are not limited to, injuries from: a) The sport of cycling including: Road, Track, Mountain Bike, BMX and Cyclocross; b) Executing strenuous and demanding physical techniques in cycling and/or exerting and stretching various muscle groups; c) Vigorous physical exertion, rapid movements, quick turns and stops, and strenuous cardiovascular workouts; d) Mounting, dismounting or falling off a bicycle; e) Falling, tumbling or hitting any ground, surface, concrete, road, track or other surfaces; f) Physical contact with other participants (including those engaged in the programs, activities and events support); g) Failure to properly use any equipment, the mechanical failure of any piece of equipment or inadequate safety equipment, improper maintenance or adjustment of equipment; h) Contact, collisions or being struck by other participants, pedestrians, fixed objects, spectators, equipment or vehicles; i) Road conditions, terrains and vehicular traffic while cycling; j) Failure to stay within the designated course area; k) Extreme weather and temperature conditions which may result in dehydration, heatstroke, sunstroke or hypothermia; l) Spinal cord injuries which may render me permanently paralyzed; and/or m) Travel to and from events. 4. Furthermore, I am aware: a) That injuries sustained can be severe; b) That I may experience anxiety while challenging myself during the sport of cycling and the activities, events and programs; c) That my risk of injury is reduced if I follow all rules established for participation; and d) That my risk of injury increases as I become fatigued. 5. In consideration of the Organization allowing me to participate, I agree: a) That my physical condition has been verified by a medical doctor to participant in the sport of cycling and in the activities, events and programs of the Organization; b) That the rules of participation must be followed and that the sole responsibility for my safety remains with me, including physical and emotional preparation and Page 1/2 16
fitness; c) To discontinue participation if I sense or observe any unusual hazard or unsafe condition; or feel unable or unfit to safely continue; d) To ASSUME all risks arising out of, associated with or related to my participation; e) To WAIVE any and all claims that I may have now or in the future against the Organization; f) To freely ACCEPT AND FULLY ASSUME all such risks and possibility of personal injury, death, property damage, expense and related loss, including loss of income, resulting from my participation in the activities, events and programs of the Organization; and g) To FOREVER RELEASE the Organization from any and all liability for any and all claims, demands, actions, damages (including direct, indirect, special and/or consequential), losses, actions, judgments, and costs (including legal fees) (collectively, the Claims ) which I may have or may in the future, that might arise out of, result from, or relate to my participation in the sport of cycling, my presence at any venue, the events, activities or programs of the Organization, and/or my traveling to or from the events, activities or programs of the Organization, even though such Claims may have been caused by any manner whatsoever, including but not limited to, the negligence, gross negligence, negligent rescue, omissions, carelessness, breach of contract and/or breach of any duty of care of the Organization. 6. I acknowledge that I have read this agreement and understand it, that I have executed this agreement voluntarily, and that this agreement is to be binding upon myself, my heirs, spouse, children, parents, guardians, next of kin, executors, administrators and legal or personal representatives. [By signing below, you agree to be bound this Agreement.] Name of Participant (Please Print) Date of Birth Age Signature of Participant W ARNING! By signing this document you will waive certain legal rights, including the right to sue Date 4401639.2 page 2/2 17
RACE REGISTRATION FORM IMPORTANT! Please Print Clearly Participant: First Name: Last: Date of birth (dd/mm/yyyy): Age: Gender (circle): male / female City/town of permanent residence: Province (circle): Alberta / British Colombia / Other Email: Home tel #: Cell: Home club name: Already have a cycling Coach?: yes / no Alberta/UCI race license holder?: yes / no Number: Parent/Guardian name (print): Cell: Tel 2: Email if different from above: Race officials use only: Total money received: $10 $2 Race license / ABA membership card checked; number: Category/Race: male / female Race Plate #: Time: Laps: Place: Notes: 18