OTAGO SOUTHLAND PROVINCIAL FIRE BRIGADES ASSOCIATION Minutes of the Executive Meeting held at the Mossburn Fire Station on Sunday 11 th April 2010 commencing at 1000hrs WELCOME: President Stu Kenning welcomed everyone to the Mossburn area. PRESENT: President Stu Kenning; Vice President Kevin Daly; Jnr Vice President Russell Anderson; Executive Member Wayne Ferguson; Im Past President Ross Sage; Treasurer Russell Turnbull; Secretary Bruce Didham; Technical Panel Members Joe Manihera; Rob Dixon Also in attendance: Vice President Ian Lindsay APOLOGIES: Technical Panel Member John Haig; Patron Bert Horrell; Ian Lindsay for lateness. It was moved that these apologies be accepted. 1. K. Daly 2. R. Sage Agreed MINUTES: [A] It was moved that The Minutes as distributed, from the meeting held on Thursday 4 th February 2010 were moved as being a true and correct record. 1. K. Daly 2. R. Sage Agreed [B] It was moved that: The Minutes as distributed, from the meeting held on Thursday 4 th February 2010 were moved as being a true and correct record. 1. K. Daly 2. W. Ferguson Agreed MATTERS ARISING: 1. The AGM minutes be emailed to all Executive / Technical Panel members 2. A misprint for President Stu Kennings phone number: it should read 0274 548018 CORRESPONDENCE: Inwards Pukerau Fire Brigade Tiwai Point Industrial Brigade Lawrence Fire Brigade COSA Wellington Provincial Invitation to Gold Star and Honours night Minutes of presidents meeting at Conference Provincial contact list Change of contact details Use of Fire Stn for Exec meeting ok Minutes of January meeting Clarification of accommodation policy Newsletter for March Newsletter for March 2.
COSA Manapouri Fire Brigade Owaka Fire Brigade Tokanui Fire Brigade Outwards Mossburn Fire Brigade Lawrence Fire Brigade Milton Fire Brigade Browns Fire Brigade George Verry Pukerau Fire Brigade Manapouri Fire Brigade COSA Advice of AGM Honours night invitation Double Gold Star invitation (2 reps) Invitation to Gold Star, Honours & 50yr Jubilee Request to use station for Executive Meeting Request to use station for Executive Meeting Request to use station for Executive Meeting Thanks for hosting conference & waterway Request to reimburse for tower expenses Acceptance re Gold Star and Honours night (Kevin) President Stu will be attending Honours night. Reply to AGM invite It was moved That the inwards be received and the outwards approved. 1. R. Anderson 2. R. Sage Agreed. ARISING FROM THE CORRESPONDENCE: K. Daly commented on the very good service honours function he attended at the Pukerau Fire Station, but he also noted the some fire fighters had not received Honours for some time. Some individuals received several bars. FINANCIAL REPORT: Treasurer Russell Turnbull presented the current balance sheet. It was moved that the balance sheet as presented be accepted. 1. R. Turnbull 2. W. Ferguson Agreed The following accounts were presented for payment - Paramount Motel (Patron s accommodation) $210.00 Equiptec (Tower) $3034.04 Winton Motors ( Competition truck) $419.50 NZ Post (stamps) $50.00 John Swan (P.P boards) $129.15 Gallery Gift world (trophy engraving) $14.90 Executive expenses since last meeting) $853.00 It was moved that the accounts as presented be passed for payment. 1. R.Turnbull 2 W. Ferguson Agreed. REPORTS: 1. Sub Associations - [a] SOSA (Bruce) - There were some concerns expressed at the last meeting at Technical 3
Panel Members being involved as judges/ referees at competitions and also whether they could be a coach as well as being a judge./referee in the same competition. The meeting inquired whether a late fee could be established rather than not accepting teams if they are late for entering a competition. Executive Comment on these issues: Rob Dixon noted that there are not enough judges and referees available at competitions and the Technical Panel are required to fulfil these roles. This also applies to being a coach. Brigades do not have anyone else available and teams must not be penalised. Russell Turnbull agreed but noted that we need to ensure that the integrity of any competition needs to be preserved should any situation arise that involves a judge/referee. They should stand aside and allow an independent decision to be made. Joe Manihera raised the question Is a coach a member of a team? This issue needs to be clarified for the coming season. The issue of late entries - the Technical needs to re-visit this for the coming season. Kevin Daly noted that we need to make a stand on this as per our rules. Late entries should not be accepted. The host Brigade needs to know definite numbers so that catering and booklets can be completed. [b] WSSA (Kevin) - meeting held at Mossburn. Guest speaker on the wind farm established in the Antarctic. AGM to be held on 12 April. Ross Fergusson is the incoming President. Treasurer & Secretary to be the same. Some comment on medals for female competitors at the Southern Challenge. This was clarified - there is only one medal for the open section and the winner can be either male or female. [c] NSSA (Ross) Only one meeting held prior to conference. A meeting will be held this coming week. No major issues to report. [d] Central (Wayne) AGM at Ranfurly and a small attendance. James Hazlett President. No major issues arising. 2. (Ian Lindsay) - replies to the recent letters written by the Association are in the pipeline and should arrive soon. National Conference went very well. No major issues surfaced. No Board meetings since conference - the next will be later in April. Communications survey out to all Brigades and the results will be collated at a later date. Kevin Daly commented that the Provincial meeting at National Conference was too short in terms of time available and that some Provincials were not well prepared for the meeting. 3. Competition Panel (Joe) - Congratulated the outstanding efforts made by the Browns Brigade on the work they put into producing a very good competition track. The South Island Challenge - 14 teams entered but only one from Otago Southland which was disappointing. Rolleston won the 4 person events and Mossburn won the 2 person events. Some damage was incurred to two of the trucks but this was not due to misuse at the competition. Mainly due to wear and tear. 4. The Canterbury President proposed that the South Island competition be combined with
the Region 4 / Otago Southland challenges next year in Oamaru. The Southern Challenge at Wyndham was a well run event. Queenstown have expressed an interest to run the 2011 event. Will suspend the registration of the competition truck for 6 months as it is not being used. Planning for the Drivers Challenge is underway. To be held at Teretonga around July this year. Confirmed date to be given to the asap. Ross Sage noted that the National Combat Challenge in Christchurch will clash with the Region 4 RCR date and a date change will need to be negotiated with the Ranfurly Brigade who are hosts.. GENERAL BUSINESS: 1. (Bruce) Under our current rules, Rule 11.1 will need to be changed now that the has moved the date of their conference. Suggest that it read that it be held within 6 months of the Association s annual balance date and take out any reference to the Conference. This will need to be presented at our next AGM. 2. (Bruce) A reference to a presentation venue for the Provincial waterway challenge needs to be put into our guidelines for brigades hosting a conference / challenge. Suggest we include it in Competitions, section 2.1 and in a new sub section (h). This can be added without going to conference as it is a guide only. Executive instructed the Secretary to do this. A decision was made to leave in sub section (j) in 1.1 Conference guidelines as A guest speaker may still be used in the future. 3. Coming events: Double Gold Star at Portobello 17th April (Stu) Manapouri Honours Night on Saturday 15th May (Stu) Gold Star at Omarama on 22 May. (no invite yet) Owaka double Gold Star 5th June (Stu) Tokanui Gold Star, Honours & 50th Jubilee 24 th July (Kevin) It was suggested that we write to the Omarama brigade inquiring if they require representation at their function. 4. (Russell Turnbull) - the insurance on the competition truck has been done. Fully covered for $6 000. It was moved that the insurance premium be paid. 1. R. Turnbull 2. K. Daly Agreed. 5. (Russell Turnbull) Can the scaffolding planks etc be kept well away from any wet hose when stored on the competition truck. Perhaps the scaffolding could be clamped to the side walls. 6. Board and Provincial President s Meeting at National Conference (Kevin). It is standard business practice for auditors to sign their company name to documents rather 5 than individual names. We need to ask the to produce a DVD on the roles and the various facets of the organisation and that this be shown at all new recruit courses as well
as given to all Brigades. Letter to be written to CEO regarding this. As many new recruits are unsure of what the is all about, the DVD needs to also be further explained and / or questions answered by a suitable person at these courses. The would also like a brief annual report from each Provincial and will be looking into this. The meeting adjourned for lunch at 1208hrs and resumed at 1315hrs. GENERAL BUSINESS Cont. 7. It was moved that a donation of $200 be given to the Mossburn Brigade to cover the costs of the lunch provided. 1. R. Turnbull 2. R. Anderson Agreed. 8. The issue raised at our recent AGM on using different colour medal ribbon for different challenges was discussed. After due consideration it was decided that this was not practical. 9. (Ross) Asked how many bars can be attached to a medal ribbon before a new medal is presented? It was moved that a competitor winning an approved event can be given 4 challenge bars before a new medal is issued. 1. R. Sage 2. R. Turnbull Agreed 10. (President Stu) - issued all Executive Members with a challenge for the coming year and that was to actively seek potential candidates for the 2011 executive Member s position on the Executive, as well as a suitable person for the position of Treasurer. 11. (President Stu) We need to push for items to go into the Centennial Book. We need to pursue this at every opportunity and at every meeting you attend. 12. (Bruce) Are there any plans afoot by the to look at the roles and future of Sub Associations and Provincials? Ian Lindsay replied that there was nothing at present. Many Sub Associations throughout NZ are experiencing similar problems re numbers attending. Many issues are now being raised / solved in other forums. 13. (Ian Lindsay) - Liquor licensing Law changes - a submission jointly presented by the & the NZFS Commission seeking no changes to be made. Accommodation on stations - NZFS still working on a final draft which has not yet been signed off by the changing their auditors as it was felt that there are better companies to do this. A safety harness is needed when working on any competition tower. Joe suggested that perhaps the could source these and supply Provincials. Rob thought the may already have these and will check. 14. The Technical Panel reported back to the meeting following their deliberations - 6. The Bert & Dianne Horrell Trophy will be applied over all open waterway challenges and the Otago Southland Challenge. The results will be collated and announced at the presentation function.
With regards to a technical Panel member being a judge there are no issues with this and no changes are recommended. With regards to a Technical Panel member being a coach there is a potential for for conflict but the situation can be managed on the day. With regards to the a late fee for late entries the current rule should apply and recommends no changes. Looking at moving the region 4 RCR to avoid a clash with the national Combat Challenge. Date to be negotiated with Ranfurly Brigade and advised asap. 15. (Rob) The Technical Panel looking at holding a judges training seminar in Wellington. Looking to create more consistency across the country with waterway challenges. Will be looking for 2 nominees from each region. 16. (Rob) - the Westpac Stadium in Christchurch to be used for the world RCR challenge on 6-9 July 2011. Three teams will be funded to go to Australia for the Australasian RCR this year in Melbourne. 17. (President Stu) - We all need to try and get other brigades to our Oamaru conference as well as the usual attendees. Proxies are ok but it s better to get the brigade there. 18. (Kevin) - Is there any available information on the proposed physical testing for volunteer fire fighters? Ian Lindsay replied that it has been trialled and will be used only on a voluntary basis only. ie not compulsory. 19. (Ross) - There are 2 brigades who are now not part of our Association - should they remain? Bruce replied that they should remain as they are part of a historical item and it is a record of brigades at the time of the chain being made. All agreed. There being no further business the meeting was closed at 1410hrs.