2012 STAR OF TEXAS FAIR AND RODEO CALF SCRAMBLE PROJECT Official Record Book THIS FORM MAY BE DUPLICATED www.rodeoaustin.com EXHIBITOR NAME (Print):
EXHIBITOR NAME (Print): 2 OBJECTIVE To encourage and promote livestock breeding projects among 4-H and FFA members and provide a learning experience emphasizing selection, record keeping, feeding, animal health, industry standards, technical knowledge and general livestock management skills. GUIDELINES 1. An Official Star of Texas Fair and Rodeo Calf Scramble Record Book, obtained from either the CEA or AST or STFR, stating the specie and breed of livestock bought and the progress made, including feed and animal health records, must be prepared by the contestant and submitted to the CEA or AST. The CEA or AST will forward the reports to STFR with his/her recommendations as to whether or not the contestant should receive title to the livestock. The entire program will be under the supervision of the CEA or AST. 2. RECORD BOOK DEADLINE: The Official Star of Texas Fair and Rodeo Calf Scramble Record Book must be either delivered or received by mail, to the Star of Texas Fair and Rodeo Livestock Office by 5:00 p.m. on March 1, 2012. 3. Each exhibitor should calculate and verify all mathematical information. Each exhibitor should be prepared to explain and/or perform any calculations throughout the record book. 4. Additional pictures, written descriptions and/or explanations of the project may be included at the end of the record book and are encouraged. 5. Refer to the current Star of Texas Fair and Rodeo Premium List for all governing rules and further explanations of the Junior Calf Scramble Program. 6. DO NOT WAIT UNTIL THE END OF THE PROJECT TO BEGIN FILLING OUT THIS REPORT; ACCURATE RECORDS ARE TO BE KEPT FOR THE ENTIRE DURATION OF THE PROJECT.
EXHIBITOR NAME (Print): 3 INVENTORY OF ANIMALS & EQUIPMENT I. EXPENSES - COST OF PROJECT All projects must be purchased on or before the required ownership date for that specie (see current premium book for ownership dates). In addition to a copy of the Calf Scramble Certificate, a copy of the bill of sale, invoice, or receipt should follow this page in the Record Book and include the following: name and address of buyer/exhibitor name and address of seller name and address of breeder (if not the seller) date of purchase number of animals purchased purchase price of the project Complete the following summary for the Calf Scramble Breeding Project originally purchased. PROJECT DESCRIPTION NUMBERS/ NAMES (I.D.) BREED SEX DATE OF BIRTH TOTAL COST OF PROJECT: (A) $ PURCHASE PRICE $
EXHIBITOR NAME (Print): 4 II. EXPENSES - EQUIPMENT INVENTORY All equipment used during the project must be inventoried and accounted for. All items the exhibitor already owns prior to beginning the project should be listed with an approximate cost. Any new items purchased should be listed with the purchase price. Copy all receipts for items purchased and include them in the Record Book following this portion of the book. If more than one page is required, duplicate this page and carry over the subtotals at the bottom of each page to the next page. The final page should reflect cumulative totals. ITEM DESCRIPTION DATE PURCHASED QUANTITY PURCHASED UNIT PRICE TOTAL COST TOTAL COST OF EQUIPMENT: (C) $
EXHIBITOR NAME (Print): 5 III. EXPENSES - COST OF FEED PURCHASED Adequate records should be maintained for all feed, grain, protein supplement, minerals, etc. purchased. A copy of each payment receipt should follow this page in the record book and include the following: name and address of exhibitor and feed dealer purchase date description of feed or feed ingredients purchased quantity purchased price per unit total cost If more than one page is required, duplicate this page and carry over the subtotals at the bottom of each page to the next page. The final page should reflect cumulative totals. DATE DESCRIPTION OF FEED POUNDS PURCHASED PRICE PER POUND/UNIT COST TOTAL FEED EXPENSES lbs (D) $
EXHIBITOR NAME (Print): 6 IV. EXPENSES - COST OF ANIMAL HEALTH Proper medical procedures should be taken to maintain the health of the animal(s). Complete the following chart of animal health services, supplies, and expenses. A copy of payment receipts should follow this page in the record book and include the following: name and address of exhibitor and animal health dealer or veterinarian date of purchase and/or performance description of supplies and/or services quantity purchased price per unit total cost DATE DESCRIPTION AMOUNT COST TOTAL ANIMAL HEALTH EXPENSES (E) $
EXHIBITOR NAME (Print): 7 V. EXPENSES - MISCELLANEOUS COSTS Your project may or may not have any additional expenses outside of the equipment, feed and animal health pages listed previously. If necessary, complete the following chart of miscellaneous expenses you incur throughout you project (for example, stock show entry fees). A copy of payment receipts should follow this page in the record book and include the following: name and address of exhibitor and organization or business payment was issued date of purchase and/or performance description of supplies and/or services quantity purchased price per unit total cost DATE DESCRIPTION AMOUNT COST TOTAL MISCELLANEOUS EXPENSES (F) $
EXHIBITOR NAME (Print): 8 VI. INCOME - REVENUE GENERATED FROM CALF SCRAMBLE PROJECT It is important to understand the value of your project by maintaining accurate records of how much money your project may or may not generate. Complete the following chart listing any instances where you received a return on your calf scramble project. Examples of potential income from project may be premium income from exhibiting at any stock shows, sale of any offspring, semen, embryo, etc., Any expenses related to the listed income (i.e. entry fees) must be listed on the miscellaneous cost expense sheet in section V of the Record Book. A copy of payment receipts received should follow this page in the record book and include the following: name and address of organization or individual issuing payment date payment received description of how income derived (i.e. show premium, sale of embryo, etc.) quantity sold/showed price per unit total payment DATE DESCRIPTION AMOUNT INCOME TOTAL INCOME (G) $
9 VII. LIST ALL SHOWS THAT YOUR CALF SCRAMBLE ANIMAL HAS BEEN OR WILL BE EXHIBITED AT (add additional pages if needed): NAME OF EVENT LOCATION (City, State) RESULTS EXHIBITOR NAME (Print):
VIII. PROJECT SUMMARY INFORMATION 10 Complete the following summary for the Calf Scramble Project. All calculations should be rounded to two (2) decimal points. PROJECT SUMMARY CALCULATION RESULTS 1. Number of Animals Purchased Head 2. Date Purchased Date 3. Total number of shows exhibited at with project (s) Shows INCOME 4. Revenue Generated Page 8 (G) $ EXPENSE 5. Total Purchase Cost of Animal(s) Page 3 (A) $ 6. Average Cost per Animal Page 3 (B) $ 7. Cost of Equipment Page 4 (C) $ 8. Cost of Feed Page 5 (D) $ 9. Cost of Animal Health Page 6 (E) $ 10. Other Miscellaneous Expenses Page 7 (F) $ 11. Total number days owned project (purchase date to due date of Days report) 12. Ave. Daily Hours spent on Hrs./day project 13. Total Hours Spent on Project Hours 14. Labor Value Line 13 x $7.25 $
EXHIBITOR NAME (Print): 11 IX. COMPREHENSIVE PROJECT SUMMARY INFORMATION The following are comprehensive questions which request specific information regarding your individual project. Please attach additional pages to complete these questions under section IX of your Record Book. ANSWER THE FOLLOWING QUESTIONS ON AN ADDITIONAL PAGE: 1. Have you combined your Calf Scramble Purchase Certificate from the Star of Texas Fair and Rodeo with a certificate from any other organization? If yes, which one? 2. Write a brief summary of what you hope to accomplish by having a Calf Scramble Project? Include all details of what your project is and why you chose to pursue the project you purchased. 3. Explain how you feel the opportunity to complete a Calf Scramble Project will help you in pursuing your future goals and discuss any positive or negative aspects of this program. 4. What have been the most valuable lessons, skills, ideas, etc. that you have gained from this project? 5. What things would you change or do different in the future when raising another livestock project? 6. Describe any unusual or interesting experiences that occurred during the past months of your project. 7. Did you breed this animal? If yes, what method of reproduction was used (natural or artificial) and when is it due to give birth? 8. How has this project helped you in the understanding and promotion of agriculture? 9. Do you plan to pursue a career or future involvement in agriculture as a result of this project? If yes, in what field of interest? 10. Explain in detail if you plan to keep this animal and raise it beyond the required project time or if you plan to sell it? 11. Do you plan on Attending college? If yes, in which field of study? 12. What would you like the sponsor of your Calf Scramble Project to know? **You can include photos taken throughout the year of your project and any additional information or material you feel pertains to your project. However, you will not receive this record back; please do not include anything you do not wish to get back.
EXHIBITOR NAME (Print): Date of Report Completion: 12 EXHIBITOR Exhibitor's Name (Print): Exhibitor s Address: Exhibitor s Phone: Exhibitor s Date of Birth: Year s in 4-H or FFA Exhibitor's Signature:* PARENT Parent or Guardian's Name (Print): Parent or Guardian's Signature:* SUPERVISOR Supervisor's Name (CEA/AST): Supervisors' Signature:* Supervisors Phone Number: FFA Chapter / 4-H Club: *Record Books submitted without all three (3) signatures will not be accepted. All correspondence should be directed to: Star of Texas Fair and Rodeo Competitive Events Dept. / Calf Scramble 9100 Decker Lake Rd. Austin, TX 78724 (512) 919-3000