Western New York Region 2018 Tetrathalon Rally July 20-21, 2018 (Friday Night and Saturday) Mendon Pony Club/Genesee Valley Pony Club, Organizers Rally Organizer Mendon Pony Club - Beth Harrison 7061 Gauss Road Bloomfield, New York 14469 585-424-0624 thistledalefarm@frontiernet.net Entry Fee: $45.00 per rider Rally Secretary Tricia Delaney 54 Gannett Road Farmington, New York 14425 585-322-2400 delaneytricia68@hotmail.com Entries Must Include * Entry Form with Payment (club check only, made payable to: Mendon Pony Club) * Volunteer Form (a minimum of two volunteers per team with contact telephone #s or email) * Chaperone Form (1 per team) * Coach s Form * Copy of Coggins (dated calendar year 2017 or 2018) * Rabies (within 12 months of rally) * Competitor Activity/Rally Release Form for YMCA and NBF (attached) * This rally is not a Championship Qualifier. Entries must be postmarked on or before July 14, 2018. Entries postmarked after this date must include an additional $15 per competitor late fee. Venues Riding and Horse Management / Shooting / Running Swimming New Bethesda Farm YMCA 3301 Hopkins Road 32 N. Main Street Canandaigua, NY 14424 Canandaigua, NY 14424 Technical Delegate Chief Horse Management Judge Dru Malavese Lori Underwood
Divisions : Age as of January 1, 2018 Division Age Rating Jump Height Run Swim Shots Mini 8 and under UR or D1 GP or 12 x-rails 500M 25Y 10 Must have chaperone and/or a C-advisor with team at all times. They may assist the competitor (even lead them), if necessary (must have a loader for the shooting phase) Team will consist of Mini Division competitors only. Horses cannot be shared with non-mini Division teams. Novice 10-12 D1 or above 500M 50Y 20 Junior 13-16 D1 or above 1000M 100Y 20 Senior 16-25 D1 or above 2000M 200Y 20 Horsemasters 26 + D1 or above 2000M 200Y 20 Rating Jump Heights UR GP or 12 D1 GP or 12 D2 18 D3 2 3 C1 2 9 C2 3 Enter your division by age, but jump height is determined by rating. This rally is open to all Pony Club members regardless of rating or age. Riders may jump down in all divisions, please indicate jump height on the entry form. Each Team will consist of 3 or 4 members; one member will be designated captain. Mini Division teams may consist only of Mini Division competitors; all other teams may be mixed divisions. Junior and Senior divisions will be expected to complete one gate (of choice) during riding phase. Scramble teams will be formed as necessary. Up to 3 members of a team may share one horse. No more than 3 riders may use any 1 horse. All riders sharing a horse must be on the same team. Each team must have an official chaperone and may have a coachor C advisor. Be sure to review 2018 Tetrathlon Newsletter and the new rules book. Longeing There will be an appropriate area available for longeing during the riding phase of the competition. Competitors must abide by the longeing rules as stated in the Horse Management Rulebook. Attire Attire will follow guidelines in current rulebook. Informal riding attire will be permitted. Polos, breeches, tall boots or short boots with garters or leather half chaps are appropriate. One piece swimsuits for females are required for the swim phase. Mini Division may swim with a lifejacket. Goggles and swim caps are recommended. Safety glasses must be worn for shooting phase.
Medical Armbands Medical armbands (with current, signed medical form) must be with the competitor throughout the Rally. Competitors will not be required to wear them while actually shooting or swimming, but must have them visible and next to them for these activities and must wear them at all other times. Shooting Phase Mini - may be seated with a support. Must have a loader. Novice - Must be standing may shoot with 2 hands. Junior - Must be standing, and shoot with 1 hand. Senior - Must be standing, and shoot with 1 hand. Pistols DCs are reminded to send pistols, ammunition and air cartridges in sufficient quantities to support their competitors. If possible, no more than two competitors should share a gun. Each competitor MUST, if needed, have a Loader. (Required for Mini Div.) A Loader cannot service more than one competitor in a heat. (Exception Mini Div) You must bring your gun to the rally in a secured case and hand it in by briefing. NO EXCEPTIONS. Qualifying for Championships - THIS RALLY IS NOT A QUALIFYING RALLY Chaperones There is only one official chaperone per team and each team must have a chaperone. Chaperones must accompany their assigned team, be present at the different venues, and must assume responsibility for each competitor on the team. Chaperones must read and sign the Uniform Chaperone/Duties form and include it with the entry forms. Coaches Coaches should be familiar with the General Regulations for a coach. Coaches need to review, sign, and turn in a copy of the Guidelines for Coaching Tetrathlon, Appendix III of the Tetrathlon Rule Book. Each phase may use a different coach. Accommodations and stabling information If you have any questions regarding stabling or accommodations, please contact Megan Malan at mamamalan@rochester.rr.com. Stabling will be very limited. Food Breakfast and lunch items will be available for purchase on Saturday with beverages and snacks available throughout the day.
Tentative Tetrathalon Rally Schedule (Please don t hold us to anything! A full schedule will be sent to the DCs once the entries have been processed.) Friday 7:00 pm Swimming: Begins at Canandaigua YMCA pool. We only have the pool from 7-8 PM. Mandatory meeting at 6:30 to prepare. Once we enter the pool area we must begin running heats immediately and move efficiently to complete all swims on time. Saturday 7:00 am Grounds Open Riding course may be inspected until the Riding Phase begins. 8:00 am Captains should pick up packets at Rally Secretary s table. Food will be available for purchase until 3:00pm 8:30 am Competitor Briefing all air pistols and ammunition should be turned in. Note: Competitors arriving during or after the briefing may be turned away. 8:45 am Briefings for Volunteers and Coaches 9:00 am Running: The run is an optional phase if the USPC member is not trying to qualify for championships 2018. 10:00 am Jog Outs Begin 11:00 am Formal Inspection begins for the Senior Division 11:10 am Riding Phase begins with the Senior Division Riding course may be inspected until the Riding Phase begins. 11:00 pm Shooting Phase Begins Lunch Lunch items will be available between 11:30am and 3:00pm. Competitors should take advantage of breaks in their schedule and have lunch at their convenience. 1:00 pm Riding and Shooting Phases continue 2:00 pm Awards will be handed out after calculation of scores Awards Team Awards (1 st through 6 th place) Horse Management Individual Awards by Division (1 st through 6 th place) Riding Shooting Swimming Running Overall Score
Rally Worksheet Each Competitor needs to supply with entry: Copy of Negative Coggins Test (2017 or 2018) Proof of Rabies (within one year) Competitor Activity/Rally Release for YMCA and NBF Number and size of trailers Each Team entry will need to include: Completed Entry Form Club check payable to Mendon Pony Club signed USPC Chaperone Rules form(s) signed USPC Guidelines for Coaching form(s) Volunteer Form Fees # of PC Competitors: x $45 = Stable manager: x $15 = Pistols # of pistols coming from your club: May they be shared with other competitors? Yes / No Trailers # of trailers: Size of trailers:
Adult Volunteers The Tetrathlon Rally requires many volunteers. In addition to the chaperone, each team is expected to supply at least 2 volunteers (more would be appreciated) not including AHMJ. Each volunteer may indicate a preference or a job will be assigned at random. (Note: Chaperones may also serve as an AHMJ.) Pony Club Name Volunteer Name Email/phone Friday Choice Saturday Choices Available Volunteer Positions Friday Swimming Phase: Timers, lane judges, starter, referee, Clerk of the course, chief lane judge, finish judge, chief timekeeper Saturday (Riding and Shooting Phases will overlap) Shooting Phase: Range Officer, Target Monitor, Timer, Scorer, Assistant Scorer Riding Phase: Gate Keeper, Warm Up Ring Steward, Jump Crew, Scribes, Timers Running Phase: Spotters, Scribes, Timers
Western New York Region - 2018 Tetrathlon Rally Pony Club Divisions Entry Form (complete one for each team) Team: Pony Club: Name Birth date Rating Horse Division Jump Height Qualifying Captain g poles shared 12 x 18 x 2 3 2 9 3 NA g poles 12 x 18 x 2 3 NA 2 9 shared 3 g poles 12 x 18 x 2 3 NA 2 9 shared 3 g poles 12 x 18 x 2 3 NA 2 9 shared 3 C or Adult Advisor (required for Mini-div only) NA NA NA NA Chaperone: Coach: DC Approval/Signature: DC phone#: DC email:
New Bethesda Farms, LLC / CADENCE EQUINE SPORTS ALLIANCE, LLC LIABILITY RELEASE FORM CADENCE EQUINE SPORTS ALLIANCE, LLC. Megan Malan, Owner/ (585) 683-4201/cadenceCESA@gmail.com NEW BETHESDA FARMS, LLC. David Vittum, Owner/ (585) 705-7152/ dvittum@rochester.rr.com New Bethesda Farms, LLC, 3301 Hopkins Road, Canandaigua NY 14424 / Phone (585) 683-4201 or (585)705-7152 I, ( print name ) would like to participate in horseback riding/ horse-handling/ farm work (all included under the title of horsemanship activities ) around horses at New Bethesda Farms, LLC (NBF) and at Cadence Equine Sports Alliance, LLC (CESA). I acknowledge the risks and potential for risks of horseback riding and related activities. However, I feel that the possible benefits to myself/my son/my daughter/my ward are greater than the risks assumed. I hereby, intending to be legally bound, for myself, my heirs and assigns, executors or administrators, waive and release forever all claims for damages against NBF, CESA Head Instructor Megan Malan, other contracted or employed Instructor(s), any Assistants or Consultants, NBF Owner David Vittum, NBF Manager Megan Malan, Boarders at NBF, Employees/ Interns of NBF and CESA for any and all injuries and/or losses I/my son/my daughter/my ward may sustain while participating in NBF/CESA activities. The following describes some, but not all, of those risks inherent in general horsemanship activities: The propensity of an animal to behave in ways that may result in injury, harm, death, or loss to persons on or around the animal; The unpredictability of an equine s reaction to sound, sudden movement, unfamiliar objects, persons, or other animals; Hazards, including, but not limited to, surface or subsurface conditions; a collision, encounter and/or confrontation with another equine, another animal, a person, or an object. The potential of an equine activity participant to act in a negligent manner that may contribute to injury, harm, death, or loss to the participant or to other persons, including but not limited to, failing to maintain control over an equine and/or failing to act within the ability of the participant. Horses are 5-15 times larger, 20-40 times more powerful, and 3-4 times faster than a human. If a rider falls from a horse to ground it will generally be from a distance of 3½ - 5½ feet, and the impact may result in injury to the rider. If a horse is frightened or provoked it may divert from its training and act according to its natural survival instincts which may include but are not limited to: Stopping short; spinning around; changing directions and/or speed at will; shifting its weight; bucking; rearing; kicking; biting; running from danger. There are elements of nature and/or sudden and/or unfamiliar sights, sounds and/or sudden movements that can scare a horse, cause it to fall, or react in some other unsafe way. Some examples are: thunder, lightning, rain, wind; wild and domestic animals, insects, reptiles; which may walk, run, or fly near, bite or sting a horse or person; and irregular footing on outdoor groomed or wild land, subject to frequent changes in condition according to weather, temperature, and natural and man-made changes in the landscape. NBF s/cesa's Protective Headgear Policy : I understand and agree that NBF/CESA requires ALL those participating in horsemanship activities to wear SEI CERTIFIED ASTM STANDARD protective headgear/helmet, with the exception of visiting clinicians who decline, and those clients with disabilities and/or equipment such as cranial stents who would be endangered by wearing a helmet. Exceptions must be approved in writing and signed by the client s personal physician within the previous six months to date signed on this form. I am aware that horsemanship activities entail risk of injury or death to any participant. I understand the above description of these inherent risks is not complete and that other unknown or unanticipated inherent risks may
result in injury or death. I agree to assume and accept full responsibility for the inherent risks identified herein and those inherent risks not specifically identified. My participation in this activity is purely voluntary, no one is forcing me to participate, and I elect to participate in spite of and with full knowledge of the inherent risks. I acknowledge that engaging in this activity may require a degree of skill and knowledge different than other activities and that I have responsibilities as a participant. I acknowledge that a representative of NBF has been available to more fully explain to me the nature and physical demands of this activity and the inherent risks, hazards, and dangers associated with this activity. I have carefully read, clearly understood and accepted the terms and conditions stated herein and acknowledge that this agreement shall be effective and binding upon myself, my heirs, assigns, personal representative and estate and for all members of my family, including minor children. Signature ( Parent/ guardian if 18 or under) Date Printed Name ( and TITLE, if not participant) ADDRESS PHONE PHOTO RELEASE (check one) I Do / I Do Not consent to, and authorize, the use and reproduction by NBF/CESA of any and all photographs and any other audiovisual materials taken of me/my son/my daughter/my ward for promotional printed material, educational activities or any other use for its equestrian activities programs. Signature Date ( Participant, Parent or Guardian ) CADENCE EQUINE SPORTS ALLIANCE, LLC. Megan Malan, Owner/ (585) 683-4201/cadenceCESA@gmail.com NEW BETHESDA FARMS, LLC. David Vittum, Owner/ (585) 705-7152/ dvittum@rochester.rr.com