AN ORGANIZATION OF RETIRED MEN SIR STATE BOWLING COMMITTEE SIR Jerry Sabo ~ Chairman SIR Russ Salazar ~ Vice Chairman SIR Joe Young ~ Treasurer SIR Ray Buttacavoli ~ Secretary SIR Bob York ~ Operations Advisor SIR Bryan Davenport ~ Policy Advisor SIR Dan Weller ~ Website Manager SIR STATE BOWLING COMMITTEE MEETING Minutes of meeting held on February 7, 2016 Location: Sacramento Elks Lodge 6446 Riverside Blvd., Sacramento Chairman SIR Jerry Sabo called the meeting to order at 10:08 AM. SIRs in attendance: Abreo (136), Babiarz (55), Braden (155), Buttacavoli (45), Davenport (87), DiBasilio (113), Elmer (108), Gaffney(105), Knox(105), Kramer (113), Locke (73), Manning (108), Miller (113), Monahan (128), Pesek (59), Quinones(87). Sabo (59), Salazar (113), Southern (8), Takesh ta (2), Weller (8), York (123), Young (113) Guests in attendance: Ruth Abreo I. Opening: SIR Sabo convened the meeting with the Pledge of Allegiance. II. III. Introduction: All attendees were asked to introduce themselves and to sign and review the sign-in sheet that was being passed around. Minutes of Previous Meeting SIR Buttacavoli 1. Copies of the minutes from the February 6 meeting were available at the front table. SIR Sabo asked if there were any additions or corrections to the minutes of the previous meeting. There was one question from SIR Manning asking whether the members who were dropped from the mailing list had been replaced: SIR Silvius was replaced by SIR Tim Hall who could not attend this meeting due to weather, and SIR Cerruti has not been replaced, because the Petaluma Branch has been disbanded. There being no other questions and no changes, it was moved and seconded that the minutes be accepted. The motion was unanimously agreed. 2. SIR Buttacavoli stated that he had two meeting notices returned with no forwarding address and they have been dropped from the Committee mailing list: SIRs Bill Bumbaca (113 Pollock Pines), who moved to Nevada and Bob Matta (52 Paradise). IV. Treasurer s Report SIR Young provided a 2016 Financial Statement (see Attachment I) showing a beginning balance for the year of $5,921.76 and an ending balance of $5,615.45. 1. SIR Young stated that this report along with his books for the year were recently audited by the State SIR Audit Committee and everything went well. The State Auditors did request that SIR Young have copies of the following documents from each Tournament Manager: 1) SIR Tournament Financial Report, 2) the tournament flyer with the tournament rules, and 3) a list of payouts to the individual bowlers showing name of bowler and amount of winnings. Thus, SIR Young is now requesting that when the Financial Report and check are sent in by the Tournament Managers the above documents must also be included with the report. Page 1 of 9
2. Based on the 2016 Financial Statement, SIR Young recommended that the current Ten Pin Assessment of $0.40 be maintained for the remainder of the 2017 calendar year. 3. It was moved and seconded to accept the Treasurer s report and his recommendation concerning the Ten Pin Assessment. It was unanimously agreed. V. Remarks from State SIR Vice President SIR Sabo suggested that in fairness to the State Vice President this item was moved to later in the agenda. VI. VII. VIII. Administrative Remarks SIR Jerry Sabo asked SIR Russ Salazar report on the State SIR meeting that he attended in place of SIR Sabo. 1. SIR Salazar made three primary points regarding the meeting: a) The Committee s 17-18 Bowling Calendar was presented to the State Committee and approved. It was noted that the dates in the Calendar were on or about the given dates to allow for some minor changes. b) The State Committee asked the Bowling Committee to present their calendar on a calendar-year basis and to avoid the problem of them having to retroactively approve the January and February tournaments, they asked the Bowling Committee to present its calendar in November rather than January. c) SIR Salazar also represented SIR Sabo at the audit of the Bowling Committee s books, and making the same points raised in SIR Young s report. Report from Policy Advisor SIR Manning stated that he was no longer able to act as the Policy Advisor to the Committee and was resigning effective immediately. 1. SIR Manning then recommended that SIR Bryan Davenport, who is currently the Database Manager for the SIR Tournament Averages, be his replacement provided that SIR Davenport was agreeable. SIR Davenport agreed to accept the position. It was then moved and seconded to elect SIR Davenport; however, SIR York noted that the Policy Advisor serves at the pleasure of the Chairman and no motion is needed or in order. SIR Sabo then appointed SIR Davenport as the Policy Advisor and asked if he had any comments. 2. SIR Davenport commented on the need for all Tournament Managers to provide him with good data so that the Tournament Average Database can be properly maintained. He stated it was critical to have the player s name, USBC#, the average used for the tournament, along with the individual s games bowled for both Singles and Doubles. 3. SIR Paul Kramer suggested that the Committee owed SIR Manning a big thanks for the work that he did and asked for a round of applause for him. The applause ensued. Report from Operations Advisor SIR Bob York 1. Two calendars (Attachment II) were presented. The first calendar is the Feb. 2017 Jan. 2018 calendar which was presented at the SIR State meeting in January and approved. The second calendar is the Draft Calendar for 2018-2019. Both Calendars will be sent to all tournament managers for their review and comments about the dates for their respective tournaments. The Tournament Managers are being asked to respond to SIR York with comments and/or agreement with respect to the Calendars and their respective tournament. A number of comments were received at the meeting regarding changes needed. SIR York pointed out that it is the Operations Advisor s responsibility to present the Calendar to the Bowling Committee Chairman for submission to the State SIR Page 2 of 9
IX. Executive Board for their approval per the Committee By-Laws, Article IV, Section 5. Thus, it is not necessary for the Committee to approve the changes to the bowling calendars. 2. SIR York then discussed the Bowling Committee s Executive Committee action on Standing Rule 13 Averages at its meeting in August, 2016. He presented commentary (Attachment II) to the effect that Rule as adopted does not now make sense. In his commentary, he offered a suggested fix for the Rule, but did not go so far as recommend that his fix be adopted. This was discussed at length by the Committee and finally SIR Sabo stated that it would be taken up by the Executive Committee at its meeting immediately following this meeting since it was the sense of the Bowling Committee that the rule needed to be made simpler. A Coffee Break was taken at 11:20 AM and the Committee reconvened at 11:40 AM. Report from Website Manager SIR Dan Weller 1. Stated that the Bowling Calendars on the website would be synchronized with the State approved calendar. Also when modifications are made to the Calendar, the revision date will be shown at the top of the calendar. 2. SIR Weller then discussed some enhancements to the Website: a) SIR Bowling Shirt Vendors located on the right side of the main Bowling webpage. This location provides bowlers with information of where to purchase bowling shirts with approved SIRs logos. b) Bulletin Board also located on the right side of the main Bowling webpage. This is a place where bowlers can post comments, ask questions and seek a partner for an upcoming tournament. The Comments & Questions section is not used at all and the remainder of the Bulletin Board is terribly underused. SIR Weller explained how the various pieces work and encouraged all to check it out. In particular, TMs should be looking at the Bulletin Board to see if anyone needs a partner for their tournament. c) The posting of tournament rules and applications on the website is working fine and all tournament Managers are encouraged to send their information to SIR Weller early. He also stressed that it is important for TMs to make sure the dates in their forms are correct especially the year. He stated that many of the TMs merely reuse last year s rules and entry form without check or changing the dates to the current year. X. Old Business 1. SIR Sabo asked SIR Russ Salazar to report on the activity to develop uniform tournament applications and tournament rules. The group working on this includes SIRs Salazar, Weller, Davenport, DiBasilio and Monahan, and they have made progress. Their next meeting will be at the Concord Tournament at which time they hope to arrive at a recommendation to be brought to the Committee. 2. SIR Sabo brought up the issue of printed recap sheets for TMs to use, and stated that he still had a large number of them that were printed at the Committee s expense. The Tournament Managers for Livermore and Clayton Valley both stated that they could use a supply of the recaps. 3. There was a brief discussion, without resolution, of the TM Guidelines and what action, if any, the Bowling Committee is willing to take for managers who do not follow the Standing Rules or Guidelines. Page 3 of 9
XI. XII. XIII. Remarks from State SIR Vice President SIR Sabo introduced SIR Derek Southern, Vice President. SIR. Southern commented that he has been a member of SIRs, Branch 8, for about 10 years and that his primary purpose for attending this meeting was to answer any questions that members of the Committee might have. He also stated that he has been tasked with attempting to simplify and reduce the number of rules that State SIR has. It is a rather large undertaking. He also stated the entire SIRs organization is faced with a marketing problem of how to communicate our value to more retired men. New Business 1. SIR Dan Weller was asked to discuss the issues he asked to be placed on the Agenda: a) The updating of the SIR Tournament Average Database was discussed at length. It was pointed out that the database was updated about every three months, although, sometimes more and sometimes less. SIR Weller suggested that the database be updated quarterly and that the average be a rolling 12 months. That would eliminate the need to establish a new average every calendar year. It was deemed that the issue did not merit a change in the Committee s Standing Rules. b) The two tournament operations issues were also discussed at length without reaching any firm conclusion to these issues. The main issue dealt with tournaments having five bowlers on a lane and the resulting late-running tournaments. 2. The next meeting of The Committee was set tentatively for Tuesday, August 8, 2017 at 10:00 AM at the same location (Elks Lodge #6, 6446 Riverside Blvd., Sacramento). Adjournment It was move, seconded and passed unanimously that the meeting be adjourned at 12:18 PM. Respectfully submitted by Ray Buttacavoli, Committee Secretary Page 4 of 9
Attachment I Page 5 of 9
Attachment I continued Page 6 of 9
Attachment II Operations Advisor s Report Page 7 of 9
Attachment II continued Page 8 of 9
Attachment II continued Page 9 of 9