Apologies: Welcome and Introductions Sports Committee Agenda Thursday 19 th March 2015; 6.00pm; Room 1L1; Frenchay Campus 037/1415 Minutes from previous Meeting 038/1415 Matters Arising 039/1415 Welcome from the VP Sports & Health & Welcome to New VP Sports & Health! 040/1415 Report from the Sports & Health Officer 041/1415 Sports Executive Reports Competitions Officer Becky Read Events & Fundraising Officer Ellie Le Couteur Bisson Participation Officer (Shared) Mohammed Kenawey Participation Officer (Shared) Harvey Plant Health & Fitness Officer Leyth Hampshire Media & Publicity Officer Sam Edwards 042/1415 Club Ratifications [Archery] 043/1415 Centre for Sport Update 044/1415 Joint Committee for Sport Update 045/1415 Sustainability in Sport Team Photo s 046/1415 Off the Wall Update 047/1415 Women in Sport 048/1415 Varsity 2015 049/1415 Sports Ball 2015 050/1415 Elections Club Development Meetings/ Committee Training Student Council Elections 051/1415 Breakout Activity: Communicating with the Student Union 052/1415 AOB (Any Other Business) 053/1415 Date of Next Meeting / Upcoming Events Page 1 of 16
UWE Sports Committee Meeting MINUTES Thursday 22nd January 2015 Room 1L01 Frenchay 6.00pm Agenda Item 037/1415 Present: American Football, Athletics, Badminton, Basketball, Boat, Boxing, Canoe, Cheerleading, Cricket, Cycling, Fencing, Football Women, Gliding, Hockey, Jiu-Jitsu, Karting, Kickboxing & Muay Thai, Lacrosse, Netball, Riding, Rugby League, Rugby Union Women, Sailing, Skydive, Snowsports, Squash, Sub Aqua, Surf, Swimming & Waterpolo, Tae Kwon Do, Tennis, Trampoline, Ultimate Frisbee, Volleyball and Windsurf & Kite (35) In attendance: Vice President Sports & Health, Sports Co-ordinator and Sports & Activities Manager. Absent: Climbing, Golf and Football Men and Polo (4) Apologies for absence: Dance, Pool & Snooker and Rugby Union Men (3) Roisin Greenup - VP Sports & Health chaired the meeting 019/1415 Minutes of the Previous Meeting (Sports Committee - 16th October 2014) No points of action required attention 020/1415 Matters arising and actions from minutes No matters arising and minutes adopted as true record 021/1415 Welcome from VP Sports & Health Written report submitted and circulated prior to the meeting. Items contained therein were presented. 022/1415 Report from Sports & Health Officer Charlie James advised that he was supporting the VP Sports & Health and had been working on Sexual Health Week. Page 2 of 16
023/1415 Reports from Sports Executive Health & Fitness Officer: Leyth Hampshire Leyth promoted the benefits of getting involved with the EDGE; Programme, healthy eating and the forthcoming second Glow Games on the 2nd March 2015. Events & Fundraising Officer: Ellie Le Couteur Bisson Ellie advised that she was assisting in the promotion of the Varsity Series and Sports Ball Participation Officer (Shared): Mohammed Kenaway Mohammed advised that he was working on promoting the sports offering across the student body with a specific focus on engaging with beginners. Participation Officer (Shared): Harvey Plant Harvey has been assisting with the promotion of recent events such as Glow Games and with the analysis of applications for the Sports Extra Fund. Competitions Officer: Becky Read Becky is currently exploring a possible charity event by way of a Sports League knockout themed evenings during March and April. Media and Publicity Officer: Sam Edwards Sam is engaged with a project which would provide more game analysis through video and asked any interested clubs who were not currently benefiting from this to get in touch. 024/1415 Club Ratifications No new clubs required ratification. 025/1415 Centre for Sport Update No senior member of the Centre for Sport was available to attend 026/1415 Joint Committee for Sport Update Nothing to Report 027/1415 Breakout Activity: Sustainability in Sport Laura Kate Howells UWESU s Green Leader Co-ordinator led an informative and thought provoking session looking at how the clubs can engage with sustainability issues. Each club will look at ways in which they can adopt different practices with such issues as the use of reusable water bottles. 028/1415 Bournemouth 7 s Arrangements are well underway please contact VP Sport & Health for more information. Page 3 of 16
029/1415 Off The Wall Update Kelly Howard addressed the meeting and provided a summary of progress with the scheme and highlighted all the forthcoming events that Clubs and their members could get involved with. 030/1415 Women in Sport VP Sport & Health provided detail of forthcoming campaigns to promote further participation from Women in Sport, such projects include International Women s week and This Girl Can. 031/1415 Varsity 2015 VP Sports & Health outlined the extensive schedule for this year s Varsity series. 032/1415 Sports Ball & Awards 2015 Early Bird tickets have sold out for this event. The remaining tickets at 35 each will go on general sale on the 6th February 2015. Book early to avoid disappointment. 033/1415 Elections Club AGM s/club Development Meetings/Club Position Elections VP Sports & Health reminded committee of the timetable and the processes to be undertaken in respect of Club AGM s during February. Club Development meetings will take place between the 16th February 2015 and 23rd April 2015. Clubs can book slots via the Sports and Activities Front Desk. Student Council Elections - Thursday 19th February 2015 The following were duly elected to represent Sports Committee at Sports Council: Name Ellie Le Couter Bisson Tom Leggett Katherine Terris William Lang Leyth Hampshire Tom Jones Andy Streatfield Lauren Ellis Frank Marimo Megan Christy Club Riding Hockey Snowsports Windsurf & Kite Hockey Gliding Fencing Canoe Badminton Swimming & Water Polo Page 4 of 16
SU Elections These will be held from Friday 6th March with results on Friday 13th March 2015 and VP Sports & Health encouraged members to consider standing. Information is available on line or through one to one discussion with the current elected officers or the Membership Services manager. Students can put forward their nomination from Thursday 6th February 2014. 034/1415 Breakout Activity: Increasing Participation Unfortunately time did not permit this activity to be undertaken. 035/1415 Any Other Business Mid-Year Reviews Thank you to those clubs who completed the Mid-Year review document and for the feedback provided. The overall response was disappointing with only 15 out of 42 clubs undertaking this. However, the constructive feedback will enable the SU to look at reviewing certain processes to assist clubs in the future. By way of a thank you those clubs who completed the review were placed in a prize draw which was drawn on the evening and the results were as follows: Boat - 200 Rugby Union Women - 300 Swimming & Water Polo - 500 Student Support Will Anderson, Community & Welfare Officer addressed the meeting on a project he was leading on to enhance the signposting for students on where to go for support. 036/1415 Date of Next Meeting: Thursday 19th March 2015 Meeting finished - 19.40pm Page 5 of 16
Report from VP Sports & Health Building your Community Agenda Item 039/1415 Student Participation - working on developing the #TeamUWE sporting community, and have been creating a better communication pathway between both student union and Centre for Sport to promote & market university sport. Positive results with existing club membership figure at 3074 This is the highest figure ever recorded for UWESU Sports club membership, and a first to ever break the 3000 barrier. We saw the Cycling club ratified at Octobers Sports Council, we have since also ratified an Archery club to set up, and I ve been working closely with the students involved to support them in finding their feet! Varsity - A big part of my agenda this year has been to increase the visibility of the Varsity Series. We ve been holding monthly Varsity Executive meetings with Bristol University, and additional standalone event executive meetings for Boat & Rugby. We are currently in the calm before the storm period. The first event of the series was American Football, which was a phenomenal success, making a huge profit of 1,969.77 for the series and the charity. Following this, was the Inaugural Varsity 10K race, where we saw 404 students staff and members of the Bristol community running for their respective institutions. We also gave 40 volunteers the opportunity to get involved with event marshalling on the day. We have also introduced three new sports into the series this year [Pool & Snooker, Dance & Golf]. The current score for the series to date is Bristol 1- UWE 3, with UWE taking the win for American Football, Pole Fitness and Golf. I m in the process of finalising details for the rest of the events almost all in the same week [Boat Race, Windsurf & Sailing, Rugby, and Varsity Day.] The increase in resource I have put into the marketing of the series seems to be paying off, and we have raised the profile within the community hugely, promotional trailers, posters and teams flyering local houses has supported this. Representing your voice Sports Committee - I mentioned my work on restructuring the sports committee in my last report. The feedback from both of the committees held so far, has been fantastic and making a much stronger impact to our sports committees. The last Sports committee [Jan 2015] we delivered a breakout workshop about sustainability in Sport, and have since been working with club committees and the UWESU Green Leader coordinator on increasing UWESU Sports commitment to sustainability, as a direct result of this, clubs are now making pledges to say no to plastic and make a commitment to ban plastic water bottle use at club training sessions & matches. It s the time of year we have a new, fresh faced set of committees and we start to see many students graduate, the next meeting [19 th March 2015] will be formatted around the benefits of engaging with sports at University, and how students can utilize these skills in their chosen careers. Page 6 of 16
Campus Connect - The Campus Connect survey was delivered to all students on both Glenside and Bower Ashton campuses. The data ascertained from this survey has now be fully collated and analysed. Hannah khan and I have since delivered the results to the UWESU senior management team along with key members of campus staff, and discussed the emerging patterns and potential solutions that can be made, both quick wins and longer term goals. Myself & Hannah are now in the process of finalizing the action plan, and circulating this to the relevant staff to implement the changes required. Cycling Facilities - I have been working with James Morvan [UWE s Travel Engagement Officer] about improving the facilities we offer for those that cycle to campus, as a continued commitment to promoting active travel and a healthy lifestyle. We have done a lot of promotion of the new cycle hub, and different cycling events across the city. I m concerned that bike thefts have increased across campus, and subsequently am working with UWE security to increase patrols. I m currently talking to the retail manager to see if we can reduce the cost of D-locks & potentially put on a promotion to encourage students to purchase appropriate locks. We have also secured some funding from the security & active travel teams and have purchased some bike security marking kits, these have been distributed and volunteers will be helping cyclists mark their bikes to prevent thefts. Giving you Opportunities Women in Sport - Supported multiple sports clubs in organising and delivering a variety of women specific training sessions, although this is often a struggle as we are lacking support financially to fund additional facilities. I ve held a number of women in sport focus groups, in a bid to understand further why our numbers of females engaged in sport at UWE are considerably lower than males [37.5% females]. The feedback captured from these sessions has been enormously helpful in creating a project initiation plan to deliver a programme geared towards semi-sporty or inactive females. I ve approached Wesport to support me in compiling an application for a sportive funding to deliver this 6 week programme of female led exercise classes, under the This Girl Can banner. Working in conjunction with Hannah Khan, [VP Socs & Comms] I supported a number of events during the week leading up to the event, including a guest speaker to attend for a Canoe event An evening with Deb Pinniger [International Freestyle Kayak Champion, and a Women s Snowsports night where we saw 25 women taken to the Gloucester Dry Slope and have a night of skiing & snowboarding. We provided beginner lessons in conjunction with Off The Wall programme, and the Snowsports club provided both race & freestyle training. Sports Awards - Traditionally, this annual event is hugely successful and this year I am working to develop the event to truly reflect the outstanding achievements of our students and celebrate UWE s sporting success throughout the academic year. I m working hard to ensure this event goes off with a bang, and have included additional entertainment to the evening. Nominations for both Team and Individual Awards have gone live and are set to close on March 20 th 2015. Tickets are selling like hotcakes, and with 440 seats available, we have just a third of tickets left to sale with over 2 months to go until the event. Page 7 of 16
Committee Training - This year I have been working on a new structure for sports clubs committee training. The need for increased resources to be put into the training we provide is clearly apparent, with a huge inconsistency with regards to the level committees are running and delivering club organisation. I have put together a 2 day residential training event plan, to include both operational content based workshops, along with a number of leadership sessions. I have arranged for a guest speaker from Fieri leadership development. The vision is to provide more informative sessions to result in more efficiently run clubs, and provide personal development opportunities for these to students to gain transferable skills, and increase employability. Feel Good February - In a collaboration with Centre for Sport & our Off The Wall coordinator I have delivered two festival type participation events, The UWE Glow Games. This event was aimed towards disengaged students in a bid to get them active and healthy whilst in a non-judgemental, creative and fun environment, with no commitment required. Based on feedback from the trial event in December, Glow in the Dark dodgeball was included into the March event. Both events were a fantastic success, with nothing but positive feedback from students, and over 150 students attending in total. I m now in discussions with the Centre for Sport about the viability of securing funding to purchase the equipment required for this event, to reduce financial implications, and increase feasibility to run this event on a regular basis. Page 8 of 16
Agenda Item 048/1415 Varsity 2015 Page 9 of 16
Varsity Day - 25th March 2015 Venues Coombe Dingle Sports Complex: Coombe Lane, BS9 2BJ Rugby Union, Rugby League, Lacrosse, Football Women, Football Men University of Bristol, Centre for Sport, Exercise & Health: Tyndall Avenue, BS8 1TP Volleyball, Futsal, Trampoline, Fencing Centre for Sport UWE: Frenchay Campus, BS16 1QY Basketball, Badminton, Netball, Indoor Cricket, Ultimate Frisbee Bristol Lawn Tennis & Squash Club, Redland Green Road, Redland, BS6 7HF Squash University of Bristol Swimming Pool: Richmond Building, Queens Road, BS8 1LN Swimming, Water Polo BLOC Climbing Centre: Unit 2, New Gatton Road, St Werburghs, BS2 9SH Climbing David Lloyd: Greystoke Avenue, Westbury-On-Trym, BS10 9SH Tennis University of Bristol Anson Rooms: Richmond Building, Queens Road, BS8 1LN Taekwondo, Kickboxing, Muay Thai, Jiu Jitsu Gloucester Ski & Snowboard Centre, Robinswood Hill, Gloucester, GL4 6EA Snowsports Bristol Golf & Country Club, St Swithins Park, Almondsbury, BS10 7TP Golf Chew Valley Lake, Walley Court Road, Chew Stoke, BS40 8XN Sailing Rileys Sports Bar 15-19 Queens Road, Clifton, BS8 1QE Pool NB: Societies Varsities (including Dance) are running as separate events on 18th March 2015 Page 10 of 16
Order of play Bristol University - Sport, Exercise & Health, Sports Hall BRISTOL UWE START TIME Volleyball Women 1 st 1 st 10.00 Volleyball Men 1 st 1 st 11.30 Futsal Men 1 st 1 st 14.00 Futsal Men 2 nd 2 nd 15.30 Trampoline Mixed Mixed 17.00 Bristol University - Sport, Exercise & Health, Studio One BRISTOL UWE START TIME Fencing Women 1 st 1 st 13.00 Fencing Men 1 st 1 st 13.00 Coombe Dingle Sports Complex Astro Pitch No 2 BRISTOL UWE START TIME Lacrosse Men 1st 1st 15.00 Coombe Dingle Sports Complex Grass BRISTOL UWE / Bath START TIME Lacrosse Women 2 nd 1 st 13.00 Lacrosse Women 1 st Bath 1 st 14:30 Lacrosse Mixed Mixed 16.00 Football Men 4 th 4 th 14.00 Football Men 3 rd 3 rd 14.00 Football Men 2 nd 2 nd 14.00 Football Men 1 st 1 st 15.00 Football Women 1 st 1 st 13.00 Football Women 2 nd 2 nd 11.00 Rugby League 1 st 1 st 14.00 Rugby Union Men 2 nd 2 nd 14.00 Rugby Union Men Freshers XV Freshers XV 14.00 David Lloyd, Westbury-On-Trym Indoor Tennis Centre BRISTOL UWE START TIME Tennis Women 1 st 1 st 6 Courts Tennis Men 1 st 1 st available Tennis Women 2 nd 2 nd 12.00 to Tennis Men 2 nd 2 nd 16.30 Centre for Sport, UWE Frenchay Campus - Court One BRISTOL UWE START TIME Badminton Mixed Mixed Mixed 10.00 Badminton Men 1 st 1 st 11.00 Page 11 of 16
Netball 5 th 5 th 12.00 Netball 4 th 4 th 13.15 Netball 3 rd 3 rd 14.30 Netball 2 nd 2 nd 15.45 Netball 1 st 1 st 17.00 Centre for Sport, UWE Frenchay Campus - Court Two BRISTOL UWE START TIME Badminton Men 2 nd 2 nd 10.00 Badminton Women 1 st 1 st 11.00 Cricket Women 1 st 1 st 12.00 Cricket Men 1 st 1 st 13.00 Basketball Men 2 nd 2 nd 15.00 Basketball Women 1 st 1 st 17.00 Basketball Men 1 st 1 st 19.00 Centre for Sport, UWE Frenchay Campus - Astro Pitch Ultimate Frisbee Men 1 st 1 st 12.00 Ultimate Frisbee Men 2 nd 2 nd 13.00 Redland Lawn Tennis & Squash Club BRISTOL UWE START TIME Squash Men (18th March 2015) 1 st 1 st 6 Courts Squash Men (18th March 2015) 2 nd 2 nd available Squash Men (18th March 2015) 3 rd 3 rd 12.00 Squash Men (18th March 2015) 4 th 4 th to Squash Women (18th March 2015) 1 st 1 st 18.00 UBU Swimming Pool BRISTOL UWE START TIME Water Polo Men (20th March 2015) 1 st 1 st 18.00 Water Polo Women 1 st 1 st 14.30 Swimming Gala Mixed Mixed 15.00 UBU Anson Rooms BRISTOL UWE START TIME Jui Jitsu Mixed Mixed TBC Muay Thai Mixed Mixed TBC Kickboxing Mixed Mixed TBC Taekwondo Mixed Mixed TBC BLOC Climbing Centre BRISTOL UWE START TIME Climbing Mixed Mixed TBC Bristol Golf & Country Club BRISTOL UWE START TIME Golf - Matchplay (11th March 2015) Mixed (Scratch) Mixed (Scratch) 10.30 Page 12 of 16
Golf - Matchplay (11th March 2015) Mixed (Handicap) Mixed (Handicap) 10.30 Gloucester Ski & Snowboard Centre BRISTOL UWE START TIME Snowsports Mixed Mixed TBC Chew Valley lake BRISTOL UWE START TIME Sailing Mixed Mixed 14.30 58 Matches - 26 Sports - 116 Teams - 1000 Competitors! Important Information for Team Captains Please take kit to the match as you would a HOME fixture (i.e. Match Balls / Shuttlecocks etc..) Please note the following requirements and responsibilities in respect of Umpires/Referees: Basketball Men 1-1 from UWE & 1 from Bristol Basketball Men 2-1 from UWE and 1 from Bristol Basketball Women 1-1 from UWE & 1 from Bristol Football Men 1 - Bristol to source neutral referee Football Men 2 - Bristol to source neutral referee Football Men 3 - Bristol to source neutral referee Football Men 4 - Bristol to source neutral referee Football Women 1 - UWE to source neutral referee Football Women 2 - UWE to source neutral referee Futsal Men 1 - Bristol to source neutral referee Futsal Men 2 - Bristol to source neutral referee Lacrosse Women 1 - Bristol to source neutral referees Lacrosse Men 1 - Bristol to source neutral referees Lacrosse Men 2-1 from UWE & 1 from Bristol Lacrosse Women 1 - Bristol 2 v UWE 1-1 from UWE & 1 from Bristol Lacrosse Mixed - 1 from UWE & I from Bristol Netball 1 - UWE & Bristol to source one neutral umpire each Netball 2-1 from UWE & 1 from Bristol Netball 3-1 from UWE & 1 from Bristol Netball 4-1 from UWE & 1 from Bristol Netball 5-1 from UWE & 1 from Bristol Rugby League - Bristol to arrange 1 Neutral referee Rugby Union Men 2 - Bristol to source neutral referee Rugby Union Men Freshers - UWE to source neutral referee Volleyball Men 1 - UWE to source neutral referee and Line Judges Volleyball Women 1 - UWE to source neutral referee and Line Judges As you can see we are looking to spread the load across both institutions - so could you please organise Umpires/Referees in accordance with the above and advise your respective institution in turn that arrangements have been made and confirmed - please note neutral umpires should be of the required level as for BUCS regulations - many thanks Page 13 of 16
Results At the end of your match please nominate one person from the team to report the result as detailed below: Centre for Sport, UWE: Please text the result to Colin Stevens on 07739 878849 stating the sport, team, score and the winning team. A results board will be situated in the entrance lobby. Coombe Dingle, Sports Complex: Please text the result to Sophie Thomas on 07470 382139 stating the sport, team, score and the winning team. A results board will be situated in the Bar area in the Pavilion. UBU Sport, Exercise & Health and Swimming Pool: Please text the result to Sophie Thomas on 079470 382139 stating the sport, team, score and the winning team. Redland Lawn Tennis & Squash Club: Please text the result to Colin Stevens on 07739 878849 stating the sport, team, score and the winning team. BLOC Climbing Centre: Please text the result to Colin Stevens on 07739 878849 stating the sport, team, score and the winning team. David Lloyd, Westbury-On-Trym: Please text the result to Colin Stevens on 07739 878849 stating the sport, team, score and the winning team. University of Bristol Anson Rooms: Richmond Building, Queens Road, BS8 1LN Please provide the result to Ben Wraith, who will be on site on ben.wraith@bristol.ac.uk stating the sport, team, score and the winning team. Gloucester Ski & Snowboard Centre: Please text the result to Colin Stevens on 07739 878849 stating the sport, team, score and the winning team. Bristol Golf & Country Club: Please text the result to Colin Stevens on 07739 878849 stating the sport, team, score and the winning team. Chew Valley Lake: Please text the result to Colin Stevens on 07739 878849 stating the sport, team, score and the winning team. Page 14 of 16
Conduct All players are expected to conduct themselves in a responsible and safe manner and maintain high standards of personal behaviour at all times. Specifically the following rules must be followed: 1. No alcohol to be bought onto the sites where matches are being played. 2. No alcohol to be consumed at any of the sites, except in properly licensed areas. 3. Toilets are provided at ALL venues so please use them! Anyone found using alternatives i.e. the hedges may be asked to leave immediately. Playing fees Everyone pays 5 to take part in Varsity and receives a t-shirt as a memento. This money goes to cover costs, with any profit going to support this year s chosen charity. After Parties Bristol: The 3rd and Final SCORE of the year will be on Varsity Day. Venue: Syndicate 10.00pm till 03.00am. Entry Fee TBC UWE: The Official UWE Varsity after party will be held at Bunker. Doors open at 10.00pm. Entry FREE to those wearing their Varsity T-shirt! Contacts Sophie Thomas, Sports Administrator, UBU Tel: 0117 331 8650 Email: ubu-sportadmin@bristol.ac.uk Colin Stevens, Sports Co-ordinator, UWESU Tel: 0117 328 2719 Email: Colin2.stevens@uwe.ac.uk Page 15 of 16
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