AUCKLAND DRAGON BOAT ASSOCIATION FOR Auckland Regional Dragon Boat Championships Lake Pupuke, Killarney Park Takapuna, Auckland 23-24 March 2013 AUCKLAND DRAGON BOAT ASSN INC SOC IN ASSOCIATION WITH NEW ZEALAND DRAGON BOAT ASSN INC Page 1 of 11
TABLE OF CONTENTS Race Dates... 3 Entry Fees... 3 Entry Close... 3 Location... 3 Race Times... 3 Lunch Break... 3 Cancellation... 3 Race Opening... 3 Race Meeting... 4 Race Distances... 4 Race Draw... 4 Race Start Rules... 4 Protests... 5 Sweeps... 5 Team Composition:... 5 Divisions... 5 Marshalling... 6 Crew Loading... 6 Paddles... 6 Water Safety... 6 Safety Waivers / Squad List... 6 First Aid... 6 Alcohol and Drugs Policy... 6 Make It Cleaner Policy... 6 Prize Giving... 7 Prizes... 7 Site Facilities... 7 Security... 7 Lost and Found... 8 Team Fundraising... 8 Sunscreen... 8 Water... 8 Adverse Weather... 8 Terms of Payment... 8 Contact Us... 8 APPENDIX 1 - Terms and Conditions of Participation... 9 APPENDIX 2- Squad List... 10 APPENDIX 3 Site Map... 11 AUCKLAND DRAGON BOAT ASSN INC SOC IN ASSOCIATION WITH NEW ZEALAND DRAGON BOAT ASSN INC Page 2 of 11
Race Dates Entry Fees Saturday 23 March 2013. Premier Sunday 24 March 2013 Secondary Schools PACKAGE Auckland Regional Championships included and pre-paid teams must still register their intention to paddle on the website. SECONDARY SCHOOL PACKAGE Secondary Schools... $750 Out of town or 2 nd team Secondary Schools...$500 AWAY TEAMS & PAY AS YOU GO Incl GST Premier Championship 20s... $900 Entry Close Packages... 10 January, 2013 Secondary School... 15 February, 2013 Pay As You Go... 22 February, 2013 Away Teams.. 15 March, 2013 See www.aucklanddragonboats.co.nz for information on all events run by AklDBA. Race Times Location Lunch Break Cancellation Race Opening First race 9am. Seniors First race 8am Secondary Schools Last race (approx) 4:00 pm Seniors Last race (approx) 3:30 pm Secondary Schools Lake Pupuke, Killarney Park, Takapuna North Shore City See map on back page. See draw for details Teams to provide their own lunches, snacks etc. AklDBA will have a food and coffee vendors onsite as well as the existing French Rendez-vous café in the Pumphouse Theatre. Notice will be published closer to the event on www.aucklanddragonboats.co.nz In the unlikely event the races are cancelled, these will be announced by midday on Friday via email to the team managers and update listed on the website. Refunds will be given as per expenditure incurred at the time of cancellation and on type of team entered. Schools and Premier / Social will be minus training costs and expenditure incurred. Saturday 8am Page 3 of 11
Race Meeting Race Distances Seniors: Straight after race opening at the race control tent. Secondary Schools: 7.30am race control tent. All managers, teachers in charge, sweeps, coaches, callers and captains from all divisions must attend. Managers must hand in completed squad list / safety waiver found in Appendix 2 by Thursday before the regatta. 200m, 500m & 2000m with turns for adult teams 500m for School teams All entries guarantee at least 4 races on the day. Race Draw Published via email to team managers and published on www.aucklanddragonboats.co.nz under Race Draw tab. Race Start Rules Due to tight timeframes strict race start rules need to be adhered to. Teams need to practice race line controls during training. All boats to line up well behind the first set up buoys. Then all teams called to move forward as a group past the first set of buoys but NOT past the 2nd set which represent the start line. If you float over the start line (2nd set) you get 1 warning only. Two warnings in the same race is an automatic disqualification from that race, all callers and sweeps are to control this for their teams. Once 3 boats are between the 2 sets of buoys the starter will call, Are You Ready, Attention and then the hooter will be sounded. If you are late to the start line the race will start without your team. It is the caller and sweeps responsibility to ensure the team is lined up straight when the starter calls Are You Ready, to hold the race the caller must hold one arm clearly above their heads to signal to the starter that they are not ready before the call of Attention. Once Attention is called the race will start. As soon as there are 3 boats at the start line it will constitute a race and we will commence the race start sequence. Teams must stay in their designated lanes. If they go outside their lanes at anytime during the race, they must HOLD water, come to a stop, correct and restart. If teams seem to be on a collision path, both teams must HOLD water, gain control and restart when in a non collision position. Any damage to a boat or sweep oar occurred by a team at the event will result in a charge being applied to cover any insurance excess charges. Teams are to be marshalled 15 minutes before their race. As times tend to change during the day, it is the team manager s responsibility to know what race is in progress and listen for the announcements. Teams will then be called into crew loading once cleared and next set will be called to marshalling area. Calls to marshalling will only happen once so listen carefully. First priority is the team s safety. Second is the protection of our assets. Page 4 of 11
Third is to compete well and in a sportsman like manner. Protests Sweeps Team Composition: Protest fee $20. To be submitted by your team manager only. To make a protest you must contact the Event Manager on the day of racing who will work with the Race Director to review your case once your submission has been lodged and paid. In event of a collision the Race Director will review footage to make the final call on time penalties or disqualifications. The teams registered sweep must sweep at every race unless weather conditions are unsafe for first year sweeps. In this case, pool sweeps will be allocated. Premier Mixed Championship 20s teams: Minimum of 16 paddlers, 1x sweep and 1x drummer. Maximum 20 paddlers, mixed crews shall carry a minimum of 8 female paddlers. Maximum squad 25 including sweep and drummer. Premier Women s Championship 20s teams: Minimum of 16 paddlers, 1x sweep and 1x drummer. Maximum 20 paddlers Maximum squad 25 including sweep and drummer. Use of a male sweep except when allocated one in a pool sweep situation will result in team racing as Premier Mixed. Breast Cancer Survivors, Championship 20s teams: Minimum of 16 paddlers, 1x sweep and 1x drummer. Maximum 20 paddlers Maximum squad 25 including sweep and drummer. Must be 100% BC from front to back. Use of a male or non BC sweep except when allocated one in a pool sweep situation will result in team racing as Premier Mixed (male sweep) or Premier Women (female non-bc sweep). Team managers are advised that they must carry certification for each member should a random audit be carried out. Any variation to this composition is at the discretion of the race director and committee provided suitable handicap is in place for balance. Divisions CHAMPIONSHIP 20S Premier A Mixed teams race in the Premier A Mixed Regional Championship Grand Final. Premier B Mixed teams race in the Premier B Mixed Regional Championship Grand Final. Women s teams race in the Women s Regional Championship Grand Final Breast Cancer Survivor teams race in Breast Cancer Survivor Regional Grand Final. 200m, 500m & 2000m with turn course. Page 5 of 11
Girls teams race in the Secondary School Girls Regional Grand Final. Boys teams race in the Secondary School Boys Regional Grand Final. Mixed teams race in the Secondary School Mixed Regional Grand Final. 500m only All heats are mixed. Note: There must be at least 3 teams in a category for that category to take place. Marshalling Crew Loading Paddles Water Safety Safety Waivers / Squad List First Aid Alcohol and Drugs Policy Make It Cleaner Policy Marshalling is in the grassy area in front of crew loading, all teams need to be assembled there 15mins before their race. The crew loading area is directly on to one pontoon on the lake. Please follow instructions carefully. There are two sets of boats, one on the race course whilst the other loads till midday Sunday when there will be just one set of boats. Teams to provide their own paddles. IDBF spec 202A or similar T-Bar (wood or fibre-glass) paddles may be used but not mandatory, this pertains to all grades. There will be old style paddles available in the crew loading area for teams to use if they don't have their own. Sweeps are responsible for crew safety and must be familiar with AklDBA Safety Operating Procedures and in particular, they must be familiar with the Capsize and man overboard procedures. The Manager s Briefing will cover site-specific hazards and procedures. All paddlers must be able to swim at least 50 metres if required - no exceptions. Paddlers must wear approved style PFDs. (Can be provided) Rescue support crew and spare PFDs will be provided during the entire regatta. See Appendix One & Two. Must be completed and handed in at the managers meeting. First Aid is provided by St John s on site at Race Control. However teams should bring their own first aid kit and ensure that they have at least one qualified first aider. Auckland Dragon Boat Association has zero tolerance policy when it comes to alcohol and drugs and water sports. World Anti-Doping Agency (WADA) rules apply, see IDBF website. If any individual is caught consuming alcohol or drugs during the regatta the ENTIRE team will be disqualified from the competition. Auckland Dragon Boat Association has a Make It Greener policy. Please take out what you bring in, and dump your rubbish in the bins provided there will be one bin per two teams. Team Managers are responsible for ensuring their tent site and all round it is cleared of all rubbish during and at the end of the day. Bins need to be wheeled to the car park by the Portaloos and emptied into the big skip. Page 6 of 11
Prize Giving Saturday prize giving will be held at 7.00pm, Takapuna Rugby Club. A light meal will be available from 6.00pm at subsidized price of $5. Takapuna Rugby Football Club Address: Akoranga Dr, Northcote 0622 Sunday prize giving presentations will take place at crew marshalling in front of the lake (Killarney Park) once the grand finals have finished and boats are parked. This is a great opportunity for team photos and we encourage all team members to collect their medals as a team along with a family member to take photos. Prizes Trophies will be awarded to 1 st place teams of the Regional Grand Final races of each division. 25 medals per team will be awarded to 1 st, 2 nd and 3 rd place teams of the Regional Grand Final races in each division for the Premier teams and for the 500m only for Secondary Schools. Site Facilities Parking Security BYO Marquees - No marquees will be provided, unless by special arrangement. BYO marquee s maximum size is to be 3x6m. Marquees to be set up in designated Tent City area as per map shown on the back page. Ezi ups will need to be erected on uneven ground where the back poles will be shorter than the front. No marquees tent pegs can be inserted under the tree drip line. Teams are welcome to setup without marquees under the tree canopies. If this layout is not practical on the day due to weather conditions you will be directed to the top field for setup instead. Portaloos are positioned as per the site map. Please ensure you use these and not the ones at the French Rendez-vous Café. Coffee is available at the French Rendez-vous Café in the Pumphouse Theatre. There will also be a coffee and food vendor onsite up in the top car park. Parking is only $5 per at Takapuna Primary School on Collins Road across the road from Killarney Park. We strongly recommend making use of it. The Auckland Dragon Boat Association takes no responsibility for cars being towed from Killarney St. Teachers must communicate this to their student s parents. Only officials can park above Killarney Park and all officials will display an officials parking in their windscreen. Security is onsite during Friday and Saturday nights to watch the boats however there is none during the day. Please ensure you leave one person in your Page 7 of 11
marquee to mind your team gear when paddling or watching races as we have endured theft in the past. There will be a Keys, Bags and Coat check facility available for a gold coin donation on both days. Please make use of the check facility as items have been stolen from tents in the past and the AKLDBA has no ability to provide a totally secure site as it is a public space. Lost and Found Team Fundraising Sunscreen Water Adverse Weather Terms of Payment Contact Us Check with the Race Control Tent for any lost items; please hand in any found items there. Contact Natalie on aucklanddrgonboats@gmail.com after the event for lost items. Please enquire by email aucklanddrgonboats@gmail.com if you wish to use the event to raise funds for your team. Teams will be exposed to the sun for the entire day, please ensure you are wearing hats and sunglasses, reapply sunscreen during the course of the day and stay under shade as much as possible. You will need at least 2L of water per person and we also advise 1-2L of sports drink. Dehydration is our most common form of first aid requirement with secondary schools, teachers please manage accordingly. Water In A Box will be onsite to sell water bottles but also provide free refills. Teams must dress for all types of weather. The Regional Championships will proceed unless the weather is so severe it puts safety at risk. Please ensure all paddlers are prepared for the extreme cold, rain and heat. Terms of payment: Full payment is required on or before entry close day unless alternative terms have been agreed to by Auckland Dragon Boat Assn Inc Society. Find us on Facebook We encourage all participants of all divisions to find us on Facebook by searching Auckland Dragon Boat Association and join our group to be kept up to date with events, training, cancellations and notices, socials on and off season. Also keep an eye on our webpage for events and how to join in with post summer activitys www.aucklanddragonboats.co.nz Auckland Dragon Boat Assn Inc Society P O Box 99220, Newmarket Ph 021 056 4662 Email: aucklanddragonboats@gmail.com Page 8 of 11
APPENDIX 1 - Terms and Conditions of Participation TERMS AND CONDITIONS OF PARTICIPATION AS A TEAM MEMBER IN THE AUCKLAND DRAGON BOAT REGIONAL CHAMPIONSHIP AND ASSOCIATED EVENTS. IT IS THE TEAM MANAGERS RESPONSIBILITY TO MAKE THESE KNOWN TO AND UNDERSTOOD BY EACH INDIVIDUAL TEAM MEMBER. Non-swimmers are not permitted in the Dragon Boats. All members must be confident swimmers and able to swim at least 50 metres. No alcohol is to be consumed within the 12 hours before the use of a Dragon Boat. Long trousers are not permitted in the boats. Shorts or wetsuits are most appropriate. If the boat capsizes, team members are each expected to look out for their 'buddy' (the person seated next to them); and in the case of the drummer and the Sweep, the closest pair is expected to aid them in forming a trio. Team members must stay with the boat until the rescue craft arrives. Dragon Boats must give way to powered craft and craft under sail. As a "water craft" crews must comply with "Rules of the Sea". If training around "fairways" crews must stay to the right-hand side at all times. All teams must understand and have practised on dry land, the capsize rules before starting training sessions, and before competing in any event. Team members must comply with any directions given by the Water Training Supervisor and Rescue Craft Operator during the course of training. Wearing an approved flotation device or life preserver/life jacket while training or participating in any event, is mandatory. DRAGON BOAT TEAM MEMBERS PARTICIPATE AT THEIR SOLE RISK. NO ORGANISER, SPONSOR, OTHER PERSON, OR ORGANISATION ASSOCIATED IN ANY WAY WITH THE SPORT, WILL BE LIABLE IN ANY WAY OR ACCEPT ANY RESPONSIBILITY FOR ANY INJURY, LOSS, DAMAGE OR EXPENSE SUFFERED OR INCURRED BY ANY DRAGON BOAT TEAM MEMBER DURING DRAGON BOAT TRAINING OR RACING OR IN ANY OTHER WAY IN CONNECTION WITH THE PARTICIPATION OF THAT PERSON AS A TEAM MEMBER. I have read and understand the terms and conditions set out above, and as a condition of and in consideration for my entry and participation in the regatta as a Dragon Boat Team Member I hereby (i) accept and agree to be bound by and observe the terms and conditions set out above and (ii) waive any claim or claims I may otherwise have against any one or more of the persons specified in bullet 8 above, in respect of any injury, loss, damage or expense suffered or incurred by me during Dragon Boat training or racing or in any other way in connection with my participation in the sport as a Dragon Boat Team Member, (iii) I am 14 years of age or older & can swim at least 50m in clothing. ALL NON-REGISTERED TEAM MEMBERS MUST SIGN THAT THEY HAVE READ THIS WAIVER BEFORE STARTING WATER BASED TRAINING. Page 9 of 11
APPENDIX 2- Squad List TEAM NAME I have read and understood the Terms and Conditions and the above waiver. Name Signature Emergency Contact Phone 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. *17. 18. 19. 20. 21. 22. 23. 24. 25. Page 10 of 11
APPENDIX 3 Site Map PONTOONS WARM UP AREA UNDER TREES WARM UP AREA UNDER TREES CREW LOADING CREW MARSHALLING 12 RACE CONTROL 4 7 9 1 3 6 2 13 11 15 17 19 18 20 21 22 23 25 26 27 28 FIRST AID 16 PORTALOOS WARM UP AREA UNDER TREES CAR PARKING TAKAPUNA PRIMARY SCHOOL $5 PURPLE: FOOD GREEN: BIN DROP OFF RED: OFFICALS PARKING WHITE: PORTALOOS ALL OTHER PARKS: BRIDGE CLUB