Burnley FC Girls & Ladies Football Club Committee Meeting Minutes Date: Tuesday 11 th April 2017 Time: 7:00pm Venue: Casterton Suite, Prairie Sports Village, Windermere Avenue, Burnley, BB11 2FU 1. Introductions & Apologies Present Abbreviation Name Role used in minutes Justine Lee Chair JL John Halton Vice Chair JMH Jo Butterworth U12s Joint Manager / Child Welfare Officer JB Martin Bourke U13s Manager / Fixtures Secretary MB Joe Robinson Unattached Coach JR Martin Smith SDS Secretary MS Jo Holt Club Captain JH Matt Bee Female Football Development Officer BFCitC / MBE First Team Manager / Mini Kickers Coach Apologies: Darren Sturrock U10s Manager DS Mick Preston U11s Manager MP Michelle Martin U12s Joint Manager MM Brian Carpenter U15s Manager BC Simon Waring Youth Team Manager SW Jo Day Publicity Officer JD Paul France Deputy Chief Executive BFCitC PF 2. Minutes of Last Meeting JMH circulated draft minutes of the February meeting for comment on 29 th March 2017. Agreed as a true record JMH to put on website 3. Matters Arising (not addressed elsewhere on the agenda) None identified 1
4. Chairperson s & Treasurers Report (a) (b) (c) (d) Club Accounts Club Accounts @ end February 2017 = 15,419 Club Accounts @ end March 2017 = 16,330 Total expenditure 1,757.18 Total Income 2,667.79 Awaiting invoice for use of Barden Athletics Stadium No refund received from the organisers of the Skelmersdale Tournament following confirmation of the withdrawal of our U10s on 14 th February 2014. Subscriptions Subscription payments in February 2017 = 2,552 Paper circulated showing that 15 players owe more than 17.50 (one month s fees) and 20 have one month outstanding. U10s = 2 ( 1) U11s = 6 ( 1) some likely to be new starters U12s = 1 (3) U13s = 1 (2) U14s = 3 (2) U15s = 2 (3) U16s = 0 (0) U18s = 0 (0) Open Age = tbc Letters to be issued to parents advising debts must be cleared, or an agreed payment plan put in place, before players will be allowed to re-sign for next season. Subscription payments of 17.50 should be paid monthly throughout the year. A claim form can be submitted for repayments following a prolonged period of absence. Open Age players pay 20.00 per month, but have a summer payment break. WLGFL The club had been fined 20.00 for failing to attend the meeting on Thursday 9 th March 2017, despite giving its apologies. The club is likely to be fined a further 20.00 having missed the meeting scheduled for Thursday 6 th April 2017 although no agenda was received, so the meeting may have been cancelled. Next meeting: AGM on Thursday 22 nd June 2017 NV&BUYL Meeting took place on Monday 10 th April 2017 and was attended by MB and his partner Claire. Matters discussed included safeguarding and the application of the offside rule. League Presentation Event will be held on Sunday 4 th June 2017 at Turf Moor. JMH to contact Skem Tournament organisers 2
Intention form needs to be submitted by the Club Secretary (MB) for the 2017/18 Season. At present the clubs intentions are as follows (age groups quoted are for next season): U10s x 1 Confirm with DS U11s x 1 Confirm with DS U12s x 1 U13s x 1 U14s x 1 (possibly 2) 5. Secretary s Report (a) (b) (c) (d) (e) Training If managers cancel a training session on the 3G, they should let MB and/or JL know so that other teams can be offered the opportunity to use their slot. Last week of training at the Praririe is is w/c 24 th April 2017. Teams return to the Prairie in w/c 18 th September 2017 If teams aren t training next week, could managers remind players that they can attend the Futsal Hub (Tuesday) or Football Hub (Friday). MB asked if this could also be advertised via social media. Female Futsal Hub Where: Hameldon Community College (Sports Hall), Coal Clough Lane, Burnley BB11 5BT When: Tuesday evenings Times: 11-13 years (6-7pm), 14-18 years( 7-8pm) Open Age (8-9pm) Female Football Hub Where: Burnley College (3G Pitch), Princess Way, Burnley, BB12 0AN When: Friday evenings Times: 11-13 years, 14-18 years, Open Age (all 7-8.30pm) Pitch Bookings Managers to advise JL if a pitch is booked, especially if this is on 3G. If the club are not made aware of and agree to the booking, the team will be expected to pay. Membership JMH reported that the club had 187 registered players as of 11 th March 2017, with at least five additional players known to be in their trial period and not officially registered. Whistleblowing policy JMH reported that BFCitC had agreed the draft policy submitted by the club was considered to be acceptable and that a copy has now been placed on the club website. Annual General Meeting The meeting will take place at 7.00pm on Tuesday 4 th July 2017 in the Windermere Suite at the Prairie Sports Village. Team Managers to note and advise parents/players JMH to highlight on Facebook and Twitter Team Managers to promote at training. Team Managers to promote at training. Team Managers to note Team Managers to note and advise parents/players 3
(f) (g) All members are invited to: - Put themselves forward for places on the club committee - Suggest changes to the clubs Rules & Constitution (available on the club website) Nominations and proposed changes must be submitted to the Club Secretary at least 14 days prior to the AGM. Club Newsletter JMH reported that Issue 2 of Teamwork had been emailed out to all club members in w/c 27 th March 2017, publicising the Presentation Evening and the AGM amongst other things. A copy is also available on the club website. A few paper copies have been made available for circulation at training for those without access to email or the internet. BFCitC Need to be clear that Burnley FC Girls & Ladies and Burnley FC in the Community are both represented on the Club Committee and effectively operate as a single entity. MB acknowledged that BFCitC were still learning as they go, but are listening (e.g. stripping back lesson plans, holding regular managers meetings etc.) Aim is NOT to turn BFCG&L into a Regional Training Centre (RTC), but to offer excellence in grassroots football. Should Burnley FC bid for an RTC in due course it will sit alongside the current female football operations. 6. Presentation Evening Confirmed date is Friday 12 th May 2017 in the James Hargreaves Suite at Turf Moor. Room has been booked from 6:30pm with proceedings to get underway at around 7:00pm. Compere will be MP as usual DJ booked. MB has ordered trophies and suppliers have confirmed they have arrived. Decision taken to order 150 medals at a cost of 192.00 for players up to and including the U16s (allowance for approximately 10 spares). MB has secured items for auction signed home shirt, signed programme and signed ball JD/JL still organising raffle prizes Special Guest no chance of a first team player or Sean Dyche as the team is playing away at Bournemouth the following day. Other options are being explored, including a high profile female player. MB to book Bertie Bee for the younger players. JMH reported that JD was still awaiting articles for the programme from managers and members of the committee. JMH reported that only 100 copies to be printed (as only 76 of the 150 printed last season were sold). A further print run will 4
be made if additional copies are requested. JH to be supplied with pdf for print no later than 3 days in advance of the event. 7. Open Age Player Pathway An extensive discussion took place about the options available. Key points of note include: With the exception of two players, all current U16s players are eligible to play Open Age football by the end of October. On Thursday 6 th April a meeting took place with U16s parents to consider the options and make recommendations regarding a new player pathway, with the intention of bringing younger players through in a better way than has happened in the past. Youth Team Manager SW had reported in a text that he expected only half his team to return next season as many were leaving for university over the summer. SW has advised the club that he will be stepping down as a manager. The Committee understood his reasons, but were sorry to see him go after so long with the club and hoped he would agree to help with the start-up of the new open age player pathway if necessary. Some SDS players are expected to join former manager Marv Heys in a new team at Burnley Belvedere. MB advised that he hoped the First Team would operate with a squad of 18-20 players next season. Following extensive discussion the best and most sustainable option was considered to be for the club to operate a First Team plus two (open age) reserve teams. The reserve teams would play in the Lancashire County League and possibly the North Manchester League. Unfortunately two U16s players who were playing up a year in 206/17, will be unable to play open age until 2018 and will be offered the opportunity to play with the new U16s team for the 2017/18 Season. MB/MS to circulate a questionnaire to U16s parents following recent meeting and discussion at Committee seeking their views on the best way forward. 8. Safeguarding JB confirmed that all teams must have one qualified coach with up to date FA First Aid and FA Safeguarding certifications. Parent Assistants need only have an Enhanced CRB Check, but cannot be in charge of matches or training without the qualified coach present. JB/MB to organise an FA Respect event to be held at the Prairie either on training nights (Monday and Wednesday) or in two sessions on the registration evening. 8. Any Other Business None MS to explore possibility of placing one of the two reserve teams in the North Manchester League JB/MB to organise with Neil Yates @ LFA 5
9. Next Meeting Time: 19:00 Date: Tuesday 9 th May Venue: Casterton Suite, Prairie Sports Village, Windermere Avenue, Burnley, BB12 6SZ (Tel: 01282 422306) Tuesday 4th July after the AGM Tuesday 1st August Tuesday 5th September Tuesday 3rd October Tuesday 7th November Tuesday 5th December The AGM will be held in the Windermere Suite at the Prairie Sports Village on Tuesday 4 th June 2017. The meeting will commence at 7:15pm. 6